## _**6 th Llangyfelach Scout Group**_ # **Trustees’ Annual Report for the year ending 31[st] March 2021** ## **Charity Number: 1070345** ## **Section A Objectives and activities** **----- Start of picture text -----**
Summary of the objects of The objectives of the group are as a unit of the
the National Scout Association.
charity as set out in its
governing document
The purpose of Scouting is to promote the
development of young people in achieving their
full physical, intellectual, social and spiritual
potentials, as individuals, as responsible
citizens and as members of their local, national
and international communities.
Summary of the main The Group’s main function is to support the
activities sections in
achieving the aims of the wider Scouting
movement. The activities of each section are
varied and allow members to participate fully
in relation to these objects and indeed flourish.
The Provision of Scouting within the Group is
totally
dependent on the contribution made by
volunteers.
The Trustees have paid due regard to the
Public Benefit Charity
Commission guidance on Public Benefit in
deciding what
activities the charity should undertake.
Membership subscriptions are charged to cover
the
immediate running costs of the Group and
these do not
unduly restrict membership. The Group follows
the
principle that no one should be excluded
because of their
inability to pay membership subscriptions.
Enabling each child and young person involved
to identify their interests and to have the
opportunity to meet their full potential. All
activities are clearly risk assessed to ensure
benefits are maximised.
Any private benefits from scouting
are incidental, other than to those as
beneficiary.
**----- End of picture text -----**
## **Section B Achievements and performance** ||**Summary of the main**
**achievements of the**
**charity during the year**|Most of the activities of this year have been
afected by the Covid-19 pandemic. We closed
out scout hall and ceased sessions as required
in late March 2020. No activities happened for
a while but then some sessions and activities/
tasks were carried out online.
We have taken advantage of the hall being
closed to undertake substantial improvements
both inside and out. The facility has been
improved in terms of the fabric of one side of| |---|---|---| the building. But the most striking change has been the instalment of a climbing wall. Much of our land outside has been cleared and improved for future use. Hall improvements made to ensure the premises are fit for purpose for the foreseeable future including wider community use. As an executive committee we have also taken the opportunity to ensure all our training and that of leaders is up to date. ## **Section C Financial review** **----- Start of picture text -----**
The Group policy on reserves is to hold
Policy on Reserves sufficient
resources to continue the charitable activities of
the Scout
Group should income and fundraising activities
fall short.
We decided that we should hold the amount for
12 months of our running costs, and this was
upheld during this financial year. It is reviewed
regularly and updated based on circumstances.
Further financial review The Group does not have sufficient funds to
details invest in
longer term investments.
All our funds are held in cash using only
mainstream
banks or building societies.
**----- End of picture text -----**
**Section D Structure, governance and management** |**Type of governing**
**document**|The Group governing documents are those of
The Scout
Association. They consist of a Royal Charter,
which in
turn gives authority to the Bye Laws of the
Association
and The Policy Organisation and Rules of The
Scout
Association.| |---|---| |**How the charity is**
**constituted**|The Group is a trust established under its rules
which are
common to all Scouts.| |**Trustee selection methods**|The Trustees are appointed in accordance with
the Policy
Organisation and Rules of The Scout
Association.| |**Additional governance**
**issues**
|The Group is managed by the Group Executive
Committee, the members of which are the
“Charity
Trustees” of the Scout Group.
As charity trustees they are responsible for
complying with legislation applicable to
charities. This
includes the registration, keeping proper
accounts and| making returns to the Charity Commission as applicable. The committee consists of 9 members who meet quarterly. **Ex – officio** Chairperson, Treasurer, Secretary, Group Scout Leader, Scout Section Leader, Cub Section Leader and Beaver Section Leader. **Elected** 2 others This Group Executive Committee exists to support the Section leaders in meeting the responsibilities of their appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. The Group also instigated a ‘Financial Policy’ during this year which lays out procedures and systems for sound financial management by all those connected to the Group. ## **Section E Reference and administration details** **----- Start of picture text -----**
Charity Name 6 [th] Llangyfelach Scout Group
Charity Number 1070345
Charity’s principal Scout Hall, Heol y Geifr, Llangyfelach, Swansea. Sa5
address 7NA.
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not
Trustee Name Office for
whole year
Ex Officio
1 Wayne Pike Chairperson
2 Delyth Higgins Secretary
3 Maria Morgan Treasurer
4 Gareth Watson Group Scout Leader
5 David Watson Scout Leader
6 Ian Lawrence Cub Leader
7 Michelle Witcombe Beaver Leader
Elected
8 Mark Tribe
9 Simon Thorne Assistant Cub Leader
**----- End of picture text -----**
f•rth•y•tr ••thd JI M*nh 2•21 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerf8 report on the accounts Section A Independent EAaM1r￿r's Report R•port to th• tnJii•o1 rn•mb•r• ol 6 LUWVhLLEY LLWYFEL4CH CHURCH SCOLITS 31 IiARCH 2021 •nd•d Ch•flty no 111 •nyl 8•t on p• T￿￿ to FOUR l rnpJrt to t￿ InJaé•¥ on my oflh• ch•rty Cth• Tru￿7 trth• yair•ThJ•d RMpon•lbtlllH and As lh• ¢I￿￿1[U￿Wi dlhl Tru*. ftyth pr•p*r•ib •1• al rnpofl rfth• •ccount$ 11 •¢¢oryl•rK• wth th• r•wbm•Thts oflh• Ch•rl*i Ad 2011 fth• Adl l rnport In f•4Jed ofmy •xJMln￿W}fi ￿th0 Tty*'i •cctsJrti cAm•d o nder wctb)n 145 ol th• èJ11 ki and n c4rryffig •ximiMtbn. I 1495I(bl ofthe N£t. Ind•p•nd•rt •x4mlMrf• stst•n*rt I h•w no tthKems •nd hm c(vn• •c￿$ no LYh•r m•N•rn kn ￿nfi•d wlh Ihe •xamn•tK)n io whKh ittonti￿ thr•Jb b• ord•fto •nabl• WDp•r ur#l•l￿71*I olth• actw#i b) b• rMch•d. 8*n•d: O•t•: ZL IAARK IMLLNM ￿Try B S¢. ACA R•l•v•nt profv•il?Ml qualllk•iionl•l or body 1114ny): Addr•u: MB CONSLLnNG. TtrE OLD SURGERY. STPADEY BLEINESS PARK LL*h￿ENNEcH. WLLI SA148YP %eclion 8 Ois¢losu Onty uJrnplei• rfth• examin6r néed3 lo hohlwjm matters ol concem Isw CC32. In1]e￿￿lIn1 IMn*￿i￿n ol¢h•ity a¢uAmts" gw]￿¢• lor •x•rnir*rnl Othr2Q18 r•r thty**r ethd 31 M•rtk 2021 JJ9 Eip¢ TnJwvKt FqUipn￿ FJF¢ll 27J57 916 45 116.0391 iijii pr•fft •b It Jl Z•ZI 19J14 19Jll 19J14 Cipltsi Brputhi l A￿1 2020 PrDfiI ft*the y 1.196 IIJIB 19J14 Dat¢.. 2411 J•Mury l• ¥ t• tht le￿￿ f•rtht ythrethl JI hl•rrh 2111 li Sa CHARITY COMMISSION FOR ENGLAND AND WALES Independent 8xamln8rf8 report on the accounts Section A Independeni Examiner s Report R•port lo th• ' m•mb•rn of 6," LuWvA￿y L￿yFE1ACH CHWH scour8 On xcoun¢• iorth• yxr 131 MARCH 2tr21 Ch•rlty no 111 •ny) Srf ¢Jut *)fi P•9•• TVK) ￿ FOUR I r•port to the Iru#e•s on my ¢xamNtw)n oflm oltr• •l¥M charty rih• lor th• >*•r •TrJ•d R••pon•lblkn •nd ￿ th• ch•rtytnJ*••S alth• Trust. yvj Irn trtIK• pr•paithn b•th •f Trport ol th• 4ccouM4 t*kn th• rnopJYwn•rti ofth• CMrt*i 2011 fth• Aci) l In ol rfty •uM￿lI)n ofth• TnJ*'i out und•r seclthi 145 01 lh• 2011 ALI and In C4fryWW Out my •MmlMt￿n. I hale loby*ed IM appkabl• Dw•dlon• gts•n byth• Ch•rty C￿mIll under sea>)n 145lSllbl of th• Acl. Indep•ndent •x•ffdnerf• •t•t•m•rt I h•v• no c(wm$ •rvJ h•N• r*#m• •¢roM no oth•r m•tt•rn wrth th• exarnnalKsn io which affentth thoylj be or¢•rto •Thab pmper Und•rSthftd￿9 ol th• accw** to b• r•a•*•d. 81gn•d: Nam•: MARK w￿LL￿A &4rrY B Sc. AC.A R•l•v•nt prof•••lon•l guiiinull•nl•l or b¢)dy Ill any).. l￿W Addrt￿: MB CONSLLTING. THE ¢XD SVAGERY. STKéEEY BUSINESS PARK L￿￿ENNEc￿. LLA￿LL1 &414 8YP Soclion B Oisclosu Onty o)rnpknte rflh• exAmin¢r n••di lo h*JhlwJM m4tter4 ofconcem IM• CC32, IndepeThJenl •x•rnnalwn ol¢h•rty thr￿t￿nI 9￿￿￿¢4 lor IER O¢tob•r 2011