Petersfield Youth Theatre
REGISTERED CHARTITY NUMBER: 1069673
Report of the Trustees
for the Year Ended 31°, December 2024
for
Petersfield Youth Theatre
Page 1

Petersf ield Youth Theatre
Contents of the Financial Statements
Forthe Year Ended 31°, December 2024
Page
Report oftheTrustees
3 to5
Independent Ex8miner's Report
Statement of Financial Activities
Bal8nce Sheet
Notes to the Flnancial Stat6ment$
9t017
Det81led Statement of Financlal Actlvities
18to19
Page 2

Petersfield Youth Theatre
Report of the Trustees
Forthe Year Ended 31st Decembér 2024
The Trustees are ple8sed to present their annual report together with the accounts of the chgrity for the year
ended 31st December 2024. The Trustees have adopted the provisions ofthe Statement of Recommended
Pr8Ctice ISORPI "Accounting and Reporting by Charities" IFRS 1021 in prep8ring the annual report and financial
statements of th8 charity.
Our purposes
Petersfield Youth Theatre IPYTI is an 2ssociation which has a Constitution adopted on the 7 May 1998. The
objectives set out in that Constitution are to advance education in music and theatrical arts amongst young
people aged 6 to 23. Further, to give such young people the opportunity to act, sing and dance in at least one
annual project.
th
OBJECTIVES AND ACTIVITIES
Our actlvlties and achievements
Every ye8r Pyt run termly workshops for its members, these are growing in popularity which looks Set to continue
into 2025.
The Easter project was run at Bedales School attracting 164 young peopl8. The proj8Ct culmi nated in 2
performances with a live band shared with family and friends.
During August the Summer School project was Summer Fun featuring the ever popular cr88tiv8 workshops, 151
young people took parr.
Oldermemberswere cast in Matilda the Musicalwhich rehear8ed in 11 days and performed in The Quad at
Bedales School . There were 6 performances and 70 young people took part. All tickets were sold.
The Christmas production was A Musical Christmas featuring all age groups, with the audience sitting cabaret
style around the stage with light refreshments provided for them, 8nd further festive food end drink was available
to purchas8. The audience enjoyed an evening of festive cheer.
Public benef it
The trustees h8ve referred to the guidance contained in the Ch8rity Commission's general guidance on public
benefit when reviewing the aims and objectives of the charity and In planning future activities. In particular the
trustees consider how p18nned activities will contribute to the ai ms and objectives that have been set.
The trustees believe that they fulfil these objectives through the staging of shows, that are made available to the
general public 8t an 8ffordable cost and by running workshops for its members.
Page 3

Petersfield Youth Theatre
Report of the Trustees
for th8 Y6ar End8d 31" December 2024
FINANCIAL REVIEW
Financlal review and reserves policy
During 2024, our total funds have increased.
The charity's policy on reserves is to have general funds of approximately £30,000 in general reserves to allow
funding of each major production before tickets are sold. We hope to be able to increase our total funds to this
sum 500n.
We would like to thank Sheen Strickland for its support and completion of the Independent Examination.
STRUCTURE, GOVERNANACE AND MANAGEMENT
Governance
The charity is operated by the Executive Committee whose members 8re the Trustees, Members of the Executive
Committee are elected and re-elected at the Annual General Meeting.
Members of thg Executive Committee are selected from volunteers who wish to commit further to Petersf ield
Youth Theatre. They are chosen lor their knowledge, commitment and relevant previous experience. An empathy
with young people is also necessary.
Before taking up their appointment relevant checks are carried out on new Trustees in accordance with our ehlld
protection policies. New Trustees are briefed on their leg81 responsibilities as Trustees, details ol the constitution
and provided with recent financial information. All Trustees are encouraged to keep up to date with changes in
pr8Ctice and legislation in their particular areas of expertise.
The Trustees have considered the public benefit requirements and hav8 org8nised the activities set out above
following the guidance.
Rl$k management
The Trustees have a risk management strategy which includes the establishment of policies, systems and
procedures which are reviewed regularly. The procedures are designed to minimise or manage any potential
impact on the charity should the risks m8terialise.
Supporters
We would like to thank our 2024 Corporate Partners.. Alitex, Bedales. Ben Stevens photography, Hometown
Vehicle Hire, Littlejohn, MacDonald Oates, One Tree Books, Print + Design it, Sheen Stickland, White Rose
Petersfield.
The charity could not survive withoLJt the considerable support that it receives from its members, their parents
and the Friends of pyr. We wish to thank them for their hard work and support throughout the p8St year.
REFERENCE AND ADMINISTRATION DETAILS
Registered Charity number
1069673
Page 4

Petersfield Youth Theatre
Report of the Trustees
for the Year Ended 31" December 2024
Prlnclpal address
2A Heath Road
Petersfield
Hampshire
GU314DU
Trusteas
Lynn H ill
Nik Ashton
Jane Ace
Gill Davies
Charlotte Godfrey
Mike Foreman
Sue Foreman
Melanie Styles
Stephen Liddle
Chairrnan
Artistic Director
Honorary Secretary
Elected Members
Independent Examiner
David Sanders BAIHonsl FCA BFP
Sheen Stickland
Chartered Account8nts
The Engine House
77 Station Road
Petersfield
Hampshire
GU32 3FQ
Approved by order of the board of trustees on
and signed on its behalf by..
:1! LL..(.............
L-Hill- Trustee
Page 5

Petersfield Youth Theatre
Independent Examiner's Report to the Trustees of
Petersfield Youth Theatre
Independent Examiner's Report to th8 Trustees of Petersfield Youth Theatro
I report to the charity trustees on my examination of the accounts of Petersfield Youth Theatre (tho
Trust) for the ye2r ended 31 st December 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible lor th8 preparation of the accounts in accordance
with the requirernents of th8 Charities Act 20111'the Act'l.
I report in respect of my ex8mination of the Trust's accounts carried aut under Section 145 01 the Act and carrying
out my ex8min8tion I have followed 8118pplicable Directions given by the Charity under Section 14515llbl of the
Act.
Indèpendent examlner's statement
I have completad my examination. I confirm that no material matters hav8 come to my arteniion in
conn8Ction with the examination giving me cause to believe that in any matari81 respect..
8¢counting records were not kept in respeci of the Trust as required by Section 130 Of the Aet,. or
the accounts do not accord with those re¢ords', or
the accounts do not comply with the applicable requirements concerning the form and content of
accounts set out in the Charities IAccounts and Reports) Regulations 2008 othèr Ihan any
requirement that the accounts give a tru8 8nd fair view which is not 8 m8tter considered as pert of an
independent ex8mination.
I have no concerns and hove come across no other matiers connection wlih the examin8lion lo which
atteniion should be drawn in this report in order lo enable a proper understancjing of the accounts to be
reached.
David Sanders BA (Honsl FCA BFP
Sheen Stickland
Chartered Ac¢ount8nts
The Engine House
77 Staiion Road
Petersfiel¢J
Hgmpshire
GU32 3FQ
Date..
Page 6

Pet8rsfi8ld Youth Theatre
Statgmant of Financial Activltles
forthe Year Ended 31 st December 2024
2024
2023
Unrestricted
Restricted
Total
Tot81
funds
funds
funds
funds
Not88
INCOMEAND ENDOWNMENTS FROM
Donations and leg8cie5
11,312
11,312
7,557
Charlt&ble 8ctlvltlas
Youth Theaife
135.587
135,587
148,914
Other tr8ding kctivites
Investment Income
45,524
1.229
2,483
48.007
1.229
36,650
235
Total
193,653
2.483
196,136
193.356
EXEENDITUMEQ
Raising funds
Other tr8ding activities
4,661
1,297
5,957
2,774
4,661
1,297
5,957
2,774
Charlt8blo actlvltlès
Youth Theatre
184,578
184,578
208,766
Total
189.239
1.297
190,535
211.540
NET INCOMEIIEXPENDITUREI
4,414
1,187
5,600
118,1841
RECONCILIATION OF FUNDS
Total funds brought lorwerd
21.251
30.876
52,127
70.311
TOTAL FUNDS CARRIED FORWARD
25.665
32.063
57,727
52.127
CONTINUING OPERATIONS
All income and expenditure h8S 8ri$en from continuing activities
The not8s form part of these financi81 statements
Page 7

Petersfleld Youth Theatre
B3Lancè Sheet
31st D¢¢ember 2024
2024
2023
Unrestrict8d
Restricted
Total
Total
funds
funds
funds
funds
Notes
FIXEO ASSETS
T8ngible Assets
CURRENT ASSETS
Debtors
C£sh at Bank
462
32,256
462
780
55,883
32.063
64.319
32,718
32,063
64,780
56.663
REDJIQB&
Amount8 1811ing dua wlthin one
17,0531
17.0531
14,5361
NETCURRENT ASSETS
25,665
32,063
57,727
52,127
TOTAL ASSETS LESS CURRENT LIABILITIES
25,665
3?.,062
57,727
52.127
N￿AsSETs
25,665
32,063
57.727
52,127
FUNDS
Unrestricted Funds
Restricted Fund8
25,665
32,083
21,251
30,876
TOTAL FUNDS
57,727
52,127
The finaMei81 stgternenis were approved by the Board of Trustees and 8Uthouri8ed for issue on
29,10. 2oLind
were signed on it's behalf by
L Hill- Trustee
The notes form part of these financial stat8m8nts
Pag8 8

Petersfield Youth Theatre
for the Year Ended 31" December 2024
ACCOUNTING POLICIES
Basis of preparlngthefinoncial statements
The financial statements of the charity, which is a public benefit entity under FRS102. have been
prepared in accordance with the Charities SORP IFRS 1021 "Accounting and Reporti ng by Charities..
Statement of Recommended Practice applicable to charities preparing their 8c¢ounts in accordance
with the Financial Reporting Standards applicable in the U K and Republic of Ireland IFRS1021
leff ective 1 January 20191" Financial Reporting st8ndard 102 "The Financial Reporting Standard
applicable in the UK and Republic of Ireland, 8nd the Charities Act 2011. The financial statements
have been prepared under the historic cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has
entitlement to the funds, it is probable th8t this income will be received and the amount C8n be
measured r61i8bly.
al Grants and donations are included in the SOFA when they are received uncondition811y.
bl T8x rec18ims are included in the SOFAat the sametime asthegifttowhich theyrelate.
¢1 Production revenue is included in the SOFA when the production has been performed.
dl Fees are included in the SOFA when the 8Ctivity to which the fees relate has occurred.
el The value of volunteer help received is not included in the accounts.
Expenditure
Li8bilities are recognised as expenditure as soon as there is a leg21 or constructive obligation
committing the charity to that expenditure. It is probable that a transfer of economic benefit will be
required in settlement and the amount of the oblig8tion can be measured reliably. Expenditure is
accounted for on an accruals basis and has been classified under he8dings that aggregate all cost
related to the category. Where costs cannot be directly attributed to particular headings they have
been allocated to a¢tivities on a basis consistent with the use of resources.
Tangible Fixed A88ets
Depreciation is provided at the following annual rates in order to write off each asset over its
esiimated useful Ilfe.
Improvements to property
Fixtures and Fittings
in accordance with the lease.
Str8ight line aver 3 years.
Taxation
The charity is exempt from tax on its charitable activities.
Fund Accounting
Unrestricted funds can be used in accordance with the ch8ritable objectives at the discretion of the
trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted
purposes.
Notes to the Financial Statements- continued
Page 9

Petersfield Youth Theatre
Notes to the Flnanclal Statements- continued
forthe Y8ar Ended 31st December2024
ACCOUNTING POLICIES- continued
Fund accountlng
Further explanation of the nature and purpose of each fund is included in the notes to the financial
statements
DONATIONS AND LEGACIES
2024
2023
Donatlons
11,312
7,557
OTHER TRADING ACTIVITIES
2024
2,023
Fundraising events
Set & Costume Hire
2.483
45,524
2,525
34,125
48,007
36,650
INVESTMENT INCOME
2024
2023
Deposlt 8ccount interest
1,229
235
INCOME FROM CHARITABLE ACTIVITIES
Activity
Youth Theatre
Youth Theatre
2,024
2,023
Fees
Subscriptions
Production revenue
Space Hire
Sponsors- Petersfield
Town Council
Sponsors- East H2nts
District Council
Sponsors - Other
73,250
9,879
39.485
2,600
59,915
11,557
63,604
2,288
Youth Theatre
Youth Theatre
YoLJth Theatre
1,500
Youth Theatre
Youth Theatre
2,900
7,473
2,250
7.800
135,587
148,914
Page10

Petarsfleld Youth Theatre
Notes to the Financial Statements- continued
forthe Year Ended 31st December 2024
OTHER TRADING ACCOUNT
2024
2023
Costume Hire Costs
Costs of Fundraising
4,681
1,297
2.520
254
5,957
2,774
CHARITABLE ACTIVITIES COSTS
Dlrect
costs Isee
note 81
Support
Costs (see
note 91
Totals
Youth The8tre
181,807
2,772
184.578
DIRECT COSTS OF CHARITABLE ACTIVITIES
2024
2023
Bursaries Granted
Rent, Rates & Premise8 Insuran¢e
Light and Heat
Premises Maintenance
Press & Publicity
Admin & M8nagemenl
Youth Theatre
Set/lighlning/co8tumes/sound
Royalties, scripts, scores & licences
Venue Hire
Other production costs
Contracted Setvices Production
Other contracted services
Deprecistion
274
24,976
3,115
2,266
2,457
6,793
24,336
4,594
3,742
1,908
7,907
-325
53,189
4,582
12,585
20,719
48,530
23,892
729
40,513
3,034
7,462
21,472
47,130
22.589
181,807
206,642
Page11

PetersfieLd Youth Theatre
Notes to th8 Financial Statement5- Colltinued
forthe Year Ended 31st December 2024
SUPPORTCOSTS
Governance
costs
Youth Theatre
2,772
Support costs, included in the 8bov8, 8re a$ follows..
2024
Youth
The8tre
2023
Total
Activities
Independent Ex8miners Fees
8ookkeeping lees
1,880
892
1,100
1,024
2,772
2,124
TRUSTEES, REMUNERATION AND BENEFITS
There were no trustees. r&mun8ration or othèr beneliis lor ihe yg8r ended 315t December 2024 nor
tor the ye8r ended 31 st December 2023
Trustee¥, expensèg
2024
2023
Number of trustees who were pald expen$eg
N8iure ol oxpens$s
Total amount poid
NIA
£0
NIA
£0
11.
¢OMPARAnVES FOR THESTATEMENT OF FINANCIALACTIVITIES
Unrestricted
Funds
Restricted
Funds
Total
Funds
INCOMEAND ENDOWNMENTS FROM
Donations and legacies
7,556
7,557
Charltabl¢ actiiAtles
Youth Theatre
148,914
148,914
Other tr2ding activities
Investment income
36,650
235
36,650
235
Total
193,355
193.356
Page12

P8tarsfield Youth Th88tre
Notes to the Fin8ncial Statements- continued
lor the Year Ended 31st December 2024
11.
COMPARATIVES FOR THE STATEMENTOF FINANGIALACTIVIY]ES-Gorrtlnued
Unrestricted
Restricted
Total
funds
funds
funds
Raising funds
Other trading activities
2,520
254
2,774
2,520
254
2.774
Chorlt8bl8 a¢tlvltl88
Youth Theatre
207.675
1,091
208.766
Total
210,195
1,345
211,540
NET INCOMEIIEXPENDITUREI
116,8401
11,3441
118,1841
RECONCILIATION OF FUNDS
Total funds brought forward
38,091
32,220
70,311
TOTAL FUNDS CARRIED FORWARD
21,251
30,876
52,127
12.
TANGIBLE FIXED ASSETS
Improvements
to
Fixtures
nd
property
Total$
COST
At 1 st 18nuary 2024 8nd
31 st December 2024
120,074
45,501
16S.575
DEPRECIATION
At 1 st january 2024
Charge for year
120,074
45.501
165,575
At 31 st December 2024
120,074
45.501
165,575
NET BOOK VALUE
At 31 st DecerNber 2024
At 31st December 2023
P8ge 13

Petersf ield Youth Theatre
Notes to the FinancialStatements- continued
forthe Year Ended 31st December 2024
13.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024
2023
Other debtors
Prepayments and accrued income
462
780
462
780
14.
CREDITORS: ANOUNTS FALLING DUE WITHIN ONE YEAR
2024
2023
Trade Credltors
Other Creditors
5,013
2,040
2,555
1,981
7,053
4,536
15.
MOVEMENT OF FUNDS
Net
Movement
At
At1.1.24
infunds
31.12.24
Unrestricted Funds
General fund
21251
4,414
25,865
Restricted funds
Ron Bowler Memorial Fund
Bursary Fund
The Space
22104
22.104
3,636
6,323
2449
6323
1,187
30.876
5,600
32,062
TOTAL FUNDS
52,127
5.600
57,727
Page14

Petersfleld Youth Theatre
Notes tothe Flnanclal Statements- continued
for the Year Ended 31st December2024
15.
MOVEMENT IN FUNDS- continued
Net movement in funds, included in the above are 88 follows..
Incoming
resources
Reources
expended
Movement
in funds
Unrestrlcted lunds
General fund
193,653
189,239
4,414
Restrlcted funds
8ur88ryFund
The Space
2483
1296.5
1.187
2483
1296.5
1186.5
TOTAL FUNDS
196,136
190,535
5,600
Comparatives to movements in funds
Not
movement
Al
At 1.1.23
in funds
31.12.23
Unre$trict6d Funds
General fund
Frlends fund
37,604
487
116,8401
20,764
487
Restricted funds
Ron Bowler Memorial Fund
Bursary Fund
The Space
22,583
3.470
6,167
22,583
2,943
5,350
15271
18171
32,220
11,3441
30,876
TOTAL FUNDS
70,311
118,1841
52,127
Page 15

Petersfield Youth Theatre
Note5 to the Financtal Staternents- continued
for the Year Ended 31st December 2024
15.
MOVEMENT IN FUNDS- contlnued
Cornparitive net movement in funds, included in the above 8re a% follows=
IncominE
resources
Reources
expended
Movement
infunds
Unrestricted funds
Gener81 fund
Friends fund
193,355
1210,1951
116.8401
193,355
1210,1951
116,8401
Re8trlcted f unds
Ron Bowler Memori81 Fund
Bursary Fund
The Space
15281
18171
15271
18171
11,3451
11,3441
TOTAL FUNDS
193,356
1211,5401
118,1841
A eurrent year 12 month8 and prior ye8r 12 months combined position is as follows..
Net
movement
At
At1.1.23
in funds
31.12.24
Unrostrlcted Funds
General fund
Friends fund
37,604
487
112,4261
25,178
487
38,091
112,4261
25,665
Restricted funds
Ron Bowler Memorial Fund
Bursary Fund
The Space
22,583
3,470
8,167
22,583
4,130
5,350
660
18171
32,220
11581
32,063
TOTAL FUNDS
70.311
112,5841
57,727
Page16

Petersfield Youth Theatre
Notes to the Finaneial Statements- continued
foy the YearEnded 31st December2024
15.
MOVEMENT IN FUNDS- contlnued
A current year 12 months and prior year 12 months combined net movement in funds, included in
the above are as follows-.
Incoming
resoLJrces
Reources
Movement
expended
in funds
Unre$trlcted funds
Generalfund
Friends fund
387,008
1399,4341
112.4261
387,008
1399,4341
112,4261
Re8trlcted funds
Ron Bowler Memorial Fund
8ursaryFund
The Space
2,484
11,8241
18171
661
18171
2,484
12,6411
11571
TOTAL FUNDS
389,492
1402,0741
112,5831
The Space is funding for a permanent venue for PYY member8 to make, create and develop skills.
The Ron Bowler Memorial Fund supports projects undertaken by P￿.
The Bursary fund is to provid& support for members who othe￿ise would not be able to partlClP8te
due to financial barriers.
16.
RELATED PARTY DISCLOSURES
No payments wer6 made to trustees for their services as trustees.
The following amounts have been paid to trustees for professional services provided:
Name
2024
2023
Lynn Hill
NikAshton
Charlotte Godfrey
Melanie Sykes
Gill Davies
£10,870
£6.388
£8.328
£1,306
£250
£12,008
£8,504
£10,960
£712
Page17

Petersfield YoLrth Theatre
Detalled StateTnent ijt FinanGffial Activities
Yor the Yeai Ended 31st De¢ember 2024
2024
2023
INCOME AND ENDOWNMENTS
Donatlons and legacles
Donations
11,312
7.557
Other tr8ding activitiès
Fundraisin4 events
Set & Gostume Hir8
2,483
45,524
2.525
34.125
48.007
36,650
Investment Income
Deposit account interest
1,229
235
Charltable aetlvltles
73,250
9,879
39,485
2,600
59,915
11,557
63,604
2,288
1.500
2,250
7,800
Subscriptions
Produciion r8v8nue
Space Hire
Spon50r8- Peterstield Town Council
Sponsors- Eest Hanrs Disirict Council
Sponsors- Oiher
2,900
7,473
135,587
148,914
Total Incomlng r&source8
196,136
193,356
EXPENDITURE
Othèr tradlng 8ctlvltlè#
Costume Hire Costs
Cost of Fundr815ing
4,661
1,297
2,520
254
5.957
2,774
Chayltable activities
Bursaries grantod
Carried forw8rd
274
274
This p2g6 does notform part of the statutory financial st8tern8nts
P8ge18

Petersfield Youth Theatre
Detailed Statement of Financial Activities
forthe Year End&d 31st December2024
2024
2023
2024
2023
Charitable Activities
Brought forward
Rents, Rates & Premises Insurance
Light and heat
Premises Haintenance
Press & Publicity
Admin & P4anagement
Youth Theatre
Setllightingicostumeslsound
Royaltie, scrlpts. $cores& Ilcenses
Venue Hire
Other production costs
Contracted Services Production
Other contracted services
Depreciation of tangible fixed assets
274
24,976
3,115
2,266
2,457
6,793
24,336
4,594
3.742
1,908
7,907
13251
53,189
4,562
12,585
20,719
48,530
23,892
729
40,513
3,034
7,462
21,472
47,130
22,589
181,807
206,642
Support oosts
Gov&rn8nce costs
Independent Examiners Fees
Bookkeeping fees
1.880
892
1,100
1,024
2,772
2,124
Total resources expended
190,535
211,540
Net income/(expenditurel
5,600
118,1841
This page does not form p8rt of the statutory financial statements
Page19