REGISTrATK)N NUMBER 3526286
ENGLAND AND WALES
CHARITY REGISTRATION NUMBER 1072037
THE WYCHWOODS DAY CENTrE UMITED
A Charltable Company Llmlted by Guarantee
ANNUAL REPORT OF THE TrUSTEES AND STATEMENT OF FINANCIAL ACTIVITIES
31 MARCH 2026

ThE WYCHWOODS DAY CENTrE UMITED
REFERENCE AND ADMINISTrATIVE DEfAILS
FOR ThE YEAR ENDED 31 MARCH 2026
erntlonal Address
New Beaconsfield Hall
Station Road
Shlpton-under-wychwood
CHIPPING NORTON
OX7 68Q
ste
Threeway5
Bruern Road
m1lton-under-￿thWQod
CHIPPING NORTON
OX7 6LL
Mr P Manze
Ichalmianl
Mrs LJ Dixon
Mrs H J Matthews (Company Secretsry)
Mr D van de Poll (Treasurer)
Mrs J van de Poll
Ms J James

StnKture Governance and Man
The organisation is a Charitable Company limlted by guarantee incorporated on 12 March 1998.
The Company wa5 established under a Memorandum of Association whith set out the objects
and powers of the charitsble company and is governed under Its Articles of Association.
The Charlty Trustees are also Its Directors under compary law and constltute the Board of
Directors responsible for the runnlng of the operation and adhering to the legal responsibillties,
as set out under the company's Articles and the latest charity laws.
The Board of Dirertors (Trustees under charlty law} meets regularly, together wlth the
Coordlnator responslble for Its operatlons, to dlscuss and declde on all aspects of the Charlty.
All Trustees are Involved in Its operatlons on a regular basis and contrlbute to dlscusslons wlth
Immediate knowledge of the latest Issues and strategles. Trustees are recruited from those
already Involved in the local community and known to the exlsting trustees as being able to
make a contrlbution in either speclfic roles or in more general temis. New Trustees are
appolnted when approved by the 8oard. Under the Articles, one third must retlre by rotation
at every annual 8eneral meetln& startlng with those who have been longest in office since thelr
last appointment or reappointmenL
Trustees 8ive thelr tlme voluntarily for all thÈlr involvement wFth the Charity and recetve no
remuneratlon or beneftts. No Tn￿tee claims any expenses inCUr￿d In ￿latIon to thelr work as
a Trustee.
No Trustee or other person related to the Charity had any personal interest In any contrart or
transartion entered into by the Charity during the year- (2025 - Nlll. 8oard Meetings also
include a standard a8enda item to ensure any confllrt of interest 55 declared
Ivftles dell
ubll¢
ulred
Its objects and activities clearly show that the Charity has had regard to the Charity
Commls5ion'5 publlshed guidance on public benefit under the Charities Act 2011. It
demonstrates that Si8nlflont ber￿fit is given to the elderly in the area, providing many wlth
much needed companionship and invofvemenL It Is a lrfeline for many reduein8 their lonellne55
and isolation. General health can also be observed at the same time and necessary follow up
actlon taken to address problems early and help su5tsin those livin8 independently for longer.
Its activities also provide a sense of community for its members as well as the volunteers
Involved in Its weekly operations. Families and carers are also provided with respite whlle the
Day Centre is In operation.

and Artlvltles
Objects
The objects of the Company are detalled in its Memorandum of Association and exlsts."-
'to
promote the relief of elderly people in any manner which now is or hereafter may be deemed
by law to be charitable wlthln the villages of Ascott-under-wychwood. Bould, Flfield, Idbury,
Leafleld, Lyneham. Mllton-under-￿ChWQ0d and Shipton-under-wychwood and such other
villages as the Company may detemiine in General Meetin8 (herelnafter called "the area of
benefit")."
In order to support the objects, the Day Centre'5 objectlves are:
To support elderly people to reduce soclal Ssolatlon
To offer care and companionship to those In need of it In the communlty.
To contribute to and enhance the local community.
To work In partnership, where appllcable, with other communlty 8roups and
organisations.
In furtherance of the objects, the company is authorlsed:
To raise money and pty out of the funds expenses Incurred In achlevin8 the Objects
To operate a bank account to manage funds.
To Identrfy and organlse a suitable lotation in order to establish re8ular meetln85.
To employ such stsff as necessary and enlist the support of volunteers.
To do all such other lawful thlngs necessary.
A¢tlvltl•s
The Day Centre provides an opportunity for the elderly of the local villa8e5 to meet and Spend
time with others. It Is much valued In the communlty for the serrflce It provides. both dlrectly
to members and to their families and carer5. Members meet one day a week to enjov
companionship. a hot lunch and other refreshments* plus a ran8e of activities which varles each
week. It Is based in New Beaconsfield Hall in Shipton-under-wychwood wlth weeklv
attendance planned to cater for up to 22 members. but others may come for lunch or speclflc
sessions or activities. When a place becomes available it is filled and wtth the inevitable
changes In membership. it touches the lives of a s18nificant number of resldents.

hleveme
and Perfomiance
The Day Centre completed its twenty eighth year slnre Incorporation.
As a Charltable Company, the service Is managed by the volunteer Board of Trustees, and. in
normal times. Is entirely dependent (x) unpald volunteer helpers. cooks and drivers to ensure It
runs smoothly.
nclal Revi
Total Income for the Charlty was £26,968 with a net Income after expenses recorded of £774.
Totsl Unrestrlcted funds retained Increased from £61,072 to £61,847 of which £56.847
reflected General Funds and £5,(KKI a Desl8nated Fund to 511PPOrt replacement of the seatln8
required by members. Further explanatlons are provided in the notes to the Ststement of
Flnancial Activities
Reserve$ Poll
The Day Centre followed Ch?rltTre5 Commlsslon guldance and established Its own policy agreed
bv the Board of Dlrectors in 2(M)9 that 'the Day Centre should aspire to hold l year's turnover In
reserve and If the reserve should drop to less than 6 month'5 turnover then the sltuation should
be revlewed" The Reserves Pollcy has subsequently been revised and approved by the Board
In 2018. It Is now based on expense5 rather than turnover making it more meanlngful and
relevanL given the posslble fluctuations in tL•rnover..
Reserves are st511 comfortably over the benchmark wlth unrestrlcted funds of £61.847.
Rlsk Mana
ement
The Day Centre has a108 of rfsk assessments whlch are perlodically reviewed and cover such
areas as Operatin8 Rlsks, Governance Rlsks and Flnanclal Risks. These are revlewed regularly,
with much attention being paid in the current year to ensurln8 that the policie5 and procedures
adopted reflett the latest legal and operatlonal requirements, with a robust control process
agreed.
One of the major risks which could Impatt on its operatlon In its current form 5s ma5ntalnln81ts
pool of volunteers, as well as finding stsitable replacement trustees. With the continuin8
pre55ure on adult social care bud8ets and the increased demand generally for voluntary
resource, regular appeals are made for new volunteers, but it Is becoming increasingly difficu
to maintain the required complement. An alternatlve strate8y is being developed to overcome
this problem with the hire of more paid employees, subjert to its finandal vlability.

The Statement of Financial Artfvlties on the following pages details income and expenses by
category and funds employed. They are based on the nature of the tran5artions ￿ported and
are allowed under the SORP for smaller tharities which are below the charity audit threshold.

The Wychwoods Day Centre Ltmlted
Statement ot Flnancial Activlties Ilncludlng Income and Expendlture Account) for the year
ended 31 Marth 2026
Totsi Funds
Totsl Funds
2026
2025
Income from:
National Lottery Grant
350
Other Grants/DonationslLe8acies
9,IIM>
9.755
Attendance Charges
7,350
Fundralsin8
3,363
3,771
Bank Interest
1,157
1,534
Totsl Income
Expendlture on:
Staff Costs
13,102
12,098
Running C05tS
6,136
Fundralslng Costs
1.471
1,370
Travel
216
Adminlstration
io
1,131
1,126
Premise5
li
3,197
2,943
Flnanclal Provislon
Other
Total Expenditure
Net Income/(Loss) for the flnancial year
774
(1,129)

The Wychwoods Day Centre Limited
Balance Sheet as at 31 March 2026
2026
2025
Flxed Assets
13
Current Assets
Cash and Bank Deposits
14
64.822
68.047
Prepayments
15
Totsl Current Assets
047
Uabilities
Accruals/Deferred Income
16
2.975
6.975
Total Net Assets
The Funds of the Charlty
Unrestrirted Funds
General Funds
17
56.847
56.072
Designated Funds
18
Total Charity Funds
61

For the year ended the Company was entitled to exemption under Settion 477 of the
CompaniesAct 2CK16 relating to small companies.
The Company is not required to obtain an audit. in accordance with Section 476 of the
Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the Art with respect
to accounting records and the preparation of Accounts, which are prepared on an
accruals accounts basis.
These Accounts have been prepared in accordance with the provisions applicable to
Companies subject to the small companies regime and in accordance with FRS 102
SORP.
These accounts have been prepared under the historical cost convention wf(h items
recognised at cost or transartion value, unless othenvise stated in the relevant notes to
these accounts.
Date of Approval of Accounts".
29 tr"..2026
Name of Approving Director:
Additional Approving Director:
Notes fonnl
rt of the Financial Statements for the
ear ended 31 March 2026
Jud
ments and Assum
ion5
In preparing the accounts. the Charty has given consideration to the key judgments and
assumptions, apart from the estimations that have been included in the notes set out below on
any accruals, prepayments or other financial adjustments included in the accounts. They
assume that the Day Centre continues to operate on a going concern basis. With all the assets
held in easily re3lisable cash and b3nk depostts and only the accruals estimated as liabilitie5 at
the current year end, there is considered to be no significant material adjustment required in
future reporting periods. Risk management scenarios have been previously detarled in an
earlier section. If the Charity was to be dissolved, its Articles of Association details the
procedure to follow on how the assets should be distributed. with the approval of the
Commissioners.

Public Benefft Enti
The Charity is a Public Benefit Entity as detailed on page 3.
Sources of Incomè
The Statement of Financial Activities is based on the nature of the transactions reported and
FRS 102 requires it to be restated as shown on the standard sub-headings detailed in the SORP..
2026
2025
In￿rne (Unrestricted) from:
Donations and legacies
13,100
10.105
Charitable activitles
9.348
7.350
Other trading artivities
3,363
3.771
Investments
1.157
1,534
Totsl
l. Natlonal Lottery Grant
Received £6,000 in March 2025. The grant is to assist in building back numbers over an 18
month period. This is annualised in 2025 £35011 monthl, 2026 £4.OCKI {12 months), 2027
£1,650 {5 months).
2. Other Grants/Donations /Le8acle5
Grants. totallin8 £3.000 were recetved from various sources to fund activlties. Further
grants/donations amounted to £6.1￿). Gift Aid is daimed, wherever possible, on qualtfying
donations.
3. Attendance Fee5
The Day Centre operated throughout the year. and is continuing to build back numbers
gradually.
4. Fundralslng
Fund raisin& in the form of a raffle for a hamper1£346). a weekly raffle l£1.119} has
contributed a total of £1,465. The Monthly Prize Draw continued and this tontributed a net
income of £427.
io

5. Bank Interest
Interest received relates to those accounts held with HSBC and Natwest.
6. Staiy Costs and Volunteer Involvement
Stsff Cost5 included the salary and the costs of employment of the part time Coordinator
contracted to organise and operate the weekly sessions. No employee received annualised
employee benefits of £60,(h)O or above. The notional cost of approximately 30 volunteers
involved is not quantified. but. in normal times, a weekly rota of approximately 2 cooks. up to 7
drivers and 5 helpers would be needed to support each meeting.
7. Runnlng Costs
The costs of purchase of gifts, flowers and presents for members, birthdays, occa5ion5 and
Christma5 are induded. In addition. food costs remain high reflertin8 the recent food inflation.
8. Fundraislng Costs
This expense relates to the monthly prizes w¢)n in the draw.
9. Travel
Relmbursement of fuel costs for drivers/helpers.
10. Adminlstration
The main expenses were the premiums for Public/ProdutVEmployer Liability Insurance and
Directors & Owicers Insurance to cover the risk5 of operation.
11. Premises
The weekly cost of hiring The New Beaconsfield Hall.
12. Financlal Provision
No further financial accruals were required in the current year.
li

13. Flxed Assets
The Day Centre does not hold any Fixed Assets. with the major expense of seating for members
being charged as an expense when originally purchased.
14. Cash and Bank Deposits
All liquid funds are held with HSBC in current and deposit accounts. plus current accounts with
Natwest and an interest bearing account with Natwest
15. Prepayments
l& Accruals and Deferred Income
The Prize Draw funds for a full year are collected in the first quarter of the calendar year with
£1,325 relating to the liability of the prizes awarded in the next finanaal year being treated as
an accrual. The Lottery Grant of £6,000 is over an 18 month period with I month £350 released
into 2025 with the £4,0(J) released into 2026 and £1,650 released in 2027.
17. General Funds
Both General Funds and Designated Funds are unrestricted and as such all assets and liabilities
at the end of the reporting and comparative period5 all relate to funds that are useable for
general purposes. The balance, including Designated Fund5 increased from £61,072 to £61,847
over the comparative periods
The increase in General Funds reflects the net income achieved during the year which is
unassigned and for use for non specrfic purposes. There were no Restricted Funds received or
carried over in either year reported.
l& Designated Funds
These unrestrirted funds of £5.(MXI are allocated for seating repairs but can be regardèd as
8eneral funds if It Is deemed necessary.
12

Inde
ndent Exami
er's Re
rt to the Trnstees of the
hwoods Da Centre Ltd
I report on the Accounts of the Company for the year ended 31 March 2026 which are set out
on pages 7 to 12 of the Annual Report of the Trustees and Statement of Flnancial Activitie$.
Respectlve Responslbllltles of Trustees and E¥amlner.
The Trustees (who are also Dirertors of the Company) are responslble for the preparation of
the Accounts. The Trustees consider that an audit is not required for this year under section
144121 of the Charltles Att 2011 and that an independent examlnation is needed. The Charity is
required by company law to prepare accrual accounts and l arn experienced enough to
undertake thls examination.
The Charity Is not subject to audit under company law and Is eligSble for independent
examination. It is my responslblllty to..
• examlne the Accounts
follow the procedures lald down by the Charity Commission
state whether particular matters have come to my attention
Basls of Independent Examlner's Report.
My examlnatlon was carried out in accordance with the General Directions given by the
Charities Commission. An examlnatlon Included a review of the accountlng records kept by the
Charity and a comparison of the accounts presented with those records. It also Includes
consideration of any unusual items or disclosures in the accounts, and seekin8 explanations
from you as Trustees concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required In an audlt and consequently no opinlon is given as to
whether the account5 present a "true and fair view" and the report 15 Ilmited to those matters
set out In the next statement.
Independent Examlnerfs Statement
In connection with my examination. I belleve that:
appropriate accounting records have been kept
the prepared accounts accord with the accounting records
the methods and principle
ed in maintaining and preparin8 the accounts are in
accordance with curren
actic
Independent Examine
2026
13