**REGISTERED CHARITY NUMBER: 1069535** ## **REPORT OF THE TRUSTEES AND** ## **FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 MARCH 2024** ## **FOR** **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 MARCH 2024** |||**Page**|| |---|---|---|---| |**Report of the Trustees**|1|to|3| |**Independent Examiner's Report**||4|| |**Statement of Financial Activities**||5|| |**Balance Sheet**||6|| |**Notes to the Financial Statements**|7|to|12| |**Detailed Statement of Financial Activities**|13|to|14| **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **REPORT OF THE TRUSTEES for the Year Ended 31 MARCH 2024** The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The Charity's objectives are to support children with additional needs, their siblings and families, by: 1. Offering integrated play and social opportunities to children with additional needs and their siblings. 2. Supporting the families and carers of children with additional needs through short breaks, mutual support and information. 3. Increasing awareness of disability issues in the local area. All activities provided by the charity are for the benefit of the public. The Trustees have complied with the duty in Section 4 of the 2011 Charities Act to have due regard to guidance published by the Charities Commission including public benefit guidance. ## **Significant activities** The Charity offers integrated play and social opportunities to children with additional needs and their siblings through : Saturday Clubs during term time School Holiday playschemes - Summer, Easter and Christmas Specialist interest clubs Outings Christmas parties These activities provide a significant and proven benefit to improving the physical and mental wellbeing of the whole family. ## **ACHIEVEMENT AND PERFORMANCE** This information is contained within the Chair's report which is available on request from our office at 2nd floor, Four Rivers House, 4c Fentiman Walk, Hertford SG14 1DB. ## **FINANCIAL REVIEW** ## **Reserves policy** The Charity will look to optimally maintain twelve months of reserves to cover the running costs of the Charity across a year. The policy is designed to address the worst case scenario of the Charity needing to start the closing process just before the Summer schemes are about to run. CHIPS Trustees feel that they have a moral obligation to provide as much support as possible to the young people attending our schemes and to help transition to other services if CHIPS were forced to close. This is particularly important for the children who are on the Autistic spectrum, as they may struggle to deal with any transition. Any surplus funds which are unlikely to be needed to pay for charitable activities in one period are placed on deposit to earn interest. The policy is to be reviewed by the Trustees at the next AGM. Page 1 **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **REPORT OF THE TRUSTEES for the Year Ended 31 MARCH 2024** ## **FUTURE PLANS** The Charity Manager and CHIPS Trustees will work closely with Hertfordshire County Council regarding the availability of funding. The Development Manager will continue to widen the Charity's income stream through grant applications to other charitable organisations and fundraising events, and CHIPS has appointed a Fundraising Co-Ordinator with the view to increasing income from fundraising activities. CHIPs will continue to develop and extend the provision available to children and their families where funding and opportunities arise. The Trustees will closely follow the guidance from Hertfordshire County Council and Ofsted to ensure that all provision offered meets all relevant guidelines. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The Charity is an unincorporated charity controlled by a governing document, its constitution, which was adopted on 1st April 1998 and amended on 21st June 2001. The Charity is required to operate in accordance with its constitution. ## **Recruitment and appointment of new trustees** CHIPS is a parent led organisation and usually 50% of the Trustees are parents who have, or previously had, children attending sessions Trustees are elected, appointed and reappointed annually at the AGM. ## **Organisational structure** The Charity employs a Charity Manager and a Development Manager and Fundraising Co-ordinator, who report to the Chair of Trustees, and three part time administrators. The Playscheme leaders are responsible for running the playschemes and clubs. They are directly managed by the Charity Manager but also provide reports at CHIPS Trustee meetings which are held five times per year. All playschemes are registered with Ofsted. ## **Induction and training of new trustees** All Trustees are encouraged to regularly visit the playschemes. Training is made available on request. ## **Wider network** The Charity works closely with Hertfordshire County Council, which provides the core funding grant, and the managers of venues where the playschemes and clubs are held. The Charity has established strong links with local businesses, other charities, elected councillors and community organisations and actively continues to widen this network. ## **Risk management** The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate financial and other controls are in place to provide reasonable assurance against fraud and error. All policies and procedures are reviewed annually. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1069535 ## **Principal address** 2nd Floor, Four Rivers House 4C Fentiman Walk Hertford Hertfordshire SG14 1DB Page 2 **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **REPORT OF THE TRUSTEES for the Year Ended 31 MARCH 2024** ## **Trustees** G Nickson - Chair M Cooper -Vice Chair S Banerjee P Campbell T Ivison M Ronsley A James S Tatam R Thomas A Lynch Ms N Shaw Trustee (appointed 15.5.23) Ms S Embley Trustee (appointed 1.7.23) ## 08/19/2024 Approved by order of the board of trustees on ............................................. and signed on its behalf by: ## Graham Nickson ........................................................................Graham Nickson (Aug 19, 2024 17:36 GMT+1) G Nickson - Trustee Page 3 **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **Independent examiner's report to the trustees of CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** I report to the charity trustees on my examination of the accounts of CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES (the Trust) for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Maurice Brindley Maurice Brindley (Aug 22, 2024 14:19 GMT+1) Maurice Briindley FCA 08/22/2024 Date: ............................................. Page 4 ## **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 MARCH 2024** |Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
38,349
**Charitable activities**
General
271,781
Other trading activities
2
39,497
Investment income
3
325
**Total**
349,952
**EXPENDITURE ON**
Raising funds
8,076
**Charitable activities**
General
363,611
**Total**
371,687
**NET INCOME/(EXPENDITURE)**
(21,735)
**RECONCILIATION OF FUNDS**
Total funds brought forward
253,473
**TOTAL FUNDS CARRIED FORWARD**
231,738|Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-|31.3.24
Total
funds
£
38,349
271,781
39,497
325
349,952
8,076
363,611
371,687
(21,735)
253,473
231,738|31.3.23
Total
funds
£
84,323
210,574
14,338
730
309,965
2,722
324,598
327,320
(17,355)
270,828
253,473| |---|---|---|---| The notes form part of these financial statements Page 5 ## **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **BALANCE SHEET 31 MARCH 2024** |Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
8
1,840
**CURRENT ASSETS**
Debtors
9
6,105
Cash at bank
242,842
248,947
**CREDITORS**
Amounts falling due within one year
10
(19,049)
**NET CURRENT ASSETS**
229,898
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
231,738
**NET ASSETS**
231,738
**FUNDS**
11
Unrestricted funds
**TOTAL FUNDS**|Restricted
fund
£
-
-
-
-
-
-
-
-|31.3.24
Total
funds
£
1,840
6,105
242,842
248,947
(19,049)
229,898
231,738
231,738
231,738
231,738|31.3.23
Total
funds
£
2,866
5,100
262,089
267,189
(16,582)
250,607
253,473
253,473
253,473
253,473| |---|---|---|---| The financial statements were approved by the Board of Trustees and authorised for issue on 08/19/2024 ............................................. and were signed on its behalf by: ## Graham Nickson Graham Nickson (Aug 19, 2024 17:36 GMT+1) ............................................. G Nickson - Trustee The notes form part of these financial statements Page 6 **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 MARCH 2024** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 33% on cost and 15% on reducing balance Computer equipment - 33% on cost ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trusteestrustees Restricted funds can only be used for particular restricted purposes within the objects of the Charity.charity Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. ## **Hire purchase and leasing commitments** Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. ## **Pension costs and other post-retirement benefits** The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. continued... Page 7 **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 MARCH 2024** ## **2. OTHER TRADING ACTIVITIES** |||||31.3.24|31.3.23| |---|---|---|---|---|---| |||||£|£| ||Fundraising events|||39,497|14,338| |**3.**|**INVESTMENT INCOME**||||| |||||31.3.24|31.3.23| |||||£|£| ||Deposit account interest|||325|730| |**4.**|**SUPPORT COSTS**||||| |||||Governance|| |||Management|Finance|costs|Totals| |||£|£|£|£| ||General|131,204|67|2,345|133,616| ## **5. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. ## **6. STAFF COSTS** The average monthly number of employees during the year was as follows: |Average number of employees
No employees received emoluments in excess of £60,000.
**7.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
47,940
**Charitable activities**
General
210,574
Other trading activities
14,338
Investment income
730
**Total**
273,582
**EXPENDITURE ON**
Raising funds
2,722
**Charitable activities**
General
287,419|31.3.24

20
Restricted
fund
£
36,383
-
-
-
36,383
-
37,179|31.3.23
62
Total
funds
£
84,323
210,574
14,338
730| |---|---|---| |||309,965| |||2,722
324,598| continued... Page 8 **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 MARCH 2024** ## **7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued** |||Unrestricted|Restricted|Restricted|Total| |---|---|---|---|---|---| |||fund|fund||funds| |||£|£||£| ||**Total**|290,141|37,179||327,320| ||**NET INCOME/(EXPENDITURE)**|(16,559)|(796)||(17,355)| ||**RECONCILIATION OF FUNDS**||||| ||Total funds brought forward|270,032|796||270,828| ||**TOTAL FUNDS CARRIED FORWARD**|253,473||-|253,473| |**8.**|**TANGIBLE FIXED ASSETS**||||| |||Fixtures|||| |||and|Computer||| |||fittings|equipment||Totals| |||£|£||£| ||**COST**||||| ||At 1 April 2023|4,212|11,470||15,682| ||Additions|-|680||680| ||At 31 March 2024|4,212|12,150||16,362| ||**DEPRECIATION**||||| ||At 1 April 2023|3,702|9,114||12,816| ||Charge for year|76|1,630||1,706| ||At 31 March 2024|3,778|10,744||14,522| ||**NET BOOK VALUE**||||| ||At 31 March 2024|434|1,406||1,840| ||At 31 March 2023|510|2,356||2,866| |**9.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||| ||||31.3.24||31.3.23| ||||£||£| ||Other debtors||5,100||5,100| ||Prepayments||1,005||-| ||||6,105||5,100| continued... Page 9 **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 MARCH 2024** ## **10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Taxation and social security
Other creditors
**11.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**Restricted funds**
General
**TOTAL FUNDS**|At 1.4.23
£
253,473
253,473
Incoming
resources
£
349,952
349,952
At 1.4.22
£
270,032
796
270,828|31.3.24
31.3.23
£
£
1,254
1,254
17,795
15,328
19,049
16,582
Net
movement
At
in funds
31.3.24
£
£
(21,735)
231,738
(21,735)
231,738
Resources
Movement
expended
in funds
£
£
(371,687)
(21,735)
(371,687)
(21,735)
Net
movement
At
in funds
31.3.23
£
£
(16,559)
253,473
(796)
-
(17,355)
253,473| |---|---|---| continued... Page 10 **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 MARCH 2024** ## **11. MOVEMENT IN FUNDS - continued** Comparative net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**Restricted funds**
General
**TOTAL FUNDS**|Incoming
resources
£
273,582
36,383
309,965|Resources
Movement
expended
in funds
£
£
(290,141)
(16,559)
(37,179)
(796)
(327,320)
(17,355)| |---|---|---| A current year 12 months and prior year 12 months combined position is as follows: |||Net|| |---|---|---|---| |||movement|At| ||At 1.4.22|in funds|31.3.24| ||£|£|£| |**Unrestricted funds**|||| |General fund|270,032|(38,294)|231,738| |**Restricted funds**|||| |General|796|(796)|-| |**TOTAL FUNDS**|270,828|(39,090)|231,738| |A current year 12 months and prior year 12 months combined net movement in funds, included in the above|||| |as follows:|||| ||Incoming|Resources|Movement| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|623,534|(661,828)|(38,294)| |**Restricted funds**|||| |General|36,383|(37,179)|(796)| |**TOTAL FUNDS**|659,917|(699,007)|(39,090)| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: continued... Page 11 **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 MARCH 2024** ## **12. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 March 2024. Page 12 **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 MARCH 2024** |**DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
**for the Year Ended 31 MARCH 2024**||| |---|---|---| ||31.3.24|31.3.23| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Donations|38,329|59,754| |Donations from organisations|20|24,569| ||38,349|84,323| |**Other trading activities**||| |Fundraising events|39,497|14,338| |**Investment income**||| |Deposit account interest|325|730| |**Charitable activities**||| |Attendance fees|32,085|33,873| |Grants HCC|156,638|156,201| |Grants- other|83,058|20,500| ||271,781|210,574| |**Total incoming resources**|349,952|309,965| |**EXPENDITURE**||| |**Raising donations and legacies**||| |Sundries|8,076|2,722| |**Charitable activities**||| |Wages|155,244|132,744| |Rent|34,712|31,082| |Sundries|2,758|1,965| |Holiday scheme expenses|9,416|10,817| |Entertainment|3,273|2,462| |Equipment & maintenance|12,608|14,604| |Gifts|453|657| |Training|4,219|2,764| |Saturday club expenses|2,491|3,788| |Clubs expenses|4,821|5,333| ||229,995|206,216| |**Support costs**||| |**Management**||| |Wages|93,414|76,443| |Pensions|2,665|1,625| |Rent|21,840|22,008| |Insurance|2,332|2,364| |Telephone|2,144|2,044| |Carried forward|122,395|104,484| This page does not form part of the statutory financial statements Page 13 **CHIPS-CHILDREN'S INTEGRATED PLAYSCHEMES** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 MARCH 2024** |**for the Year Ended 31 MARCH 2024**||| |---|---|---| ||31.3.24|31.3.23| ||£|£| |**Management**||| |Brought forward|122,395|104,484| |Postage and stationery|3,120|2,500| |Sundries|3,983|4,759| |Computer expenses|-|1,596| |Fixtures and fittings|76|95| |Computer equipment|1,630|2,842| ||131,204|116,276| |**Finance**||| |Bank charges|67|114| |**Governance costs**||| |Accountancy and legal fees|1,985|1,632| |Registration fees|360|360| ||2,345|1,992| |Total resources expended|371,687|327,320| |**Net expenditure**|(21,735)|(17,355)| This page does not form part of the statutory financial statements Page 14