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2023-03-31-accounts

REGISTERED COMPANY NUMBER: 03491707 (England and Wales) REGISTERED CHARITY NUMBER: 1070198

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

FOR

HILLCREST COMMUNITY PARTNERSHIP

x5 Xeinadin Group

2 Upperton Gardens Eastbourne East Sussex BN21 2AH

HILLCREST COMMUNITY PARTNERSHIP

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6 to 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14 to 15

HILLCREST COMMUNITY PARTNERSHIP

REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2023

TRUSTEES Ms K M Parkinson Chairperson (resigned 19/5/2023)
Ms U Sinha (resigned 12/4/2022)
R Walsh (resigned 9/5/2022)
Ms H McLean- Knight
B Hitchen (resigned 2/5/2023)
Ms D Verschuren Chair (resigned 25/9/2023)
Ms A Hoy (resigned 18/6/2022)
Ms k Martin (resigned 1/11/2022)
Ms L Lower Trustee (appointed 18/6/2022)
Ms E Jordan Trustee (appointed 18/6/2022) (resigned
1/10/2022)
G McQueen (appointed 15/9/2023)
COMPANY SECRETARY
REGISTERED OFFICE Hillcrest Community Centre
Bay Vue Road
Newhaven
East Sussex
BN9 9LH
REGISTERED COMPANY 03491707 (England and Wales)
NUMBER
REGISTERED CHARITY 1070198
NUMBER
INDEPENDENT EXAMINER x5 Xeinadin Group
2 Upperton Gardens
Eastbourne
East Sussex
BN21 2AH

Page 1

HILLCREST COMMUNITY PARTNERSHIP (REGISTERED NUMBER: 03491707)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

FINANCIAL REVIEW

The accounts show a net surplus/deficit of -£25,246

At the balance sheet date, the net assets of the charity amount to £625,734 including cash at bank and in hand of £129,035.

The financial policy is to ensure scale charges are sufficient to generate enough income to meet the running costs of the centre without reliance upon single grants.

The trustees have reviewed the major business and operational risks facing the charity. The strategy and operational plans take account of all issues so as to ensure the continued operation of the Community Centre.

The trustees’ policy on reserves is to ensure that the charity’s reserves are maintained at levels to ensure long term viability of the Community Centre. The trustees consider the level of reserves at 31 March 2023 to be sufficient but are fully aware of the difficult challenges ahead in the current economic climate.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006, relating to small companies.

The trustees (who are also the directors of Hillcrest Community Partnership for the purposes of company law) are responsible for preparing the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:

• select suitable accounting policies and apply them consistently;

• observe the methods and principles in the Charities SORP;

• make judgements and estimates that are reasonable and prudent;

• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006.

They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Page 2

HILLCREST COMMUNITY PARTNERSHIP (REGISTERED NUMBER: 03491707)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

Charity Constitution

The charity is limited by share capital, incorporated in . The address of its registered office is: Hillcrest Community Centre Bay Vue Road Newhaven East Sussex BN9 9LH The principal place of business is: Hillcrest Community Centre Bay Vue Road Newhaven East Sussex BN9 9LH

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ Ms H McLean- Knight - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HILLCREST COMMUNITY PARTNERSHIP (REGISTERED NUMBER: 03491707)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HILLCREST COMMUNITY PARTNERSHIP (REGISTERED NUMBER: 03491707 )

Independent examiner's report to the trustees of Hillcrest Community Partnership ('the Company')

We report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied ourselves that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, we report in respect of our examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out our examination we have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement - matters of concern identified We have completed my examination.

After the year end some material irregularities became apparent. These concerned some benefits accruing to Trustees, together with irregularities in the tendering and procurement process. Independent advisors in conjunction with our firm are preparing a report to submit to the Charity Commissioners regarding these matters.

We confirm that no other matters have come to our attention in connection with the examination giving us reasonable cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; and

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

We confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.

X5 Xeinadin Group

x5 Xeinadin Group 2 Upperton Gardens Eastbourne East Sussex BN21 2AH

Date: .............................................

Page 4

HILLCREST COMMUNITY PARTNERSHIP

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

2023
Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
33,851
Other trading activities
2
345
Other income
88,982
Total
123,178
EXPENDITURE ON
Raising funds
3
146,260
Charitable activities
General
2,164
Other
-
Total
148,424
NET INCOME/(EXPENDITURE)
(25,246)
RECONCILIATION OF FUNDS
Total funds brought forward
650,980
TOTAL FUNDS CARRIED FORWARD
625,734		 2022
Total
funds
£
27,446
435
94,734
122,615
121,973
856
2,854
125,683
(3,068)
654,048
650,980

The notes form part of these financial statements

Page 5

HILLCREST COMMUNITY PARTNERSHIP (REGISTERED NUMBER: 03491707)

BALANCE SHEET 31 MARCH 2023

Notes
FIXED ASSETS
Tangible assets
7
CURRENT ASSETS
Debtors
8
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
9
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
CREDITORS
Amounts falling due after more than one year
10
NET ASSETS
FUNDS
11
Unrestricted funds
TOTAL FUNDS		 2023
Unrestricted
fund
£
482,480
19,879
129,035
148,914
(5,660)
143,254
625,734
-
625,734
625,734
625,734		 2022
Total
funds
£
496,424
16,641
148,115
164,756
(7,315)
157,441
653,865
(2,885)
650,980
650,980
650,980

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 6

HILLCREST COMMUNITY PARTNERSHIP (REGISTERED NUMBER: 03491707)

BALANCE SHEET - continued 31 MARCH 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. H McLean- Knight - Trustee

............................................. G McQueen - Trustee

The notes form part of these financial statements

Page 7

HILLCREST COMMUNITY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

Hillcrest Community Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Individual fixed assets costing £0.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Assets and liabilities in foreign currencies are translated into sterling at the rates of exchange ruling at the balance sheet date. Transactions in foreign currencies are translated into sterling at the rate of exchange ruling at the date of transaction. Exchange differences are taken into account in arriving at the operating result.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 8

HILLCREST COMMUNITY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

2. OTHER TRADING ACTIVITIES

2023
Unrestricted
funds
£
Fundraising events
345
3.
RAISING FUNDS
Investment management costs
2023
Unrestricted
funds
£
Subscriptions and Licences
(1,206)
Property repairs
27,920
26,714
4.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2023
£
Depreciation - owned assets
19,804
Hire of plant and machinery
473		 2022
Total
funds
£
435
2022
Total
funds
£
1,355
26,902
28,257
2022
£
21,804
296

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies 27,446
Other trading activities 435
Other income 94,734
Total 122,615
EXPENDITURE ON
Raising funds 121,973
Charitable activities
General 856

continued...

Page 9

HILLCREST COMMUNITY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued

Unrestricted
fund
£
Other 2,854
Total 125,683
NET INCOME/(EXPENDITURE) (3,068)
RECONCILIATION OF FUNDS
Total funds brought forward 654,048
TOTAL FUNDS CARRIED FORWARD 650,980
7.
TANGIBLE FIXED ASSETS
Improvements
to
property
£
COST
At 1 April 2022
715,232
Additions
-
At 31 March 2023
715,232
DEPRECIATION
At 1 April 2022
237,589
Charge for year
15,128
At 31 March 2023
252,717
NET BOOK VALUE
At 31 March 2023
462,515
At 31 March 2022
477,643
8.
DEBTORS
Amounts falling due within one year:
Trade debtors
Other debtors
VAT
Prepayments		 Plant and
machinery
£
17,281
2,638
19,919
11,287
1,915
13,202
6,717
5,994		 Fixtures
and
fittings
£
105,490
3,222
108,712
92,703
2,761
95,464
13,248
12,787
2023
£
7,200
150
1,061
153
8,564		 Totals
£
838,003
5,860		 Totals
£
838,003
5,860
843,863
341,579
19,804
361,383
482,480
496,424
2022
£
15,730
150
-
761
16,641

continued...

Page 10

HILLCREST COMMUNITY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

8. DEBTORS - continued

8. DEBTORS - continued
2023 2022
£ £
Amounts falling due after more than one year:
Amounts owed by participating interests 11,315 -
11,315 -
Aggregate amounts 19,879 16,641
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Trade creditors 4,776 1,768
VAT - 5,251
Other creditors 164 296
Accrued expenses 720 -
5,660 7,315
10. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2023 2022
£ £
Amounts owed to participating interests - 2,885
11. MOVEMENT IN FUNDS
Net
movement At
At 1/4/22 in funds 31/3/23
£ £ £
Unrestricted funds
General fund 650,980 (25,246) 625,734
TOTAL FUNDS 650,980 (25,246) 625,734
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 123,178 (148,424) (25,246)
TOTAL FUNDS 123,178 (148,424) (25,246)

continued...

Page 11

HILLCREST COMMUNITY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

11. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

At 1/4/21
£
Unrestricted funds
General fund
654,048
TOTAL FUNDS
654,048
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
122,615
TOTAL FUNDS
122,615
A current year 12 months and prior year 12 months combined position is as follows:
At 1/4/21
£
Unrestricted funds
General fund
654,048
TOTAL FUNDS
654,048		 Net
movement
At
in funds
31/3/22
£
£
(3,068)
650,980
(3,068)
650,980
Resources
Movement
expended
in funds
£
£
(125,683)
(3,068)
(125,683)
(3,068)

Net
movement
At
in funds
31/3/23
£
£
(28,314)
625,734
(28,314)
625,734

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS		 Incoming
resources
£
245,793
245,793		 Resources
Movement
expended
in funds
£
£
(274,107)
(28,314)
(274,107)
(28,314)

continued...

Page 12

HILLCREST COMMUNITY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

Page 13

HILLCREST COMMUNITY PARTNERSHIP

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

INCOME AND ENDOWMENTS
Donations and legacies
Gifts
Donations
Grants
Subscriptions
Other trading activities
Fundraising events
Other income
Rental income
Photography income
Other Income
Cash Sale
Total incoming resources
EXPENDITURE
Raising donations and legacies
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Cleaning
Accountancy fees
Legal and professional fees
Charitable donations
Redundancy Expense
Training Costs
Expenses recharged to clients
Health & Safety
Freehold property
Plant and machinery
Fixtures and fittings
Other trading activities
Wages
Social security
Pensions
Carried forward		 2023
£
1
17,338
16,500
12
33,851
345
79,115
210
9,657
-
88,982
123,178
8,647
6,475
12,328
1,094
3,070
2,625
4,500
1,380
63
-
168
7,201
450
15,129
1,915
2,761
67,806
51,759
(1,317)
825
51,267		 2022
£
(1)
10
27,425
12
27,446
435
79,425
59
10,312
4,938
94,734
122,615
5,989
6,087
11,720
1,253
1,880
2,314
3,875
1,535
-
5,000
831
-
-
17,128
1,456
3,220
62,288
30,007
-
1,125
31,132

This page does not form part of the statutory financial statements

Page 14

HILLCREST COMMUNITY PARTNERSHIP

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

Other trading activities
Brought forward
Hire of plant and machinery
Investment management costs
Subscriptions and Licences
Property repairs
Charitable activities
Staff welfare
Support costs
Management
Advertising
Sundries
Finance
Bank charges
Other
IT Consumable & Software
Total resources expended
Net expenditure		 2023
£
51,267
473
51,740
(1,206)
27,920
26,714
150
89
1,215
1,304
130
580
148,424
(25,246)		 2022
£
31,132
296
31,428
1,355
26,902
28,257
-
65
791
856
114
2,740
125,683
(3,068)

This page does not form part of the statutory financial statements

Page 15