## Scaynes Hill Millennium Village Centre
## Chairman’s Report 2021
_(Including Buildings Report)_
Despite the challenges of the pandemic the centre continues to thrive and is on a sound financial and business footing. Thanks to government grant payments we should still break even this year and we have also been able to pass on some of this support to our regular hirers, they have been very grateful for our help. We are planning to continue building up our reserves to enable us to weather any reduction in income or major repair requirements.
During the year we made some additional investments in the centre. A battery system has been installed that stores power from the solar panels and feeds it back into the centre as required. Currently (Summer) we are drawing very little power from the grid and still benefitting from the feed in tariff on power generated. The additional information on our power use is helping identify areas where we can reduce power consumption.
The trustees are looking into upgrading the heating system at some point. This would involve simplifying the control of the heating by zone and potentially changing the boilers and possibly looking again at heat pumps. Currently heat pumps are not considered a good return on investment. This may however change in the future.
We have not increased the hire rates and have no plans to do so at this time.
We already have many people who support the centre in many ways both regularly and occasionally. I thank you most sincerely on behalf of the centre – you know who you are!
The centre is re-opening steadily as we monitor the advice from government. AIRS (Action in Rural Sussex) have been particularly helpful during the pandemic. They provide regular updates on what we can and cannot do as well as acting as a conduit for sharing ideas with other village halls.
It is hoped that the village will continue to become more involved with the centre and we will use as many volunteers as possible to ensure the centre remains a valued asset in our community. If you can spare some time to support the centre in any way, please get in touch. If you have any skill that you could offer to the centre or know of anyone else who may be prepared to help, please let us know. (i.e., Builder, Window Cleaner, Tradesman, Lawyer, Roofer, Engineer etc.).
It has been a challenging year for the centre, and I am very grateful to those who have supported us.
Chairman
## **Scaynes Hill Village Centre Trust Annual Income and Expenses Year ended 31 March 2021**
|**Income**
Total Hiring invoices
Crockery Hire
Rental Income
Interest Received
Solar Feed-in Tariff Income
Total Other Income
Total Income
**Expenses**
**Cleaning**
Contract Cleaning
Window / Gutter Cleaning
Cleaning Materials
Healthcare Cleaning
Other Cleaning Costs
Total Centre Cleaning
**Administration**
Booking Sec./Treasurer
Stewarding
Total General Expenses
Insurance
Licences & Subscriptions
Rent
Bank Charges
Total Administration
**Utilities**
Supply of gas
Electricity Supply
Supply of fresh water
Waste Water
Telephone
Waste collection
Total Utilities
**Maintenance and Repairs**
Total Maintenance
Total Purchases
Total Maint. and Repairs
**Total Expenses**
**Income less Expenses**
**Major Capital Expenditure**
**Less : Grants Received**
**Total Net Income / (Expenditure)**|**Year Ended**
**31 March 2021**
£
8,524
0
3,354
20
1,565
19,908
33,371
5,860
456
87
589
0
6,992
5,796
0
210
1,026
144
100
114
7,390
2,571
1,108
297
250
858
320
5,404
4,399
14,332
18,731
38,517
(5,146)
0
0
(5,146)|**Year Ended**
**31 March 2020**
£
34,670
199
5,750
61
1,415
100|
|---|---|---|
|||42,195|
|||5,819
456
480
589
168|
|||7,512|
|||5,968
410
265
1,017
949
100
60|
|||8,769|
|||3,198
1,935
345
454
1,251
320|
|||7,503|
|||3,831
5,134|
|||8,965|
|||32,749|
|||9,446
0
0|
|||9,446|
## **Scaynes Hill Village Centre Trust Balance Sheet At 31 March 2021**
|**Accumulated Funds**
Brought forward
Income less Expenses for year ended 31 March 2021
Carried forward
**Comprising:**
Cancellations reserve
Door entry system reserve
Battery storage system
Roof cleaning reserve
Kitchen cupboards reserve
Central heating / boilers reserve
General reserves
Total accumulated funds
**Represented by:**
Current Account
Deposit Account
Due from Hirers
Due to Hirers - Deposits
Total|**Year Ended**
**31 March 2021**
£
51,935
(5,146)
46,789
2,500
0
3,000
0
1,000
30,000
10,289
46,789
7,009
40,002
28
(250)
46,789|**Year Ended**
**31 March 2020**
£
42,489
9,446|
|---|---|---|
|||51,935|
|||2,200
3,950
6,000
1,000
1,000
30,000
7,785|
|||51,935|
|||3,592
48,018
875
(550)|
|||51,935|
Independent Examiner's Report to the Trustees of Scaynes Hill Village Centre Trust
Year ended 31st March 2021
I report to the trustees on my examination of the financial statements of Scaynes Hill Village Centre
Trust ('the charity,) for the year ended 31 st March 2021.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in
accordance with the requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the charity's financial statements carried out under section 145
of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given
by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confinn that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the charity as required by section 130 of the
the financial statements do not accord with those records. or
the financial statements do not comply with the applicable requirements concerning the form
and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008
other than any requirement that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which
attention should be drawn in this report in order to enable a proper understanding of the accounts to be
reached.
Christopher Whitley-Jones
PRB Accountants LLP
Independent Examiner