3121f25. 5:07 PM Kiry4)rKhJe Gym ClubAGM 2024. Grle Doc5 Kingsbridge Gytn Club AGM 2024 Minutes Apologies. Tony, Oliver. Peter, MarK Pippa. Present; Adrian. Dena, Chartotte, Martina. Sandy, Annie, Jonathan, Lisa, Natalie. Ali. Minutes of 2023 AGM approved. Chairman's report. Adrian welcomed attendees arKI reported another goos year for The Club. Systems are improving and equipment inventory increasing. Annie was welcoffled to her new role along with Dena and Charlotte joining as trustees. complian and CPD are a consknt issue but we are coping reasonably well. Attention required for HR. Risk assessments and maintenance log along with regular fire drills. Communty engagement , rugby and yoga for example, are great and we should do what we can to help other clubs. The new Spa created is fantasts'c and grateful thanks for all the help from mum's, dad's and members. We must be careful to ensure The Club conts'nues to go forward, SLanding still is not an opts'on. Treasurets report; attached. Trustees report; attached. Head Coach report; attached. Election of Officers and Committee. All incumbents were gratefully accepted as nominees. Lisa and Natalie were welcomed to The Committee. A nominal allcwance of £5k for 202415 was agreed for hardship support Ali and Natalie asked about tratning arrangements as members get older. We agreed there should be a vehicle to ensure they keep training and compets'ng where appropriate. A High Bar 'U' is in design stage and will encourage giant circles, this would be a first in the history of KGC. The aerial set up is in the planning stage, there will be some Complian requirements and a potential large spend to get goping but a great OPPOrtunty. We need to establish an equipment wish list. rf it isnl on there rt vu)n t considered. Meeting closed at 2047hrs 31-Cs2-Z
KiiyW Gym C1>AGm 2024. GLwlè Docs Head coach report Wee had a brilliant year- Our new extension has been a huge help with the club expanding in numbers. We have a new beam, trampette and the new rings that have recently been put up. We have 3 new mats and a competits'on spring board on the way. We won the Tesco stronger starts fundraiser to be able to purchase the springboard. Our coach Charlotte has completed her level 2 General qualffication and has recenty signed up for a level I tumbling qualffication. Annie and Charlotte both completed their pre-school qualification at the end of last year. The new badge system has taken off realty well wilh lots of children passing and purchasing them. All children have the opportunity to complete this testing. Our next badge testing week is the week beginning Monday iv March and it is Bars and Beam. All of our badge testing WkS have been scheduled this week and are listed on the nevrfsletter each month. We've had several girls undertake their duke of Edinburgh volUntring with us." Charlotte and Hana completed theirs last year. We have Abi back volunteering for her gold award and Immi volunteering for her bronze award. Our classes are running smoothty throughout, our new pre-school class on a Friday has taken off really well and good numbers for our parent and tcKldler sessions. Annie and l are now offering private l-l coaching sessions. We have a new class on a Saturday for beginners as well. We launched a new Monday evening 2 hour class which we have had a really good uptake and Adrian has launched a new adult gymnastics class bnesdaY evening. We will be taking part in this year's Kingsbridge Fair week and will be perfonning our yearty display. We are also preparing for our yeaty club championships on May 12°. Our squad girls have been working hard -some of our girls took part in the regional Zinc championships at Exeter Imogen took * place on Bars eaming a bronze medal and Isabel earning 3, place on floor. We also took part in the fin and Zinc teams competition with our Tin team placing 2nd overall. 1st place for Charlotte, India plad 3°. Our Zinc team placed 3° overall. And even more recenty 12 of our squad girfs undertook their Grades On Sunday 10 March at Penryn. All girls passed their grade with either a working above or W01ng beyond result. We also received several placings. We received 10 bronze medals, 9 silver medals and 7 gold medals collectively. Annie and l are hoping to take some of the girls to their first tumbling competition in May to see rf the girls would like to add this to the repertoire. We would really like ary parents who are interested in the sport to come forward rf they would be interested in doing some judging. We struggle to enter competitions at times and often have to pay large fines to go out to compets'tions due to this.
3121Q5. 5".07 PM Gym Club AGM 2024. G(K1j Cws Annie's part I have been doing lots of marketing to advenise our new sessions as well as ty to boost our existing classes. l am also in touch wrth all the l(Kal primary schools. secondary schools and pre-schools to ty and offer them the chance to use our Spa within their curriculum. Unfortunately lots of schools are facing budget cuts or have transport barriers but hopefulty we will be able to try and come up with a plan in the fijture. We have had 2 requests for us to offer after school sessions at 2 of the local primary schools which may also be an offer we can accommodate in the future with extra staffing. I have lots of new ideas for classes and sessions which indude; a daytime adult class. a drop in session for home ed children. more parent and toddler classes, Adult SEN *ssions. We have A new home Ed class that we launched on a Thursday Moming which is full, this is a mixture of abilities ranging from age 4 to 11. Our Gymclusive class is thriving. we have got a lovely bunch of regulars who show up each week as well as some fresh faces. Our half term Gymclusive session we had only 4 children tum up however, l am confident that this could increase in coming holidays. l am emailing out dl the special needs schools with details of our Gymclusive offerings which has been shared in the schools neVretterS. We also have had interest from BithNell Brook school in terms of them coming in to use our space wrthin their curriculum. Vrfe have had some interest from Kingsbridge Communrty College tCMJ. Our parties have been a huge hit since we have changed our pncing and offering. We now offer a structured paty at £150 or a non-structured paty which is £100. Our Structured parties include 2 coaches with up to 16 children-this is a mixture of games. structured learning and free time-optional for food as well. Our non-structured parties include I coach and up to 20 children with parental supervision. this is completely free play wrth the option for food add on if wanted. Most weekends in March have a party booked so its safe to say the parties have taken off successfulty. Leadership Academy Charlotte and I have been working on building up our leadership Academy. The leadership academy is an award scheme to help develop our young gymnasts within the sport. this can be leaming the different roles that are a part of gymnastics as well as the most IMrtant topics like mental health and safeguarding. They have opportunities to help out at various different level events-club, regional and nats'onal. Imogen Rundle and Oli Smyih are our CapLwns. We also have interested in working with us to complete the awards. Imogen. along with our helper Hana completed their Gymnastics helper award in 2023 which allows them to help coach their syllabus within our sessions. Hana be found helping out on a Monday and Tuesday evening. Imogen helps out at our holiday clubs when she's not doing her own sessions. Imogen recently undertook an intro to Mental health and wellbeing course as well as an intro to judging course to help advance her to her Bronze and Silver awards. Imogen has also set up a second hand leotard and gym wear sale as her project to help raise fiJnds for the club. Oli has completed
3121r25. 5:07 PM Kiffjsbth Gyrn ClubAGM 2024. Gwjle tkns We will be holding a meets'ng to explain what the awards entail and a chance for our young leaders to meet. We wll be holding our first meeting in the Easter holidays to gei the ball rolling for our young leaders.
3121r25. 5".07 PM KiWT* Gym CknbAGM 2024. Gcwle Dc¢5 Treasurer's Report It has been a wonderful year for the club. 2023 was all about strengthening our future. We completed major renovations and purchased a great deal of equipment, further securing its future. As a result of closing for all of August and not increasing our offering until the last couple of months of the year, we only saw a minimal increase of 4 % in turnover yr on yr. The club will be open for 12 months in 2024. The club invested a total £21k for our major refit, which has opened up the space and allowed us to welcome more members and put on additional classes I holiday clubs. We received a total of £12.008 grants and we would like to thank the following... Gibbons family, Norman family, DCC, Three sheets, Kingsbridge town council. We have a total of £6.500 grant money to spend in 2024. In 2023 we also saw the following The club has now posrtioned Itse so we can expand our offering with lots of additional classes I which we have dready seen an increase of 33% in turnover between QI 2023 & QI 2024. We presented another successful Club champs, where we raised a total of £1,700. A total of 95 participated. The launch of our badge scheme A new online gym clothing shop Staffology - HR system We purchased a new trampette, boys rings and bars, Turnover £109,600 (Includes £12,008 grant) Expenditures = £105,178 (includes £21k refit) Net income = £4,422
- 5..07 PM KiNJ>*KhJe Gym Club AGM 2024. 1)wle Dcw Trustees Ann al General Meeti Wednesday 06/0312024 1915 hours at The Loft Present: A Masters. M Edmonds. A Rundle.D Stafford. Apologies: C Po Minutes of 202213 rneeting were read and signed as a true copy. Matters arising from minutes," Correction-Tony Rundle was not actually a Trustee untll May of 2023. The minutes should read, Tony Rundle was invited to join the Board of Trustees. . Trustee report; The Club has grown and and expanded it's offering once a8ain and is operating with due gard to the Goveming Document guidelines. Financial position is strong and The Club should be congratulated for maintaining a surplus withsuch challenging cost of living experieneces. The surplus which include a 'ring fenced, safety deposit equÉvalent to 12 months rent. Is considered too high. As a charitable organisation we should find ways to engage the surplus for the benefit of members and our community. Trustees suggest a sum be set aside. up to £5k. for the express use by children unable to beome a member due to financial hardship. It is not easy to identifythese children. Martina and Dena will contact our local primary and secondary schools for their suggested individuals. The Club already has a small sum set aside for current members in financial hardship. The re-modellin8 of The Club has been a great sucess. so muth extra useable space is now in constant Use by dasses. the work was largely carried out during the summer closure and The Trustees would like to thank contractors and volunteers for the superb result. Squad classes are in external competitions regularty and continue to enjoy success as well as achievlng personal goals. boys squad is intending to attend a competition before summer 2024 which will be a great development. Club Champs is scheduled once again and is eagedy anticipated by the enti dub. The Club held a wonderful Christmas party which was very busyl The Gymclusive dass had a surprise visit from Father Christmas who made a big impact. There is a suggestion to include more members from non squad classes in a low key competition with another club. The Trustees encourage this. Questions were asked about risk assessment and compliance documents, Trustees are awa they are in place but are concemed they do not appear to be available for public scrutiny. Similarly. HR documents are incomplete, contracts must be signed within a defined period to protect The aub and employee. Trustees suggest 7 days is sufficient from publication to signatu, employment offers should be withdrawn if there are undue delays for new employees and dixiplinary actions engaged for current employees. The Management Committee should use their discretion whilst maintaining integrity of employment conditions. Trustees encourage The aub to define roles and responsibilities to ensure
3121r25, 5:07 PM Gn aub AGM 2024. Gwye DS coaches and volunteers understand their job role. everyone should be well advised where their responsibilities begin and end. The Governing Document is considered to be outdated by events since it's inception. Tony will investigate a schedule of ammendments and report back. The Club should On again be congratulated on another positive year ethically, financtally, pastorallv and sport specifically. Sound management and quality coathing as well as ensuring safety. wellbeing and fun will continue to be important. The meeting closed at 2120hrs
li KINGSBRIDGE GYMNASTICS CLUB FINANCIAL STATEMENrs FOR THE YEAR ENDED 31ST DECEMBER 2024 REGISTERED CHARITY NO: 1069625
KINGSBRIDGE GYMNASTICS CLUB Independent Examiners, Report to tbe Trustees of Kingsbridge Gymnastics Club For the year ended 31st December 2024 Respective responsibilities of the Trllstees and Independent Examiner As the charity's trustees you are responsible for the preparation of the accounts" you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibiIity to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(D(b) of the ACL whether particular mattcrs hav¢ come to out attention. Basis of opinion Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do not express an audit OPiDion on the view given by the ac£ounts. In comiection with our examination, no matter has come to our attention l. which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the act." and to prepare accounts which accord with the accounting records and to comply with the accounting requirement of the ACL have not been met: or 2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts is reached. 14tLe SoLDvKovb Ltd Helen Solomon Ltd Chartered Certified Aeeountants Unit 4G, South Hams Business Park Churchstow Kingsbridge Devon 73QH eptember 2025 Page I
KtNGSBRIDGE GYTrtNASTICS CLUB INCOKE A]W EXPENDITURE ACCOt)Nr FOR THE YEAR ENDED 31ST DECEMBER 2024 2024 2023 RECEIPTS Subscrlptions and Summer Training Gym Hire Kits, badges and Grades Fundraising Donations Grants Bank interest Received 145.386 625 4.678 3,052 352 6.720 488 98,992 4,167 1,674 1,750 2,275 386 161,301 109,244 EXPENDITURE Kit, Badges and Grad¢s Rent Light and Heat Wages, Pensions and Self Employed Staff Training aud Associated Costs Office Administration Expenses Insurance Equipment replacements Building Repairs and Maintenance Staff Clothing Advertising and Promotions Subscriptions and BAGA Legal fees Accountancy BaT& Charges Depreciation 8,373 21,583 5.460 76,711 1,695 3,185 3,453 16,625 3.857 476 80 3,493 499 114 219 2,546 2,482 21,083 3,205 45,218 1,912 1,575 1,434 20,612 1.146 550 1,398 222 130 3,195 148.369 104,162 Net Surplus Expenditure Over Income 12,932 5,082 Page 2
KtNGSBRIDGE GYMNASTICS CLUB BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2024 2024 2023 FIXED ASSETS G1 Equipment Office Equipment 9,340 645 9.985 11,675 856 12,531 CURRENT ASSETS Stock of Clothing for Resale Current Account Deposit Account 2,739 43.790 25,519 72,048 5,144 25,750 25,030 55,924 CREDITORS: Amounts due wlthin one year 2,095 1,451 NET CURRENT ASSETS 79,938 67,004 TOTAL ASSETS LESS CURREN[ LIABILrrIES 79,938 67,004 RESERVES Accumulated Funds Brought Forward Plus Surplus for the year 67,004 12.932 61,922 5,082 Unrestricted Funds 79,936 67,004 Transactions with trustees and related arties During the year the charity made payments to A Masters a trustee of £4,574 for coaching work done. Wages for gymnastic coaching also included payments to family members of tn]stees. All payments of this type were at no more than nornial commercial rates of pay. Page 3
roval There accounts were approved by the trustees on: ifi 912oLs" Signed on behalf of the trustees: Name: Athian Masters Signed on behalf of the trustees: Name: Martina Edmonds Page 4
li KINGSBRIDGE GYMNASTICS CLUB FINANCIAL STATEMENrs FOR THE YEAR ENDED 31ST DECEMBER 2024 REGISTERED CHARITY NO: 1069625
KINGSBRIDGE GYMNASTICS CLUB Independent Examiners, Report to tbe Trustees of Kingsbridge Gymnastics Club For the year ended 31st December 2024 Respective responsibilities of the Trllstees and Independent Examiner As the charity's trustees you are responsible for the preparation of the accounts" you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibiIity to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(D(b) of the ACL whether particular mattcrs hav¢ come to out attention. Basis of opinion Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do not express an audit OPiDion on the view given by the ac£ounts. In comiection with our examination, no matter has come to our attention l. which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the act." and to prepare accounts which accord with the accounting records and to comply with the accounting requirement of the ACL have not been met: or 2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts is reached. 14tLe SoLDvKovb Ltd Helen Solomon Ltd Chartered Certified Aeeountants Unit 4G, South Hams Business Park Churchstow Kingsbridge Devon 73QH eptember 2025 Page I
KtNGSBRIDGE GYTrtNASTICS CLUB INCOKE A]W EXPENDITURE ACCOt)Nr FOR THE YEAR ENDED 31ST DECEMBER 2024 2024 2023 RECEIPTS Subscrlptions and Summer Training Gym Hire Kits, badges and Grades Fundraising Donations Grants Bank interest Received 145.386 625 4.678 3,052 352 6.720 488 98,992 4,167 1,674 1,750 2,275 386 161,301 109,244 EXPENDITURE Kit, Badges and Grad¢s Rent Light and Heat Wages, Pensions and Self Employed Staff Training aud Associated Costs Office Administration Expenses Insurance Equipment replacements Building Repairs and Maintenance Staff Clothing Advertising and Promotions Subscriptions and BAGA Legal fees Accountancy BaT& Charges Depreciation 8,373 21,583 5.460 76,711 1,695 3,185 3,453 16,625 3.857 476 80 3,493 499 114 219 2,546 2,482 21,083 3,205 45,218 1,912 1,575 1,434 20,612 1.146 550 1,398 222 130 3,195 148.369 104,162 Net Surplus Expenditure Over Income 12,932 5,082 Page 2
KtNGSBRIDGE GYMNASTICS CLUB BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2024 2024 2023 FIXED ASSETS G1 Equipment Office Equipment 9,340 645 9.985 11,675 856 12,531 CURRENT ASSETS Stock of Clothing for Resale Current Account Deposit Account 2,739 43.790 25,519 72,048 5,144 25,750 25,030 55,924 CREDITORS: Amounts due wlthin one year 2,095 1,451 NET CURRENT ASSETS 79,938 67,004 TOTAL ASSETS LESS CURREN[ LIABILrrIES 79,938 67,004 RESERVES Accumulated Funds Brought Forward Plus Surplus for the year 67,004 12.932 61,922 5,082 Unrestricted Funds 79,936 67,004 Transactions with trustees and related arties During the year the charity made payments to A Masters a trustee of £4,574 for coaching work done. Wages for gymnastic coaching also included payments to family members of tn]stees. All payments of this type were at no more than nornial commercial rates of pay. Page 3
roval There accounts were approved by the trustees on: ifi 912oLs" Signed on behalf of the trustees: Name: Athian Masters Signed on behalf of the trustees: Name: Martina Edmonds Page 4