2021-03-31-accounts

Scaynes Hill Millennium Village Centre

Chairman’s Report 2021

(Including Buildings Report)

Despite the challenges of the pandemic the centre continues to thrive and is on a sound financial and business footing. Thanks to government grant payments we should still break even this year and we have also been able to pass on some of this support to our regular hirers, they have been very grateful for our help. We are planning to continue building up our reserves to enable us to weather any reduction in income or major repair requirements.

During the year we made some additional investments in the centre. A battery system has been installed that stores power from the solar panels and feeds it back into the centre as required. Currently (Summer) we are drawing very little power from the grid and still benefitting from the feed in tariff on power generated. The additional information on our power use is helping identify areas where we can reduce power consumption.

The trustees are looking into upgrading the heating system at some point. This would involve simplifying the control of the heating by zone and potentially changing the boilers and possibly looking again at heat pumps. Currently heat pumps are not considered a good return on investment. This may however change in the future.

We have not increased the hire rates and have no plans to do so at this time.

We already have many people who support the centre in many ways both regularly and occasionally. I thank you most sincerely on behalf of the centre – you know who you are!

The centre is re-opening steadily as we monitor the advice from government. AIRS (Action in Rural Sussex) have been particularly helpful during the pandemic. They provide regular updates on what we can and cannot do as well as acting as a conduit for sharing ideas with other village halls.

It is hoped that the village will continue to become more involved with the centre and we will use as many volunteers as possible to ensure the centre remains a valued asset in our community. If you can spare some time to support the centre in any way, please get in touch. If you have any skill that you could offer to the centre or know of anyone else who may be prepared to help, please let us know. (i.e., Builder, Window Cleaner, Tradesman, Lawyer, Roofer, Engineer etc.).

It has been a challenging year for the centre, and I am very grateful to those who have supported us.

Chairman

Scaynes Hill Village Centre Trust Annual Income and Expenses Year ended 31 March 2021

Income Total Hiring invoices Crockery Hire Rental Income Interest Received Solar Feed-in Tariff Income Total Other Income Total Income Expenses Cleaning Contract Cleaning Window / Gutter Cleaning Cleaning Materials Healthcare Cleaning Other Cleaning Costs Total Centre Cleaning Administration Booking Sec./Treasurer Stewarding Total General Expenses Insurance Licences & Subscriptions Rent Bank Charges Total Administration Utilities Supply of gas Electricity Supply Supply of fresh water Waste Water Telephone Waste collection Total Utilities Maintenance and Repairs Total Maintenance Total Purchases Total Maint. and Repairs Total Expenses Income less Expenses Major Capital Expenditure Less : Grants Received Total Net Income / (Expenditure)	Year Ended 31 March 2021 £ 8,524 0 3,354 20 1,565 19,908 33,371 5,860 456 87 589 0 6,992 5,796 0 210 1,026 144 100 114 7,390 2,571 1,108 297 250 858 320 5,404 4,399 14,332 18,731 38,517 (5,146) 0 0 (5,146)	Year Ended 31 March 2020 £ 34,670 199 5,750 61 1,415 100
		42,195
		5,819 456 480 589 168
		7,512
		5,968 410 265 1,017 949 100 60
		8,769
		3,198 1,935 345 454 1,251 320
		7,503
		3,831 5,134
		8,965
		32,749
		9,446 0 0
		9,446

Scaynes Hill Village Centre Trust Balance Sheet At 31 March 2021

Accumulated Funds Brought forward Income less Expenses for year ended 31 March 2021 Carried forward Comprising: Cancellations reserve Door entry system reserve Battery storage system Roof cleaning reserve Kitchen cupboards reserve Central heating / boilers reserve General reserves Total accumulated funds Represented by: Current Account Deposit Account Due from Hirers Due to Hirers - Deposits Total	Year Ended 31 March 2021 £ 51,935 (5,146) 46,789 2,500 0 3,000 0 1,000 30,000 10,289 46,789 7,009 40,002 28 (250) 46,789	Year Ended 31 March 2020 £ 42,489 9,446
		51,935
		2,200 3,950 6,000 1,000 1,000 30,000 7,785
		51,935
		3,592 48,018 875 (550)
		51,935

Independent Examiner's Report to the Trustees of Scaynes Hill Village Centre Trust Year ended 31st March 2021 I report to the trustees on my examination of the financial statements of Scaynes Hill Village Centre Trust ('the charity,) for the year ended 31 st March 2021. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the the financial statements do not accord with those records. or the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Christopher Whitley-Jones PRB Accountants LLP Independent Examiner