6 th Llangyfelach Scout Group
Trustees’ Annual Report for the year ending 31[st] March 2021
Charity Number: 1070345
Section A Objectives and activities
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Summary of the objects of The objectives of the group are as a unit of the
the National Scout Association.
charity as set out in its
governing document
The purpose of Scouting is to promote the
development of young people in achieving their
full physical, intellectual, social and spiritual
potentials, as individuals, as responsible
citizens and as members of their local, national
and international communities.
Summary of the main The Group’s main function is to support the
activities sections in
achieving the aims of the wider Scouting
movement. The activities of each section are
varied and allow members to participate fully
in relation to these objects and indeed flourish.
The Provision of Scouting within the Group is
totally
dependent on the contribution made by
volunteers.
The Trustees have paid due regard to the
Public Benefit Charity
Commission guidance on Public Benefit in
deciding what
activities the charity should undertake.
Membership subscriptions are charged to cover
the
immediate running costs of the Group and
these do not
unduly restrict membership. The Group follows
the
principle that no one should be excluded
because of their
inability to pay membership subscriptions.
Enabling each child and young person involved
to identify their interests and to have the
opportunity to meet their full potential. All
activities are clearly risk assessed to ensure
benefits are maximised.
Any private benefits from scouting
are incidental, other than to those as
beneficiary.
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Section B Achievements and performance
| Summary of the main achievements of the charity during the year |
Most of the activities of this year have been afected by the Covid-19 pandemic. We closed out scout hall and ceased sessions as required in late March 2020. No activities happened for a while but then some sessions and activities/ tasks were carried out online. We have taken advantage of the hall being closed to undertake substantial improvements both inside and out. The facility has been improved in terms of the fabric of one side of |
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the building. But the most striking change has been the instalment of a climbing wall. Much of our land outside has been cleared and improved for future use. Hall improvements made to ensure the premises are fit for purpose for the foreseeable future including wider community use. As an executive committee we have also taken the opportunity to ensure all our training and that of leaders is up to date.
Section C Financial review
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The Group policy on reserves is to hold
Policy on Reserves sufficient
resources to continue the charitable activities of
the Scout
Group should income and fundraising activities
fall short.
We decided that we should hold the amount for
12 months of our running costs, and this was
upheld during this financial year. It is reviewed
regularly and updated based on circumstances.
Further financial review The Group does not have sufficient funds to
details invest in
longer term investments.
All our funds are held in cash using only
mainstream
banks or building societies.
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Section D Structure, governance and management
| Type of governing document |
The Group governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules of The Scout Association. |
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| How the charity is constituted |
The Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association. |
| Additional governance issues |
The Group is managed by the Group Executive Committee, the members of which are the “Charity Trustees” of the Scout Group. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and |
making returns to the Charity Commission as applicable. The committee consists of 9 members who meet quarterly. Ex – officio Chairperson, Treasurer, Secretary, Group Scout Leader, Scout Section Leader, Cub Section Leader and Beaver Section Leader. Elected 2 others This Group Executive Committee exists to support the Section leaders in meeting the responsibilities of their appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. The Group also instigated a ‘Financial Policy’ during this year which lays out procedures and systems for sound financial management by all those connected to the Group.
Section E Reference and administration details
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Charity Name 6 [th] Llangyfelach Scout Group
Charity Number 1070345
Charity’s principal Scout Hall, Heol y Geifr, Llangyfelach, Swansea. Sa5
address 7NA.
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Names of the charity trustees who manage the charity
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Dates acted if not
Trustee Name Office for
whole year
Ex Officio
1 Wayne Pike Chairperson
2 Delyth Higgins Secretary
3 Maria Morgan Treasurer
4 Gareth Watson Group Scout Leader
5 David Watson Scout Leader
6 Ian Lawrence Cub Leader
7 Michelle Witcombe Beaver Leader
Elected
8 Mark Tribe
9 Simon Thorne Assistant Cub Leader
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