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2022-03-31-accounts

REGISTERED COMPANY NUMBER: 3522144 (England and Wales) REGISTERED CHARITY NUMBER: 1069557

Report of the Trustees and Audited Financial Statements for the Year Ended 31 March 2022

for

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Morgan Griffiths LLP Chartered Accountants Statutory Auditor Cross Chambers 9 High Street Newtown Powys SY16 2NY

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Contents of the Financial Statements for the Year Ended 31 March 2022

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 14
Report of the Independent Auditors 15 to 18
Statement of Financial Activities 19
Balance Sheet 20
Cash Flow Statement 21
Notes to the Cash Flow Statement 22
Notes to the Financial Statements 23 to 39
Detailed Statement of Financial Activities 40 to 41

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Reference and Administrative Details for the Year Ended 31 March 2022

TRUSTEES Mr M Nosworthy (resigned 19.11.21)
Mrs W C Beaven
Mrs P A Buchan
Mr J Burt
Mrs M H Evitts
Mrs D C Jones
Miss S N Lloyd
Mr G Mitchell
Cllr. W D Powell
Mr P R Swanson
Ms J F Atkins (resigned 19.11.21)
COMPANY SECRETARY Mrs A S L Owen
REGISTERED OFFICE Unit 30 Ddole Road Enterprise Park
Llandrindod Wells
Powys
LD1 6DF
REGISTERED COMPANY 3522144 (England and Wales)
NUMBER
REGISTERED CHARITY 1069557
NUMBER
AUDITORS Morgan Griffiths LLP
Chartered Accountants
Statutory Auditor
Cross Chambers
9 High Street
Newtown
Powys
SY16 2NY
BANKERS HSBC Bank Plc
The Cross
1 Broad Street
Newtown
Powys
SY16 2LX
KEY MANAGEMENT TEAM
Chief Executive Officer Mr C Cooper
Head of Internal Services Mrs A Owen
Head of Third Sector Development Mrs M Muireasgha
Head of Health & Well-being Mrs C Swales

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and aims

PAVO's mission statement is-

PAVO provides essential services to support third sector organisations and to improve people's lives.

This is encapsulated in 'Helping organisations; improving people's lives'.

The stated objects of the organisation were reviewed in 2021 and the updated version was approved by the members at the 2021 AGM. They are-

(1) To deliver and fulfil any charitable purposes that are consistent with the stated values of the organisation for the benefit of the public, principally but not exclusively in the local government area of Powys and its environs (hereinafter called the "area of benefit") and, in particular, build the capacity of third sector organisations and individuals, and provide them with the necessary support, information and services to enable them to pursue or contribute to any such charitable purpose.

(2) To promote, organise and facilitate co-operation and partnership working between third sector, statutory and other relevant bodies in the achievement of the above purposes within the area of benefit and to that end to bring together into membership of the Charity persons and organisations engaged in the furtherance of the said purposes within the County of Powys.

Our strategic and business planning processes ensure that all activities undertaken within the organisation are designed and delivered in furtherance of our mission statement and these charitable objects, having regard to the Charities Commission guidance on public benefit.

Work began in October 2018 to develop a new Strategic Plan for 2019-2022. As part of this process the Strategic Purposes were reviewed and updated:

Following a period of external and internal engagement, the Board at its meeting on 29th March 2019 adopted the plan. The outcomes within the strategic plan align to local and national shared outcomes.

The PAVO business plan for 2021-2022 details the operational objectives that were set for the year under each strategic purpose, to deliver these planned outcomes.

Quarterly report cards were developed to inform the Board of progress towards the achievement of the strategic and operational objectives and the activities undertaken in the year in furtherance of these operational objectives, and the difference that these made.

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

OBJECTIVES AND ACTIVITIES

Grantmaking

PAVO does not provide grants directly from its own funds but acts as sponsor for various grant schemes. Grant making policy is therefore determined by the terms and conditions laid down by the funders of the individual schemes, which are incorporated into the rules for applications to each grant fund.

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

ACHIEVEMENT AND PERFORMANCE Charitable activities

- How our activities delivered public benefit

Details of key expenditure relating to each of the strategic purposes, as well as key achievements against the operational objectives set out in the Business Plan for each of these, are highlighted below, illustrating some of the ways in which our work has made a difference. Information on all of our achievements may be found in the quarterly report cards for the year.

As a CATALYST for community action

Planned outcomes & measures:

o 791 organisations supported with direct advice and guidance

o 590 activities delivered to support trustees

o 390 participants in total on training courses (including Powys Transport Training Agency)

o 859 occasions when support was provided to increase resilience & sustainability

o 94% of respondents to PAVO Stakeholder survey reported an increase in skills to run their organisation effectively as a result of PAVO support

Key Achievements

PAVO training courses remain delivered via digital provision with the exception of MIDAS Minibus Driver training which must take place face to face. A comprehensive training programme included a range of courses to support groups including trustee training, charity finances, fundraising, safeguarding, running your organisation and a continued focus on risk assessments and constantly changing legislation related to covid. This year several bespoke courses were delivered covering health and social care and hate crime.

The Time for Us / Amser I Ni Project promoting and supporting time-banking experienced some set-backs due to the pandemic, but despite this a number of successful projects were established and operating by the year end.

Enquiries to the Third Sector Development Department reduced in volume during the year, but reverted back to the more complex issues that presented pre-covid. The team provided a range of types of governance support throughout the year, including general governance, organisation / service start-up, digital issues, funding, policy, employment and risk awareness. Trustees Week was marked with a number of training courses and an online event.

Following the successful pilot project last year, funding has been sourced to continue to provide the Community Buildings project. The Development Officer continued to facilitate the Community Buildings Forum and provide training courses and bespoke support. This year continued to be challenging for community premises with a number of concerns raised about risk assessments and compliance with covid legislation. In addition, PAVO was successful in tendering to produce resources for Village Halls at a national level.

Planned outcomes & measures:

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

o 196 volunteers were actively engaged in Powys Befriending Service at the end of the year.

o 310 interactions recorded in relation to volunteering and 96% of respondents to the Stakeholder Survey indicated that PAVO support had resulted in continuous improvement of their volunteer experience. o 334 volunteers signed up to a placement.

Key Achievements

PAVO co-ordinated the recruitment and placement of hundreds of volunteers across Powys to ensure the smooth operation of the three Mass Vaccination Sites, the Newtown Mass Vaccination Centre Volunteers received the "Community Group of the Year" Award from Montgomery Volunteer Awards, and the Powys wide scheme won an award from the High Sherrif. Powys Volunteer of the Year Awards attracted a number of high quality nominations and the ceremony took place online, with a number of successful nominees receiving awards in person from PAVO trustees following the event.

Planned outcomes & measures:

o £127,083 generated by organisations following PAVO support.

o £615,662 awarded to local organisations through PAVO managed grant schemes.

o 353 interactions related to sustainable funding.

Key Achievements

PAVO's grant management service continues to grow with a number of new funded streams this year, whilst work continued to distribute covid-related grants. The organisation continued to work with both Cambrian and Heart of Wales Railways to deliver cross-border grant schemes into other areas and Wales and England. PAVO received late notification of a successful application to the Communities Renewal Fund, this grant included a significant amount for projects to deliver in the latter part of this financial year and into the next year.

Planned outcomes & measures:

o 215 occasions where support was provided to establish a new organisation or service.

o 3,981 enquiries from individuals to access third sector services.

o 3,617 referrals to the Community Connector Service.

o 423 clients supported by Powys Befriending Service.

o 69 initiatives supported by the Social Value Development project.

o £350,273 distributed to the third sector via Social Value Development grants panel (not all was Social Value Development Fund).

o 11 Organisations developed action plans to deliver the Active Offer (Welsh Language) to support more individuals to access services in their language of choice.

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

Key Achievements

The Community Connector Service continued to receive a high number of referrals and corresponding cases in the early part of the year associated with covid. In the latter part of the year referrals slowed somewhat, and represented a return to the more complex referrals which required in-depth support typical of pre-covid times. Powys Befriending Service moved all activities to telephone and digital during the pandemic, towards the end of the year as restrictions eased a number of face to face group and one to one activities were able to restart. The Social Value Development project supported the management of a number of covid related grant schemes and also the Winter Pressures Fund. This, coupled with the development support enabled voluntary organisations to set up and deliver a range of new services and activities across Powys, widening access to services. The Active Offer project had a number of staff changes during the year, and there were challenges associated with organisations not being able to prioritise internal development initiatives due to the pandemic. Despite this the outputs and outcomes were similar to the previous year.

As a VOICE for people, voluntary organisations and community groups

In furtherance of the strategic purpose to provide a VOICE for voluntary organisations and where appropriate represent and facilitate their views, in addition to staff and other related costs incurred, PAVO partnership working continued to increase voluntary sector involvement in strategic planning and policy development, facilitating this involvement through thematic networks and community fora.

Planned outcomes & measures:

o Third sector organisations meaningfully engage with public bodies in policy development and service co-production

o Public bodies recognize and value the current and potential contribution of third sector organisations

o 372 occasions during the year where support was provided to understand or shape co-production of services

o 100% of public sector respondents indicated that PAVO was effective in enabling the voices of service users and groups to influence policy development and service commissioning.

o 87% of public sector respondents indicated that they thought PAVO was a vital route to engagement & participation.

Key Achievements

Following the trend from the previous year, many partnerships and network meetings continued to take place online. Various PAVO officers were invited to support a number of multi-agency initiatives to ease pressure on health and care services bringing the voluntary sector perspective and resources to solve various issues, particularly during winter pressures.

P lanned outcomes & measures:

o Third sector organisations play an active role in engaging and working with people and communities, including seldom heard groups

o The voices of individuals and groups inform and influence policy development, service planning and delivery o 96 Service user engagement activities undertaken.

o 100% of third sector organisations responded that PAVO had to some extent improved skills and capacity of organisations to effectively influence policy and shape services.

o 187 occasions where the voice of citizens, users, carers or organisations was used to inform policy, planning or development of services.

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

Key Achievements

A number of networks remained operational online throughout the year. Some opportunities to engage and participate have moved to face to face activities. The Patient's Council has held sessions face to face. The Powys Agri Well-being Network worked with relevant partners to increase awareness within the farming community of the mental health support available. The resulting project saw mugs printed with useful contact information being placed in the cafes of all livestock marts across the county. Through close working with the Mid Powys GP Cluster a new post was created to support the GP practices to engage with communities and the third sector locally to improve outcomes for patients. PAVO provided support for users and carers to engage in a variety of service areas, including older people, children and young people, mental health and substance misuse. A short-term project was undertaken to engage with organisations to support the development of the North Powys Hub.

Planned outcomes & measures:

o 297 Partnership meetings attended by PAVO or the third sector.

o 94% of organisations responding to the stakeholder survey said that PAVO was effective in enabling the voice of the sector to influence decision-making.

o 96 occasions when citizen, service user or carer participation activities undertaken.

o 130 issues identified through community, service user or carer participation.

Key Achievements

PAVO is represented on the Powys Regional Partnership Board by The Chief Executive Officer, who works to ensure input from the Third Sector. Citizen, Service User and Carer representatives are recruited and supported by PAVO to attend the partnership meetings and engage in the wider work of the Board.

As a HUB of essential information and resources

In furtherance of the strategic purpose to provide an information HUB and communicate effectively with voluntary organisations. PAVO provides information and resources on a comprehensive website, and also circulates regular news bulletins. Social media has also been used to good effect to engage with stakeholders and share information.

Planned outcomes & measures:

o 822 organisations were members of PAVO at the end of the year.

o 654 interactions were associated with good governance.

o 313 occasions when advice and guidance provided to organisations on recruitment and management of volunteers.

o 503 volunteer opportunities advertised

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

Key Achievements

Following the increased need for volunteers within NHS settings (including volunteer deployment within Mass Vaccination Centres) a dedicated post has been created during the year. Powys Volunteer Centre continued to work with delivery partners, and this year welcomed Ponthafren as a new delivery partner and appointed an officer to work directly within Builth Wells, Llanidloes and Llandrindod Wells to support the challenges with volunteer recruitment to non-covid related, longer-term roles which have arisen following the pandemic. Delivery of Welsh Government funded volunteer research project, and involvement in the development of the new Health and Care Academy for Powys ensuring carer and volunteer access.

Planned outcomes & measures:

o 157,783 page views on PAVO website.

o 381 new followers on Face Book

o 1,460 Twitter posts

o 91% of organisations rated PAVO at 3 or 4 out of 4 for information "Always being useful and necessary".

o 97% or organisations said they were satisfied with the information PAVO shares.

Key Achievements

Digital working and access to remote services continued to be the norm during the year. During the year a tender was issued for services to rebuild the PAVO Mental Health website, work began before year end and the new website became operational during the new financial year. Continued use has been made of a variety of social media platforms, both to inform and engage stakeholders. PAVO Annual Conference and AGM was again delivered online via a week long programme of thematic workshops.

Planned outcomes & measures:

o 1,963 Participants at PAVO facilitated networks and forums.

o 132 Third sector networking opportunities organised.

o 673 Occasions where joint working was facilitated in order to improve services.

Key Achievements

The 13 Locality Networks set up to support co-ordination during the pandemic have continued to operate, and during the latter part of the year a number operated face to face. As community events have started up again a number of PAVO staff have attended with information stands. Community Connector attendance at local Virtual Ward and Multi-Disciplinary Team meetings have supported a considerable number of clients to access third sector services.

PAVO is effectively governed and managed

Planned outcomes & measures:

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

o Established a communications work stream to review current approach to branding, marketing and communications, work began in 2021-22 and will continue in 2022-23. Put in place covid-safe working practices as soon as possible to enable PAVO staff to attend community events and networks to promote our activities to organisations and people across Powys.

o Access to new and updated applications to support virtual delivery.

o Environmental Sustainability plan developed and agreed.

o Building renovations to reduce carbon footprint of Unit 30 Ddole Road.

o Remote working and hybrid working reduces travel.

o Funding opportunities standing item on Senior Management Team agenda, with all staff contributing to identification of potential income generation.

o Delivery of payroll and book-keeping services.

o Variety of new projects identified and funding sourced during the year.

The strategic objective of being well-placed to deliver its strategic and business plans All necessary legal, regulatory and quality assurance requirements

o Carried out all necessary tasks to ensure the good governance and effective running of the organisation, identifying and managing risks to fulfilling our strategic purpose and to our sustainability

o Developed and delivered PAVO Business Continuity Plan, and ensured Covid-secure working procedures, facilitated flexible and adaptable service delivery, ensured staff well-being supported throughout and processed considerable increase in financial transactions and human resources (the latter due to recruitment associated with covid and winter pressures as well as new projects).

o Developed, implemented and monitored the annual PAVO budget to deliver the 2020 -21 operational business plan o Undertook the annual stakeholder satisfaction and engagement survey, and implemented any actions arising.

o Continued to carry out internal audit programme and reviewed policies and procedures in the following areas: GDPR, IT and Computer Use, Volunteering Policy and Procedures, Welsh Language, Trustee Skills Audit and Annual Staff Satisfaction Survey.

o Trusted Charity Level 2 external verification status.

o PAVO received unqualified audit report with no areas of concern.

FINANCIAL REVIEW

Principal funding sources

Overall income generated from trading activities in accordance with its objectives during the year totalled £48,734 (£55,572 - 2021). This included £27,772 (£24,461 - 2021) from all training activities and £17,430 (£15,240 - 2021) from the bookkeeping service. The principal sources of funding, however, continue to be grants, contracts and service level agreements, mainly with national and local government and other statutory agencies and with charitable trusts.

Total funds distributed during the year totalled £485,662 (£621,681- 2021). £171,570 was distributed through the Social Value Forum. A total of £314,092 was distributed through an additional twelve individual grant schemes.

The grant funds for which PAVO acted as sponsor during the year were principally funded by Powys Teaching Health Board, Powys County Council.

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

FINANCIAL REVIEW

Investment policy and objectives

Under the Memorandum and Articles of Association, the charity has the power to make any investment that the trustees judge to be appropriate in the interests of the organisation. Level of current investments that are accessible within a given period are adequate for PAVO's planned activities.

Reserves policy

At 31st March 2022 PAVO held total funds of £1,453,453 (£1,264,306 - 2021). Of these funds £506,346 (£379,719 - 2021) are restricted and not therefore available for general purposes. Of the remaining £947,107 unrestricted funds, no funds have been designated or otherwise committed. £247,891 (£252,549 - 2021) of the unrestricted funds can only be realised by disposing of tangible fixed assets, giving free reserves of £699,216 (£632,038 - 2021).

The accounts at the 31 March 2022 show Net income over expenditure of £189,147, of which £126,629 are restricted funds and £62,518 unrestricted.

Established good practice is that charities should hold reserves equivalent to six months of operating costs. PAVO trustees have agreed that the level of reserves held by PAVO should permit the organisation to deliver its services for a period of six months, including long term lease commitments. Based on 2022/23 budgets this amounts to £706,054 (£687,683 - 2021).

The trustees are satisfied that the increased contributions that it is having to make to the PCC pension scheme can continue to be made from projected future income without impact on its planned levels of charitable expenditure. Following the completion of a risk sharing agreement with PCC, PAVO is no longer liable for past service liabilities, the risk of which has passed to PCC.

Pensions

The charity operates a stakeholder pension scheme for all staff other than three long term employees who are members of the PCC scheme, which has been closed for new members since 2005. Following PAVO's auto enrolment staging date in October 2015, all new and current eligible staff have been auto enrolled into this scheme. Staff have the option to opt out of the auto-enrol scheme if they wish and a number have chosen to do so. One member of staff has opted out of the scheme in favour of their own personal pension plan.

The charity participates in the Powys County Council Pension Fund. Up until 31st March 2016 FRS 17 was fully implemented in the financial statements. PAVO has since signed a risk sharing arrangement with Powys County Council. Under this agreement the requirement to make contributions towards any deficit is limited to the possibility of payments in respect of excessive salary increases. It is therefore more appropriate that the pension costs are accounted for on a defined contribution basis, as the risk sharing arrangement means that the definition is more closely related to that definition.

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

FUTURE PLANS

During the latter half of the year work commenced on the development of a new strategic plan. The Board determined to change the strategic planning period from three years to five years to enable the organisation to both focus on longer term outcomes and to harmonise with key partner agency planning cycles. The long lead in time enabled the Board to focus on the different environment within which PAVO will be operating in post pandemic and not being in the European Union. The process reaffirmed PAVO's strategic purposes: PAVO is a CATALYST for voluntary action, PAVO articulates a legitimate VOICE on behalf of Powys's Communities and Third Sector and PAVO is a HUB of essential information as well as PAVO is effectively governed and managed. The organisational values were revisited, refreshed and updated. The plan identifies the outcomes we hope to achieve for third sector organisations, communities and individuals. Our identified outcomes contribute to each of our strategic purposes and (working as part of Third Sector Support Wales TSSW) the key pillars of Good Governance, Effective Influence & Strategic Engagement, Volunteering and Resourcing a Sustainable Sector. TSSW have also introduced three Strategic Goals which are also reflected within the PAVO Strategic Outcomes.

Each year PAVO creates a business plan that outlines the activities planned for the year in order to deliver the strategic purposes. A robust analysis of the operating environment has been carried out, and the actions contained within the Business Plan for 2022-23 is set within the context of the identified opportunities and challenges facing both the organisation and the wider third sector.

The Business Plan sets out the positive outcomes for organisations and individuals which we plan to contribute towards achieving. We plan to deliver a range of activities, projects and services, most of which will contribute to more than one of our strategic purposes.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The organisation is a registered charity that was constituted as a company limited by guarantee in 1998 and is therefore governed by a Memorandum and Articles of Association. The Memorandum and Articles were reviewed and updated by the Board of Trustees in 2014 and the revised version was adopted by the organisation's AGM in November 2014. Under the Articles, Rules for the proper conduct and management of the organisation were also drawn up by the Governance Committee and adopted on 30 March 2006. These Rules were reviewed and updated in 2010 and again in 2015. In line with good practice the Board reviewed the governing document and rules in 2021 and the latest version was adopted at the AGM in November 2021.

Membership is open to individuals who are currently acting or have acted in the past as trustees of the organisation, third sector organisations as defined in Article 4(3) (a) and town and community councils in Powys. In accordance with Article 30(2) prospective members must apply to the Charity in the form required by the Trustees and be approved by the Trustees. At 31 March 2020, the organisation had 822 members. In the event of the company being wound up members are required under Article 3 of the Memorandum and Articles of Association to contribute an amount not exceeding £10.

Recruitment and appointment of new trustees

The directors of the company are also charity trustees for the purposes of charity law and trustees add value to the board in many different ways. A trustee may act in various capacities and these are all taken into consideration when identifying the skills and attributes required of a new trustee.

The procedure for recruitment and appointment of trustees, which was updated and took effect from November 2010, ensures that an audit of competencies, experience and interest of the current board and of those members who are due to retire or stand down is undertaken before the recruitment process begins.

While nominations from member organisations remain the foundation of the process, the competencies audit is a proactive approach to recruitment among the membership that assists in identifying individuals who might bring the requisite qualities, competency and experience to the PAVO board, while also reflecting the diverse interests of the membership and the ethos of PAVO.

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Organisational structure

A new governance structure, reflecting the growth of the organisation and the complexity of its operations, was introduced in 2002 and was updated during a review of the Memorandum and Articles of Association in 2005. At the AGM in December 2009, the members approved a further change with effect from November 2010, with a maximum of 9 trustees to be elected, together with up to 3 co-opted and up to 3 ex-officio trustees. Where appropriate, advisory groups that focus on specific projects continue to assist PAVO staff to achieve the outcomes of their projects.

The Chief Executive Officer has delegated powers to exercise all of PAVO's functions not expressly reserved or otherwise delegated by the board. A schedule of these delegated powers is attached to the Rules of the organisation and any delegation of these powers may be exercised by any officer authorised by the Chief Executive Officer either generally or specifically. However, the Chief Executive Officer retains accountability for any delegated function carried out by another PAVO officer.

A Senior Management Team, comprising the Heads of Internal Services, Third Sector Development and Health and Well-being along with Senior Officers Internal Services and Third Sector Development, meets monthly. This second tier of management assists the Chief Executive Officer in the exercising of the delegated powers and operational management of the organisation.

Induction and training of new trustees

The recruitment and appointment process is structured to ensure that newly appointed trustees have a sound knowledge of the working and structure of the organisation. This is underpinned by the provision of a comprehensive trustee induction pack that includes full details of:-

  1. The aims, objectives and governance of PAVO.

  2. The role, responsibilities and job descriptions of trustees/board of directors and senior officers and the terms of reference for the various advisory groups.

  3. The staff structure and staff contact details.

  4. All organisational policies and procedures that are currently in place.

  5. Information on the recent activities of the organisation.

All new trustees receive induction training during the month following their appointment and this is followed up by a further programme of training that is delivered regularly to the whole Board. All trustees are encouraged to attend appropriate external or internal training events to enable them to carry out their role.

Key management remuneration

The directors consider that the board of trustees, who are the directors of the organisation for the purposes of company law, and the Senior Management Team, comprising of the Chief Officer and Heads of Department, constitute the key governance and management personnel of the charity responsible for directing, implementing and monitoring the purpose and business of the charity. Trustees are not remunerated but are entitled to claim reimbursement of reasonable expenses of office. Details of trustees' expenses and related party transactions are disclosed in notes 11 and 22 to the accounts. The remuneration of the CEO is reviewed by a senior remuneration committee, a sub-group of the board of trustees. The committee makes recommendations to the board regarding CEO remuneration. The trustees benchmark CEO pay against comparable roles and organisations. The salaries of other staff members, including senior managers, are referenced by the National Joint Council for Local Government Services NJC. All pay levels are reviewed annually and normally change in line with any agreement reached through the NJC should the trustees consider that this is appropriate in light of the budget forecasts for the coming period.

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Related parties

It is inevitable, given the stated objects of the organisation (see below), that much of the work of the organisation involves working closely with national and local government and other statutory agencies, including the Welsh Government, Powys County Council and the Powys teaching Health Board, with other voluntary organisations, both in Powys and throughout Wales, including the Wales Council for Voluntary Action and other County Voluntary Council partners in the Third Sector Support Wales (TSSW) partnership and with the voluntary and community groups, numbering more than four thousand, that operate in Powys. Systems are in place for trustee declarations of related parties and required transaction disclosures, in 2020 the process was extended to staff and is renewed annually.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

A comprehensive risk register was established in 2006, detailing the risks, current controls in place to mitigate the risks, any further action required, monitoring processes, responsibility for monitoring and assessment and review dates for each of the following areas of potential risk:-

Finance Governance and management Operations Environment and external factors Compliance

The assessments have established that there are no major areas with a high level of uncontrolled risk. They have also enabled the Board of Trustees to develop a risk management action plan to ensure that, wherever possible, further controls are introduced in areas that are currently assessed as presenting a medium or medium to low risk. The trustees consider financial sustainability to be a major area of potential risk in the current economic climate but are satisfied that the stringent financial and operational controls that are in place continue to provide appropriate mitigation. The full risk register was reviewed in the Spring of 2022 and the review established that no significant changes are required, however a number of small changes were made to reflect the updated context within which the organisation is operating in.

This overarching assessment of organisational risk is supplemented not only by annual reviews of the assessments of risks to the health, safety and welfare of staff but also by a systematic process for the identification of risk in respect of new projects and initiatives and the relevant control measures or mitigations. As in the previous year, in 2021-22 considerable attention was paid to risks associated with Covid-19 and risk assessments and procedures were subject to continuous review throughout the year.

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland"

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Report of the Trustees for the Year Ended 31 March 2022

STATEMENT OF TRUSTEES' RESPONSIBILITIES - continued

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

AUDITORS

The auditors, Morgan Griffiths LLP, will be proposed for re-appointment at the forthcoming Annual General Meeting.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 30 September 2022 and signed on its behalf by:

Mr J Burt - Trustee

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Report of the Independent Auditors to the Members of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Opinion

We have audited the financial statements of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys (the 'charitable company') for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Page 15

Report of the Independent Auditors to the Members of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Page 16

Report of the Independent Auditors to the Members of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:

-the engagement partner ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations;

-we identified the laws and regulations applicable to the charitable company through discussions with management, and from our knowledge and experience of the charity sector;

-we focused on specific laws and regulations which we considered may have a direct material effect on the financial statements or the operations of the charitable company, including relevant legislation such as the Companies Act 2006, taxation legislation, employment, environmental and health and safety legislation; -we assessed the extent of compliance with the laws and regulations identified above through making enquiries of management and inspecting relevant correspondence.

We assessed the susceptibility of the charitable company's financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:

-making enquiries of management as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud;

-considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations.

To address the risk of fraud through management bias and override of controls, we: -performed analytical procedures to identify any unusual or unexpected relationships; -reviewed nominal ledgers and tested journal entries reports to identify unusual transactions;

-assessed whether judgements and assumptions made in determining the accounting estimates were indicative of potential bias.

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:

-agreeing financial statement disclosures to underlying supporting documentation;

-reading the minutes of meetings of those charged with governance;

-reviewing correspondence with HMRC.

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the trustees and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

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Report of the Independent Auditors to the Members of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Use of our report

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.

Thomas Landers BA FCA (Senior Statutory Auditor) for and on behalf of Morgan Griffiths LLP Chartered Accountants Statutory Auditor Cross Chambers 9 High Street Newtown Powys SY16 2NY

17 November 2022

Page 18

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 March 2022

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Charitable activities
Grants and Donations
Investment income
3
Other income
5
Total
EXPENDITURE ON
Charitable activities
6
Grants
Expenditure for operational objectives
Total
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 31.3.22
Unrestricted
Restricted
Total
fund
funds
funds
£
£
£
-
-
-
684,394
1,787,796
2,472,190
874
-
874
48,734
-
48,734
734,002
1,787,796
2,521,798
125,561
360,101
485,662
545,923
1,301,066
1,846,989
671,484
1,661,167
2,332,651
62,518
126,629
189,147
884,587
379,719
1,264,306
947,105
506,348
1,453,453		 31.3.21
Total
funds
£
377
2,444,832
1,196
55,572
2,501,977
621,681
1,740,172
2,361,853
140,124
1,124,182
1,264,306

The notes form part of these financial statements

Page 19

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Balance Sheet 31 March 2022

Notes
FIXED ASSETS
Tangible assets
14
Investments
15
CURRENT ASSETS
Debtors
16
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
17
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
20
Unrestricted funds
Restricted funds
TOTAL FUNDS		 31.3.22
£
247,881
10
247,891
645,216
907,053
1,552,269
(346,707)
1,205,562
1,453,453
1,453,453
947,107
506,346
1,453,453		 31.3.21
£
252,539
10
252,549
437,831
941,321
1,379,152
(367,395)
1,011,757
1,264,306
1,264,306
884,587
379,719
1,264,306

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 30 September 2022 and were signed on its behalf by:

Mr J Burt - Trustee

The notes form part of these financial statements

Page 20

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Cash Flow Statement for the Year Ended 31 March 2022

Notes
Cash flows from operating activities
Cash generated from operations
1
Net cash (used in)/provided by operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Sale of tangible fixed assets
Interest received
Net cash provided by/(used in) investing activities
Change in cash and cash equivalents
in the reporting period
Cash and cash equivalents at the
beginning of the reporting period
Cash and cash equivalents at the end
of the reporting period		 31.3.22
£
(35,142)
(35,142)
-
-
874
874
(34,268)
941,321
907,053		 31.3.21
£
454,529
454,529
(98,633)
8,500
1,196
(88,937)
365,592
575,729
941,321

The notes form part of these financial statements

Page 21

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Cash Flow Statement for the Year Ended 31 March 2022

1.
RECONCILIATION OF NET INCOME TO NET CASH FLOW
Net income for the reporting period (as per the Statement
Financial Activities)
Adjustments for:
Depreciation charges
Profit on disposal of fixed assets
Interest received
(Increase)/decrease in debtors
(Decrease)/increase in creditors
Net cash (used in)/provided by operations
2.
ANALYSIS OF CHANGES IN NET FUNDS
Net cash
Cash at bank and in hand
Total		 FROM OPERATING ACTIVITIES
31.3.22
31.3.21
£
£
of
189,147
140,124
4,658
23,952
-
(8,500)
(874)
(1,196)
(207,385)
41,500
(20,688)
258,649
(35,142)
454,529
At 1.4.21
Cash flow
At 31.3.22
£
£
£
941,321
(34,268)
907,053
941,321
(34,268)
907,053
941,321
(34,268)
907,053

The notes form part of these financial statements

Page 22

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements for the Year Ended 31 March 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 4% on cost Plant and machinery - 20% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

2.
DONATIONS AND LEGACIES
Donations
3.
INVESTMENT INCOME
Deposit account interest
4.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Grants
Grants and Donations
Grants received, included in the above, are as follows:
Wales Council for Voluntary Action
Welsh Assembly Government
PCC Funding to deliver specific projects / services
PtHB Funding to deliver specific projects / services
PCC - Arwain Grants
Other
Garreg Lwyd Windfarm
PtHB Intermediate Care Fund
Moondance
Big Lottery
5.
OTHER INCOME
Gain on sale of tangible fixed assets
Expenses recovered
Sundry income
Training
Book keeping and payroll
Secondment
Desk space hire		 31.3.22
£
-
31.3.22
£
874
31.3.22
£
2,472,190
31.3.22
£
456,648
-
223,366
567,490
69,081
5,000
94,813
1,002,844
27,425
25,523
2,472,190
31.3.22
£
-
2,315
137
27,772
17,430
-
1,080
48,734		 31.3.21
£
377
31.3.21
£
1,196
31.3.21
£
2,444,832		 31.3.21
£
377
31.3.21
£
1,196
31.3.21
£
2,444,832
31.3.21
£
726,822
93,500
50,166
459,247
15,554
19,227
87,469
992,847
-
-
2,444,832
31.3.21
£
8,500
2,239
2,178
24,461
15,240
2,954
-
55,572

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

6. CHARITABLE ACTIVITIES COSTS

Direct
Costs (see
note 7)
£
Grants
-
Expenditure for operational
objectives
1,828,730
1,828,730
7.
DIRECT COSTS OF CHARITABLE ACTIVITIES
Staff costs
Rent and rates
Building and equipment maintenance
Heat,light and cleaning
Postage and telephone
Stationery and printing
Advertising
Sundries
Travel and subsistence
Staff training and courses
Publications and journals
Subscriptions
Meetings and conferences
Computer running costs
Vehicle Maintenance
Contracts/freelance
Recruitment
Volunteer's Expenses
Translations
Professional fees
Website costs
Infoengine
Staff Welfare
CRB checks
Depreciation		 Grant
funding of
activities
(see note
8)
£
485,662
-
485,662		 Support
costs (see
note 9)
£
-
18,259
18,259
31.3.22
£
1,502,706
15,541
16,187
7,933
23,708
3,810
357
1,484
4,784
13,611
161
4,774
1,136
33,355
2,246
121,096
1,638
54,292
1,319
-
-
12,168
897
869
4,658
1,828,730		 Totals
£
485,662
1,846,989
2,332,651
31.3.21
£
1,297,785
16,487
97,381
11,653
28,956
11,543
2,371
90
1,698
14,377
2,270
4,202
136
19,467
2,370
121,795
348
33,978
725
3,511
6,246
19,442
-
2,052
23,952
1,722,835

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

8. GRANTS PAYABLE

GRANTS PAYABLE
Grants
The total grants paid to institutions during the year was as follows:
Volunteer Centre
Social Value Development Grants
Community Connectors Discretionary Grants
TSSW/Comic Relief
Welsh Governement Surge Fund
COVID-19 Grants
Community Transport Grants
Small Health Grants
Mental Health Grants
Amser I Ni - seedcorn funding
Garreg Lwyd Windfarm Grants
Gwirvol/Youth Led Grants
Cambrian Line Grants
Heart Of Wales Line Grants
Arwain
Various
ICF		 31.3.22
£
485,662
31.3.22
£
63,864
171,570
-
-
-
-
21,760
8,962
-
2,000
74,615
5,643
-
-
35,967
81,281
20,000
485,662		 31.3.21
£
621,681
31.3.21
£
53,799
155,026
47,905
26,591
42,318
60,261
20,480
18,158
76,170
5,000
91,487
5,760
10,046
8,680
-
-
-
621,681

See note 22 for a full breakdown of grants distributed during the year ended 31st March 2022.

9. SUPPORT COSTS

10.

Expenditure for operational objectives
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Auditors' remuneration
Depreciation - owned assets
Surplus on disposal of fixed assets		 Governance
Finance
costs
£
£
211
18,048
31.3.22
£
5,700
4,658
-		 Totals
£
18,259
31.3.21
£
3,900
23,952
(8,500)

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

11. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Reimbursements made to Trustees in respect of travel expenses incurred by one (2021 none) Trustee in the performance of their duties amount to £45 (2021: £nil).

12. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs		 31.3.22
£
1,294,259
117,159
91,288
1,502,706		 31.3.21
£
1,121,606
96,587
79,592
1,297,785

The average monthly number of employees during the year was as follows:

Project
Support		 31.3.22
50
7
57		 31.3.21
42
6
48

No employees received emoluments in excess of £60,000.

The total emoluments for key management personnel, as defined in the Report of the Trustees (page 1), were £188,700 (2021: £161,017).

As at 31st March 2022 there were 54 (2021: 47) employees accruing benefits under money purchase pension schemes and 3 (2021: 3) employees accruing benefits under the Powys County Council defined benefit pension scheme.

The charity participates in the Powys County Council Pension Fund which has both defined benefit and defined contribution sections. The requirement to make contributions towards any deficit is limited to the possibility of payments in respect of excessive salary increases. Therefore the pension costs are accounted for on a defined contribution basis.

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

13.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
377
Charitable activities
Grants and Donations
758,876
Investment income
1,196
Other income
55,572
Total
816,021
EXPENDITURE ON
Charitable activities
Grants
61,346
Expenditure for operational objectives
639,556
Total
700,902
NET INCOME
115,119
RECONCILIATION OF FUNDS
Total funds brought forward
769,468
TOTAL FUNDS CARRIED FORWARD
884,587
14.
TANGIBLE FIXED ASSETS
Freehold
property
£
COST
At 1 April 2021 and 31 March 2022
457,630
DEPRECIATION
At 1 April 2021
214,515
Charge for year
-
At 31 March 2022
214,515
NET BOOK VALUE
At 31 March 2022
243,115
At 31 March 2021
243,115		 Restricted
funds
£
-
1,685,956
-
-
1,685,956
560,335
1,100,616
1,660,951
25,005
354,714
379,719
Plant and
machinery
£
164,746
155,322
4,658
159,980
4,766
9,424		 Total
funds
£
377
2,444,832
1,196
55,572
2,501,977
621,681
1,740,172
2,361,853
140,124
1,124,182
1,264,306
Totals
£
622,376
369,837
4,658
374,495
247,881
252,539

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

15. FIXED ASSET INVESTMENTS

FIXED ASSET INVESTMENTS
Shares in
group
undertakings
£
MARKET VALUE
At 1 April 2021 and 31 March 2022 10
NET BOOK VALUE
At 31 March 2022 10
At 31 March 2021 10

There were no investment assets outside the UK.

The company's investments at the balance sheet date in the share capital of companies include the following:

PAVO owns the whole of the issued share capital amounting to £10 (1 ordinary share of £10) of Powys Enterprises Ltd which was incorporated on 20th July 2011. From his date through to 31st March 2022 this subsidiary company remained dormant.

16. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade debtors
Other debtors
17.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Other Creditors		 31.3.22
£
575,456
69,760
645,216
31.3.22
£
100,095
246,612
346,707		 31.3.21
£
420,753
17,078
437,831
31.3.21
£
231,905
135,490
367,395

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

18. LEASING AGREEMENTS

Minimum lease payments under non-cancellable operating leases fall due as follows:

Within one year
Between one and five years		 31.3.22
£
29,564
-
29,564		 31.3.21
£
29,564
18,308
47,872

to update

19. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Fixed assets
Investments
Current assets
Current liabilities		 Unrestricted
fund
£
247,881
10
1,045,923
(346,707)
947,107		 Restricted
funds
£
-
-
506,346
-
506,346		 31.3.22
Total
funds
£
247,881
10
1,552,269
(346,707)
1,453,453		 31.3.21
Total
funds
£
252,539
10
1,379,152
(367,395)
1,264,306

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Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

20. MOVEMENT IN FUNDS

MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Health and Social Care
Old Persons Strategy
Mental Health
Community Transport
Continuing Health Care
Increasing Play Opportunities /
Startwell
CVC Cymru
Garreg Lwyd Wind Farm
Powys Befrienders
DHTT
Food Alliance
Community Buildings Officer
CRF Localities Initiative
CRF Skills & Learning
Digital Co-ordinator
H & WB D2RA inc Florence
H & WB Health Promotion Facilitator
H & WB Older People's Forum
Volunteering Project
TOTAL FUNDS		 At 1.4.21
£
884,587
117,835
14,472
104,821
42,899
41,402
27,393
6,858
11,753
2,192
6,641
3,453
-
-
-
-
-
-
-
-
379,719
1,264,306		 Net
movement
in funds
£
62,520
3,386
-
10,525
-
-
7,022
-
6,016
-
-
-
2,423
24,738
25,583
12,907
5,138
7,008
7,289
14,592
126,627
189,147		 At
31.3.22
£
947,107
121,221
14,472
115,346
42,899
41,402
34,415
6,858
17,769
2,192
6,641
3,453
2,423
24,738
25,583
12,907
5,138
7,008
7,289
14,592
506,346
1,453,453

Page 31

continued...

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

20. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Health and Social Care
Social Value Forum
Small Health Grant
Community Connectors
Arwain - RDP
Mental Health
Community Transport
Increasing Play Opportunities /
Startwell
Garreg Lwyd Wind Farm
Powys Befrienders
Welsh Language Development
Amser I Ni
Community Buildings Officer
Community Development
Community Development N Powys
CRF Localities Initiative
CRF Skills & Learning
Digital Co-ordinator
Digital Volunteering
H & WB D2RA inc Florence
H & WB Health Promotion Facilitator
H & WB Homelessness Project
H & WB Homelessness
H & WB Older People's Forum
H & WB Substance Misuse
Volunteering Project
TOTAL FUNDS		 Incoming
resources
£
734,002
136,070
224,371
8,962
508,032
50,293
78,890
21,760
14,272
80,631
152,470
37,569
47,002
27,426
42,727
19,560
79,918
36,728
39,351
7,590
34,011
27,424
25,524
26,051
24,969
12,500
23,695
1,787,796
2,521,798		 Resources
expended
£
(671,482)
(132,684)
(224,371)
(8,962)
(508,032)
(50,293)
(68,365)
(21,760)
(7,250)
(74,615)
(152,470)
(37,569)
(47,002)
(25,003)
(42,727)
(19,560)
(55,180)
(11,145)
(26,444)
(7,590)
(28,873)
(20,416)
(25,524)
(26,051)
(17,680)
(12,500)
(9,103)
(1,661,169)
(2,332,651)		 Movement
in funds
£
62,520
3,386
-
-
-
-
10,525
-
7,022
6,016
-
-
-
2,423
-
-
24,738
25,583
12,907
-
5,138
7,008
-
-
7,289
-
14,592
126,627
189,147

Page 32

continued...

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

20. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Restricted funds
Health and Social Care
Old Persons Strategy
Mental Health
Community Transport
Continuing Health Care
Increasing Play Opportunities /
Startwell
CVC Cymru
Garreg Lwyd Wind Farm
Powys Befrienders
3rd Sector Skills
DHTT
Food Alliance
TOTAL FUNDS		 At 1.4.20
£
769,468
91,960
14,472
74,428
42,899
41,402
27,393
6,858
20,132
2,192
22,884
6,641
3,453
354,714
1,124,182		 Net
movement
in funds
£
115,119
25,875
-
30,393
-
-
-
-
(8,379)
-
(22,884)
-
-
25,005
140,124		 At
31.3.21
£
884,587
117,835
14,472
104,821
42,899
41,402
27,393
6,858
11,753
2,192
-
6,641
3,453
379,719
1,264,306

Page 33

continued...

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

20. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Health and Social Care
Social Value Forum
Small Health Grant
Community Connectors
Arwain - RDP
Mental Health
Community Transport
Other ICF - Winter Pressures
Garreg Lwyd Wind Farm
Powys Befrienders
3rd Sector Skills
Welsh Language Development
Amser I Ni
HOWL & Cambrian Wales Line Grants
COVID 19
TOTAL FUNDS		 Incoming
resources
£
816,021
156,034
262,159
18,158
520,247
16,925
172,645
20,480
4,320
83,108
152,470
-
37,568
49,425
18,761
173,656
1,685,956
2,501,977		 Resources
expended
£
(700,902)
(130,159)
(262,159)
(18,158)
(520,247)
(16,925)
(142,252)
(20,480)
(4,320)
(91,487)
(152,470)
(22,884)
(37,568)
(49,425)
(18,761)
(173,656)
(1,660,951)
(2,361,853)		 Movement
in funds
£
115,119
25,875
-
-
-
-
30,393
-
-
(8,379)
-
(22,884)
-
-
-
-
25,005
140,124

Page 34

continued...

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

20. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Health and Social Care
Old Persons Strategy
Mental Health
Community Transport
Continuing Health Care
Increasing Play Opportunities /
Startwell
CVC Cymru
Garreg Lwyd Wind Farm
Powys Befrienders
3rd Sector Skills
DHTT
Food Alliance
Community Buildings Officer
CRF Localities Initiative
CRF Skills & Learning
Digital Co-ordinator
H & WB D2RA inc Florence
H & WB Health Promotion Facilitator
H & WB Older People's Forum
Volunteering Project
TOTAL FUNDS		 At 1.4.20
£
769,468
91,960
14,472
74,428
42,899
41,402
27,393
6,858
20,132
2,192
22,884
6,641
3,453
-
-
-
-
-
-
-
-
354,714
1,124,182		 Net
movement
in funds
£
177,639
29,261
-
40,918
-
-
7,022
-
(2,363)
-
(22,884)
-
-
2,423
24,738
25,583
12,907
5,138
7,008
7,289
14,592
151,632
329,271		 At
31.3.22
£
947,107
121,221
14,472
115,346
42,899
41,402
34,415
6,858
17,769
2,192
-
6,641
3,453
2,423
24,738
25,583
12,907
5,138
7,008
7,289
14,592
506,346
1,453,453

Page 35

continued...

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

20. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 1,550,023 (1,372,384) 177,639
Restricted funds
Health and Social Care 292,104 (262,843) 29,261
Social Value Forum 486,530 (486,530) -
Small Health Grant 27,120 (27,120) -
Community Connectors 1,028,279 (1,028,279) -
Arwain - RDP 67,218 (67,218) -
Mental Health 251,535 (210,617) 40,918
Community Transport 42,240 (42,240) -
Other ICF - Winter Pressures 4,320 (4,320) -
Increasing Play Opportunities /
Startwell 14,272 (7,250) 7,022
Garreg Lwyd Wind Farm 163,739 (166,102) (2,363)
Powys Befrienders 304,940 (304,940) -
3rd Sector Skills - (22,884) (22,884)
Welsh Language Development 75,137 (75,137) -
Amser I Ni 96,427 (96,427) -
HOWL & Cambrian Wales Line Grants 18,761 (18,761) -
COVID 19 173,656 (173,656) -
Community Buildings Officer 27,426 (25,003) 2,423
Community Development 42,727 (42,727) -
Community Development N Powys 19,560 (19,560) -
CRF Localities Initiative 79,918 (55,180) 24,738
CRF Skills & Learning 36,728 (11,145) 25,583
Digital Co-ordinator 39,351 (26,444) 12,907
Digital Volunteering 7,590 (7,590) -
H & WB D2RA inc Florence 34,011 (28,873) 5,138
H & WB Health Promotion Facilitator 27,424 (20,416) 7,008
H & WB Homelessness Project 25,524 (25,524) -
H & WB Homelessness 26,051 (26,051) -
H & WB Older People's Forum 24,969 (17,680) 7,289
H & WB Substance Misuse 12,500 (12,500) -
Volunteering Project 23,695 (9,103) 14,592
3,473,752 (3,322,120) 151,632
TOTAL FUNDS 5,023,775 (4,694,504) 329,271

Page 36

continued...

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

21. RELATED PARTY DISCLOSURES

Trustee / Senior Management Team Amount
Organisation
Income £
Powys Teaching Health Board Mrs T Buchan 1,262,121
Rhayader & District Community
Support Mrs T Buchan 1,230
Powys County Council Cllr William Powell 365,214
Margaret Evitts
Dyfodol Powys Margaret Evitts 580
WCVA Jamie Burt 534,395
Open Newtown Gary Mitchell 35
Citizens advice Bureau Peter Swanson 20
Expenditure
Powys County Council Cllr William Powell 2,918
Margaret Evitts
Rhayader & District Community
Support Mrs T Buchan 16,559
Credu Margaret Evitts 2,500
Llandrindod Wellls Food Bank Martin Nosworthy 147
Citizens advice Bureau Peter Swanson 12,716
Income
Powys County Council Clair Swales 365,214
Expenditure
Montgomeery YFC - Gemma Owen Angela Owen 2,130
Claire Owen - Translator Angela Owen 1,318
Powys County Council Clair Swales 2,918

Page 37

continued...

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

22. GRANTS PAYABLE BY INSTITUTION

Volunteer Bureau/Community
Support		 £
Community Transport Grant		 £
Ystradgynlais Volunteer Centre 7,983
Hay & District Dial-A-Ride		 1,360
Rhayader & District Comm. Support 7,983
Dyfi Valley Dial a ride		 1,360
Ponthafren Association 7,983
Crickhowell Volunteer Bureau		 1,360
North Montgomeryshire Vol Bureau 7,983
CAMAD		 1,360
Knighton & District Community Centre 7,983
Builth Wells Community Support		 1,360
Crickhowell Volunteer Bureau 7,983
Brecon Dial a Ride		 1,360
CAMAD Knighton & District Community
7,983
Support		 1,360
Brecon Volunteer Bureau 7,983
Oswestry Community Action /QUBE		 1,360
Llanidloes & District comm trans
scheme		 1,360
63,864
Llanwrtyd Wells CT Project
 1,360
Newtown Dial-A-Ride 1,360
Social Value Development Grant North Montgomeryshire Vol Bureau 1,360
Mid Powys Mind Presteigne & Norton Com Supp
5,473
Transport		 1,360
BCA Independent Advocacy Services 14,243
Rhayader & District Comm. Support		 1,360
Girlguiding Montgomeryshire Ystradgynlais Community Car
2,336
Scheme		 1,360
Impelo 4,862
Welshpool Community Transport		 1,360
Knighton & District Community Centre 12,792
Citizens Advice Powys
 12,076
 21,760
BRACE Committee 2,898
Accessibility Powys 8,709
Small Health Grants
Rhayader & District Comm. Support 9,064
Mid Powys Mind		 1,457
Ponthafren Association 4,697
Talgarth Football Club		 835
Dementia Matters In Powys 32,169
Tawe Pickleball Club		 1,196
Wellbeing Project in Brecon 16,154
BCA Idependent Advocacy Services		 1,377
Cultivate (Cwm Harry) Cyfyngedig 7,468
1st Montgomery Guides and Rangers		 1,240
Helping Our Homeless Wales 5,060
Radiate Arts CIC		 1,400
Dementia Matters In Powys 32,000
DPJ Foundation		 1,456
Wilderness Trust 1,570
8,962
171,570
Discretionary Capital Grant - ICF
Amser i ni Grant CARAD Rhayader Museum And
Gallery		 550
Knighton & District Community Centre 500
Shakespeare Link		 1,139
Ysgol Trefonnen 500
Play Radnor		 9,961
Wilderness Trust 500
Tir Cyffredin		 8,350
Radiate Arts CIC 500
20,000
2,000
Winter Pressures Grants
Garreg Llwyd windfarm Grants East Radnorshire Day Centre 5,000
Llanbister Show & Sports -105
Crickhowell Volunteer Bureau		 5,000
Llanbadarn Fynydd Village Hall 2,561
Mid Powys Mind		 5,000
Llanbister Community Hall Committee 12,188
Black Mountain Lions Club		 4,154
Llanbister Community Council 331
The Windfall Centre		 4,950
Friends of Llanbister CP School 2,999
APT 4 Social Development		 876
Felindre FC 5,000
British Red Cross		 5,181

Page 38

continued...

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

22. GRANTS PAYABLE BY INSTITUTION - continued

Black Mountain Chapel Trustees 2,040
Ecodyfi		 6,784
Friends of St Michaels School 7,122
Brecon & District Mind		 4,286
Bettws Y Crwyn Parish Hall 15,541
Wilderness Trust		 2,760
Knucklas & District Community Centre 2,842
Ystradgynlais MIND		 4,673
Penithon Baptist Chapel 1,134
Dal Dy Dir		 4,960
Dolfor Free Church 8,640
Brecon Volunteer Bureau		 990
Dolfor Women's Institute 252
Hay & District Dial-A-Ride		 1,440
Kerry Rec Association 1,620
Cultivate		 2,500
Llanbister best kept village group 450
Felindre Village Hall (nr Knighton) 12,000 58,554
74,615
Lonliness and Isolation Grants
Mid Powys Mind 2,500
Macular Disease Society 2,500
Gwirfol Youth Led Grants Menter Iaith Maldwyn 2,500
Llandefalle YFC 593
Gerddi Bro Dyfi Gardens		 1,888
Ystradfellte YFC 650
Brecknock Play Network		 2,409
Hi Society Defibrillator Group CARAD Rhayader Museum And
750
Gallery		 2,500
Explore todays Technology 484
Ennyn CIC		 2,500
Montgomery Federation of YFCs 2,130
Credu (Powys Carers Service)		 2,500
Crickhowell High SchoolFund 275
Man's Shed Llanfyllin		 2,500
Mid Powys Mind 411
Wilderness Trust		 930
Rekindle / Small Steps 350
22,727
5,643
Arwain Grant
Mens Shed Newtown 1,500
Knighton & District Community Centre 3,961
Royston Memorial Hall 3,150
Whitton Women's Institute 746
Dolwen Field Development
Committee		 2,470
Ecodyfi 3,967
Ysgol Feithryn Dyffryn Banw 1,441
CARAD Rhayader Museum And
Gallery		 3,082
Arts Connection 4,000
Talybont Cycling Club 3,950
Play Radnor 4,000
Knighton Woodland Tots 3,700
35,967

Page 39

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Detailed Statement of Financial Activities for the Year Ended 31 March 2022

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Investment income
Deposit account interest
Charitable activities
Grants
Other income
Gain on sale of tangible fixed assets
Expenses recovered
Sundry income
Training
Book keeping and payroll
Secondment
Desk space hire
Total incoming resources
EXPENDITURE
Charitable activities
Salaries and social security
Social security
Pensions
Rent and rates
Building and equipment maintenance
Heat,light and cleaning
Postage and telephone
Stationery and printing
Advertising
Sundries
Travel and subsistence
Staff training and courses
Publications and journals
Subscriptions
Meetings and conferences
Computer running costs
Vehicle Maintenance
Contracts/freelance
Carried forward		 31.3.22
£
-
874
2,472,190
-
2,315
137
27,772
17,430
-
1,080
48,734
2,521,798
1,294,259
117,159
91,288
15,541
16,187
7,933
23,708
3,810
357
1,484
4,784
13,611
161
4,774
1,136
33,355
2,246
121,096
1,752,889		 31.3.21
£
377
1,196
2,444,832
8,500
2,239
2,178
24,461
15,240
2,954
-
55,572
2,501,977
1,121,606
96,587
79,592
16,487
97,381
11,653
28,956
11,543
2,371
90
1,698
14,377
2,270
4,202
136
19,467
2,370
121,795
1,632,581

This page does not form part of the statutory financial statements

Page 40

Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys

Detailed Statement of Financial Activities for the Year Ended 31 March 2022

Charitable activities
Brought forward
Recruitment
Volunteer's Expenses
Translations
Professional fees
Website costs
Infoengine
Staff Welfare
CRB checks
Freehold property
Plant and machinery
Grants to institutions
Support costs
Finance
Bank charges
Governance costs
Auditors' remuneration
Insurance
AGM reports & other costs
Professional fees
Trustees expenses
Trustees welfare
Total resources expended
Net income		 31.3.22
£
1,752,889
1,638
54,292
1,319
-
-
12,168
897
869
-
4,658
485,662
2,314,392
211
5,700
4,131
2,007
6,049
106
55
18,048
2,332,651
189,147		 31.3.21
£
1,632,581
348
33,978
725
3,511
6,246
19,442
-
2,052
623
23,329
621,681
2,344,516
167
3,900
6,340
3,659
3,271
-
-
17,170
2,361,853
140,124

This page does not form part of the statutory financial statements

Page 41