REGISTERED CHARITY NUMBER: 1069535
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
FOR
CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 MARCH 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 12 |
| Detailed Statement of Financial Activities | 13 | to | 14 |
CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
REPORT OF THE TRUSTEES for the Year Ended 31 MARCH 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Charity's objectives are to support children with additional needs, their siblings and families, by:
-
Offering integrated play and social opportunities to children with additional needs and their siblings.
-
Supporting the families and carers of children with additional needs through short breaks, mutual support and information.
-
Increasing awareness of disability issues in the local area.
All activities provided by the charity are for the benefit of the public. The Trustees have complied with the duty in Section 4 of the 2011 Charities Act to have due regard to guidance published by the Charities Commission including public benefit guidance.
Significant activities
The Charity offers integrated play and social opportunities to children with additional needs and their siblings through :
Saturday Clubs during term time School Holiday playschemes - Summer, Easter and Christmas Specialist interest clubs Outings Christmas parties
These activities provide a significant and proven benefit to improving the physical and mental wellbeing of the whole family.
ACHIEVEMENT AND PERFORMANCE
This information is contained within the Chair's report which is available on request from our office at 2nd floor, Four Rivers House, 4c Fentiman Walk, Hertford SG14 1DB.
FINANCIAL REVIEW
Reserves policy
The Charity will look to optimally maintain twelve months of reserves to cover the running costs of the Charity across a year. The policy is designed to address the worst case scenario of the Charity needing to start the closing process just before the Summer schemes are about to run.
CHIPS Trustees feel that they have a moral obligation to provide as much support as possible to the young people attending our schemes and to help transition to other services if CHIPS were forced to close. This is particularly important for the children who are on the Autistic spectrum, as they may struggle to deal with any transition.
Any surplus funds which are unlikely to be needed to pay for charitable activities in one period are placed on deposit to earn interest.
The policy is to be reviewed by the Trustees at the next AGM.
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
REPORT OF THE TRUSTEES for the Year Ended 31 MARCH 2024
FUTURE PLANS
The Charity Manager and CHIPS Trustees will work closely with Hertfordshire County Council regarding the availability of funding. The Development Manager will continue to widen the Charity's income stream through grant applications to other charitable organisations and fundraising events, and CHIPS has appointed a Fundraising Co-Ordinator with the view to increasing income from fundraising activities. CHIPs will continue to develop and extend the provision available to children and their families where funding and opportunities arise.
The Trustees will closely follow the guidance from Hertfordshire County Council and Ofsted to ensure that all provision offered meets all relevant guidelines.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The Charity is an unincorporated charity controlled by a governing document, its constitution, which was adopted on 1st April 1998 and amended on 21st June 2001.
The Charity is required to operate in accordance with its constitution.
Recruitment and appointment of new trustees
CHIPS is a parent led organisation and usually 50% of the Trustees are parents who have, or previously had, children attending sessions Trustees are elected, appointed and reappointed annually at the AGM.
Organisational structure
The Charity employs a Charity Manager and a Development Manager and Fundraising Co-ordinator, who report to the Chair of Trustees, and three part time administrators. The Playscheme leaders are responsible for running the playschemes and clubs. They are directly managed by the Charity Manager but also provide reports at CHIPS Trustee meetings which are held five times per year. All playschemes are registered with Ofsted.
Induction and training of new trustees
All Trustees are encouraged to regularly visit the playschemes. Training is made available on request.
Wider network
The Charity works closely with Hertfordshire County Council, which provides the core funding grant, and the managers of venues where the playschemes and clubs are held. The Charity has established strong links with local businesses, other charities, elected councillors and community organisations and actively continues to widen this network.
Risk management
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate financial and other controls are in place to provide reasonable assurance against fraud and error. All policies and procedures are reviewed annually.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1069535
Principal address
2nd Floor, Four Rivers House 4C Fentiman Walk Hertford Hertfordshire SG14 1DB
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
REPORT OF THE TRUSTEES for the Year Ended 31 MARCH 2024
Trustees
G Nickson - Chair M Cooper -Vice Chair S Banerjee P Campbell T Ivison M Ronsley A James S Tatam R Thomas A Lynch Ms N Shaw Trustee (appointed 15.5.23) Ms S Embley Trustee (appointed 1.7.23)
08/19/2024
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
Graham Nickson
........................................................................Graham Nickson (Aug 19, 2024 17:36 GMT+1) G Nickson - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
Independent examiner's report to the trustees of CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
I report to the charity trustees on my examination of the accounts of CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES (the Trust) for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Maurice Brindley
Maurice Brindley (Aug 22, 2024 14:19 GMT+1)
Maurice Briindley FCA
08/22/2024 Date: .............................................
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 MARCH 2024
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 38,349 Charitable activities General 271,781 Other trading activities 2 39,497 Investment income 3 325 Total 349,952 EXPENDITURE ON Raising funds 8,076 Charitable activities General 363,611 Total 371,687 NET INCOME/(EXPENDITURE) (21,735) RECONCILIATION OF FUNDS Total funds brought forward 253,473 TOTAL FUNDS CARRIED FORWARD 231,738 |
Restricted fund £ - - - - - - - - - - - |
31.3.24 Total funds £ 38,349 271,781 39,497 325 349,952 8,076 363,611 371,687 (21,735) 253,473 231,738 |
31.3.23 Total funds £ 84,323 210,574 14,338 730 309,965 2,722 324,598 327,320 (17,355) 270,828 253,473 |
|---|---|---|---|
The notes form part of these financial statements
Page 5
CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
BALANCE SHEET 31 MARCH 2024
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 1,840 CURRENT ASSETS Debtors 9 6,105 Cash at bank 242,842 248,947 CREDITORS Amounts falling due within one year 10 (19,049) NET CURRENT ASSETS 229,898 TOTAL ASSETS LESS CURRENT LIABILITIES 231,738 NET ASSETS 231,738 FUNDS 11 Unrestricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - - |
31.3.24 Total funds £ 1,840 6,105 242,842 248,947 (19,049) 229,898 231,738 231,738 231,738 231,738 |
31.3.23 Total funds £ 2,866 5,100 262,089 267,189 (16,582) 250,607 253,473 253,473 253,473 253,473 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 08/19/2024 ............................................. and were signed on its behalf by:
Graham Nickson
Graham Nickson (Aug 19, 2024 17:36 GMT+1)
............................................. G Nickson - Trustee
The notes form part of these financial statements
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 MARCH 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 33% on cost and 15% on reducing balance Computer equipment - 33% on cost
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trusteestrustees
Restricted funds can only be used for particular restricted purposes within the objects of the Charity.charity Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 MARCH 2024
2. OTHER TRADING ACTIVITIES
| 31.3.24 | 31.3.23 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| Fundraising events | 39,497 | 14,338 | |||
| 3. | INVESTMENT INCOME | ||||
| 31.3.24 | 31.3.23 | ||||
| £ | £ | ||||
| Deposit account interest | 325 | 730 | |||
| 4. | SUPPORT COSTS | ||||
| Governance | |||||
| Management | Finance | costs | Totals | ||
| £ | £ | £ | £ | ||
| General | 131,204 | 67 | 2,345 | 133,616 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Average number of employees No employees received emoluments in excess of £60,000. 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 47,940 Charitable activities General 210,574 Other trading activities 14,338 Investment income 730 Total 273,582 EXPENDITURE ON Raising funds 2,722 Charitable activities General 287,419 |
31.3.24 20 Restricted fund £ 36,383 - - - 36,383 - 37,179 |
31.3.23 62 Total funds £ 84,323 210,574 14,338 730 |
|---|---|---|
| 309,965 | ||
| 2,722 324,598 |
continued...
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 MARCH 2024
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Unrestricted | Restricted | Restricted | Total | ||
|---|---|---|---|---|---|
| fund | fund | funds | |||
| £ | £ | £ | |||
| Total | 290,141 | 37,179 | 327,320 | ||
| NET INCOME/(EXPENDITURE) | (16,559) | (796) | (17,355) | ||
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 270,032 | 796 | 270,828 | ||
| TOTAL FUNDS CARRIED FORWARD | 253,473 | - | 253,473 | ||
| 8. | TANGIBLE FIXED ASSETS | ||||
| Fixtures | |||||
| and | Computer | ||||
| fittings | equipment | Totals | |||
| £ | £ | £ | |||
| COST | |||||
| At 1 April 2023 | 4,212 | 11,470 | 15,682 | ||
| Additions | - | 680 | 680 | ||
| At 31 March 2024 | 4,212 | 12,150 | 16,362 | ||
| DEPRECIATION | |||||
| At 1 April 2023 | 3,702 | 9,114 | 12,816 | ||
| Charge for year | 76 | 1,630 | 1,706 | ||
| At 31 March 2024 | 3,778 | 10,744 | 14,522 | ||
| NET BOOK VALUE | |||||
| At 31 March 2024 | 434 | 1,406 | 1,840 | ||
| At 31 March 2023 | 510 | 2,356 | 2,866 | ||
| 9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 31.3.24 | 31.3.23 | ||||
| £ | £ | ||||
| Other debtors | 5,100 | 5,100 | |||
| Prepayments | 1,005 | - | |||
| 6,105 | 5,100 |
continued...
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 MARCH 2024
10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Taxation and social security Other creditors 11. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Restricted funds General TOTAL FUNDS |
At 1.4.23 £ 253,473 253,473 Incoming resources £ 349,952 349,952 At 1.4.22 £ 270,032 796 270,828 |
31.3.24 31.3.23 £ £ 1,254 1,254 17,795 15,328 19,049 16,582 Net movement At in funds 31.3.24 £ £ (21,735) 231,738 (21,735) 231,738 Resources Movement expended in funds £ £ (371,687) (21,735) (371,687) (21,735) Net movement At in funds 31.3.23 £ £ (16,559) 253,473 (796) - (17,355) 253,473 |
|---|---|---|
continued...
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 MARCH 2024
11. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds General TOTAL FUNDS |
Incoming resources £ 273,582 36,383 309,965 |
Resources Movement expended in funds £ £ (290,141) (16,559) (37,179) (796) (327,320) (17,355) |
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.22 | in funds | 31.3.24 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 270,032 | (38,294) | 231,738 |
| Restricted funds | |||
| General | 796 | (796) | - |
| TOTAL FUNDS | 270,828 | (39,090) | 231,738 |
| A current year 12 months and prior year 12 months combined net movement in funds, included in the above | |||
| as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 623,534 | (661,828) | (38,294) |
| Restricted funds | |||
| General | 36,383 | (37,179) | (796) |
| TOTAL FUNDS | 659,917 | (699,007) | (39,090) |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
continued...
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 MARCH 2024
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 MARCH 2024
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 MARCH 2024 |
||
|---|---|---|
| 31.3.24 | 31.3.23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 38,329 | 59,754 |
| Donations from organisations | 20 | 24,569 |
| 38,349 | 84,323 | |
| Other trading activities | ||
| Fundraising events | 39,497 | 14,338 |
| Investment income | ||
| Deposit account interest | 325 | 730 |
| Charitable activities | ||
| Attendance fees | 32,085 | 33,873 |
| Grants HCC | 156,638 | 156,201 |
| Grants- other | 83,058 | 20,500 |
| 271,781 | 210,574 | |
| Total incoming resources | 349,952 | 309,965 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Sundries | 8,076 | 2,722 |
| Charitable activities | ||
| Wages | 155,244 | 132,744 |
| Rent | 34,712 | 31,082 |
| Sundries | 2,758 | 1,965 |
| Holiday scheme expenses | 9,416 | 10,817 |
| Entertainment | 3,273 | 2,462 |
| Equipment & maintenance | 12,608 | 14,604 |
| Gifts | 453 | 657 |
| Training | 4,219 | 2,764 |
| Saturday club expenses | 2,491 | 3,788 |
| Clubs expenses | 4,821 | 5,333 |
| 229,995 | 206,216 | |
| Support costs | ||
| Management | ||
| Wages | 93,414 | 76,443 |
| Pensions | 2,665 | 1,625 |
| Rent | 21,840 | 22,008 |
| Insurance | 2,332 | 2,364 |
| Telephone | 2,144 | 2,044 |
| Carried forward | 122,395 | 104,484 |
This page does not form part of the statutory financial statements
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CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 MARCH 2024
| for the Year Ended 31 MARCH 2024 | ||
|---|---|---|
| 31.3.24 | 31.3.23 | |
| £ | £ | |
| Management | ||
| Brought forward | 122,395 | 104,484 |
| Postage and stationery | 3,120 | 2,500 |
| Sundries | 3,983 | 4,759 |
| Computer expenses | - | 1,596 |
| Fixtures and fittings | 76 | 95 |
| Computer equipment | 1,630 | 2,842 |
| 131,204 | 116,276 | |
| Finance | ||
| Bank charges | 67 | 114 |
| Governance costs | ||
| Accountancy and legal fees | 1,985 | 1,632 |
| Registration fees | 360 | 360 |
| 2,345 | 1,992 | |
| Total resources expended | 371,687 | 327,320 |
| Net expenditure | (21,735) | (17,355) |
This page does not form part of the statutory financial statements
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