## **Trustees’ Annual Report** ## **1 September 2022** to **31 August 2023 Alsager and District University of the Third Age** ## **1072030** ## **Objectives and Activities** ||Statement of
Recommended
Practice
(SORP) reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|Educational and recreational activities aimed at
improving the physical, mental and social
welfare of people in the Alsager and surrounding
district who are
no longer in full time
employment| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services identified
in the accounts.|Para 1.17
Para 1.19|Operate a variety of classes and group meetings
covering both educational and amateur sporting
activities. Also, arrange a number of travel
options for both educational and recreational
purposes. The Charity with a local travel firm
also facilitates holidays for members.| |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|Para 1.18|The trustees remain aware that the prime
objective is to ensure that the senior members in
the community of Alsager and District who are
no longer in full time employment have the
opportunity to remain active and involved in a
wide variety of activities, which helps in their
wellbeing.| 1 ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main achievements of
the charity, identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries and
any wider benefits to society as a
whole.|Para 1.20|The Charity returned from its summer break in early
September 2022. The membership at that stage was
830 with 57 groups operating. Throughout the year
membership has increased and at the end of August
2023 was 984.
Throughout the year we have lost groups due to
members declining or leaders retiring but new groups
have started. As of the end of August 2023 we had 59
groups functioning.
The major activity remains the weekly Charity hub
meeting at the Civic Centre and also includes some
groups activities along with the unique Talk Time
events which attract an average attendance of over 50
members| ## **Financial Review** ||SORP
reference|| |---|---|---| |Review of the charity’s financial position
at the end of the period|Para 1.21|The Committee set a budget for the year 2023 with the
intention of incurring a deficit of £5,000 to reduce the
balance on reserves. This is in line with guidance from
the Charity Commission to ensure that reserves
balances held were not unnecessarily inappropriate.
The initial return was a slightly larger deficit of just over
£5,200which has been reduced to £3,600 by utilising
the overprovision of creditors in the 2022 annual
accounts.| |Statement explaining the policy for
holding reserves stating why they are
held|Para 1.22|Sufficient funds are held in reserve to ensure that all
financial commitments can be met in the event of
winding down the Charity. There are no restrictions in
place on the proper use of reserves by the Charity.
The amounts in reserve were originally capped at six
months turnover but in the times of austerity the yearly
membership fee for 2023 was halved at the AGM in
October 2022. This had a net effect of reducing the
reserves by just under £3,500.| |Amount of reserves held|Para 1.22|The Committee are aware of the guidance from the
Charity Commission that reserves should not be
greater than 50% of turnover.
The current reserves balance at 31 August 2023 is
£23,094 and is 36% of last year’s turnover.| |Reasons for holdingzero reserves|Para 1.22|Not Applicable| |Details of fund materially in deficit|Para 1.24|None| 2 Explanation of any uncertainties about Para 1.23 the charity continuing as a going concern None ## **Structure, Governance and Management** |Type of governing document|Para 1.25|Trust Deed| |---|---|---| |Constitution of the Charity|Para 1.25|Part of National Organisation
Third Age Trust| ## **Reference and Administrative details** Charity Name Alsager and District U3A Registered Charity Number 1072030 Charity’s principal correspondence 3 Belvedere Terrace address Rode Heath ST7 3SA ## **Names of the Trustees who manage Alsager & District U3A Charity** |**Trustee Name**|**Office**|**Dates acted**|**Who Appoints Trustees**| |---|---|---|---| |Roger Poole|Chair
Trustee|01/09/2022 – 24/10/2022
24/10/2022 - 31/08/2023|Charity AGM 2021
CharityAGM 2022| |Alan Bell|Trustee
Chair|01/09/2022 – 24/10/2022
24/10/2022 - 31/08/2023|Charity AGM 2021
CharityAGM 2022| |Christine Bell|Secretary|01/09/2022 - 31/08/2023|Charity 2021 & 2022 AGM| |Robert Simpson|Trustee
Acting
Treasurer|01/09/2022 – 24/10/2022
01/06/2023 - 31/08/2023|Charity AGM 2021
Executive Committee| |Harold Paterson|Treasurer|01/09/2022 - 31/05/2023|Charity AGM 2022| |Christine Butler Meadows|Trustee|01/09/2022 - 31/08/2023|Charity AGM 2021 & 2022| |Pam Abbott|Trustee|01/09/2022 - 24/10/2022|Charity AGM 2021| |Pat Arnott|Trustee|01/09/2022 - 31/08/2023|Charity AGM 2021 & 2022| |Pam Rayworth|Trustee|01/09/2022 - 24/10/2022
24/10/2022 - 31/08/2023|Executive Committee
CharityAGM 2022| |Angela Alcock|Trustee|01/09/2022 – 24/10/2022|Charity AGM 2021| |Jean Steer|Trustee|01/09/2022 – 31/08/2023|Charity AGM 2021 & 2022| |Geraldine Dalton|Trustee|01/09/2022 – 24/10/2022
24/10/2022 - 31/08/2023|Executive Committee
CharityAGM 2022| 3 **Funds held as custodian trustees on behalf of others** |Description of the assets held in this capacity|None| |---|---| |Name and objects of the charity on whose behalf the assets are held and
how these falls within the custodian charity’s objects|None| |Details of arrangements for safe custody and segregation of such assets
from the charity’s own assets|None| ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Alan Bell Chair 30 October 2023 4 ## **Alsager & District** **Annual Accounts for the Year 2022/2023** **Income and Expenditure Account for the Year Ending 31 August 2023** |**Income**
Annual Enrolment Fee
Class Attendance Fees
Gift Aid
Teas and Coffees
Donations & Grants Received
Sale of Equipment
Bank Incentive/Compensation
Members Contribution to New Equipment
**Total Income Main Activity**
**Travel Income**
**Total Income**
**Expenditure**
Room Hire & Rentals
Less Overprovision in Prior Year
Other Class Costs
Talk Time Fees & Expenses
Other Meetings
Third Age Trust
Purchase of Equipment
IT Support
Donations Made
Postage
Stationary & Support Costs
Banking Fees
Administration & Licence Fees
**Total Main Activity Expenditure**
**Travel Expenditure**
**Total Expenditure**
**Surplus (Deficit) for the Year**|**£**
**£**
5,320
39,587
863
328
150
20
46,268
17,175
**63,443**
**£**
**£**
34,495
(1,594)
5,861
1,228
1,079
4,861
1,697
1,068
372
106
558
91
64
49,887
17,030
**66,917**
**(3,474)**
**2023**
**2023**|**£**
**£**
5,320
39,587
863
328
150
20
46,268
17,175
**63,443**
**£**
**£**
34,495
(1,594)
5,861
1,228
1,079
4,861
1,697
1,068
372
106
558
91
64
49,887
17,030
**66,917**
**(3,474)**
**2023**
**2023**|**£**
**£**
**2022**|**£**
**£**
**2022**| |---|---|---|---|---| ||||9,420
32,056
1,830
306
96
475
25
96|44,304
12,260| |||||| |||||**56,564**| |||||| ||||**£**
**£**
**2022**|| ||34,495
(1,594)
5,861
1,228
1,079
4,861
1,697
1,068
372
106
558
91
64
49,887
17,030
**66,917**
**(3,474)**||30,204
3,231
1,365
1,120
4,403
2,730
1,178
285
334
288
145
175|45,458
11,373| |||||| |||**66,917**||**56,831**| |||**(3,474)**||**(267)**| Signed Alsager U3A Accs 2023 ## **Alsager & District** ## **Annual Accounts for the Year 2022/2023** |**£**
**£**
Travel Prepayments
General Activity Debtors
Travel Bank Account
4,145
Bank Accounts and Cash in hand
21,906
26,051
Less Creditors as at 31 August
(124)
Receipts in Advance
Main
(2,833)
Travel
-
(2,957)
**Total Net Assets**
**23,094**
**General Reserve**
**£**
**£**
Main Activity Balance Brought Forward
22,568
Main Activity Deficit for the year
(5,212)
Savings from Prior Year Creditors Provision
1,594
Net charge of Main Activity for the year
(3,618)
Receipt from Travel Funds
145
Closing Balance
(3,474)
19,094
Travel Balance Brought Forward
4,000
Travel Surplus (Deficit) for the year
145
Transfer to the General Reserve
(145)
Closing Balance
4,000
**Total Reserves**
**23,094**
**Balance Sheet as at 31 August 2023**
**2023**||| |---|---|---| ||**£**
**£**
**2022**|| ||1,558
388
3,030
26,174
29,204
(2,448)
(1,547)
(587)
(4,582)
**26,568**
**£**
**£**
20,220
(1,154)
-
(1,154)
3,502
2,348
22,568
6,615
887
(3,502)
4,000
**26,568**|| |||| |||**26,568**| I certify that in my opinion, this account is in agreement with the records submitted and is a true and fair statement thereof. Independent Examiner and Hon. Auditor |signed
**Tim Smith**|26/09/2023| |---|---| |Date
behalf of the Trustees
T Smith FCA|| |signed
**Alan Bell**|25/09/2023| |Hon. Chair
A Bell
Date|| ||25/09/2023| |Acting Treasurer
R T Simpson FCMA CGMA
Date|| On behalf of the Trustees Signed Alsager U3A Accs 2023 ## ## ## |Income andExpenditure Account|Income andExpenditure Account||| |---|---|---|---| |for the Year Ending 31 August2023|||| ||2023|2022|| |Income|||| |Annual Enrolment Fee||mEI|| |Class AttendanceFees|39,587|32,056|| |GiftAid|863|1 ,830|| |Teasand Coffees|328|306|| |Donations & Grants Received|150|96|| |SaleofEquipment|20|475|| |Bank Incentive/Compensation||25|| |Members Contribution to New Equipment|||| |Total Income Main Activity|46,268||44, 304| |TravelIncome|17, 175||12,260| |Total Income|63,443||56,564| ||2023|2022|| |Expenditure|||| |Room Hire & Rentals|||| |Less Overprovision in Prior Year|(1.594)||| |Other Class Costs|5,861|3,231|| |Talk TimeFees&Expenses|1 ,228|1,365|| |Other Meetings|1 ,079|1,120|| |Third AgeTrust|4,861|4,403|| |Purchase of Equipment|1 ,697|2,730|| |IT Support|1 ,068|1,178|| |DonationsMade|372|285|| |Postage
Stationary & Support Costs|106
558|334
288|| |Banking Fees|91|145|| |Administration & Licence Fees|||| |Total Main Activity Expenditure|49,887||45,458| |Travel Expenditure|17,030||11 ,373| |Total Expenditure|66,917||56,831| |Surplus (Deficit) for theYear|(3,474)||(267)| ## ## ||Balance Sheetasat31August2023|Balance Sheetasat31August2023||| |---|---|---|---|---| |||2023|2022|| |Travel Prepayments||||1 ,558| |General Activity Debtors||||| |Travel Bank Account||4,145|3,030|| |Bank Accounts and Cash in hand||21 ,906|26,174|| |Less Creditors as at 31 August||(124)|(2,448)|| |Receipts in Advance|Main|(2,833)|(1 ,547)|| ||Travel||(587)|| |||(2,957)||(4,582)| |TotalNetAssets||23,094||26,568| |GeneralReserve||||| |||£
£|C|£| |Main Activity Balance Brought Forward||22,568||20,220| |Main Activity Deficit for the year||(5,212)|(1,154)|| |Savings from Prior Year Creditors Provision||1 ,594||| |Net charge of Main Activity for the year||(3,618)|(1,154)|| |Receipt fromTravelFunds||145|3,502|| |Closing Balance||(3,474)||2,348| |||19,094||22,568| |Travel Balance BroughtForward||4,000|6,615|| |Travel Surplus (Deficit) for the year||145|887|| |Transfer to the General Reserve||(145)|(3,502)|| |Closing Balance||4,000||4,000| |TotalReserves||23,094||26,568|