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2023-08-31-accounts

Trustees’ Annual Report

1 September 2022 to 31 August 2023 Alsager and District University of the Third Age

1072030

Objectives and Activities

Statement of
Recommended
Practice
(SORP) reference
Summary of the purposes of the
charity as set out in its governing
document		 Para 1.17 Educational and recreational activities aimed at
improving the physical, mental and social
welfare of people in the Alsager and surrounding
district who are
no longer in full time
employment
Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services identified
in the accounts.		 Para 1.17
Para 1.19		 Operate a variety of classes and group meetings
covering both educational and amateur sporting
activities. Also, arrange a number of travel
options for both educational and recreational
purposes. The Charity with a local travel firm
also facilitates holidays for members.
Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit		 Para 1.18 The trustees remain aware that the prime
objective is to ensure that the senior members in
the community of Alsager and District who are
no longer in full time employment have the
opportunity to remain active and involved in a
wide variety of activities, which helps in their
wellbeing.

1

Achievements and Performance

SORP
reference
Summary of the main achievements of
the charity, identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries and
any wider benefits to society as a
whole.		 Para 1.20 The Charity returned from its summer break in early
September 2022. The membership at that stage was
830 with 57 groups operating. Throughout the year
membership has increased and at the end of August
2023 was 984.
Throughout the year we have lost groups due to
members declining or leaders retiring but new groups
have started. As of the end of August 2023 we had 59
groups functioning.
The major activity remains the weekly Charity hub
meeting at the Civic Centre and also includes some
groups activities along with the unique Talk Time
events which attract an average attendance of over 50
members

Financial Review

SORP
reference
Review of the charity’s financial position
at the end of the period		 Para 1.21 The Committee set a budget for the year 2023 with the
intention of incurring a deficit of £5,000 to reduce the
balance on reserves. This is in line with guidance from
the Charity Commission to ensure that reserves
balances held were not unnecessarily inappropriate.
The initial return was a slightly larger deficit of just over
£5,200which has been reduced to £3,600 by utilising
the overprovision of creditors in the 2022 annual
accounts.
Statement explaining the policy for
holding reserves stating why they are
held		 Para 1.22 Sufficient funds are held in reserve to ensure that all
financial commitments can be met in the event of
winding down the Charity. There are no restrictions in
place on the proper use of reserves by the Charity.
The amounts in reserve were originally capped at six
months turnover but in the times of austerity the yearly
membership fee for 2023 was halved at the AGM in
October 2022. This had a net effect of reducing the
reserves by just under £3,500.
Amount of reserves held Para 1.22 The Committee are aware of the guidance from the
Charity Commission that reserves should not be
greater than 50% of turnover.
The current reserves balance at 31 August 2023 is
£23,094 and is 36% of last year’s turnover.
Reasons for holdingzero reserves Para 1.22 Not Applicable
Details of fund materially in deficit Para 1.24 None

2

Explanation of any uncertainties about Para 1.23 the charity continuing as a going concern

None

Structure, Governance and Management

Type of governing document Para 1.25 Trust Deed
Constitution of the Charity Para 1.25 Part of National Organisation
Third Age Trust

Reference and Administrative details

Charity Name Alsager and District U3A Registered Charity Number 1072030 Charity’s principal correspondence 3 Belvedere Terrace address Rode Heath ST7 3SA

Names of the Trustees who manage Alsager & District U3A Charity

Trustee Name Office Dates acted Who Appoints Trustees
Roger Poole Chair
Trustee		 01/09/2022 – 24/10/2022
24/10/2022 - 31/08/2023		 Charity AGM 2021
CharityAGM 2022
Alan Bell Trustee
Chair		 01/09/2022 – 24/10/2022
24/10/2022 - 31/08/2023		 Charity AGM 2021
CharityAGM 2022
Christine Bell Secretary 01/09/2022 - 31/08/2023 Charity 2021 & 2022 AGM
Robert Simpson Trustee
Acting
Treasurer		 01/09/2022 – 24/10/2022
01/06/2023 - 31/08/2023		 Charity AGM 2021
Executive Committee
Harold Paterson Treasurer 01/09/2022 - 31/05/2023 Charity AGM 2022
Christine Butler Meadows Trustee 01/09/2022 - 31/08/2023 Charity AGM 2021 & 2022
Pam Abbott Trustee 01/09/2022 - 24/10/2022 Charity AGM 2021
Pat Arnott Trustee 01/09/2022 - 31/08/2023 Charity AGM 2021 & 2022
Pam Rayworth Trustee 01/09/2022 - 24/10/2022
24/10/2022 - 31/08/2023		 Executive Committee
CharityAGM 2022
Angela Alcock Trustee 01/09/2022 – 24/10/2022 Charity AGM 2021
Jean Steer Trustee 01/09/2022 – 31/08/2023 Charity AGM 2021 & 2022
Geraldine Dalton Trustee 01/09/2022 – 24/10/2022
24/10/2022 - 31/08/2023		 Executive Committee
CharityAGM 2022

3

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity None
Name and objects of the charity on whose behalf the assets are held and
how these falls within the custodian charity’s objects		 None
Details of arrangements for safe custody and segregation of such assets
from the charity’s own assets		 None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Alan Bell Chair 30 October 2023

4

Alsager & District

Annual Accounts for the Year 2022/2023

Income and Expenditure Account for the Year Ending 31 August 2023

Income
Annual Enrolment Fee
Class Attendance Fees
Gift Aid
Teas and Coffees
Donations & Grants Received
Sale of Equipment
Bank Incentive/Compensation
Members Contribution to New Equipment
Total Income Main Activity
Travel Income
Total Income
Expenditure
Room Hire & Rentals
Less Overprovision in Prior Year
Other Class Costs
Talk Time Fees & Expenses
Other Meetings
Third Age Trust
Purchase of Equipment
IT Support
Donations Made
Postage
Stationary & Support Costs
Banking Fees
Administration & Licence Fees
Total Main Activity Expenditure
Travel Expenditure
Total Expenditure
Surplus (Deficit) for the Year		 £
£
5,320
39,587
863
328
150
20
46,268
17,175
63,443
£
£
34,495
(1,594)
5,861
1,228
1,079
4,861
1,697
1,068
372
106
558
91
64
49,887
17,030
66,917
(3,474)
2023
2023		 £
£
5,320
39,587
863
328
150
20
46,268
17,175
63,443
£
£
34,495
(1,594)
5,861
1,228
1,079
4,861
1,697
1,068
372
106
558
91
64
49,887
17,030
66,917
(3,474)
2023
2023		 £
£
2022		 £
£
2022
9,420
32,056
1,830
306
96
475
25
96		 44,304
12,260
56,564
£
£
2022
34,495
(1,594)
5,861
1,228
1,079
4,861
1,697
1,068
372
106
558
91
64
49,887
17,030
66,917
(3,474)		 30,204
3,231
1,365
1,120
4,403
2,730
1,178
285
334
288
145
175		 45,458
11,373
66,917 56,831
(3,474) (267)

Signed Alsager U3A Accs 2023

Alsager & District

Annual Accounts for the Year 2022/2023

£
£
Travel Prepayments
General Activity Debtors
Travel Bank Account
4,145
Bank Accounts and Cash in hand
21,906
26,051
Less Creditors as at 31 August
(124)
Receipts in Advance
Main
(2,833)
Travel
-
(2,957)
Total Net Assets
23,094
General Reserve
£
£
Main Activity Balance Brought Forward
22,568
Main Activity Deficit for the year
(5,212)
Savings from Prior Year Creditors Provision
1,594
Net charge of Main Activity for the year
(3,618)
Receipt from Travel Funds
145
Closing Balance
(3,474)
19,094
Travel Balance Brought Forward
4,000
Travel Surplus (Deficit) for the year
145
Transfer to the General Reserve
(145)
Closing Balance
4,000
Total Reserves
23,094
Balance Sheet as at 31 August 2023
2023
£
£
2022
1,558
388
3,030
26,174
29,204
(2,448)
(1,547)
(587)
(4,582)
26,568
£
£
20,220
(1,154)
-
(1,154)
3,502
2,348
22,568
6,615
887
(3,502)
4,000
26,568
26,568

I certify that in my opinion, this account is in agreement with the records submitted and is a true and fair statement thereof.

Independent Examiner and Hon. Auditor

signed
Tim Smith		 26/09/2023
Date
behalf of the Trustees
T Smith FCA
signed
Alan Bell		 25/09/2023
Hon. Chair
A Bell
Date
25/09/2023
Acting Treasurer
R T Simpson FCMA CGMA
Date

On behalf of the Trustees

Signed Alsager U3A Accs 2023

Income andExpenditure Account Income andExpenditure Account
for the Year Ending 31 August2023
2023 2022
Income
Annual Enrolment Fee mEI
Class AttendanceFees 39,587 32,056
GiftAid 863 1 ,830
Teasand Coffees 328 306
Donations & Grants Received 150 96
SaleofEquipment 20 475
Bank Incentive/Compensation 25
Members Contribution to New Equipment
Total Income Main Activity 46,268 44, 304
TravelIncome 17, 175 12,260
Total Income 63,443 56,564
2023 2022
Expenditure
Room Hire & Rentals
Less Overprovision in Prior Year (1.594)
Other Class Costs 5,861 3,231
Talk TimeFees&Expenses 1 ,228 1,365
Other Meetings 1 ,079 1,120
Third AgeTrust 4,861 4,403
Purchase of Equipment 1 ,697 2,730
IT Support 1 ,068 1,178
DonationsMade 372 285
Postage
Stationary & Support Costs		 106
558		 334
288
Banking Fees 91 145
Administration & Licence Fees
Total Main Activity Expenditure 49,887 45,458
Travel Expenditure 17,030 11 ,373
Total Expenditure 66,917 56,831
Surplus (Deficit) for theYear (3,474) (267)

Balance Sheetasat31August2023 Balance Sheetasat31August2023
2023 2022
Travel Prepayments 1 ,558
General Activity Debtors
Travel Bank Account 4,145 3,030
Bank Accounts and Cash in hand 21 ,906 26,174
Less Creditors as at 31 August (124) (2,448)
Receipts in Advance Main (2,833) (1 ,547)
Travel (587)
(2,957) (4,582)
TotalNetAssets 23,094 26,568
GeneralReserve
£
£		 C £
Main Activity Balance Brought Forward 22,568 20,220
Main Activity Deficit for the year (5,212) (1,154)
Savings from Prior Year Creditors Provision 1 ,594
Net charge of Main Activity for the year (3,618) (1,154)
Receipt fromTravelFunds 145 3,502
Closing Balance (3,474) 2,348
19,094 22,568
Travel Balance BroughtForward 4,000 6,615
Travel Surplus (Deficit) for the year 145 887
Transfer to the General Reserve (145) (3,502)
Closing Balance 4,000 4,000
TotalReserves 23,094 26,568