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2023-07-31-accounts

Trustees’ Annual Report for the period

From 1[st] August 2022 Period start date To 31[st] July 2023 Period end date

Charity name: Congleton Amateur Youth Theatre

Charity registration number: 1071221

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 to advance the education of young
people in congleton and the
neighbouring community in the
performing arts
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 production of theatre performances for
young people
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 the charity has produced 2 shows in the
year. all delivered by volunteers
supporting children to perform at the
daneside community theatre, congleton

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The performances have provided
opportunity for public theatre
performances. Rehearsals have
provided opportunity for development
and training of young people as well as
social interaction
The charity has remained self-
sustaining

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity has had a positive year
generating income to support its activities
and demonstrate sustainability.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity seeks to demonstrate
sustainability by retaining reserves up to a
maximum of 12 months operating costs,
which demonstrates resilience in the
severe circumstances, such as when
activities are restricted due to a pandemic.
Amount of reserves held Para 1.22 19,583
Reasons for holding zero
reserves		 Para 1.22 NA
Details of fund materially in
deficit		 Para 1.24 NA
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 NA

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are selected on suitability and
commitment to support activities and
elected to the trust by the sitting
trustees

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Congleton Amateur Youth Theatre
Other name the charity uses CAYT
Registered charity number 1071221
Charity’s principal address 5 Lavinia Close
Somerford
CONGLETON
Cheshire
CW12 4YU

Names of the charity trustees who manage the charity

Name Role Date of Other trusteeships Reportng status of oth
appointment trusteeships
David James
Holford		 Trustee 08 October
2023		 None on record
Claire Ashley
Bailey		 Trustee 08 October
2023		 None on record
Joanne Claire
Moss		 Trustee 18 December
2022		 None on record
ANGELA Trustee 18 December
LOUISE 2022 None on record
WEDGEBURY
Imogen Louise
Furlong		 Trustee/Secretary 18 December
2022		 None on record
ANGELA ROSE
VICKERS		 Trustee 18 December
2022		 None on record
Crystal Freya
Holford		 Trustee 18 September
2022		 THE PAROCHIAL CHURCH Received: On tme
COUNCIL OF THE ECCLESIASTICAL
PARISH OF ST MARY ASTBURY
Peter Robert
Turner		 Trustee/
Treasurer		 18 September
2022		 None on record
Philippa
Barnet		 Trustee 18 September
2022		 None on record
Name Role Date of Other trusteeships Reportng status of oth
appointment trusteeships
Susan Trustee 18 September
Jacqueline 2022 None on record
Mills
Lorraine
House		 Trustee/Chair 30 September
2018		 None on record
Nichola Gill Trustee 01 October
2017		 None on record

– Corporate trustees names of the directors at the date the report was approved

Director name NA

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
NA

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

No employees

Exemptions from disclosure

Reason for non-disclosure of key personnel details

NA

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Pete Turner ~~ee~~ Position (eg Secretary, Treasurer Chair, etc) ~~ee~~ Date 1/9/2023 ~~|~~

Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~		 Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~		 Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~		 Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~		 Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~		 Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~		 Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~		 Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~		 Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~		 Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~		 Congleton Amateur Youth Theatre
1071221
CC16a
Receipts andpayments accounts
8/1/2022
To
7/31/2023
For the period
from
~~ee ee ee ee_~~
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Tickets etc 25,482 - - 25,482 12,109
Subscriptions 5,500 - - 5,500 1,840
Donations 884 - - 884 -
Sponsorship 790 - - 790 -
Sundryreceipts - - - - 671
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) (Gross income for AR) 32,656
(Gross income for AR)		 - - 32,656 14,620
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 32,656
-
-
32,656
14,620
A2 Asset and investment sales,
(see table).
~~——————~~
A3 Payments
Production costs 23,252 - - 23,252 20,041
Sundrycosts 668 - - 668 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -

Sub total 23,920 - - 23,920 20,041

-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 23,920
-
-
23,920
20,041
A4 Asset and investment
purchases, (see table)
~~——=——=—=~~
Net of receipts/(payments) 8,736
-
-
8,736
- 5,421
A5 Transfers between funds
-
-
-
-
-
A6 Cash funds last year end
10,847
-
-
10,847
16,268
Cash funds this year end 19,583
-
-
19,583
10,847
~~===>=~~

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use		 Details
Bank account
Cash
Details
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
19,101
482
-
19,583
OK
to nearest £
-
-
-
-
-
-
Unrestricted
funds
Unrestricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates		 to nearest £
-
-
-
-
OK
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds
Restricted
funds
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
-
-
-
-
-

Signed by one or two trustees on behalf of all the trustees

Signature

Print Name

Date of approval

FINANCIAL ACCOUNTS FOR THE YEAR ENDED 31ST JULY 2023 FOR CONGLETON AMATEUR YOUTH THEATRE

JOHN GREENALL & CO LIMITED SANDBACH

CONGLETON AMATEUR YOUTH THEATRE

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31[st] JULY 2023

Contents

Page

Legal and Administrative Details 1
Trustees Report 2
Independent Examiners' Report 3
Receipts and Payments Account 4
Statement of Assets and Liabilities 6

CONGLETON AMATEUR YOUTH THEATRE

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31[st] JULY 2023

The charity is governed by its constitution which was adopted on 30[th] September 1997.

Registered Charity Number 1071221
Charity Address 5 Lavinia Close
Somerford
Congleton
CW12 4YU
Trustees D J Holford
C A Bailey
J C Moss
A L Wedgebury
I L Furlong
A R Vickers
C F Holford
P R Turner
P Barnett
S J Mills
L House
N Gill
Independent Examiners John Greenall & Co Limited
Chartered Certified Accountants
20 Crewe Road
Sandbach
Cheshire
CW11 4NE

Page 1

CONGLETON AMATEUR YOUTH THEATRE

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31[st] JULY 2023

Objectives of the charity

To educate the public in the dramatic and operatic arts, to further the development of public appreciation and tastes in the said arts (to assist and further such charitable institutions and charitable purposes as the committee shall from time to time determine) and in furtherance of this object but not otherwise.

Review of activities

The Society's receipts and payments account for the year is set out on pages 4 to 6. During the year, reimbursement of expenses to trustees totalled £616.58

.

Statement of Trustee's responsibilities

The Trustees are required to prepare financial statements to each financial year which give a true and fair view of the state of affairs of the Society and of the surplus or deficit of the Society for that period. In preparing those financial statements, the Trustees are required to :

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Society. They are also responsible for safeguarding the assets of the Society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees

.................................................... L House

Page 2

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF CONGLETON AMATEUR YOUTH THEATRE

Report to the trustees of
On accounts for the year end-
ed
Set out on pages
Responsibilities and basis of
report		 Congleton Amateur Youth Theatre
31stJuly 2023
Charity no
(if any)
1071221
4 to 6
I report to the trustees on my examination of the accounts of the above charity (“the Trust”)
for the year ended31/07/2023.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145
of the 2011 Act and in carrying out my examination, I have followed the applicable
Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examin- I have completed my examination. I confirm that no material matters have come to my er's statement attention in connection with the examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

.

Signed:
Name:
Relevant professional qualifi-
cation(s) or body (if any):
Address:		 Date:
Stephen Ollerhead
FCCA
20 Crewe Road
Sandbach
CW11 4NE

Page 3

CONGLETON AMATEUR YOUTH THEATRE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31[st] JULY 2023

2023
Unrestricted
Income receipts
Ticket sales 22409
Show sales 1430
Programme sales 918
Sale of set 725
25482
Other receipts
Donations - other 163
Charities trust 721
Sponsorship 790
1674
Members subscriptions 5500
Total receipts 32656

Page 4

CONGLETON AMATEUR YOUTH THEATRE RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31[st] JULY 2023 (Continued)

2023
Unrestricted
Direct charitable expenditure
Rental – Theatre 3860
Rental – rehearsal rooms 390
Printing and advertising 168
Scenery and props 3316
Costumes 1159
Scripts 400
Insurance 594
Royalties 3539
Programmes 942
Sundries 122
Equipment 6761
Helpers 2001
23252
Other expenditure
NODA subscriptions 190
Ice cream purchases 356
Medals 122
668
Total payments 23920
Net receipts/(payments) for the year 8736
Balance at bank/cash as at 31stJuly 2022 10847
Balance at bank/cash as at 31st July 2023 19583

Page 5

CONGLETON AMATEUR YOUTH THEATRE

STATEMENT OF ASSETS AND LIABILITIES AT 31[st] JULY 2023


Balances at bank
Current account
Cash in hand
Total assets
Income funds
Unrestricted funds
Trustees Certification
Signed on behalf of the trustees
...................................................
L House - Chair
Date		 2023
2022
£ £
19101
10353
482
494
19583
10847
19583
10847

Page 6