Friends of Lytham Hall th 27 Annual report and Financial Statement June 2023 - May 2024 Banks: l.loyds Bank plc, 30 Corporalion SireLt, Blackpool, FY I I EN CCLA Senator Hou.sc, 85 Queen Street, London, EC4V 4ET Independent Exaiiiiner: Rev d A.A. Clements MA, ACIB. FCIE 15 Carleton Road. Great Knowley, Chorlev, PR6 8'1'Q Registered Charity Number 1069442
Contents Chairiiian s Annual Repoi't Pagyes I Goveniance Pagyes 6-8 Financial Staieineiit Pagie Q_ l O Accounting Policy Pagie I I Indepeiident Exaiiiinei. s Repoi1 Pagye l ?
THE FRIENDS OF LYTHAM HALL CHAIRMAN'S REPORT FOR THE YEAR TO MAY ?024 The Friends of Lytham Hall ot- Chui'ch Fai'inhouse, 23 Coii]monside, Ansdell, Lythain St Annes, Lancasliii"e FY8 4EX is i'e&yistered witli tlie Cliai'ity Coiiiiiiission Inuinbei. 1069442). It is an incoipoi.ated associatioii constitLlted by Dced ot Tiust. The charily is adininistered by a Managyeinent Coniinittee coinpi'ising: Cliaii. Vice Chaii. Secretary & Newslettei. Ti"easurer Meinbei".ship Coininittee Ineinbers Alison Wood Bob Sinitli Katli Sinitli Terry .lones Mai'ilyn Siiiitli Pain Beedeii , L.ainbeit Dopping-Heppenstal Elizabeth Guft"ogg, Mcgy Hargircavcs, Suc Havenhand, Jolin Hoimyak, Sue .Jones, Finna Siiinnei., Cjill Totty Aiiiaiidci Joviit Gillian DiixbLllV (I'epi'esentative) Publicity/PR Booksliop Laiiibeil Doppingi_Heppenslal slood down as Cliaii" of Ihe coiiimittee in June 202.3 havingF Seived over 14 years iii tlie role. Tlie foLFI coiiiiiiittee would like to acknowledgye aiid Il)aiik Lciiiibei1 t"oi' his si(yniticaiit suppo11 aiid conti'ibution ovei" this pei'iod lo en8111"e tliat tlie Fi"iend's oi'gyanisation has bLen well placed to tund i'aise and suppoit key pi'ojects to iinprovc tlic tabi'ic and gyi'ounds ot the Hall. Alison Wood took on the i'ole of Chair liaving.joinLd the coiiimittee at the start of 2023. Paul ine Haniilton and t)iane Kitt i'etired froiii tlie coniinittee in 2023 We would also like to thank them for their support to FOLFI ovei. the last few yeai's. At tlie 2023 AGM, in accoi'dance with the i.ules ot" oui. coiistitution, Sue -lavenhand, Clizabetli CJuffoggi and Mai'ilvn sniitli retii.ed troni tlie coiiiiiiittec and otfei.ed to stand for re- election and were dulv re-elected. We wei'e also pleased tc) welcome Fiona Suinner and Gill Totty wlio joined the cominittee after election at tlie AGM. David Coupe i'emains as President and Mai'ion Coupe and Hugyli Clifton I'einain as Vice pi"esidents. Jolin Flomyak continued as FOLH I"epreseiitative on tlie Lytliain Towii I l.ust Board.
This report covers the accounting period June 2023- May 2024 Fiind raising activities and events We begyin as always our tundi"aisin17 yeai" servingi refi'esliments at the outdoor theatre events at Ihe Hall or()anised by Juliaii Wilde. Tliis was followed by oui. Halloween event wliei"e a&¥ain deiiiand Olltsti'ipped supply of tlie tickets wliich we limit for Ix)tli health & sat-ety I'ea.8ons and to ensure tliat those attendino can enjoy the expei"ience witliout ovei"ci"owding. We also held oui" Eastei" Bunny fainily fun day wliich was exti'emely popular. Botli the ti'ail itself aiid tlie variety of ci'aft activities ( especially Hook a Duck!) encourag)e people witli young t"atnilies to visit the Hall. As with the Halloween event, we liinited tlie sale ot tickets to eiisui"e tliose wilh young7 childi.en could tully enjoy the experience of the Easter Bunny Ti"ail. The incoiiie fi'om oui" two Halloween and aster events was circa £9800. Tlie SLiccess of the FOLH'S eveiits is depeiident on the support ot" volunteei's di'awn ti'oin our inembers & patrons, Ihe widei. Lythain Hall volunteLr gi'oup aiid tlie Lytliain Hall teain. We al'e gyi"atet'LiI ot. tlie help and 8uppoit we I'eceive aiid would like to especially thank Megy Flai"gyi'eaves who took tlie lead foi. FOLH t-oi. tliese events , SLlPPOI"ted by 1.17 Guftogg, Sue I lavenhand, Gill 'l"otty . Kath Sillitli and mai.ilyn Sinith. As Lytliam Hall now liolds tlie successfLII Clii'islina.8 afteimoon & eveninly events in Deceinber. we al'e no longyei. able to ol:fei' tlie FOLH Chi'istinas Clieer social cvcnt to pali'on8 & Iiieiiihei's. We al'e lookingy to establish an alteimative event toi" Pali'oiis & Ineiiibers in the Spi'ing7 ot each yeai.. Tlie second-liand bookshop iii the West Wing, adjacent to tlie Tea Rooin, continues to be a gyreat fLindraising siiccess thanks to tlie dedicated woi-k of our bookshop voluntee13 and the public donation ot books. It raised just undei" £6,500 this veai"_ an inci-ease of £ 1000 ovei. last yeai.. We also sell Bagys, Cai"ds and Pens tlii"oug¥li tlie lionesty box systein in the Bookshop. Oui. meiiibei'.ship continues 10 be is a majoi" source of incoine toi'the cliarity i'aising j ust undei" £7000 wliich is sligihtly lowei. this year versus last. We would like to thank Pain Beeden wlio was oui. meinbei'sliip seci'etary for nianv yeais t-oi" hei. contiibution and Mai'ilyn Sinith who has taken over as membeiship SLCI'etary
Projects fiinded FOLH have t-unded a nuinber of projects this year. nui. mosl sigynificant pi'ojeLt expenditure tliis year was to iiiake a £40,000 eonti'ibution to tlie cost of the new drainagye svslem at Ihe Hall a pi"oject also tunded by Lythaiii "I'own Trust and othci. paities. This was a inucli-iieeded iiifi'astructui'e iinpi"ovement at tlie H(111 and tlie foLI.I coiiiiiiittee agyi.eed altei. evaluatiiig7 aiid discus.singi tliis in detail that il was appi"opi"iate, we suppoitLd tlie hall and contributed to tlie overall pi'oject cost. We liave also t-unded a I"angye ot" sinallei" pi'ojects in the Hall and tlie gsl'ounds including: Refurbishment of the dining room table & bannisters Printing of the wallpaper for Hettie's bedroom Purchase of netting & cages for Kitchen Garden Purchase of computer equipment & software licences Purchase of equipment to support talks at the hall All tlie above pi'ojects were pi'oposed by voliinteers who support tlie I'uniiinbl Ot the Flall and Ilie FOI.I-l al'e coiniiiiiied 10 coiiliniie to work in pai1nership ivith Lytliaiii l-lall teain and tlie Volunteei"s to identit.y and tund pi'ojects tliat SLippoI1 our purpose and objLclives ( see iiote bclow). Cliaii" For and on behalt of the Maiiagieinent Coiiiinittee.
Governance Charity Numbei.: 1069442 Regjistered address: 2J Commonside Lytliam St Annes Lancasliire FY8 4EX Lloyds Bank plc CO01?170n Sireet Blackpool FYI IEN CCLA Senator House 85 Queen Street London EC4V 4ET IndependLnl Exaininei.: Rev'd A.A. Cleineiits MA, ACIB. F'CIE 15 Cai'leton Road Cjl'eal Kiiowley Choi'lev PR6 8TQ ' ri'iistees: A Wood ( Chaii.) I" Jones (Ti'easui'er) K Sinith (Seci'etai'y) L Dopping>-Hepenstal E GLIt'fogg M Hai'gyi'eaves S Havcnhaiid J Homyak S Jones M Sinith R Siiiitli
Governing dociiment The cliarity is conti'olled by its gjoveniingy document, a deed of tISt, and is an incoiyoi'ated association. The gioverningi docuinenl is the Constitution as adopted on 15 Mai. 1997 and ainended in 1998 and 2022. Piirpose and Objectives The cliarity is established t-or tlie public benelit and has tlie t-ollowinbi objectives.. l. To presei've for the benetit ot" the local coiniiiiinity and Ihe nation at lai'gye. Lythaiii Hall togyether with its woi'ks of art, fuimitui'e and contents. 2. To ensure that the Hall is used pi'iinai"ily a.8 an art giallery, Inuseuin and visitoi. centre and to provide other amenities of a siinilar chai'actei. for the benefit of the public. Appointments of Triisteeslofficers In accoi'dance with tlie ConstitLltion, the chai'ity sliall liave at least C) ti'ustees. A Ti'iistee Inusi be a iiieinbei. of Ilie cliai'ity. I I'ustees are elected at a gyeneral ineeting ot" tlie clicirity and the Ti'ustees may appoint anyonc wlio is willing> to act as a Ti"ustee. Election is for three ycars. One tliird of the Trustee8 I'etire annually but al'e eligyible for I'e-election. When new Trustees are appointed, tliey are briefed 011 the up-to-date position ot tlie chai"ity. Triistees, responsibility for the accouiits Cliarity Law reqiiii.es the ti'ustecs ot" the cliai.ity to pi"epai'e financial stTrteiiients each year which show a ti'ue and tail. view. In addition, Ihe tl'LlStees al'e responsible t-or selectingy suitable accounting policics and applyingy thein on a coniisteiit basis, lo Inake judgyeinents and estiinates that are pi'udent and reasonable, to keep proper accountiiigj i'ecords whicli al'e SLlt"ticient 10 show and explain the cliai'ity's traiisactions and to disclose witli reasonable accuracy at any tiine the tinancial positioii ot the cliai'ity. They al'e also responsible foi. safegjuarding? Ihe assets of the cliai.ity and hence lakiiigy reasoiiable steps for Ilic prevention and detection of fraud and otliei. in'egyularities. Organisation The business of" the charity is inanaged by thc ComiT]ittce, which cun'cntly coinprises I I trustees and 2 co-opted iiieiiibei's. Tlie Coiiiinittee Ineets as IEqUiI"ed
but at least 6 times per annuin. At each rneetingy all the activities of the charity and its financial position al'e irviewed. Investment i)olicy All the charity's funds are held in cash. Funds for short terni use are held in a bank cu11.eni account; the balance is held in an interest bearing) CCLA account. Risk management Tlie ti'ustees have a duty to identify and i'eview the i.isks to which the chai.ity is exposed and to eiisure appi'opi'iate controls al'e in place to pi'ovide i'easonable assiii'ance against t-raud and ei"i'or. In advance ot- all events orgianised by tlie chai"ity, a coinprehensive safety risk assessment is uiidertaken and wliere eveiits take place oii the Hall premises, this risk assessinent is sliai.ed witli Ilie Hall's iiianagyeinent. All of OLII. events i'e.quire cliildi'en and vuliiei'able adult8 to be accompaniLd by a pai'ent or guardian. Data protection policy Tlie data held by the cliai'ity is liinited to that i'equii'ed to in<inagye the iiieinbei'sliip and specifically the naines and contact details of each niember. Tliis dat<i is only used t"oi' coiminunic<ltion witli tlie individual ineiiibei's. I'his will be a postal addi.ess and, if pi'ovided by thc Ineinber. an einail addi'ess. Siistainability The trustees al'e mindful of sustainability consideralions. At events we endeavoiir to ensure as Inuch as possible of OLII" event equipinent and pl'ops ai"e re-used oi. i'e-puiyosed. We also suppoil tlie Hall's initiatives in recyclingT cai"dboai'd and Our bookshop teain i'ecycle any donations tliat are not suitable t'or resale.
THE FRIENDS OF LYTHAM HALL Receipts and Payments Account General Puposes Fund For the year ended 31st May 2024 INCOME Paypal giving Donations {Note l} Membership fees Miscelaneous (Note 31 Gift aid Proceeds from fund raising events (Note 21 Bank Interest- Lloyds Current Account Bank Interest - COIF Charity Deposit Fund Total receipts 2024 126 7007 6982 2023 38 1072 7380 21564 24735 2440 38119 1469 34694 DIRECT CHARITABLE EXPENDITURE Goods for re-sale 2011 1313 OTHER EXPENSES Costs of fund raising events INole 21 Postage and slalionery and printing Hire of Premises Purchase of baqnueting chairs Donations lo Heritage Trust NW Miscellaneous (Note 31 Licences and Lottery registration Audit of Accounts 1533 59 3185 223 44589 17294 150 48342 150 22165 NET RECEIPTS FOR THE YEAR Nel receipts as al 31 st May 2024 Cash and bank balances al 31 May 2023 -10223 90432 80209 12529 77903 90432 STATEMENT OF ASSETS AND LIABILITIES CURRENT ASSETS Bank and cash balances.. Bank current account Deposit Fund account Cash In hand 21289 58920 43952 46480 80209 90432 NON MONETARY ASSETS Unused slock for futufe use. 503 503 479 479 For and on behalf of the management Committee Alison Wood Chair
THE FRIENDS OF LYTHAM HALL Notes to the Accounts For the year ended 31st May 2024 NOTE 1. Donations Thefe were a total of 7 donations amountsng lo £7010 during the course of the year including one legacy of £6148.97 of which a full list is available Note 2 - Fund Raising Events Stocking sales Pen sales Harry Clifton Book sales Card sales John Talbol Clifton Book sales 2nd Hand Book sales Bags 8ook reclamation Theatre refreshments Halloween Event Christmas Tree Event Snowdrop sales Easter Bunny Hunt 54 1757 110 433 50 6478 888 41 1464 6565 93 345 3286 21564 Nots 3 Mlscelaneous (receipts 2023124) Note 3 Miscellaneous {payments 2023124) HTNW Drainage treatment ntre HTNW Hethes wallpaper printing HTNW Fruit Cages HTNW Refurbishment of Hall dining table HTNW Infared pointer and olhef related The Broker Neiwork Liability Insurance HTNW Refurbishment of Bannisters HTNW Sothvare Licences HTNW Computer Equipment 40000 350 400 1150 147 399 650 693 800 44589 10
Accounting Policies for the Friends of Lytham Hall. (Charity Commission number 1069442) The financial statements of the Charity have been prepared in accordance with good accountancy practice using the Receipts & Payments basis. Funds General funds represent the funds ofthe charity that are not subject to any special restrictions regarding their use and are available for application to the general purpose of the charity. These include funds deS]lated for a particular purpose by the charity. The accounts include monetary transactions, assets and liabilities for which the charity can be held responsible. Subject to the above, receipts and payments include income as received and expenditure when irrevocably paid. Statement of Assets and Liabilities The following assets are reco]sed but not necessarily valued in the Statemfflt of Assets and Liabilities: Investments held beneficially by the charity. The following assets are reCOlSed and a monetary value given as part of the description in the Statement of Assets and Liabilities: Amountsowing from the Inland Revenue in respectof Gift Aid Relief where a formal claim has been made. Legacies where formal notification of entitlement and amount has be received by 315t May each year. Closing bank balances as shown in the receipts and payments account. The following liabilities are recognised in the Statement ofAssets and Liabiliti. Creditors for goods and services where the supply has been received and invoiced by 3 1st May each year.
Independent Examiner's Report. Independent Examiner's Report to the Trustees olThe Friends of L)'tham Hdl (C.C. No. 1069442). I repori on the accounts of the charil).. for the year ended 31. . May 2024. w.¢h are set out on pages 9 ÈO 10 in this Report Respective sponsIbl]it1eS of the trnstees And examiner. The chaTits.' s Irustees are responsible for the preparation of the accounts. The charity s trustees consider thal an autht is not required for this l'ear under section 144(2) of the Charities Acl 2011 (the 2011 Ath) and thal an independent Qxaminalion is needed. It is my responsibility to ' amine the accounts under section 145 of the 2011 Act. folloii; the procedures laid doili] in the general Directions given by the Charitr), Commissioner under section 145 (5) (b) of the 2011 Acl" and to stale ii'hether parliculaT rnatlers hai'e come to m), allention. Basis of the Andependent examinei s itpoi'L My &iamination iv&s carried out in accordance ivith the general Directions given by the Chariti, Commission. An examinalion includes a rei'ieii" nf the accounting records k-ept kn. the charit!. and a comparison of the accounts presented ii'ith those records It also includ&8 consideration of an) unusual ilems or disclosures in Ihe accounts and seek.ing explanations from l'ou tLS trustees concerning ani" such matters The procedures undertak-en do not proi'ide all the ei"idence thal ii'ould be required in an audil and consequentlv no opinion is gii'en as lo ii'heiher the accounts present a 'true and fair i'ieii. and the report is limiled io (hose mallers sth out in the slaiement beloii,. Endependent examinei's statement. In conneclion ii'ith mi. exaniination. no matler has come to MN, attention: ii'hich 8ii.es me reasonable cause io beliei"e that in anv material respect the require- ments to keep accounting records in accordance ii'ith section 130 of the 2011 Act. and lo prcpared accounts ii'hich accord ii.ith the accounting records and compl!. ii'ith the accounting requirements of the 2() I l Aci hai'e nol been mel. or 2. to ii'hich: in mv opinion: allenlion should be draiin in order to enable a proper under- slanth'ng of ihe accounls to be reached. J/Lth J l/ Date 30 lJulv 2024. Felloii" of the Association of Charity" Independent ENaminers Rei"'d. A. A Clements MA ACIB. FCIE 15 Carlelon Road. Greal Knoll:],. Chorlth PR6 8TQ 12