Petersfield Youth Theatre REGISTERED CHARTITY NUMBER: 1069673 Report of the Trustees for the Year Ended 31°, December 2024 for Petersfield Youth Theatre Page 1
Petersf ield Youth Theatre Contents of the Financial Statements Forthe Year Ended 31°, December 2024 Page Report oftheTrustees 3 to5 Independent Ex8miner's Report Statement of Financial Activities Bal8nce Sheet Notes to the Flnancial Stat6ment$ 9t017 Det81led Statement of Financlal Actlvities 18to19 Page 2
Petersfield Youth Theatre Report of the Trustees Forthe Year Ended 31st Decembér 2024 The Trustees are ple8sed to present their annual report together with the accounts of the chgrity for the year ended 31st December 2024. The Trustees have adopted the provisions ofthe Statement of Recommended Pr8Ctice ISORPI "Accounting and Reporting by Charities" IFRS 1021 in prep8ring the annual report and financial statements of th8 charity. Our purposes Petersfield Youth Theatre IPYTI is an 2ssociation which has a Constitution adopted on the 7 May 1998. The objectives set out in that Constitution are to advance education in music and theatrical arts amongst young people aged 6 to 23. Further, to give such young people the opportunity to act, sing and dance in at least one annual project. th OBJECTIVES AND ACTIVITIES Our actlvlties and achievements Every ye8r Pyt run termly workshops for its members, these are growing in popularity which looks Set to continue into 2025. The Easter project was run at Bedales School attracting 164 young peopl8. The proj8Ct culmi nated in 2 performances with a live band shared with family and friends. During August the Summer School project was Summer Fun featuring the ever popular cr88tiv8 workshops, 151 young people took parr. Oldermemberswere cast in Matilda the Musicalwhich rehear8ed in 11 days and performed in The Quad at Bedales School . There were 6 performances and 70 young people took part. All tickets were sold. The Christmas production was A Musical Christmas featuring all age groups, with the audience sitting cabaret style around the stage with light refreshments provided for them, 8nd further festive food end drink was available to purchas8. The audience enjoyed an evening of festive cheer. Public benef it The trustees h8ve referred to the guidance contained in the Ch8rity Commission's general guidance on public benefit when reviewing the aims and objectives of the charity and In planning future activities. In particular the trustees consider how p18nned activities will contribute to the ai ms and objectives that have been set. The trustees believe that they fulfil these objectives through the staging of shows, that are made available to the general public 8t an 8ffordable cost and by running workshops for its members. Page 3
Petersfield Youth Theatre Report of the Trustees for th8 Y6ar End8d 31" December 2024 FINANCIAL REVIEW Financlal review and reserves policy During 2024, our total funds have increased. The charity's policy on reserves is to have general funds of approximately £30,000 in general reserves to allow funding of each major production before tickets are sold. We hope to be able to increase our total funds to this sum 500n. We would like to thank Sheen Strickland for its support and completion of the Independent Examination. STRUCTURE, GOVERNANACE AND MANAGEMENT Governance The charity is operated by the Executive Committee whose members 8re the Trustees, Members of the Executive Committee are elected and re-elected at the Annual General Meeting. Members of thg Executive Committee are selected from volunteers who wish to commit further to Petersf ield Youth Theatre. They are chosen lor their knowledge, commitment and relevant previous experience. An empathy with young people is also necessary. Before taking up their appointment relevant checks are carried out on new Trustees in accordance with our ehlld protection policies. New Trustees are briefed on their leg81 responsibilities as Trustees, details ol the constitution and provided with recent financial information. All Trustees are encouraged to keep up to date with changes in pr8Ctice and legislation in their particular areas of expertise. The Trustees have considered the public benefit requirements and hav8 org8nised the activities set out above following the guidance. Rl$k management The Trustees have a risk management strategy which includes the establishment of policies, systems and procedures which are reviewed regularly. The procedures are designed to minimise or manage any potential impact on the charity should the risks m8terialise. Supporters We would like to thank our 2024 Corporate Partners.. Alitex, Bedales. Ben Stevens photography, Hometown Vehicle Hire, Littlejohn, MacDonald Oates, One Tree Books, Print + Design it, Sheen Stickland, White Rose Petersfield. The charity could not survive withoLJt the considerable support that it receives from its members, their parents and the Friends of pyr. We wish to thank them for their hard work and support throughout the p8St year. REFERENCE AND ADMINISTRATION DETAILS Registered Charity number 1069673 Page 4
Petersfield Youth Theatre Report of the Trustees for the Year Ended 31" December 2024 Prlnclpal address 2A Heath Road Petersfield Hampshire GU314DU Trusteas Lynn H ill Nik Ashton Jane Ace Gill Davies Charlotte Godfrey Mike Foreman Sue Foreman Melanie Styles Stephen Liddle Chairrnan Artistic Director Honorary Secretary Elected Members Independent Examiner David Sanders BAIHonsl FCA BFP Sheen Stickland Chartered Account8nts The Engine House 77 Station Road Petersfield Hampshire GU32 3FQ Approved by order of the board of trustees on and signed on its behalf by.. :1! LL..(............. L-Hill- Trustee Page 5
Petersfield Youth Theatre Independent Examiner's Report to the Trustees of Petersfield Youth Theatre Independent Examiner's Report to th8 Trustees of Petersfield Youth Theatro I report to the charity trustees on my examination of the accounts of Petersfield Youth Theatre (tho Trust) for the ye2r ended 31 st December 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible lor th8 preparation of the accounts in accordance with the requirernents of th8 Charities Act 20111'the Act'l. I report in respect of my ex8mination of the Trust's accounts carried aut under Section 145 01 the Act and carrying out my ex8min8tion I have followed 8118pplicable Directions given by the Charity under Section 14515llbl of the Act. Indèpendent examlner's statement I have completad my examination. I confirm that no material matters hav8 come to my arteniion in conn8Ction with the examination giving me cause to believe that in any matari81 respect.. 8¢counting records were not kept in respeci of the Trust as required by Section 130 Of the Aet,. or the accounts do not accord with those re¢ords', or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities IAccounts and Reports) Regulations 2008 othèr Ihan any requirement that the accounts give a tru8 8nd fair view which is not 8 m8tter considered as pert of an independent ex8mination. I have no concerns and hove come across no other matiers connection wlih the examin8lion lo which atteniion should be drawn in this report in order lo enable a proper understancjing of the accounts to be reached. David Sanders BA (Honsl FCA BFP Sheen Stickland Chartered Ac¢ount8nts The Engine House 77 Staiion Road Petersfiel¢J Hgmpshire GU32 3FQ Date.. Page 6
Pet8rsfi8ld Youth Theatre Statgmant of Financial Activltles forthe Year Ended 31 st December 2024 2024 2023 Unrestricted Restricted Total Tot81 funds funds funds funds Not88 INCOMEAND ENDOWNMENTS FROM Donations and leg8cie5 11,312 11,312 7,557 Charlt&ble 8ctlvltlas Youth Theaife 135.587 135,587 148,914 Other tr8ding kctivites Investment Income 45,524 1.229 2,483 48.007 1.229 36,650 235 Total 193,653 2.483 196,136 193.356 EXEENDITUMEQ Raising funds Other tr8ding activities 4,661 1,297 5,957 2,774 4,661 1,297 5,957 2,774 Charlt8blo actlvltlès Youth Theatre 184,578 184,578 208,766 Total 189.239 1.297 190,535 211.540 NET INCOMEIIEXPENDITUREI 4,414 1,187 5,600 118,1841 RECONCILIATION OF FUNDS Total funds brought lorwerd 21.251 30.876 52,127 70.311 TOTAL FUNDS CARRIED FORWARD 25.665 32.063 57,727 52.127 CONTINUING OPERATIONS All income and expenditure h8S 8ri$en from continuing activities The not8s form part of these financi81 statements Page 7
Petersfleld Youth Theatre B3Lancè Sheet 31st D¢¢ember 2024 2024 2023 Unrestrict8d Restricted Total Total funds funds funds funds Notes FIXEO ASSETS T8ngible Assets CURRENT ASSETS Debtors C£sh at Bank 462 32,256 462 780 55,883 32.063 64.319 32,718 32,063 64,780 56.663 REDJIQB& Amount8 1811ing dua wlthin one 17,0531 17.0531 14,5361 NETCURRENT ASSETS 25,665 32,063 57,727 52,127 TOTAL ASSETS LESS CURRENT LIABILITIES 25,665 3?.,062 57,727 52.127 NAsSETs 25,665 32,063 57.727 52,127 FUNDS Unrestricted Funds Restricted Fund8 25,665 32,083 21,251 30,876 TOTAL FUNDS 57,727 52,127 The finaMei81 stgternenis were approved by the Board of Trustees and 8Uthouri8ed for issue on 29,10. 2oLind were signed on it's behalf by L Hill- Trustee The notes form part of these financial stat8m8nts Pag8 8
Petersfield Youth Theatre for the Year Ended 31" December 2024 ACCOUNTING POLICIES Basis of preparlngthefinoncial statements The financial statements of the charity, which is a public benefit entity under FRS102. have been prepared in accordance with the Charities SORP IFRS 1021 "Accounting and Reporti ng by Charities.. Statement of Recommended Practice applicable to charities preparing their 8c¢ounts in accordance with the Financial Reporting Standards applicable in the U K and Republic of Ireland IFRS1021 leff ective 1 January 20191" Financial Reporting st8ndard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland, 8nd the Charities Act 2011. The financial statements have been prepared under the historic cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable th8t this income will be received and the amount C8n be measured r61i8bly. al Grants and donations are included in the SOFA when they are received uncondition811y. bl T8x rec18ims are included in the SOFAat the sametime asthegifttowhich theyrelate. ¢1 Production revenue is included in the SOFA when the production has been performed. dl Fees are included in the SOFA when the 8Ctivity to which the fees relate has occurred. el The value of volunteer help received is not included in the accounts. Expenditure Li8bilities are recognised as expenditure as soon as there is a leg21 or constructive obligation committing the charity to that expenditure. It is probable that a transfer of economic benefit will be required in settlement and the amount of the oblig8tion can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under he8dings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to a¢tivities on a basis consistent with the use of resources. Tangible Fixed A88ets Depreciation is provided at the following annual rates in order to write off each asset over its esiimated useful Ilfe. Improvements to property Fixtures and Fittings in accordance with the lease. Str8ight line aver 3 years. Taxation The charity is exempt from tax on its charitable activities. Fund Accounting Unrestricted funds can be used in accordance with the ch8ritable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Notes to the Financial Statements- continued Page 9
Petersfield Youth Theatre Notes to the Flnanclal Statements- continued forthe Y8ar Ended 31st December2024 ACCOUNTING POLICIES- continued Fund accountlng Further explanation of the nature and purpose of each fund is included in the notes to the financial statements DONATIONS AND LEGACIES 2024 2023 Donatlons 11,312 7,557 OTHER TRADING ACTIVITIES 2024 2,023 Fundraising events Set & Costume Hire 2.483 45,524 2,525 34,125 48,007 36,650 INVESTMENT INCOME 2024 2023 Deposlt 8ccount interest 1,229 235 INCOME FROM CHARITABLE ACTIVITIES Activity Youth Theatre Youth Theatre 2,024 2,023 Fees Subscriptions Production revenue Space Hire Sponsors- Petersfield Town Council Sponsors- East H2nts District Council Sponsors - Other 73,250 9,879 39.485 2,600 59,915 11,557 63,604 2,288 Youth Theatre Youth Theatre YoLJth Theatre 1,500 Youth Theatre Youth Theatre 2,900 7,473 2,250 7.800 135,587 148,914 Page10
Petarsfleld Youth Theatre Notes to the Financial Statements- continued forthe Year Ended 31st December 2024 OTHER TRADING ACCOUNT 2024 2023 Costume Hire Costs Costs of Fundraising 4,681 1,297 2.520 254 5,957 2,774 CHARITABLE ACTIVITIES COSTS Dlrect costs Isee note 81 Support Costs (see note 91 Totals Youth The8tre 181,807 2,772 184.578 DIRECT COSTS OF CHARITABLE ACTIVITIES 2024 2023 Bursaries Granted Rent, Rates & Premise8 Insuran¢e Light and Heat Premises Maintenance Press & Publicity Admin & M8nagemenl Youth Theatre Set/lighlning/co8tumes/sound Royalties, scripts, scores & licences Venue Hire Other production costs Contracted Setvices Production Other contracted services Deprecistion 274 24,976 3,115 2,266 2,457 6,793 24,336 4,594 3,742 1,908 7,907 -325 53,189 4,582 12,585 20,719 48,530 23,892 729 40,513 3,034 7,462 21,472 47,130 22.589 181,807 206,642 Page11
PetersfieLd Youth Theatre Notes to th8 Financial Statement5- Colltinued forthe Year Ended 31st December 2024 SUPPORTCOSTS Governance costs Youth Theatre 2,772 Support costs, included in the 8bov8, 8re a$ follows.. 2024 Youth The8tre 2023 Total Activities Independent Ex8miners Fees 8ookkeeping lees 1,880 892 1,100 1,024 2,772 2,124 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees. r&mun8ration or othèr beneliis lor ihe yg8r ended 315t December 2024 nor tor the ye8r ended 31 st December 2023 Trustee¥, expensèg 2024 2023 Number of trustees who were pald expen$eg N8iure ol oxpens$s Total amount poid NIA £0 NIA £0 11. ¢OMPARAnVES FOR THESTATEMENT OF FINANCIALACTIVITIES Unrestricted Funds Restricted Funds Total Funds INCOMEAND ENDOWNMENTS FROM Donations and legacies 7,556 7,557 Charltabl¢ actiiAtles Youth Theatre 148,914 148,914 Other tr2ding activities Investment income 36,650 235 36,650 235 Total 193,355 193.356 Page12
P8tarsfield Youth Th88tre Notes to the Fin8ncial Statements- continued lor the Year Ended 31st December 2024 11. COMPARATIVES FOR THE STATEMENTOF FINANGIALACTIVIY]ES-Gorrtlnued Unrestricted Restricted Total funds funds funds Raising funds Other trading activities 2,520 254 2,774 2,520 254 2.774 Chorlt8bl8 a¢tlvltl88 Youth Theatre 207.675 1,091 208.766 Total 210,195 1,345 211,540 NET INCOMEIIEXPENDITUREI 116,8401 11,3441 118,1841 RECONCILIATION OF FUNDS Total funds brought forward 38,091 32,220 70,311 TOTAL FUNDS CARRIED FORWARD 21,251 30,876 52,127 12. TANGIBLE FIXED ASSETS Improvements to Fixtures nd property Total$ COST At 1 st 18nuary 2024 8nd 31 st December 2024 120,074 45,501 16S.575 DEPRECIATION At 1 st january 2024 Charge for year 120,074 45.501 165,575 At 31 st December 2024 120,074 45.501 165,575 NET BOOK VALUE At 31 st DecerNber 2024 At 31st December 2023 P8ge 13
Petersf ield Youth Theatre Notes to the FinancialStatements- continued forthe Year Ended 31st December 2024 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Other debtors Prepayments and accrued income 462 780 462 780 14. CREDITORS: ANOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade Credltors Other Creditors 5,013 2,040 2,555 1,981 7,053 4,536 15. MOVEMENT OF FUNDS Net Movement At At1.1.24 infunds 31.12.24 Unrestricted Funds General fund 21251 4,414 25,865 Restricted funds Ron Bowler Memorial Fund Bursary Fund The Space 22104 22.104 3,636 6,323 2449 6323 1,187 30.876 5,600 32,062 TOTAL FUNDS 52,127 5.600 57,727 Page14
Petersfleld Youth Theatre Notes tothe Flnanclal Statements- continued for the Year Ended 31st December2024 15. MOVEMENT IN FUNDS- continued Net movement in funds, included in the above are 88 follows.. Incoming resources Reources expended Movement in funds Unrestrlcted lunds General fund 193,653 189,239 4,414 Restrlcted funds 8ur88ryFund The Space 2483 1296.5 1.187 2483 1296.5 1186.5 TOTAL FUNDS 196,136 190,535 5,600 Comparatives to movements in funds Not movement Al At 1.1.23 in funds 31.12.23 Unre$trict6d Funds General fund Frlends fund 37,604 487 116,8401 20,764 487 Restricted funds Ron Bowler Memorial Fund Bursary Fund The Space 22,583 3.470 6,167 22,583 2,943 5,350 15271 18171 32,220 11,3441 30,876 TOTAL FUNDS 70,311 118,1841 52,127 Page 15
Petersfield Youth Theatre Note5 to the Financtal Staternents- continued for the Year Ended 31st December 2024 15. MOVEMENT IN FUNDS- contlnued Cornparitive net movement in funds, included in the above 8re a% follows= IncominE resources Reources expended Movement infunds Unrestricted funds Gener81 fund Friends fund 193,355 1210,1951 116.8401 193,355 1210,1951 116,8401 Re8trlcted f unds Ron Bowler Memori81 Fund Bursary Fund The Space 15281 18171 15271 18171 11,3451 11,3441 TOTAL FUNDS 193,356 1211,5401 118,1841 A eurrent year 12 month8 and prior ye8r 12 months combined position is as follows.. Net movement At At1.1.23 in funds 31.12.24 Unrostrlcted Funds General fund Friends fund 37,604 487 112,4261 25,178 487 38,091 112,4261 25,665 Restricted funds Ron Bowler Memorial Fund Bursary Fund The Space 22,583 3,470 8,167 22,583 4,130 5,350 660 18171 32,220 11581 32,063 TOTAL FUNDS 70.311 112,5841 57,727 Page16
Petersfield Youth Theatre Notes to the Finaneial Statements- continued foy the YearEnded 31st December2024 15. MOVEMENT IN FUNDS- contlnued A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows-. Incoming resoLJrces Reources Movement expended in funds Unre$trlcted funds Generalfund Friends fund 387,008 1399,4341 112.4261 387,008 1399,4341 112,4261 Re8trlcted funds Ron Bowler Memorial Fund 8ursaryFund The Space 2,484 11,8241 18171 661 18171 2,484 12,6411 11571 TOTAL FUNDS 389,492 1402,0741 112,5831 The Space is funding for a permanent venue for PYY member8 to make, create and develop skills. The Ron Bowler Memorial Fund supports projects undertaken by P. The Bursary fund is to provid& support for members who otheise would not be able to partlClP8te due to financial barriers. 16. RELATED PARTY DISCLOSURES No payments wer6 made to trustees for their services as trustees. The following amounts have been paid to trustees for professional services provided: Name 2024 2023 Lynn Hill NikAshton Charlotte Godfrey Melanie Sykes Gill Davies £10,870 £6.388 £8.328 £1,306 £250 £12,008 £8,504 £10,960 £712 Page17
Petersfield YoLrth Theatre Detalled StateTnent ijt FinanGffial Activities Yor the Yeai Ended 31st De¢ember 2024 2024 2023 INCOME AND ENDOWNMENTS Donatlons and legacles Donations 11,312 7.557 Other tr8ding activitiès Fundraisin4 events Set & Gostume Hir8 2,483 45,524 2.525 34.125 48.007 36,650 Investment Income Deposit account interest 1,229 235 Charltable aetlvltles 73,250 9,879 39,485 2,600 59,915 11,557 63,604 2,288 1.500 2,250 7,800 Subscriptions Produciion r8v8nue Space Hire Spon50r8- Peterstield Town Council Sponsors- Eest Hanrs Disirict Council Sponsors- Oiher 2,900 7,473 135,587 148,914 Total Incomlng r&source8 196,136 193,356 EXPENDITURE Othèr tradlng 8ctlvltlè# Costume Hire Costs Cost of Fundr815ing 4,661 1,297 2,520 254 5.957 2,774 Chayltable activities Bursaries grantod Carried forw8rd 274 274 This p2g6 does notform part of the statutory financial st8tern8nts P8ge18
Petersfield Youth Theatre Detailed Statement of Financial Activities forthe Year End&d 31st December2024 2024 2023 2024 2023 Charitable Activities Brought forward Rents, Rates & Premises Insurance Light and heat Premises Haintenance Press & Publicity Admin & P4anagement Youth Theatre Setllightingicostumeslsound Royaltie, scrlpts. $cores& Ilcenses Venue Hire Other production costs Contracted Services Production Other contracted services Depreciation of tangible fixed assets 274 24,976 3,115 2,266 2,457 6,793 24,336 4,594 3.742 1,908 7,907 13251 53,189 4,562 12,585 20,719 48,530 23,892 729 40,513 3,034 7,462 21,472 47,130 22,589 181,807 206,642 Support oosts Gov&rn8nce costs Independent Examiners Fees Bookkeeping fees 1.880 892 1,100 1,024 2,772 2,124 Total resources expended 190,535 211,540 Net income/(expenditurel 5,600 118,1841 This page does not form p8rt of the statutory financial statements Page19