**REGISTERED COMPANY NUMBER: 3522144 (England and Wales) REGISTERED CHARITY NUMBER: 1069557** 

## **Report of the Trustees and Audited Financial Statements for the Year Ended 31 March 2022** 

## **for** 

**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

Morgan Griffiths LLP Chartered Accountants Statutory Auditor Cross Chambers 9 High Street Newtown Powys SY16 2NY 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Contents of the Financial Statements for the Year Ended 31 March 2022** 

|||**Page**||
|---|---|---|---|
|**Reference and Administrative Details**||1||
|**Report of the Trustees**|2|to|14|
|**Report of the Independent Auditors**|15|to|18|
|**Statement of Financial Activities**||19||
|**Balance Sheet**||20||
|**Cash Flow Statement**||21||
|**Notes to the Cash Flow Statement**||22||
|**Notes to the Financial Statements**|23|to|39|
|**Detailed Statement of Financial Activities**|40|to|41|





**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Reference and Administrative Details for the Year Ended 31 March 2022** 

|**TRUSTEES**|Mr M Nosworthy (resigned 19.11.21)|
|---|---|
||Mrs W C Beaven|
||Mrs P A Buchan|
||Mr J Burt|
||Mrs M H Evitts|
||Mrs D C Jones|
||Miss S N Lloyd|
||Mr G Mitchell|
||Cllr. W D Powell|
||Mr P R Swanson|
||Ms J F Atkins (resigned 19.11.21)|
|**COMPANY SECRETARY**|Mrs A S L Owen|
|**REGISTERED OFFICE**|Unit 30 Ddole Road Enterprise Park|
||Llandrindod Wells|
||Powys|
||LD1 6DF|
|**REGISTERED COMPANY**|3522144 (England and Wales)|
|**NUMBER**||
|**REGISTERED CHARITY**|1069557|
|**NUMBER**||
|**AUDITORS**|Morgan Griffiths LLP|
||Chartered Accountants|
||Statutory Auditor|
||Cross Chambers|
||9 High Street|
||Newtown|
||Powys|
||SY16 2NY|
|**BANKERS**|HSBC Bank Plc|
||The Cross|
||1 Broad Street|
||Newtown|
||Powys|
||SY16 2LX|
|**KEY MANAGEMENT TEAM**||
|Chief Executive Officer|Mr C Cooper|
|Head of Internal Services|Mrs A Owen|
|Head of Third Sector Development|Mrs M Muireasgha|
|Head of Health & Well-being|Mrs C Swales|



Page 1 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

**Report of the Trustees for the Year Ended 31 March 2022** 

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## **OBJECTIVES AND ACTIVITIES Objectives and aims** 

PAVO's mission statement is- 

PAVO provides essential services to support third sector organisations and to improve people's lives. 

This is encapsulated in 'Helping organisations; improving people's lives'. 

The stated objects of the organisation were reviewed in 2021 and the updated version was approved by the members at the 2021 AGM.  They are- 

(1) To deliver and fulfil any charitable purposes that are consistent with the stated values of the organisation for the benefit of the public, principally but not exclusively in the local government area of Powys and its environs (hereinafter called the "area of benefit") and, in particular, build the capacity of third sector organisations and individuals, and provide them with the necessary support, information and services to enable them to pursue or contribute to any such charitable purpose. 

(2) To promote, organise and facilitate co-operation and partnership working between third sector, statutory and other relevant bodies in the achievement of the above purposes within the area of benefit and to that end to bring together into membership of the Charity persons and organisations engaged in the furtherance of the said purposes within the County of Powys. 

Our strategic and business planning processes ensure that all activities undertaken within the organisation are designed and delivered in furtherance of our mission statement and these charitable objects, having regard to the Charities Commission guidance on public benefit. 

Work began in October 2018 to develop a new Strategic Plan for 2019-2022. As part of this process the Strategic Purposes were reviewed and updated: 

- PAVO is a CATALYST for voluntary action 

- PAVO articulates a legitimate VOICE on behalf of Powys' Communities & Third Sector 

- PAVO is a HUB of essential information 

- PAVO is effectively governed and managed 

Following a period of external and internal engagement, the Board at its meeting on 29th March 2019 adopted the plan. The outcomes within the strategic plan align to local and national shared outcomes. 

The PAVO business plan for 2021-2022 details the operational objectives that were set for the year under each strategic purpose, to deliver these planned outcomes. 

Quarterly report cards were developed to inform the Board of progress towards the achievement of the strategic and operational objectives and the activities undertaken in the year in furtherance of these operational objectives, and the difference that these made. 

Page 2 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

**Report of the Trustees for the Year Ended 31 March 2022** 

## **OBJECTIVES AND ACTIVITIES** 

## **Grantmaking** 

PAVO does not provide grants directly from its own funds but acts as sponsor for various grant schemes. Grant making policy is therefore determined by the terms and conditions laid down by the funders of the individual schemes, which are incorporated into the rules for applications to each grant fund. 

Page 3 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Report of the Trustees for the Year Ended 31 March 2022** 

## **ACHIEVEMENT AND PERFORMANCE Charitable activities** 

## **- How our activities delivered public benefit** 

Details of key expenditure relating to each of the strategic purposes, as well as key achievements against the operational objectives set out in the Business Plan for each of these, are highlighted below, illustrating some of the ways in which our work has made a difference. Information on all of our achievements may be found in the quarterly report cards for the year. 

## **As a CATALYST for community action** 

Planned outcomes & measures: 

- Those involved in running third sector organisations have increased confidence in leading their organisations 

- Those involved in running third sector organisations have improved ability to recruit and retain skilled trustees 

- Those involved in running third sector organisations have increased skills and knowledge to lead their organisations 

- Third sector organisations are resilient and have the skills, knowledge and capacity to sustain their organisations 

o 791 organisations supported with direct advice and guidance 

o 590 activities delivered to support trustees 

o 390 participants in total on training courses (including Powys Transport Training Agency) 

o 859 occasions when support was provided to increase resilience & sustainability 

o 94% of respondents to PAVO Stakeholder survey reported an increase in skills to run their organisation effectively as a result of PAVO support 

## Key Achievements 

PAVO training courses remain delivered via digital provision with the exception of MIDAS Minibus Driver training which must take place face to face. A comprehensive training programme included a range of courses to support groups including trustee training, charity finances, fundraising, safeguarding, running your organisation and a continued focus on risk assessments and constantly changing legislation related to covid. This year several bespoke courses were delivered covering health and social care and hate crime. 

The Time for Us / Amser I Ni Project promoting and supporting time-banking experienced some set-backs due to the pandemic, but despite this a number of successful projects were established and operating by the year end. 

Enquiries to the Third Sector Development Department reduced in volume during the year, but reverted back to the more complex issues that presented pre-covid. The team provided a range of types of governance support throughout the year, including general governance, organisation / service start-up, digital issues, funding, policy, employment and risk awareness. Trustees Week was marked with a number of training courses and an online event. 

Following the successful pilot project last year, funding has been sourced to continue to provide the Community Buildings project. The Development Officer continued to facilitate the Community Buildings Forum and provide training courses and bespoke support. This year continued to be challenging for community premises with a number of concerns raised about risk assessments and compliance with covid legislation. In addition, PAVO was successful in tendering to produce resources for Village Halls at a national level. 

## **Planned outcomes & measures:** 

- Individuals have improved well-being as a result of taking part in high quality volunteering 

Page 4 



## **Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Report of the Trustees for the Year Ended 31 March 2022** 

- Organisations involving volunteers are able to learn and continuously improve the volunteering experience - Individuals are able to contribute their knowledge, skills and experience through volunteering and are integral to a thriving and sustainable third sector 

- Volunteering grant funds deliver excellent projects as a result of high quality applications from a diverse range of third sector organisations 

- Volunteers are engaged in delivering quality services which achieve what matters to communities and individuals 

o 196 volunteers were actively engaged in Powys Befriending Service at the end of the year. 

o 310 interactions recorded in relation to volunteering and 96% of respondents to the Stakeholder Survey indicated that PAVO support had resulted in continuous improvement of their volunteer experience. o 334 volunteers signed up to a placement. 

## Key Achievements 

PAVO co-ordinated the recruitment and placement of hundreds of volunteers across Powys to ensure the smooth operation of the three Mass Vaccination Sites, the Newtown Mass Vaccination Centre Volunteers received the "Community Group of the Year" Award from Montgomery Volunteer Awards, and the Powys wide scheme won an award from the High Sherrif. Powys Volunteer of the Year Awards attracted a number of high quality nominations and the ceremony took place online, with a number of successful nominees receiving awards in person from PAVO trustees following the event. 

## **Planned outcomes & measures:** 

- Third sector organisations make efficient and effective use of available resources 

- Third sector organisations effectively secure and generate the resources they need to survive and grow 

o £127,083 generated by organisations following PAVO support. 

o £615,662 awarded to local organisations through PAVO managed grant schemes. 

o 353 interactions related to sustainable funding. 

- £260,000 secured for Powys communities via the Community Renewal Fund. 

## Key Achievements 

PAVO's grant management service continues to grow with a number of new funded streams this year, whilst work continued to distribute covid-related grants. The organisation continued to work with both Cambrian and Heart of Wales Railways to deliver cross-border grant schemes into other areas and Wales and England. PAVO received late notification of a successful application to the Communities Renewal Fund, this grant included a significant amount for projects to deliver in the latter part of this financial year and into the next year. 

Planned outcomes & measures: 

- Third sector organisations develop and provide services that effectively address identified needs 

- More individuals and communities access activities, services and facilities provided by third sector 

- organisations 

o 215 occasions where support was provided to establish a new organisation or service. 

o 3,981 enquiries from individuals to access third sector services. 

o 3,617 referrals to the Community Connector Service. 

o 423 clients supported by Powys Befriending Service. 

o 69 initiatives supported by the Social Value Development project. 

o £350,273 distributed to the third sector via Social Value Development grants panel (not all was Social Value Development Fund). 

o 11 Organisations developed action plans to deliver the Active Offer (Welsh Language) to support more individuals to access services in their language of choice. 

Page 5 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Report of the Trustees for the Year Ended 31 March 2022** 

## Key Achievements 

The Community Connector Service continued to receive a high number of referrals and corresponding cases in the early part of the year associated with covid. In the latter part of the year referrals slowed somewhat, and represented a return to the more complex referrals which required in-depth support typical of pre-covid times. Powys Befriending Service moved all activities to telephone and digital during the pandemic, towards the end of the year as restrictions eased a number of face to face group and one to one activities were able to restart. The Social Value Development project supported the management of a number of covid related grant schemes and also the Winter Pressures Fund. This, coupled with the development support enabled voluntary organisations to set up and deliver a range of new services and activities across Powys, widening access to services. The Active Offer project had a number of staff changes during the year, and there were challenges associated with organisations not being able to prioritise internal development initiatives due to the pandemic. Despite this the outputs and outcomes were similar to the previous year. 

## **As a VOICE for people, voluntary organisations and community groups** 

In furtherance of the strategic purpose to provide a VOICE for voluntary organisations and where appropriate represent and facilitate their views, in addition to staff and other related costs incurred, PAVO partnership working continued to increase voluntary sector involvement in strategic planning and policy development, facilitating this involvement through thematic networks and community fora. 

## **Planned outcomes & measures:** 

o Third sector organisations meaningfully engage with public bodies in policy development and service co-production 

o Public bodies recognize and value the current and potential contribution of third sector organisations 

o 372 occasions during the year where support was provided to understand or shape co-production of services 

o 100% of public sector respondents indicated that PAVO was effective in enabling the voices of service users and groups to influence policy development and service commissioning. 

o 87% of public sector respondents indicated that they thought PAVO was a vital route to engagement & participation. 

## Key Achievements 

Following the trend from the previous year, many partnerships and network meetings continued to take place online. Various PAVO officers were invited to support a number of multi-agency initiatives to ease pressure on health and care services bringing the voluntary sector perspective and resources to solve various issues, particularly during winter pressures. 

## P **lanned outcomes & measures:** 

o Third sector organisations play an active role in engaging and working with people and communities, including seldom heard groups 

o The voices of individuals and groups inform and influence policy development, service planning and delivery o 96 Service user engagement activities undertaken. 

o 100% of third sector organisations responded that PAVO had to some extent improved skills and capacity of organisations to effectively influence policy and shape services. 

o 187 occasions where the voice of citizens, users, carers or organisations was used to inform policy, planning or development of services. 

Page 6 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Report of the Trustees for the Year Ended 31 March 2022** 

## Key Achievements 

A number of networks remained operational online throughout the year. Some opportunities to engage and participate have moved to face to face activities. The Patient's Council has held sessions face to face. The Powys Agri Well-being Network worked with relevant partners to increase awareness within the farming community of the mental health support available. The resulting project saw mugs printed with useful contact information being placed in the cafes of all livestock marts across the county. Through close working with the Mid Powys GP Cluster a new post was created to support the GP practices to engage with communities and the third sector locally to improve outcomes for patients. PAVO provided support for users and carers to engage in a variety of service areas, including older people, children and young people, mental health and substance misuse. A short-term project was undertaken to engage with organisations to support the development of the North Powys Hub. 

## **Planned outcomes & measures:** 

- PAVO is a valued member of strategic partnerships and makes effective use of the data, intelligence and evidence it gathers to influence others so that decisions are made which respect and value what matters to people and communities 

- The feedback from individuals supported by third sector services is used effectively in service planning and delivery to ensure that more people are able to do what matters to them. 

o 297 Partnership meetings attended by PAVO or the third sector. 

o 94% of organisations responding to the stakeholder survey said that PAVO was effective in enabling the voice of the sector to influence decision-making. 

o 96 occasions when citizen, service user or carer participation activities undertaken. 

o 130 issues identified through community, service user or carer participation. 

## Key Achievements 

PAVO is represented on the Powys Regional Partnership Board by The Chief Executive Officer, who works to ensure input from the Third Sector. Citizen, Service User and Carer representatives are recruited and supported by PAVO to attend the partnership meetings and engage in the wider work of the Board. 

As a HUB of essential information and resources 

In furtherance of the strategic purpose to provide an information HUB and communicate effectively with voluntary organisations. PAVO provides information and resources on a comprehensive website, and also circulates regular news bulletins. Social media has also been used to good effect to engage with stakeholders and share information. 

## **Planned outcomes & measures:** 

- Those involved in third sector organisations are better able to access information, advice and support on governance 

- Organisations involving volunteers have access to high quality information, advice and support to recruit and manage volunteers 

- Individuals have access to high quality information, advice and support to participate in volunteering 

o 822 organisations were members of PAVO at the end of the year. 

o 654 interactions were associated with good governance. 

o 313 occasions when advice and guidance provided to organisations on recruitment and management of volunteers. 

o 503 volunteer opportunities advertised 

Page 7 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

**Report of the Trustees for the Year Ended 31 March 2022** 

## Key Achievements 

Following the increased need for volunteers within NHS settings (including volunteer deployment within Mass Vaccination Centres) a dedicated post has been created during the year. Powys Volunteer Centre continued to work with delivery partners, and this year welcomed Ponthafren as a new delivery partner and appointed an officer to work directly within Builth Wells, Llanidloes and Llandrindod Wells to support the challenges with volunteer recruitment to non-covid related, longer-term roles which have arisen following the pandemic. Delivery of Welsh Government funded volunteer research project, and involvement in the development of the new Health and Care Academy for Powys ensuring carer and volunteer access. 

## **Planned outcomes & measures:** 

- Individuals (including professionals supporting individuals) have access to high quality information, advice and support to access third sector activities, services and facilities to achieve what matters to them 

- Third sector organisations receive the high quality and effective information, advice and support they require 

o 157,783 page views on PAVO website. 

o 381 new followers on Face Book 

o 1,460 Twitter posts 

o 91% of organisations rated PAVO at 3 or 4 out of 4 for information "Always being useful and necessary". 

o 97% or organisations said they were satisfied with the information PAVO shares. 

## Key Achievements 

Digital working and access to remote services continued to be the norm during the year. During the year a tender was issued for services to rebuild the PAVO Mental Health website, work began before year end and the new website became operational during the new financial year. Continued use has been made of a  variety of social media platforms, both to inform and engage stakeholders. PAVO Annual Conference and AGM was again delivered online via a week long programme of thematic workshops. 

## **Planned outcomes & measures:** 

- Effective cross-sector partnerships between all stakeholders 

- Third sector organisations are able to network, learn, support each other and share best practice 

- Effective evidence-based solutions in the sector are recognized and championed 

- More individuals achieve what matters to them as a result of joint working by third and public sector organisations 

o 1,963 Participants at PAVO facilitated networks and forums. 

o 132 Third sector networking opportunities organised. 

o 673 Occasions where joint working was facilitated in order to improve services. 

## Key Achievements 

The 13 Locality Networks set up to support co-ordination during the pandemic have continued to operate, and during the latter part of the year a number operated face to face. As community events have started up again a number of PAVO staff have attended with information stands. Community Connector attendance at local Virtual Ward and Multi-Disciplinary Team meetings have supported a considerable number of clients to access third sector services. 

## **PAVO is effectively governed and managed** 

Planned outcomes & measures: 

- People, communities and third sector organisations across the whole of Powys have increased awareness of PAVO and services provided 

Page 8 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Report of the Trustees for the Year Ended 31 March 2022** 

o Established a communications work stream to review current approach to branding, marketing and communications, work began in 2021-22 and will continue in 2022-23. Put in place covid-safe working practices as soon as possible to enable PAVO staff to attend community events and networks to promote our activities to organisations and people across Powys. 

- Powys' communities and third sector organisations have improved access to PAVO services and activities o Development and management of effective IT and telecom solutions to enable and maintain remote working and virtual delivery of services. 

- PAVO is digital by default through Integrated and effective use of technology o Supported the implementation of new systems and processes for routine HR, Finance and governance processes. 

o Access to new and updated applications to support virtual delivery. 

- PAVO is an environmentally aware and sustainable organisation 

o Environmental Sustainability plan developed and agreed. 

o Building renovations to reduce carbon footprint of Unit 30 Ddole Road. 

o Remote working and hybrid working reduces travel. 

- Income generation is considered everybody's business across PAVO & opportunities to generate income through social enterprise are explored & made use of where appropriate 

o Funding opportunities standing item on Senior Management Team agenda, with all staff contributing to identification of potential income generation. 

o Delivery of payroll and book-keeping services. 

o Variety of new projects identified and funding sourced during the year. 

- To deliver all necessary support to ensure that PAVO meets: 

The strategic objective of being well-placed to deliver its strategic and business plans All necessary legal, regulatory and quality assurance requirements 

o Carried out all necessary tasks to ensure the good governance and effective running of the organisation, identifying and managing risks to fulfilling our strategic purpose and to our sustainability 

o Developed and delivered PAVO Business Continuity Plan, and ensured Covid-secure working procedures, facilitated flexible and adaptable service delivery, ensured staff well-being supported throughout and processed considerable increase in financial transactions and human resources (the latter due to recruitment associated with covid and winter pressures as well as new projects). 

o Developed, implemented and monitored the annual PAVO budget to deliver the 2020 -21 operational business plan o Undertook the annual stakeholder satisfaction and engagement survey, and implemented any actions arising. 

o Continued to carry out internal audit programme and reviewed policies and procedures in the following areas: GDPR, IT and Computer Use, Volunteering Policy and Procedures, Welsh Language, Trustee Skills Audit and Annual Staff Satisfaction Survey. 

o Trusted Charity Level 2 external verification status. 

o PAVO received unqualified audit report with no areas of concern. 

## **FINANCIAL REVIEW** 

## **Principal funding sources** 

Overall income generated from trading activities in accordance with its objectives during the year totalled £48,734 (£55,572 - 2021). This included £27,772 (£24,461 - 2021) from all training activities and £17,430 (£15,240 - 2021) from the bookkeeping service. The principal sources of funding, however, continue to be grants, contracts and service level agreements, mainly with national and local government and other statutory agencies and with charitable trusts. 

Total funds distributed during the year totalled £485,662 (£621,681- 2021). £171,570 was distributed through the Social Value Forum. A total of £314,092 was distributed through an additional twelve individual grant schemes. 

The grant funds for which PAVO acted as sponsor during the year were principally funded by Powys  Teaching Health Board, Powys County Council. 

Page 9 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

**Report of the Trustees for the Year Ended 31 March 2022** 

## **FINANCIAL REVIEW** 

## **Investment policy and objectives** 

Under the Memorandum and Articles of Association, the charity has the power to make any investment that the trustees judge to be appropriate in the interests of the organisation. Level of current investments that are accessible within a given period are adequate for PAVO's planned activities. 

## **Reserves policy** 

At 31st March 2022 PAVO held total funds of £1,453,453 (£1,264,306 - 2021).  Of these funds £506,346 (£379,719 - 2021) are restricted and not therefore available for general purposes. Of the remaining £947,107 unrestricted funds, no funds have been designated or otherwise committed. £247,891 (£252,549 - 2021) of the unrestricted funds can only be realised by disposing of tangible fixed assets, giving free reserves of £699,216 (£632,038 - 2021). 

The accounts at the 31 March 2022 show Net income over expenditure of £189,147, of which £126,629 are restricted funds and £62,518 unrestricted. 

Established good practice is that charities should hold reserves equivalent to six months of operating costs. PAVO trustees have agreed that the level of reserves held by PAVO should permit the organisation to deliver its services for a period of six months, including long term lease commitments. Based on 2022/23 budgets this amounts to £706,054 (£687,683 - 2021). 

The trustees are satisfied that the increased contributions that it is having to make to the PCC pension scheme can continue to be made from projected future income without impact on its planned levels of charitable expenditure. Following the completion of a risk sharing agreement with PCC, PAVO is no longer liable for past service liabilities, the risk of which has passed to PCC. 

## **Pensions** 

The charity operates a stakeholder pension scheme for all staff other than three long term employees who are members of the PCC scheme, which has been closed for new members since 2005. Following PAVO's auto enrolment staging date in October 2015, all new and current eligible staff have been auto enrolled into this scheme. Staff have the option to opt out of the auto-enrol scheme if they wish and a number have chosen to do so.  One member of staff has opted out of the scheme in favour of their own personal pension plan. 

The charity participates in the Powys County Council Pension Fund. Up until 31st March 2016 FRS 17 was fully implemented in the financial statements. PAVO has since signed a risk sharing arrangement with Powys County Council. Under this agreement the requirement to make contributions towards any deficit is limited to the possibility of payments in respect of excessive salary increases. It is therefore more appropriate that the pension costs are accounted for on a defined contribution basis, as the risk sharing arrangement means that the definition is more closely related to that definition. 

Page 10 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Report of the Trustees for the Year Ended 31 March 2022** 

## **FUTURE PLANS** 

During the latter half of the year work commenced on the development of a new strategic plan. The Board determined to change the strategic planning period from three years to five years to enable the organisation to both focus on longer term outcomes and to harmonise with key partner agency planning cycles. The long lead in time enabled the Board to focus on the different environment within which PAVO will be operating in post pandemic and not being in the European Union. The process reaffirmed PAVO's strategic purposes: PAVO is a CATALYST for voluntary action, PAVO articulates a legitimate VOICE on behalf of Powys's Communities and Third Sector and PAVO is a HUB of essential information as well as PAVO is effectively governed and managed. The organisational values were revisited, refreshed and updated. The plan identifies the outcomes we hope to achieve for third sector organisations, communities and individuals. Our identified outcomes contribute to each of our strategic purposes and (working as part of Third Sector Support Wales TSSW) the key pillars of Good Governance, Effective Influence & Strategic Engagement, Volunteering and Resourcing a Sustainable Sector. TSSW have also introduced three Strategic Goals which are also reflected within the PAVO Strategic Outcomes. 

Each year PAVO creates a business plan that outlines the activities planned for the year in order to deliver the strategic purposes. A robust analysis of the operating environment has been carried out, and the actions contained within the Business Plan for 2022-23 is set within the context of the identified opportunities and challenges facing both the organisation and the wider third sector. 

The Business Plan sets out the positive outcomes for organisations and individuals which we plan to contribute towards achieving. We plan to deliver a range of activities, projects and services, most of which will contribute to more than one of our strategic purposes. 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

## **Governing document** 

The organisation is a registered charity that was constituted as a company limited by guarantee in 1998 and is therefore governed by a Memorandum and Articles of Association. The Memorandum and Articles were reviewed and updated by the Board of Trustees in 2014 and the revised version was adopted by the organisation's AGM in November 2014. Under the Articles, Rules for the proper conduct and management of the organisation were also drawn up by the Governance Committee and adopted on 30 March 2006. These Rules were reviewed and updated in 2010 and again in 2015. In line with good practice the Board reviewed the governing document and rules in 2021 and the latest version was adopted at the AGM in November 2021. 

Membership is open to individuals who are currently acting or have acted in the past as trustees of the organisation, third sector organisations as defined in Article 4(3) (a) and town and community councils in Powys. In accordance with Article 30(2) prospective members must apply to the Charity in the form required by the Trustees and be approved by the Trustees. At 31 March 2020, the organisation had 822 members. In the event of the company being wound up members are required under Article 3 of the Memorandum and Articles of Association to contribute an amount not exceeding £10. 

## **Recruitment and appointment of new trustees** 

The directors of the company are also charity trustees for the purposes of charity law and trustees add value to the board in many different ways. A trustee may act in various capacities and these are all taken into consideration when identifying the skills and attributes required of a new trustee. 

The procedure for recruitment and appointment of trustees, which was updated and took effect from November 2010, ensures that an audit of competencies, experience and interest of the current board and of those members who are due to retire or stand down is undertaken before the recruitment process begins. 

While nominations from member organisations remain the foundation of the process, the competencies audit is a proactive approach to recruitment among the membership that assists in identifying individuals who might bring the requisite qualities, competency and experience to the PAVO board, while also reflecting the diverse interests of the membership and the ethos of PAVO. 

Page 11 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Report of the Trustees for the Year Ended 31 March 2022** 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

## **Organisational structure** 

A new governance structure, reflecting the growth of the organisation and the complexity of its operations, was introduced in 2002 and was updated during a review of the Memorandum and Articles of Association in 2005. At the AGM in December 2009, the members approved a further change with effect from November 2010, with a maximum of 9 trustees to be elected, together with up to 3 co-opted and up to 3 ex-officio trustees. Where appropriate, advisory groups that focus on specific projects continue to assist PAVO staff  to  achieve  the  outcomes of their projects. 

The Chief Executive Officer has delegated powers to exercise all of PAVO's functions not expressly reserved or otherwise delegated by the board. A schedule of these delegated powers is attached to the Rules of the organisation and any delegation of these powers may be exercised by any officer authorised by the Chief Executive Officer either generally or specifically. However, the Chief Executive Officer retains accountability for any delegated function carried out by another PAVO officer. 

A Senior Management Team, comprising the Heads of Internal Services, Third Sector Development and Health and Well-being along with Senior Officers Internal Services and Third Sector Development, meets monthly. This second tier of management assists the Chief Executive Officer in the exercising of the delegated powers and operational management of the organisation. 

## **Induction and training of new trustees** 

The recruitment and appointment process is structured to ensure that newly appointed trustees have a sound knowledge of the working and structure of the organisation. This is underpinned by the provision of a comprehensive trustee induction pack that includes full details of:- 

1. The aims, objectives and governance of PAVO. 

2. The role, responsibilities and job descriptions of trustees/board of directors and senior officers and the   terms  of  reference for the various advisory groups. 

3. The staff structure and staff contact details. 

4. All organisational policies and procedures that are currently in place. 

5. Information on the recent activities of the organisation. 

All new trustees receive induction training during the month following their appointment and this is followed up by a further programme of training that is delivered regularly to the whole Board. All trustees are encouraged to attend appropriate external or internal training events to enable them to carry out their role. 

## **Key management remuneration** 

The directors consider that the board of trustees, who are the directors of the organisation for the purposes of company law, and the Senior Management Team, comprising of the Chief Officer and Heads of Department, constitute the key governance and management personnel of the charity responsible for directing, implementing and monitoring the purpose and business of the charity. Trustees are not remunerated but are entitled to claim reimbursement of reasonable expenses of office. Details of trustees' expenses and related party transactions are disclosed in notes 11 and 22 to the accounts. The remuneration of the CEO is reviewed by a senior remuneration committee, a sub-group of the board of trustees. The committee makes recommendations to the board regarding CEO remuneration. The trustees benchmark CEO pay against comparable roles and organisations. The salaries of other staff members, including senior managers, are referenced by the National Joint Council for Local Government Services NJC. All pay levels are reviewed annually and normally change in line with any agreement reached through the NJC should the trustees consider that this is appropriate in light of the budget forecasts for the coming period. 

Page 12 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Report of the Trustees for the Year Ended 31 March 2022** 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

## **Related parties** 

It is inevitable, given the stated objects of the organisation (see below), that much of the work of the organisation involves working closely with national and local government and other statutory agencies, including the Welsh Government, Powys County Council and the Powys teaching Health Board, with other voluntary organisations, both in Powys and throughout Wales, including the Wales Council for Voluntary Action and other County Voluntary Council partners in the Third Sector Support Wales (TSSW) partnership and with the voluntary and community groups, numbering more than four thousand, that operate in Powys. Systems are in place for trustee declarations of related parties and required transaction disclosures, in 2020 the process was extended to staff and is renewed annually. 

## **Risk management** 

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. 

A comprehensive risk register was established in 2006, detailing the risks, current controls in place to mitigate the risks, any further action required, monitoring processes, responsibility for monitoring and assessment and review dates for each of the following areas of potential risk:- 

Finance Governance and management Operations Environment and external factors Compliance 

The assessments have established that there are no major areas with a high level of uncontrolled risk. They have also enabled the Board of Trustees to develop a risk management action plan to ensure that, wherever possible, further controls are introduced in areas that are currently assessed as presenting a medium or medium to low risk. The trustees consider financial sustainability to be a major area of potential risk in the current economic climate but are satisfied that the stringent financial and operational controls that are in  place continue to provide appropriate mitigation. The full risk register was reviewed in the Spring of 2022 and the review established that no significant changes are required, however a number of small changes were made to reflect the updated context within which the organisation is operating in. 

This overarching assessment of organisational risk is supplemented not only by annual reviews of the assessments of risks to the health, safety and welfare of staff but also by a systematic process for the identification of risk in respect of new projects and initiatives and the relevant control measures or mitigations. As in the previous year, in 2021-22 considerable attention was paid to risks associated with Covid-19 and risk assessments and procedures were subject to continuous review throughout the year. 

## **STATEMENT OF TRUSTEES' RESPONSIBILITIES** 

The trustees (who are also the directors of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" 

Page 13 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Report of the Trustees for the Year Ended 31 March 2022** 

## **STATEMENT OF TRUSTEES' RESPONSIBILITIES - continued** 

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the Charity SORP; 

- make judgements and estimates that are reasonable and prudent; 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. 

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

In so far as the trustees are aware: 

- there is no relevant audit information of which the charitable company's auditors are unaware; and 

- the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information. 

## **AUDITORS** 

The auditors, Morgan Griffiths LLP, will be proposed for re-appointment at the forthcoming Annual General Meeting. 

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. 

Approved by order of the board of trustees on 30 September 2022 and signed on its behalf by: 

Mr J Burt - Trustee 

Page 14 



**Report of the Independent Auditors to the Members of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Opinion** 

We have audited the financial statements of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys (the 'charitable company') for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'. 

## In our opinion the financial statements: 

- give a true and fair view of the state of the charitable company's affairs as at 31 March 2022 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; 

- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'; and 

- have been prepared in accordance with the requirements of the Companies Act 2006. 

## **Basis for opinion** 

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. 

## **Conclusions relating to going concern** 

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate. 

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. 

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. 

## **Other information** 

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon. 

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. 

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.  We have nothing to report in this regard. 

Page 15 



**Report of the Independent Auditors to the Members of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Opinions on other matters prescribed by the Companies Act 2006** 

In our opinion, based on the work undertaken in the course of the audit: 

- the information given in the Report of the Trustees for the financial year for which the financial statements are prepared is consistent with the financial statements; and 

- the Report of the Trustees has been prepared in accordance with applicable legal requirements. 

## **Matters on which we are required to report by exception** 

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees. 

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion: 

- adequate accounting records have not been kept or returns adequate for our audit have not been received from branches not visited by us; or 

- the financial statements are not in agreement with the accounting records and returns; or 

- certain disclosures of trustees' remuneration specified by law are not made; or 

- we have not received all the information and explanations we require for our audit; or 

- the trustees were not entitled to take advantage of the small companies exemption from the requirement to prepare a Strategic Report or in preparing the Report of the Trustees. 

## **Responsibilities of trustees** 

As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. 

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. 

Page 16 



**Report of the Independent Auditors to the Members of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Our responsibilities for the audit of the financial statements** 

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. 

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: 

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows: 

-the engagement partner ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations; 

-we identified the laws and regulations applicable to the charitable company through discussions with management, and from our knowledge and experience of the charity sector; 

-we focused on specific laws and regulations which we considered may have a direct material effect on the financial statements or the operations of the charitable company, including relevant legislation such as the Companies Act 2006, taxation legislation, employment, environmental and health and safety legislation; -we assessed the extent of compliance with the laws and regulations identified above through making enquiries of management and inspecting relevant correspondence. 

We assessed the susceptibility of the charitable company's financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by: 

-making enquiries of management as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud; 

-considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations. 

To address the risk of fraud through management bias and override of controls, we: -performed analytical procedures to identify any unusual or unexpected relationships; -reviewed nominal ledgers and tested journal entries reports to identify unusual transactions; 

-assessed whether judgements and assumptions made in determining the accounting estimates were indicative of potential bias. 

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to: 

-agreeing financial statement disclosures to underlying supporting documentation; 

-reading the minutes of meetings of those charged with governance; 

-reviewing correspondence with HMRC. 

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the trustees and other management and the inspection of regulatory and legal correspondence, if any. 

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion. 

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors. 

Page 17 



**Report of the Independent Auditors to the Members of Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Use of our report** 

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed. 

Thomas Landers BA FCA (Senior Statutory Auditor) for and on behalf of Morgan Griffiths LLP Chartered Accountants Statutory Auditor Cross Chambers 9 High Street Newtown Powys SY16 2NY 

17 November 2022 

Page 18 



## **Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 March 2022** 

|Notes<br>**INCOME AND ENDOWMENTS FROM**<br>Donations and legacies<br>2<br>**Charitable activities**<br>Grants and Donations<br>Investment income<br>3<br>Other income<br>5<br>**Total**<br>**EXPENDITURE ON**<br>**Charitable activities**<br>6<br>Grants<br>Expenditure for operational objectives<br>**Total**<br>**NET INCOME**<br>**RECONCILIATION OF FUNDS**<br>Total funds brought forward<br>**TOTAL FUNDS CARRIED FORWARD**|**31.3.22**<br>Unrestricted<br>Restricted<br>**Total**<br>fund<br>funds<br>**funds**<br>£<br>£<br>**£**<br>**-**<br>**-**<br>**-**<br>**684,394**<br>**1,787,796**<br>**2,472,190**<br>**874**<br>**-**<br>**874**<br>**48,734**<br>**-**<br>**48,734**<br>**734,002**<br>**1,787,796**<br>**2,521,798**<br>**125,561**<br>**360,101**<br>**485,662**<br>**545,923**<br>**1,301,066**<br>**1,846,989**<br>**671,484**<br>**1,661,167**<br>**2,332,651**<br>**62,518**<br>**126,629**<br>**189,147**<br>**884,587**<br>**379,719**<br>**1,264,306**<br>**947,105**<br>**506,348**<br>**1,453,453**|31.3.21<br>Total<br>funds<br>£<br>377<br>2,444,832<br>1,196<br>55,572|
|---|---|---|
|||2,501,977|
|||621,681<br>1,740,172|
|||2,361,853|
|||140,124<br>1,124,182|
|||1,264,306|



The notes form part of these financial statements 

Page 19 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Balance Sheet 31 March 2022** 

|Notes<br>**FIXED ASSETS**<br>Tangible assets<br>14<br>Investments<br>15<br>**CURRENT ASSETS**<br>Debtors<br>16<br>Cash at bank and in hand<br>**CREDITORS**<br>Amounts falling due within one year<br>17<br>**NET CURRENT ASSETS**<br>**TOTAL ASSETS LESS CURRENT**<br>**LIABILITIES**<br>**NET ASSETS**<br>**FUNDS**<br>20<br>Unrestricted funds<br>Restricted funds<br>**TOTAL FUNDS**|**31.3.22**<br>**£**<br>**247,881**<br>**10**<br>**247,891**<br>**645,216**<br>**907,053**<br>**1,552,269**<br>**(346,707)**<br>**1,205,562**<br>**1,453,453**<br>**1,453,453**<br>**947,107**<br>**506,346**<br>**1,453,453**|31.3.21<br>£<br>252,539<br>10<br>252,549<br>437,831<br>941,321<br>1,379,152<br>(367,395)<br>1,011,757<br>1,264,306<br>1,264,306<br>884,587<br>379,719<br>1,264,306|
|---|---|---|



These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. 

The financial statements were approved by the Board of Trustees and authorised for issue on 30 September 2022 and were signed on its behalf by: 

Mr J Burt - Trustee 

The notes form part of these financial statements 

Page 20 



## **Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Cash Flow Statement for the Year Ended 31 March 2022** 

|Notes<br>**Cash flows from operating activities**<br>Cash generated from operations<br>1<br>Net cash (used in)/provided by operating activities<br>**Cash flows from investing activities**<br>Purchase of tangible fixed assets<br>Sale of tangible fixed assets<br>Interest received<br>Net cash provided by/(used in) investing activities<br>**Change in cash and cash equivalents**<br>**in the reporting period**<br>**Cash and cash equivalents at the**<br>**beginning of the reporting period**<br>**Cash and cash equivalents at the end**<br>**of the reporting period**|**31.3.22**<br>**£**<br>**(35,142)**<br>**(35,142)**<br>**-**<br>**-**<br>**874**<br>**874**<br>**(34,268)**<br>**941,321**<br>**907,053**|31.3.21<br>£<br>454,529<br>454,529<br>(98,633)<br>8,500<br>1,196<br>(88,937)<br>365,592<br>575,729<br>941,321|
|---|---|---|



The notes form part of these financial statements 

Page 21 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Cash Flow Statement for the Year Ended 31 March 2022** 

|**1.**<br>**RECONCILIATION OF NET INCOME TO NET CASH FLOW**<br>**Net income for the reporting period (as per the Statement**<br>**Financial Activities)**<br>**Adjustments for:**<br>Depreciation charges<br>Profit on disposal of fixed assets<br>Interest received<br>(Increase)/decrease in debtors<br>(Decrease)/increase in creditors<br>**Net cash (used in)/provided by operations**<br>2.<br>**ANALYSIS OF CHANGES IN NET FUNDS**<br>**Net cash**<br>Cash at bank and in hand<br>**Total**|**FROM OPERATING ACTIVITIES**<br>**31.3.22**<br>31.3.21<br>**£**<br>£<br>**of**<br>**189,147**<br>140,124<br>**4,658**<br>23,952<br>**-**<br>(8,500)<br>**(874)**<br>(1,196)<br>**(207,385)**<br>41,500<br>**(20,688)**<br>258,649<br>**(35,142)**<br>454,529<br>At 1.4.21<br>Cash flow<br>**At 31.3.22**<br>£<br>£<br>**£**<br>**941,321**<br>**(34,268)**<br>**907,053**<br>**941,321**<br>**(34,268)**<br>**907,053**<br>**941,321**<br>**(34,268)**<br>**907,053**|
|---|---|



The notes form part of these financial statements 

Page 22 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements for the Year Ended 31 March 2022** 

## **1. ACCOUNTING POLICIES** 

## **Basis of preparing the financial statements** 

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. 

## **Income** 

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 

## **Expenditure** 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. 

## **Tangible fixed assets** 

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. 

Freehold property - 4% on cost Plant and machinery - 20% on reducing balance 

## **Taxation** 

The charity is exempt from corporation tax on its charitable activities. 

## **Fund accounting** 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

Page 23 

continued... 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

|**2.**<br>**DONATIONS AND LEGACIES**<br>Donations<br>**3.**<br>**INVESTMENT INCOME**<br>Deposit account interest<br>**4.**<br>**INCOME FROM CHARITABLE ACTIVITIES**<br>Activity<br>Grants<br>Grants and Donations<br>Grants received, included in the above, are as follows:<br>Wales Council for Voluntary Action<br>Welsh Assembly Government<br>PCC Funding to deliver specific projects / services<br>PtHB Funding to deliver specific projects / services<br>PCC - Arwain Grants<br>Other<br>Garreg Lwyd Windfarm<br>PtHB Intermediate Care Fund<br>Moondance<br>Big Lottery<br>**5.**<br>**OTHER INCOME**<br>Gain on sale of tangible fixed assets<br>Expenses recovered<br>Sundry income<br>Training<br>Book keeping and payroll<br>Secondment<br>Desk space hire|**31.3.22**<br>**£**<br>**-**<br>**31.3.22**<br>**£**<br>**874**<br>**31.3.22**<br>**£**<br>**2,472,190**<br>**31.3.22**<br>**£**<br>**456,648**<br>**-**<br>**223,366**<br>**567,490**<br>**69,081**<br>**5,000**<br>**94,813**<br>**1,002,844**<br>**27,425**<br>**25,523**<br>**2,472,190**<br>**31.3.22**<br>**£**<br>**-**<br>**2,315**<br>**137**<br>**27,772**<br>**17,430**<br>**-**<br>**1,080**<br>**48,734**|31.3.21<br>£<br>377<br>31.3.21<br>£<br>1,196<br>31.3.21<br>£<br>2,444,832|31.3.21<br>£<br>377<br>31.3.21<br>£<br>1,196<br>31.3.21<br>£<br>2,444,832|
|---|---|---|---|
|||31.3.21<br>£<br>726,822<br>93,500<br>50,166<br>459,247<br>15,554<br>19,227<br>87,469<br>992,847<br>-<br>-||
|||2,444,832||
||||31.3.21<br>£<br>8,500<br>2,239<br>2,178<br>24,461<br>15,240<br>2,954<br>-|
||||55,572|



Page 24 

continued... 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **6. CHARITABLE ACTIVITIES COSTS** 

|Direct<br>Costs (see<br>note 7)<br>£<br>Grants<br>**-**<br>Expenditure for operational<br>objectives<br>**1,828,730**<br>**1,828,730**<br>**7.**<br>**DIRECT COSTS OF CHARITABLE ACTIVITIES**<br>Staff costs<br>Rent and rates<br>Building and equipment maintenance<br>Heat,light and cleaning<br>Postage and telephone<br>Stationery and printing<br>Advertising<br>Sundries<br>Travel and subsistence<br>Staff training and courses<br>Publications and journals<br>Subscriptions<br>Meetings and conferences<br>Computer running costs<br>Vehicle Maintenance<br>Contracts/freelance<br>Recruitment<br>Volunteer's Expenses<br>Translations<br>Professional fees<br>Website costs<br>Infoengine<br>Staff Welfare<br>CRB checks<br>Depreciation|Grant<br>funding of<br>activities<br>(see note<br>8)<br>£<br>**485,662**<br>**-**<br>**485,662**|Support<br>costs (see<br>note 9)<br>£<br>**-**<br>**18,259**<br>**18,259**<br>**31.3.22**<br>**£**<br>**1,502,706**<br>**15,541**<br>**16,187**<br>**7,933**<br>**23,708**<br>**3,810**<br>**357**<br>**1,484**<br>**4,784**<br>**13,611**<br>**161**<br>**4,774**<br>**1,136**<br>**33,355**<br>**2,246**<br>**121,096**<br>**1,638**<br>**54,292**<br>**1,319**<br>**-**<br>**-**<br>**12,168**<br>**897**<br>**869**<br>**4,658**<br>**1,828,730**|Totals<br>£<br>**485,662**<br>**1,846,989**|
|---|---|---|---|
||||**2,332,651**|
||||31.3.21<br>£<br>1,297,785<br>16,487<br>97,381<br>11,653<br>28,956<br>11,543<br>2,371<br>90<br>1,698<br>14,377<br>2,270<br>4,202<br>136<br>19,467<br>2,370<br>121,795<br>348<br>33,978<br>725<br>3,511<br>6,246<br>19,442<br>-<br>2,052<br>23,952|
||||1,722,835|



Page 25 

continued... 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **8. GRANTS PAYABLE** 

|**GRANTS PAYABLE**|||
|---|---|---|
|Grants<br>The total grants paid to institutions during the year was as follows:<br>Volunteer Centre<br>Social Value Development Grants<br>Community Connectors Discretionary Grants<br>TSSW/Comic Relief<br>Welsh Governement Surge Fund<br>COVID-19 Grants<br>Community Transport Grants<br>Small Health Grants<br>Mental Health Grants<br>Amser I Ni - seedcorn funding<br>Garreg Lwyd Windfarm Grants<br>Gwirvol/Youth Led Grants<br>Cambrian Line Grants<br>Heart Of Wales Line Grants<br>Arwain<br>Various<br>ICF|**31.3.22**<br>**£**<br>**485,662**<br>**31.3.22**<br>**£**<br>**63,864**<br>**171,570**<br>**-**<br>**-**<br>**-**<br>**-**<br>**21,760**<br>**8,962**<br>**-**<br>**2,000**<br>**74,615**<br>**5,643**<br>**-**<br>**-**<br>**35,967**<br>**81,281**<br>**20,000**<br>**485,662**|31.3.21<br>£<br>621,681|
|||31.3.21<br>£<br>53,799<br>155,026<br>47,905<br>26,591<br>42,318<br>60,261<br>20,480<br>18,158<br>76,170<br>5,000<br>91,487<br>5,760<br>10,046<br>8,680<br>-<br>-<br>-|
|||621,681|



See note 22 for a full breakdown of grants distributed during the year ended 31st March 2022. 

## **9. SUPPORT COSTS** 

## **10.** 

|Expenditure for operational objectives<br>**NET INCOME/(EXPENDITURE)**<br>Net income/(expenditure) is stated after charging/(crediting):<br>Auditors' remuneration<br>Depreciation - owned assets<br>Surplus on disposal of fixed assets|Governance<br>Finance<br>costs<br>£<br>£<br>**211**<br>**18,048**<br>**31.3.22**<br>**£**<br>**5,700**<br>**4,658**<br>**-**|Totals<br>£<br>**18,259**|
|---|---|---|
|||31.3.21<br>£<br>3,900<br>23,952<br>(8,500)|



Page 26 

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**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **11. TRUSTEES' REMUNERATION AND BENEFITS** 

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021. 

## **Trustees' expenses** 

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021. 

Reimbursements made to Trustees in respect of travel expenses incurred by one (2021 none) Trustee in the performance of their duties amount to £45 (2021: £nil). 

## **12. STAFF COSTS** 

|Wages and salaries<br>Social security costs<br>Other pension costs|**31.3.22**<br>**£**<br>**1,294,259**<br>**117,159**<br>**91,288**<br>**1,502,706**|31.3.21<br>£<br>1,121,606<br>96,587<br>79,592|
|---|---|---|
|||1,297,785|



The average monthly number of employees during the year was as follows: 

|Project<br>Support|**31.3.22**<br>**50**<br>**7**<br>**57**|31.3.21<br>42<br>6<br>48|
|---|---|---|



No employees received emoluments in excess of £60,000. 

The total emoluments for key management personnel, as defined in the Report of the Trustees (page 1), were £188,700 (2021: £161,017). 

As at 31st March 2022 there were 54 (2021: 47) employees accruing benefits under money purchase pension schemes and 3 (2021: 3) employees accruing benefits under the Powys County Council defined benefit pension scheme. 

The charity participates in the Powys County Council Pension Fund which has both defined benefit and defined contribution sections. The requirement to make contributions towards any deficit is limited to the possibility of payments in respect of excessive salary increases. Therefore the pension costs are accounted for on a defined contribution basis. 

Page 27 

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**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

|**13.**<br>**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**<br>Unrestricted<br>fund<br>£<br>**INCOME AND ENDOWMENTS FROM**<br>Donations and legacies<br>377<br>**Charitable activities**<br>Grants and Donations<br>758,876<br>Investment income<br>1,196<br>Other income<br>55,572<br>**Total**<br>816,021<br>**EXPENDITURE ON**<br>**Charitable activities**<br>Grants<br>61,346<br>Expenditure for operational objectives<br>639,556<br>**Total**<br>700,902<br>**NET INCOME**<br>115,119<br>**RECONCILIATION OF FUNDS**<br>Total funds brought forward<br>769,468<br>**TOTAL FUNDS CARRIED FORWARD**<br>884,587<br>**14.**<br>**TANGIBLE FIXED ASSETS**<br>Freehold<br>property<br>£<br>**COST**<br>At 1 April 2021 and 31 March 2022<br>**457,630**<br>**DEPRECIATION**<br>At 1 April 2021<br>**214,515**<br>Charge for year<br>**-**<br>At 31 March 2022<br>**214,515**<br>**NET BOOK VALUE**<br>At 31 March 2022<br>**243,115**<br>At 31 March 2021<br>243,115||Restricted<br>funds<br>£<br>-<br>1,685,956<br>-<br>-<br>1,685,956<br>560,335<br>1,100,616<br>1,660,951<br>25,005<br>354,714<br>379,719<br>Plant and<br>machinery<br>£<br>**164,746**<br>**155,322**<br>**4,658**<br>**159,980**<br>**4,766**<br>9,424||Total<br>funds<br>£<br>377<br>2,444,832<br>1,196<br>55,572|
|---|---|---|---|---|
|||||2,501,977|
|||||621,681<br>1,740,172|
|||||2,361,853|
|||||140,124<br>1,124,182|
|||||1,264,306|
|||||Totals<br>£<br>**622,376**<br>**369,837**<br>**4,658**<br>**374,495**<br>**247,881**<br>252,539|



Page 28 

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**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **15. FIXED ASSET INVESTMENTS** 

|**FIXED ASSET INVESTMENTS**||
|---|---|
||Shares in|
||group|
||undertakings|
||£|
|**MARKET VALUE**||
|At 1 April 2021 and 31 March 2022|**10**|
|**NET BOOK VALUE**||
|At 31 March 2022|**10**|
|At 31 March 2021|10|



There were no investment assets outside the UK. 

The company's investments at the balance sheet date in the share capital of companies include the following: 

PAVO owns the whole of the issued share capital amounting to £10 (1 ordinary share of £10) of Powys Enterprises Ltd which was incorporated on 20th July 2011. From his date through to 31st March 2022 this subsidiary company remained dormant. 

## **16. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** 

|Trade debtors<br>Other debtors<br>**17.**<br>**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**<br>Trade creditors<br>Other Creditors|**31.3.22**<br>**£**<br>**575,456**<br>**69,760**<br>**645,216**<br>**31.3.22**<br>**£**<br>**100,095**<br>**246,612**<br>**346,707**|31.3.21<br>£<br>420,753<br>17,078|
|---|---|---|
|||437,831|
|||31.3.21<br>£<br>231,905<br>135,490|
|||367,395|



Page 29 

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**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **18. LEASING AGREEMENTS** 

Minimum lease payments under non-cancellable operating leases fall due as follows: 

|Within one year<br>Between one and five years|**31.3.22**<br>**£**<br>**29,564**<br>**-**<br>**29,564**|31.3.21<br>£<br>29,564<br>18,308|
|---|---|---|
|||47,872|



## **to update** 

## **19. ANALYSIS OF NET ASSETS BETWEEN FUNDS** 

|Fixed assets<br>Investments<br>Current assets<br>Current liabilities|Unrestricted<br>fund<br>£<br>**247,881**<br>**10**<br>**1,045,923**<br>**(346,707)**<br>**947,107**|Restricted<br>funds<br>£<br>**-**<br>**-**<br>**506,346**<br>**-**<br>**506,346**|**31.3.22**<br>Total<br>funds<br>**£**<br>**247,881**<br>**10**<br>**1,552,269**<br>**(346,707)**<br>**1,453,453**|31.3.21<br>Total<br>funds<br>£<br>252,539<br>10<br>1,379,152<br>(367,395)|
|---|---|---|---|---|
|||||1,264,306|



Page 30 

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**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **20. MOVEMENT IN FUNDS** 

|**MOVEMENT IN FUNDS**||||
|---|---|---|---|
|**Unrestricted funds**<br>General fund<br>**Restricted funds**<br>Health and Social Care<br>Old Persons Strategy<br>Mental Health<br>Community Transport<br>Continuing Health Care<br>Increasing Play Opportunities /<br>Startwell<br>CVC Cymru<br>Garreg Lwyd Wind Farm<br>Powys Befrienders<br>DHTT<br>Food Alliance<br>Community Buildings Officer<br>CRF Localities Initiative<br>CRF Skills & Learning<br>Digital Co-ordinator<br>H & WB D2RA inc Florence<br>H & WB Health Promotion Facilitator<br>H & WB Older People's Forum<br>Volunteering Project<br>**TOTAL FUNDS**|At 1.4.21<br>£<br>**884,587**<br>**117,835**<br>**14,472**<br>**104,821**<br>**42,899**<br>**41,402**<br>**27,393**<br>**6,858**<br>**11,753**<br>**2,192**<br>**6,641**<br>**3,453**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**379,719**<br>**1,264,306**|Net<br>movement<br>in funds<br>£<br>**62,520**<br>**3,386**<br>**-**<br>**10,525**<br>**-**<br>**-**<br>**7,022**<br>**-**<br>**6,016**<br>**-**<br>**-**<br>**-**<br>**2,423**<br>**24,738**<br>**25,583**<br>**12,907**<br>**5,138**<br>**7,008**<br>**7,289**<br>**14,592**<br>**126,627**<br>**189,147**|At<br>31.3.22<br>£<br>**947,107**<br>**121,221**<br>**14,472**<br>**115,346**<br>**42,899**<br>**41,402**<br>**34,415**<br>**6,858**<br>**17,769**<br>**2,192**<br>**6,641**<br>**3,453**<br>**2,423**<br>**24,738**<br>**25,583**<br>**12,907**<br>**5,138**<br>**7,008**<br>**7,289**<br>**14,592**|
||||**506,346**|
||||**1,453,453**|



Page 31 

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**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **20. MOVEMENT IN FUNDS - continued** 

Net movement in funds, included in the above are as follows: 

|**Unrestricted funds**<br>General fund<br>**Restricted funds**<br>Health and Social Care<br>Social Value Forum<br>Small Health Grant<br>Community Connectors<br>Arwain - RDP<br>Mental Health<br>Community Transport<br>Increasing Play Opportunities /<br>Startwell<br>Garreg Lwyd Wind Farm<br>Powys Befrienders<br>Welsh Language Development<br>Amser I Ni<br>Community Buildings Officer<br>Community Development<br>Community Development N Powys<br>CRF Localities Initiative<br>CRF Skills & Learning<br>Digital Co-ordinator<br>Digital Volunteering<br>H & WB D2RA inc Florence<br>H & WB Health Promotion Facilitator<br>H & WB Homelessness Project<br>H & WB Homelessness<br>H & WB Older People's Forum<br>H & WB Substance Misuse<br>Volunteering Project<br>**TOTAL FUNDS**|Incoming<br>resources<br>£<br>**734,002**<br>**136,070**<br>**224,371**<br>**8,962**<br>**508,032**<br>**50,293**<br>**78,890**<br>**21,760**<br>**14,272**<br>**80,631**<br>**152,470**<br>**37,569**<br>**47,002**<br>**27,426**<br>**42,727**<br>**19,560**<br>**79,918**<br>**36,728**<br>**39,351**<br>**7,590**<br>**34,011**<br>**27,424**<br>**25,524**<br>**26,051**<br>**24,969**<br>**12,500**<br>**23,695**<br>**1,787,796**<br>**2,521,798**|Resources<br>expended<br>£<br>**(671,482)**<br>**(132,684)**<br>**(224,371)**<br>**(8,962)**<br>**(508,032)**<br>**(50,293)**<br>**(68,365)**<br>**(21,760)**<br>**(7,250)**<br>**(74,615)**<br>**(152,470)**<br>**(37,569)**<br>**(47,002)**<br>**(25,003)**<br>**(42,727)**<br>**(19,560)**<br>**(55,180)**<br>**(11,145)**<br>**(26,444)**<br>**(7,590)**<br>**(28,873)**<br>**(20,416)**<br>**(25,524)**<br>**(26,051)**<br>**(17,680)**<br>**(12,500)**<br>**(9,103)**<br>**(1,661,169)**<br>**(2,332,651)**|Movement<br>in funds<br>£<br>**62,520**<br>**3,386**<br>**-**<br>**-**<br>**-**<br>**-**<br>**10,525**<br>**-**<br>**7,022**<br>**6,016**<br>**-**<br>**-**<br>**-**<br>**2,423**<br>**-**<br>**-**<br>**24,738**<br>**25,583**<br>**12,907**<br>**-**<br>**5,138**<br>**7,008**<br>**-**<br>**-**<br>**7,289**<br>**-**<br>**14,592**|
|---|---|---|---|
||||**126,627**|
||||**189,147**|



Page 32 

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**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **20. MOVEMENT IN FUNDS - continued** 

## **Comparatives for movement in funds** 

|**Unrestricted funds**<br>General fund<br>**Restricted funds**<br>Health and Social Care<br>Old Persons Strategy<br>Mental Health<br>Community Transport<br>Continuing Health Care<br>Increasing Play Opportunities /<br>Startwell<br>CVC Cymru<br>Garreg Lwyd Wind Farm<br>Powys Befrienders<br>3rd Sector Skills<br>DHTT<br>Food Alliance<br>**TOTAL FUNDS**|At 1.4.20<br>£<br>769,468<br>91,960<br>14,472<br>74,428<br>42,899<br>41,402<br>27,393<br>6,858<br>20,132<br>2,192<br>22,884<br>6,641<br>3,453<br>354,714<br>1,124,182|Net<br>movement<br>in funds<br>£<br>115,119<br>25,875<br>-<br>30,393<br>-<br>-<br>-<br>-<br>(8,379)<br>-<br>(22,884)<br>-<br>-<br>25,005<br>140,124|At<br>31.3.21<br>£<br>884,587<br>117,835<br>14,472<br>104,821<br>42,899<br>41,402<br>27,393<br>6,858<br>11,753<br>2,192<br>-<br>6,641<br>3,453|
|---|---|---|---|
||||379,719|
||||1,264,306|



Page 33 

continued... 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **20. MOVEMENT IN FUNDS - continued** 

Comparative net movement in funds, included in the above are as follows: 

|**Unrestricted funds**<br>General fund<br>**Restricted funds**<br>Health and Social Care<br>Social Value Forum<br>Small Health Grant<br>Community Connectors<br>Arwain - RDP<br>Mental Health<br>Community Transport<br>Other ICF - Winter Pressures<br>Garreg Lwyd Wind Farm<br>Powys Befrienders<br>3rd Sector Skills<br>Welsh Language Development<br>Amser I Ni<br>HOWL & Cambrian Wales Line Grants<br>COVID 19<br>**TOTAL FUNDS**|Incoming<br>resources<br>£<br>816,021<br>156,034<br>262,159<br>18,158<br>520,247<br>16,925<br>172,645<br>20,480<br>4,320<br>83,108<br>152,470<br>-<br>37,568<br>49,425<br>18,761<br>173,656<br>1,685,956<br>2,501,977|Resources<br>expended<br>£<br>(700,902)<br>(130,159)<br>(262,159)<br>(18,158)<br>(520,247)<br>(16,925)<br>(142,252)<br>(20,480)<br>(4,320)<br>(91,487)<br>(152,470)<br>(22,884)<br>(37,568)<br>(49,425)<br>(18,761)<br>(173,656)<br>(1,660,951)<br>(2,361,853)|Movement<br>in funds<br>£<br>115,119<br>25,875<br>-<br>-<br>-<br>-<br>30,393<br>-<br>-<br>(8,379)<br>-<br>(22,884)<br>-<br>-<br>-<br>-<br>25,005<br>140,124|
|---|---|---|---|



Page 34 

continued... 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **20. MOVEMENT IN FUNDS - continued** 

A current year 12 months and prior year 12 months combined position is as follows: 

|**Unrestricted funds**<br>General fund<br>**Restricted funds**<br>Health and Social Care<br>Old Persons Strategy<br>Mental Health<br>Community Transport<br>Continuing Health Care<br>Increasing Play Opportunities /<br>Startwell<br>CVC Cymru<br>Garreg Lwyd Wind Farm<br>Powys Befrienders<br>3rd Sector Skills<br>DHTT<br>Food Alliance<br>Community Buildings Officer<br>CRF Localities Initiative<br>CRF Skills & Learning<br>Digital Co-ordinator<br>H & WB D2RA inc Florence<br>H & WB Health Promotion Facilitator<br>H & WB Older People's Forum<br>Volunteering Project<br>**TOTAL FUNDS**|At 1.4.20<br>£<br>769,468<br>91,960<br>14,472<br>74,428<br>42,899<br>41,402<br>27,393<br>6,858<br>20,132<br>2,192<br>22,884<br>6,641<br>3,453<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>354,714<br>1,124,182|Net<br>movement<br>in funds<br>£<br>177,639<br>29,261<br>-<br>40,918<br>-<br>-<br>7,022<br>-<br>(2,363)<br>-<br>(22,884)<br>-<br>-<br>2,423<br>24,738<br>25,583<br>12,907<br>5,138<br>7,008<br>7,289<br>14,592<br>151,632<br>329,271|At<br>31.3.22<br>£<br>947,107<br>121,221<br>14,472<br>115,346<br>42,899<br>41,402<br>34,415<br>6,858<br>17,769<br>2,192<br>-<br>6,641<br>3,453<br>2,423<br>24,738<br>25,583<br>12,907<br>5,138<br>7,008<br>7,289<br>14,592|
|---|---|---|---|
||||506,346|
||||1,453,453|



Page 35 

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**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **20. MOVEMENT IN FUNDS - continued** 

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: 

||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|1,550,023|(1,372,384)|177,639|
|**Restricted funds**||||
|Health and Social Care|292,104|(262,843)|29,261|
|Social Value Forum|486,530|(486,530)|-|
|Small Health Grant|27,120|(27,120)|-|
|Community Connectors|1,028,279|(1,028,279)|-|
|Arwain - RDP|67,218|(67,218)|-|
|Mental Health|251,535|(210,617)|40,918|
|Community Transport|42,240|(42,240)|-|
|Other ICF - Winter Pressures|4,320|(4,320)|-|
|Increasing Play Opportunities /||||
|Startwell|14,272|(7,250)|7,022|
|Garreg Lwyd Wind Farm|163,739|(166,102)|(2,363)|
|Powys Befrienders|304,940|(304,940)|-|
|3rd Sector Skills|-|(22,884)|(22,884)|
|Welsh Language Development|75,137|(75,137)|-|
|Amser I Ni|96,427|(96,427)|-|
|HOWL & Cambrian Wales Line Grants|18,761|(18,761)|-|
|COVID 19|173,656|(173,656)|-|
|Community Buildings Officer|27,426|(25,003)|2,423|
|Community Development|42,727|(42,727)|-|
|Community Development N Powys|19,560|(19,560)|-|
|CRF Localities Initiative|79,918|(55,180)|24,738|
|CRF Skills & Learning|36,728|(11,145)|25,583|
|Digital Co-ordinator|39,351|(26,444)|12,907|
|Digital Volunteering|7,590|(7,590)|-|
|H & WB D2RA inc Florence|34,011|(28,873)|5,138|
|H & WB Health Promotion Facilitator|27,424|(20,416)|7,008|
|H & WB Homelessness Project|25,524|(25,524)|-|
|H & WB Homelessness|26,051|(26,051)|-|
|H & WB Older People's Forum|24,969|(17,680)|7,289|
|H & WB Substance Misuse|12,500|(12,500)|-|
|Volunteering Project|23,695|(9,103)|14,592|
||3,473,752|(3,322,120)|151,632|
|**TOTAL FUNDS**|5,023,775|(4,694,504)|329,271|



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**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **21. RELATED PARTY DISCLOSURES** 

|**Trustee / Senior Management Team**||**Amount**|
|---|---|---|
|**Organisation**|||
|**Income**||**£**|
|Powys Teaching Health Board|Mrs T Buchan|1,262,121|
|Rhayader & District Community|||
|Support|Mrs T Buchan|1,230|
|Powys County Council|Cllr William Powell|365,214|
||Margaret Evitts||
|Dyfodol Powys|Margaret Evitts|580|
|WCVA|Jamie Burt|534,395|
|Open Newtown|Gary Mitchell|35|
|Citizens advice Bureau|Peter Swanson|20|
|**Expenditure**|||
|Powys County Council|Cllr William Powell|2,918|
||Margaret Evitts||
|Rhayader & District Community|||
|Support|Mrs T Buchan|16,559|
|Credu|Margaret Evitts|2,500|
|Llandrindod Wellls Food Bank|Martin Nosworthy|147|
|Citizens advice Bureau|Peter Swanson|12,716|
|**Income**|||
|Powys County Council|Clair Swales|365,214|
|**Expenditure**|||
|Montgomeery YFC - Gemma Owen|Angela Owen|2,130|
|Claire Owen - Translator|Angela Owen|1,318|
|Powys County Council|Clair Swales|2,918|



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**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **22. GRANTS PAYABLE BY INSTITUTION** 

|**Volunteer Bureau/Community**<br>**Support**|**£**<br>**Community Transport Grant**|**£**|
|---|---|---|
|Ystradgynlais Volunteer Centre|7,983<br>Hay & District Dial-A-Ride|1,360|
|Rhayader & District Comm. Support|7,983<br>Dyfi Valley Dial a ride|1,360|
|Ponthafren Association|7,983<br>Crickhowell Volunteer Bureau|1,360|
|North Montgomeryshire Vol Bureau|7,983<br>CAMAD|1,360|
|Knighton & District Community Centre|7,983<br>Builth Wells Community Support|1,360|
|Crickhowell Volunteer Bureau|7,983<br>Brecon Dial a Ride|1,360|
|CAMAD|Knighton & District Community<br>7,983<br>Support|1,360|
|Brecon Volunteer Bureau|7,983<br>Oswestry Community Action /QUBE|1,360|
||Llanidloes & District comm trans<br>scheme|1,360|
||**63,864**<br>Llanwrtyd Wells CT Project<br>|1,360<br>|
||Newtown Dial-A-Ride|1,360|
|**Social Value Development Grant**|North Montgomeryshire Vol Bureau|1,360|
|Mid Powys Mind|Presteigne & Norton Com Supp<br>5,473<br>Transport|1,360|
|BCA Independent Advocacy Services|14,243<br>Rhayader & District Comm. Support|1,360|
|Girlguiding Montgomeryshire|Ystradgynlais Community Car<br>2,336<br>Scheme|1,360|
|Impelo|4,862<br>Welshpool Community Transport|1,360|
|Knighton & District Community Centre|12,792||
|Citizens Advice Powys<br>|12,076<br>|**21,760**|
|BRACE Committee|2,898||
|Accessibility Powys|8,709<br>**Small Health Grants**||
|Rhayader & District Comm. Support|9,064<br>Mid Powys Mind|1,457|
|Ponthafren Association|4,697<br>Talgarth Football Club|835|
|Dementia Matters In Powys|32,169<br>Tawe Pickleball Club|1,196|
|Wellbeing Project in Brecon|16,154<br>BCA Idependent Advocacy Services|1,377|
|Cultivate (Cwm Harry) Cyfyngedig|7,468<br>1st Montgomery Guides and Rangers|1,240|
|Helping Our Homeless Wales|5,060<br>Radiate Arts CIC|1,400|
|Dementia Matters In Powys|32,000<br>DPJ Foundation|1,456|
|Wilderness Trust|1,570||
|||**8,962**|
||**171,570**||
||**Discretionary Capital Grant - ICF**||
|**Amser i ni Grant**|CARAD Rhayader Museum And<br>Gallery|550|
|Knighton & District Community Centre|500<br>Shakespeare Link|1,139|
|Ysgol Trefonnen|500<br>Play Radnor|9,961|
|Wilderness Trust|500<br>Tir Cyffredin|8,350|
|Radiate Arts CIC|500||
|||**20,000**|
||**2,000**||
||**Winter Pressures Grants**||
|**Garreg Llwyd windfarm Grants**|East Radnorshire Day Centre|5,000|
|Llanbister Show & Sports|-105<br>Crickhowell Volunteer Bureau|5,000|
|Llanbadarn Fynydd Village Hall|2,561<br>Mid Powys Mind|5,000|
|Llanbister Community Hall Committee|12,188<br>Black Mountain Lions Club|4,154|
|Llanbister Community Council|331<br>The Windfall Centre|4,950|
|Friends of Llanbister CP School|2,999<br>APT 4 Social Development|876|
|Felindre FC|5,000<br>British Red Cross|5,181|



Page 38 

continued... 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Notes to the Financial Statements - continued for the Year Ended 31 March 2022** 

## **22. GRANTS PAYABLE BY INSTITUTION - continued** 

|Black Mountain Chapel Trustees|2,040<br>Ecodyfi|6,784|
|---|---|---|
|Friends of St Michaels School|7,122<br>Brecon & District Mind|4,286|
|Bettws Y Crwyn Parish Hall|15,541<br>Wilderness Trust|2,760|
|Knucklas & District Community Centre|2,842<br>Ystradgynlais MIND|4,673|
|Penithon Baptist Chapel|1,134<br>Dal Dy Dir|4,960|
|Dolfor Free Church|8,640<br>Brecon Volunteer Bureau|990|
|Dolfor Women's Institute|252<br>Hay & District Dial-A-Ride|1,440|
|Kerry Rec Association|1,620<br>Cultivate|2,500|
|Llanbister best kept village group|450||
|Felindre Village Hall (nr Knighton)|12,000|**58,554**|
||||
||**74,615**<br>**Lonliness and Isolation Grants**<br>||
||Mid Powys Mind|2,500|
||Macular Disease Society|2,500|
|**Gwirfol Youth Led Grants**|Menter Iaith Maldwyn|2,500|
|Llandefalle YFC|593<br>Gerddi Bro Dyfi Gardens|1,888|
|Ystradfellte YFC|650<br>Brecknock Play Network|2,409|
|Hi Society Defibrillator Group|CARAD Rhayader Museum And<br>750<br>Gallery|2,500|
|Explore todays Technology|484<br>Ennyn CIC|2,500|
|Montgomery Federation of YFCs|2,130<br>Credu (Powys Carers Service)|2,500|
|Crickhowell High SchoolFund|275<br>Man's Shed Llanfyllin|2,500|
|Mid Powys Mind|411<br>Wilderness Trust|930|
|Rekindle / Small Steps|350||
|||**22,727**|
||**5,643**||
||||
|**Arwain Grant**|||
|Mens Shed Newtown|1,500||
|Knighton & District Community Centre|3,961||
|Royston Memorial Hall|3,150||
|Whitton Women's Institute|746||
|Dolwen Field Development<br>Committee|2,470||
|Ecodyfi|3,967||
|Ysgol Feithryn Dyffryn Banw|1,441||
|CARAD Rhayader Museum And<br>Gallery|3,082||
|Arts Connection|4,000||
|Talybont Cycling Club|3,950||
|Play Radnor|4,000||
|Knighton Woodland Tots|3,700||
||||
||**35,967**||
||||



Page 39 



**Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Detailed Statement of Financial Activities for the Year Ended 31 March 2022** 

|**INCOME AND ENDOWMENTS**<br>**Donations and legacies**<br>Donations<br>**Investment income**<br>Deposit account interest<br>**Charitable activities**<br>Grants<br>**Other income**<br>Gain on sale of tangible fixed assets<br>Expenses recovered<br>Sundry income<br>Training<br>Book keeping and payroll<br>Secondment<br>Desk space hire<br>**Total incoming resources**<br>**EXPENDITURE**<br>**Charitable activities**<br>Salaries and social security<br>Social security<br>Pensions<br>Rent and rates<br>Building and equipment maintenance<br>Heat,light and cleaning<br>Postage and telephone<br>Stationery and printing<br>Advertising<br>Sundries<br>Travel and subsistence<br>Staff training and courses<br>Publications and journals<br>Subscriptions<br>Meetings and conferences<br>Computer running costs<br>Vehicle Maintenance<br>Contracts/freelance<br>Carried forward|31.3.22<br>£<br>**-**<br>**874**<br>**2,472,190**<br>**-**<br>**2,315**<br>**137**<br>**27,772**<br>**17,430**<br>**-**<br>**1,080**<br>**48,734**<br>**2,521,798**<br>**1,294,259**<br>**117,159**<br>**91,288**<br>**15,541**<br>**16,187**<br>**7,933**<br>**23,708**<br>**3,810**<br>**357**<br>**1,484**<br>**4,784**<br>**13,611**<br>**161**<br>**4,774**<br>**1,136**<br>**33,355**<br>**2,246**<br>**121,096**<br>**1,752,889**|31.3.21<br>£<br>377<br>1,196<br>2,444,832<br>8,500<br>2,239<br>2,178<br>24,461<br>15,240<br>2,954<br>-|
|---|---|---|
|||55,572|
|||2,501,977<br>1,121,606<br>96,587<br>79,592<br>16,487<br>97,381<br>11,653<br>28,956<br>11,543<br>2,371<br>90<br>1,698<br>14,377<br>2,270<br>4,202<br>136<br>19,467<br>2,370<br>121,795<br>1,632,581|



This page does not form part of the statutory financial statements 

Page 40 



## **Powys Association of Voluntary Organisations Cymdeithas Mudiadau Gwirfoddol Powys** 

## **Detailed Statement of Financial Activities for the Year Ended 31 March 2022** 

|**Charitable activities**<br>Brought forward<br>Recruitment<br>Volunteer's Expenses<br>Translations<br>Professional fees<br>Website costs<br>Infoengine<br>Staff Welfare<br>CRB checks<br>Freehold property<br>Plant and machinery<br>Grants to institutions<br>**Support costs**<br>**Finance**<br>Bank charges<br>**Governance costs**<br>Auditors' remuneration<br>Insurance<br>AGM reports & other costs<br>Professional fees<br>Trustees expenses<br>Trustees welfare<br>Total resources expended<br>**Net income**|31.3.22<br>£<br>**1,752,889**<br>**1,638**<br>**54,292**<br>**1,319**<br>**-**<br>**-**<br>**12,168**<br>**897**<br>**869**<br>**-**<br>**4,658**<br>**485,662**<br>**2,314,392**<br>**211**<br>**5,700**<br>**4,131**<br>**2,007**<br>**6,049**<br>**106**<br>**55**<br>**18,048**<br>**2,332,651**<br>**189,147**|31.3.21<br>£<br>1,632,581<br>348<br>33,978<br>725<br>3,511<br>6,246<br>19,442<br>-<br>2,052<br>623<br>23,329<br>621,681|
|---|---|---|
|||2,344,516<br>167<br>3,900<br>6,340<br>3,659<br>3,271<br>-<br>-|
|||17,170|
|||2,361,853|
|||140,124|



This page does not form part of the statutory financial statements 

Page 41