Friends of Lytham Hall th 27 Annual report and Financial Statement June 2023 - May 2024 Banks: l.loyds Bank plc, 30 Corporalion SireLt, Blackpool, FY I I EN CCLA Senator Hou.sc, 85 Queen Street, London, EC4V 4ET Independent Exaiiiiner: Rev d A.A. Clements MA, ACIB. FCIE 15 Carleton Road. Great Knowley, Chorlev, PR6 8'1'Q Registered Charity Number 1069442 Contents Chairiiian s Annual Repoi't Pagyes I Goveniance Pagyes 6-8 Financial Staieineiit Pagie Q_ l O Accounting Policy Pagie I I Indepeiident Exaiiiinei. s Repoi1 Pagye l ? THE FRIENDS OF LYTHAM HALL CHAIRMAN'S REPORT FOR THE YEAR TO MAY ?024 The Friends of Lytham Hall ot- Chui'ch Fai'inhouse, 23 Coii]monside, Ansdell, Lythain St Annes, Lancasliii"e FY8 4EX is i'e&yistered witli tlie Cliai'ity Coiiiiiiission Inuinbei. 1069442). It is an incoipoi.ated associatioii constitLlted by Dced ot Tiust. The charily is adininistered by a Managyeinent Coniinittee coinpi'ising: Cliaii. Vice Chaii. Secretary & Newslettei. Ti"easurer Meinbei".ship Coininittee Ineinbers Alison Wood Bob Sinitli Katli Sinitli Terry .lones Mai'ilyn Siiiitli Pain Beedeii , L.ainbeit Dopping-Heppenstal Elizabeth Guft"ogg, Mcgy Hargircavcs, Suc Havenhand, Jolin Hoimyak, Sue .Jones, Finna Siiinnei., Cjill Totty Aiiiaiidci Joviit Gillian DiixbLllV (I'epi'esentative) Publicity/PR Booksliop Laiiibeil Doppingi_Heppenslal slood down as Cliaii" of Ihe coiiimittee in June 202.3 havingF Seived over 14 years iii tlie role. Tlie foLFI coiiiiiiittee would like to acknowledgye aiid Il)aiik Lciiiibei1 t"oi' his si(yniticaiit suppo11 aiid conti'ibution ovei" this pei'iod lo en8111"e tliat tlie Fi"iend's oi'gyanisation has bLen well placed to tund i'aise and suppoit key pi'ojects to iinprovc tlic tabi'ic and gyi'ounds ot the Hall. Alison Wood took on the i'ole of Chair liaving.joinLd the coiiimittee at the start of 2023. Paul ine Haniilton and t)iane Kitt i'etired froiii tlie coniinittee in 2023 We would also like to thank them for their support to FOLFI ovei. the last few yeai's. At tlie 2023 AGM, in accoi'dance with the i.ules ot" oui. coiistitution, Sue -lavenhand, Clizabetli CJuffoggi and Mai'ilvn sniitli retii.ed troni tlie coiiiiiiittec and otfei.ed to stand for re- election and were dulv re-elected. We wei'e also pleased tc) welcome Fiona Suinner and Gill Totty wlio joined the cominittee after election at tlie AGM. David Coupe i'emains as President and Mai'ion Coupe and Hugyli Clifton I'einain as Vice pi"esidents. Jolin Flomyak continued as FOLH I"epreseiitative on tlie Lytliain Towii I l.ust Board. This report covers the accounting period June 2023- May 2024 Fiind raising activities and events We begyin as always our tundi"aisin17 yeai" servingi refi'esliments at the outdoor theatre events at Ihe Hall or()anised by Juliaii Wilde. Tliis was followed by oui. Halloween event wliei"e a&¥ain deiiiand Olltsti'ipped supply of tlie tickets wliich we limit for Ix)tli health & sat-ety I'ea.8ons and to ensure tliat those attendino can enjoy the expei"ience witliout ovei"ci"owding. We also held oui" Eastei" Bunny fainily fun day wliich was exti'emely popular. Botli the ti'ail itself aiid tlie variety of ci'aft activities ( especially Hook a Duck!) encourag)e people witli young t"atnilies to visit the Hall. As with the Halloween event, we liinited tlie sale ot tickets to eiisui"e tliose wilh young7 childi.en could tully enjoy the experience of the Easter Bunny Ti"ail. The incoiiie fi'om oui" two Halloween and ￿aster events was circa £9800. Tlie SLiccess of the FOLH'S eveiits is depeiident on the support ot" volunteei's di'awn ti'oin our inembers & patrons, Ihe widei. Lythain Hall volunteLr gi'oup aiid tlie Lytliain Hall teain. We al'e gyi"atet'LiI ot. tlie help and 8uppoit we I'eceive aiid would like to especially thank Megy Flai"gyi'eaves who took tlie lead foi. FOLH t-oi. tliese events , SLlPPOI"ted by 1.17 Guftogg, Sue I lavenhand, Gill 'l"otty . Kath Sillitli and mai.ilyn Sinith. As Lytliam Hall now liolds tlie successfLII Clii'islina.8 afteimoon & eveninly events in Deceinber. we al'e no longyei. able to ol:fei' tlie FOLH Chi'istinas Clieer social cvcnt to pali'on8 & Iiieiiihei's. We al'e lookingy to establish an alteimative event toi" Pali'oiis & Ineiiibers in the Spi'ing7 ot each yeai.. Tlie second-liand bookshop iii the West Wing, adjacent to tlie Tea Rooin, continues to be a gyreat fLindraising siiccess thanks to tlie dedicated woi-k of our bookshop voluntee13 and the public donation ot books. It raised just undei" £6,500 this veai"_ an inci-ease of £ 1000 ovei. last yeai.. We also sell Bagys, Cai"ds and Pens tlii"oug¥li tlie lionesty box systein in the Bookshop. Oui. meiiibei'.ship continues 10 be is a majoi" source of incoine toi'the cliarity i'aising j ust undei" £7000 wliich is sligihtly lowei. this year versus last. We would like to thank Pain Beeden wlio was oui. meinbei'sliip seci'etary for nianv yeais t-oi" hei. contiibution and Mai'ilyn Sinith who has taken over as membeiship SLCI'etary Projects fiinded FOLH have t-unded a nuinber of projects this year. nui. mosl sigynificant pi'ojeLt expenditure tliis year was to iiiake a £40,000 eonti'ibution to tlie cost of the new drainagye svslem at Ihe Hall a pi"oject also tunded by Lythaiii "I'own Trust and othci. paities. This was a inucli-iieeded iiifi'astructui'e iinpi"ovement at tlie H(111 and tlie foLI.I coiiiiiiittee agyi.eed altei. evaluatiiig7 aiid discus.singi tliis in detail that il was appi"opi"iate, we suppoitLd tlie hall and contributed to tlie overall pi'oject cost. We liave also t-unded a I"angye ot" sinallei" pi'ojects in the Hall and tlie gsl'ounds including: Refurbishment of the dining room table & bannisters Printing of the wallpaper for Hettie's bedroom Purchase of netting & cages for Kitchen Garden Purchase of computer equipment & software licences Purchase of equipment to support talks at the hall All tlie above pi'ojects were pi'oposed by voliinteers who support tlie I'uniiinbl Ot the Flall and Ilie FOI.I-l al'e coiniiiiiied 10 coiiliniie to work in pai1nership ivith Lytliaiii l-lall teain and tlie Volunteei"s to identit.y and tund pi'ojects tliat SLippoI1 our purpose and objLclives ( see iiote bclow). Cliaii" For and on behalt of the Maiiagieinent Coiiiinittee. Governance Charity Numbei.: 1069442 Regjistered address: 2J Commonside Lytliam St Annes Lancasliire FY8 4EX Lloyds Bank plc CO￿01?170n Sireet Blackpool FYI IEN CCLA Senator House 85 Queen Street London EC4V 4ET IndependLnl Exaininei.: Rev'd A.A. Cleineiits MA, ACIB. F'CIE 15 Cai'leton Road Cjl'eal Kiiowley Choi'lev PR6 8TQ ' ri'iistees: A Wood ( Chaii.) I" Jones (Ti'easui'er) K Sinith (Seci'etai'y) L Dopping>-Hepenstal E GLIt'fogg M Hai'gyi'eaves S Havcnhaiid J Homyak S Jones M Sinith R Siiiitli Governing dociiment The cliarity is conti'olled by its gjoveniingy document, a deed of tI￿St, and is an incoiyoi'ated association. The gioverningi docuinenl is the Constitution as adopted on 15 Mai. 1997 and ainended in 1998 and 2022. Piirpose and Objectives The cliarity is established t-or tlie public benelit and has tlie t-ollowinbi objectives.. l. To presei've for the benetit ot" the local coiniiiiinity and Ihe nation at lai'gye. Lythaiii Hall togyether with its woi'ks of art, fuimitui'e and contents. 2. To ensure that the Hall is used pi'iinai"ily a.8 an art giallery, Inuseuin and visitoi. centre and to provide other amenities of a siinilar chai'actei. for the benefit of the public. Appointments of Triisteeslofficers In accoi'dance with tlie ConstitLltion, the chai'ity sliall liave at least C) ti'ustees. A Ti'iistee Inusi be a iiieinbei. of Ilie cliai'ity. I I'ustees are elected at a gyeneral ineeting ot" tlie clicirity and the Ti'ustees may appoint anyonc wlio is willing> to act as a Ti"ustee. Election is for three ycars. One tliird of the Trustee8 I'etire annually but al'e eligyible for I'e-election. When new Trustees are appointed, tliey are briefed 011 the up-to-date position ot tlie chai"ity. Triistees, responsibility for the accouiits Cliarity Law reqiiii.es the ti'ustecs ot" the cliai.ity to pi"epai'e financial stTrteiiients each year which show a ti'ue and tail. view. In addition, Ihe tl'LlStees al'e responsible t-or selectingy suitable accounting policics and applyingy thein on a coniisteiit basis, lo Inake judgyeinents and estiinates that are pi'udent and reasonable, to keep proper accountiiigj i'ecords whicli al'e SLlt"ticient 10 show and explain the cliai'ity's traiisactions and to disclose witli reasonable accuracy at any tiine the tinancial positioii ot the cliai'ity. They al'e also responsible foi. safegjuarding? Ihe assets of the cliai.ity and hence lakiiigy reasoiiable steps for Ilic prevention and detection of fraud and otliei. in'egyularities. Organisation The business of" the charity is inanaged by thc ComiT]ittce, which cun'cntly coinprises I I trustees and 2 co-opted iiieiiibei's. Tlie Coiiiinittee Ineets as IEqUiI"ed but at least 6 times per annuin. At each rneetingy all the activities of the charity and its financial position al'e irviewed. Investment i)olicy All the charity's funds are held in cash. Funds for short terni use are held in a bank cu11.eni account; the balance is held in an interest bearing) CCLA account. Risk management Tlie ti'ustees have a duty to identify and i'eview the i.isks to which the chai.ity is exposed and to eiisure appi'opi'iate controls al'e in place to pi'ovide i'easonable assiii'ance against t-raud and ei"i'or. In advance ot- all events orgianised by tlie chai"ity, a coinprehensive safety risk assessment is uiidertaken and wliere eveiits take place oii the Hall premises, this risk assessinent is sliai.ed witli Ilie Hall's iiianagyeinent. All of OLII. events i'e.quire cliildi'en and vuliiei'able adult8 to be accompaniLd by a pai'ent or guardian. Data protection policy Tlie data held by the cliai'ity is liinited to that i'equii'ed to in