2022-05-31-accounts

25[th] Annual report and Financial Statement

June 2021 – May 2022

Banks: Lloyds Bank plc, 30 Corporation Street, Blackpool, FY1 1EN

CCLA Senator House, 85 Queen Street, London, EC4V 4ET

Independent Examiner: Rev’d A.A. Clements MA, ACIB, FCIE 15 Carleton Road, Great Knowley, Chorley, PR6 8TQ

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Registered Charity Number 1069442

Contents

Chairman’s Annual Report		Pages 3 – 6
Governance		Pages 7 - 9
Financial Statement	Pages 10 – 11
Accounting Policy		Page 12
Independent Examiner’s Report		Page 13

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THE FRIENDS OF LYTHAM HALL

CHAIRMAN’S REPORT FOR THE YEAR TO MAY 2022

The Friends of Lytham Hall of Church Farmhouse, 23 Commonside, Ansdell, Lytham St Annes, Lancashire FY8 4EX is registered with the Charity Commission (number 1069442). It is an incorporated association constituted by Deed of Trust.

The charity is administered by a Management Committee comprising:

Chairman	-	Lambert Dopping-Hepenstal
Vice Chairman	-	Bob Smith
Secretary	-	Kath Smith
Treasurer	-	Terry Jones
Membership		- Pam Beeden
Newsletter Editor		-Kath Smith
Committee members		-Meg Hargreaves,Elizabeth
Gufogg,		Marilyn Smith,Marion
Coupe,Pauline Hamilton,

	Sue Havenhand, John Hornyak,Diane
	Kitt, Amanda Joynt,Sue Jones
President	- David Coupe
Vice President	- Hugh Clifton

Under the rules of the constitution Terry Jones, Pam Beeden, Pauline Hamilton and John Hornyak are retiring from the committee this year. They have all offered themselves for reelection. Marion Coupe, a founder member of the charity, has indicated her wish to stand down from the committee at the 2022 AGM.

As reported at the 2021 AGM, Amanda Joynt and Sue Jones joined the committee during the year. Following Pam Greenhill leaving the committee, John Hornyak has taken over as the

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Friends’ representative on the Lytham Town Trust Board. Hugh Clifton accepted an invitation to become a Vice President. The trustees of the charity are shown in bold text.

Following the agreement at the 2021 AGM, the update to the Constitution has been formalised with the Charity Commission.

1. To preserve for the benefit of the local community and the nation at large, Lytham Hall together with its works of art, furniture and contents.

2. To ensure that the Hall is used primarily as an art gallery, museum and visitor centre and to provide other amenities of a similar character for the benefit of the public.

The Trustees are aware of the guidance given by the Charity Commission in regard to Public Benefit and seek to observe such guidance as recommended.

All the Trustees have been in post for a number of years and are all familiar with the objectives and governance of the charity. A Trustee must be a member of the charity. Trustees are elected at a general meeting of the charity and the Trustees may appoint anyone who is willing to act as a Trustee. When new Trustees are appointed, they are briefed on the up to date position of the charity. The management committee has met 9 times over the last year and at each meeting all the activities of the charity and its financial position are reviewed. In advance of all events involving the charity, a comprehensive risk assessment is undertaken and as all our events take place on the Hall premises, this risk assessment is shared with the Hall’s management.

This report covers the accounting period June 2021 to May 2022 .

As with many organisations, our normal activities have been disrupted by the Covid19 pandemic. We normally begin our fundraising year with the outdoor theatre events at the Hall organised 4

by Julian Wilde. Covid restrictions limited us to only serving refreshments at the final 3 events, resulting in modest takings. We were, however, able to hold our Halloween “Spooktacular”. This was extremely popular with 1,000 paying attendees. We choose to sell tickets at only £5 to make it affordable for families, bringing many new visitors to the Hall. We were able to hold an enjoyable Evening of Christmas Cheer but we had to abandon our usual Snowdrop Shop as there was nowhere available to hold it. We did take the opportunity to have a membership recruitment stall using the Land Rover that we had donated to the Hall. As with Halloween, we keep the ticket costs for the Easter Bunny low to encourage people with young families to visit the Hall. The proceeds from our 3 major events was a creditable £11,500.

Our second hand bookshop in the West Wing, close to the Tea Room, was able to operate for the whole period and continues to be a success. We also sell Bags and Pens through the honesty box system in the Bookshop. Altogether, these sales contributed over £6,000.

We funded the production of a calendar and continued selling copies of Peter Watson’s booklet on Harry Clifton.

Our membership recruitment drive continues to deliver results and is a major source of income for the charity. Members who sign up as Patrons benefit from free parking at the Hall. Ordinary members benefit from a free annual tour of the Hall

and our free monthly Zoom talks. We started the year with 252

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members, including 63 patrons, and completed it with 298 members, including 92 patrons.

With fewer restrictions from the Covid pandemic, our income was almost twice that for the previous year.

We have continued with our monthly on-line talks related to the Hall and the Clifton family using this Zoom conferencing tool. These are held

at 19:30 on the 3[rd] Wednesday of each month and are available free

to our members and to Hall volunteers. These have been both informative and entertaining and have proved very popular with our members.

We have successfully applied for a Fylde Community Projects Fund grant to make improvements to the Stables Car Park. This work will be carried out by Hall volunteers later this year.

Our donations to the Hall have been limited to a small final payment for the restoration of the Diana statue in the Parterre and the replacement of the cake fridges in the Tearoom. We are looking to identify a major project to support and have made suggestions to HTNW.

Chairman

Dated: 17[th] September 2022

For and on behalf of the Management Committee.

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Governance

Charity Number: 1069442

Registered address:23 Commonside Lytham St Annes Lancashire FY8 4EX

Banks: Lloyds Bank plc Corporation Street Blackpool FY1 1EN

CCLA Senator House 85 Queen Street London EC4V 4ET

Independent Examiner: Rev’d A.A. Clements MA, ACIB, FCIE 15 Carleton Road Great Knowley Chorley PR6 8TQ

Trustees: L Dopping-Hepenstal (Chair) T Jones (Treasurer) K Smith (Secretary)

R Smith P Greenhill

S Havenhand E Guffogg

M Coupe

P Hamilton M Hargreaves

M Smith

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Governing document

The charity is controlled by its governing document, a deed of trust, and is an incorporated association. The governing document is the Constitution as adopted on 15[th] May 1997 and amended in 1998 and 2022.

Purpose and Objectives

The charity is established for the public benefit and has the following objectives:

1. To preserve for the benefit of the local community and the nation at large, Lytham Hall together with its works of art, furniture and contents.

2. To ensure that the Hall is used primarily as an art gallery, museum and visitor centre and to provide other amenities of a similar character for the benefit of the public.

Appointments of Trustees/Officers

In accordance with the Constitution, the charity shall have at least 6 trustees. A Trustee must be a member of the charity. Trustees are elected at a general meeting of the charity and the Trustees may appoint anyone who is willing to act as a Trustee. Election is for three years. One third of the Trustees retire annually but are eligible for re-election. When new Trustees are appointed, they are briefed on the up to date position of the charity.

Trustees’ responsibility for the accounts

Charity Law requires the trustees of the charity to prepare financial statements each year which show a true and fair view. In addition the trustees are responsible for selecting suitable accounting policies and applying them on a consistent basis, to make judgements and estimates that are prudent and reasonable, to keep proper accounting records which are sufficient to show and explain the charity's transactions and to disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for

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safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Organisation

The business of the charity is managed by the Committee, which currently comprises 13 trustees and 3 co-opted members. The Committee meets as required but at least 6 times per annum. At each meeting all the activities of the charity and its financial position are reviewed.

Investment policy

All the charity’s funds are held in cash. Funds for short term use are held in a bank current account; the balance is held in an interest bearing CCLA account.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

In advance of all events organised by the charity, a comprehensive safety risk assessment is undertaken and where events take place on the Hall premises, this risk assessment is shared with the Hall’s management. All of our events require children and vulnerable adults to be accompanied by a parent or guardian.

Data protection policy

The data held by the charity is limited to that required to manage the membership and specifically the names and contact details of each member. This data is only used for communication with the individual members. This will be a postal address and, if provided by the member, an email address.

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Financial StatementX

Receipts and Payments Account

Financial StatementX Receipts and Payments Account
General Purposes Fund
For the year ended 31st May 2022
INCOME	2022	2021
PayPal giving	176	1942
Donations (Note 1)	1630	5137
Membership fees	7375	5512
Miscellaneous (Note 3)	2000	0
Gift aid	0	0
Proceeds from fund raising events (Note 2)	21138	4835
Bank Interest - Lloyds Current Account	0	0
Bank Interest - COIF Charity Deposit Fund	12	29
Total receipts	32331	17455
DIRECT CHARITABLE EXPENDITURE
Goods for re-sale	1543	1738
OTHER EXPENSES
Costs of fund raising events (Note 2)	2761	130
Postage and stationery and printing	410	70
Hire of Premises	0	0
Purchase of banqueting chairs	0	0
Donations to Heritage Trust NW	0	0
Miscellaneous (Note 3)	2269	33548
Licences and Lottery registration	0	0
Audit of Accounts	150	150
	7133	35636
NET RECEIPTS FOR THE YEAR
Cash and bank balances at 1 June 2022	25198	-18180
Cash and bank balances at 31 May 2021	52706	70886
	77904	52706
STATEMENT OF ASSETS AND LIABILITIES

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CURRENT ASSETS
Bank and cash balances:
Bank current account	77893	21343
Deposit Fund account	10	31363
Cash in hand	0	0
	77904	52706
NON MONETARY ASSETS
Unused stock for future use.	219
	219

For and on behalf of the management Committee Lambert Dopping-Hepenstal, Chairman

Notes to the Accounts For the year ended 31st May 2022

Notes to the Accounts For the year ended 31st May 2022
NOTE 1. Donations
There were a total of £1630.05 donations during the course
of the year of various amounts of which a full list is
available.
Note 2 - Fund Raising Events	Procee ds
Stately Home Books	125
Pen sales	1308
Calendars	618
Harry Clifton Book	1083
Notelet cards	404
John Talbot Clifton Book	45
Book Shop sales	4455
Bags	624
4G Textiles	40
Bluebell competition	68
Theatre productions	612
Halloween Event	4830
Christmas Cheer	3352
Cofee Morning	102
Christmas Tree Event	79
Snowdrop Sales	185
Easter Bunny Hunt	3208
	21138
Note 3 Miscellaneous (receipts 2022)
Matching grant from Fylde Borough Council re Car Park improvements	2000
	2000

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Note 3 Miscellaneous (payments 2022)
Identifcation Vests	261
HTNW re work on Diana	140
Table and leafet folders	86
Refund (Gittins) (Watt)	100
Insurance package	372
Two new fridges	1032
Town Trust, room hire	20
Diana Statue expenses including plaque.	258
	2269

Accounting Policies for The Friends of Lytham Hall

(Charity Commission number 1069442)

The financial statements of the Charity have been prepared in accordance with good accountancy practice using the Receipts & Payments basis.

Funds

General funds represent the funds of the charity that are not subject to any special restrictions regarding their use and are available for application to the general purpose of the charity. These include funds designated for a particular purpose by the charity.

The accounts include monetary transactions, assets and liabilities for which the charity can be held responsible.

Subject to the above, receipts and payments include income as received and expenditure when irrevocably paid.

Statement of Assets and Liabilities

The following assets are recognised but not necessarily valued in the Statement of Assets and Liabilities:

Investments held beneficially by the charity.

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The following assets are recognised and a monetary value given as part of the description in the Statement of Assets and Liabilities:

Amounts owing from the Inland Revenue in respect of Gift Aid Relief where a formal claim has been made.

Legacies where formal notification of entitlement and amount has been received by 31[st] May each year.

Closing bank balances as shown in the receipts and payments account.

The following liabilities are recognised in the Statement of Assets and Liabilities:

Creditors for goods and services where the supply has been received and invoiced by 31[st] May each year.

Independent Examiner’s Report

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Financial StatementX

Receipts and Payments Account

Financial StatementX Receipts and Payments Account
Notes to the Accounts General Purposes Fund
For the year ended 31st May For the year ended 31st May 2022
2022 INCOME	2022	2021
~~PPl ii~~	~~176~~	~~1942~~
~~aya gvng~~
NOTE 1. Donations Donations (Note 1)	1630	5137
There were a total of £1630.05 donations during Membership fees	7375	5512
the course Miscellaneous (Note 3)	2000	0
of the year of various amounts of which a full Gift aid	0	0
list is Proceeds from fund raisin events (Note 2)	21138	4835
g
available. ~~Bk Itt Lld Ct At~~	~~0~~	~~0~~
~~an neres - oys urren ccoun~~
Note 2 - Fund Raising Bank Interest - COIF Charity Deposit Fund	12	Procee 29
Events ~~Total receipts~~	~~32331~~	~~ds~~ ~~17455~~
~~Stately Home Books~~		~~125~~
Pen sales DIRECT CHARITABLE EXPENDITURE		1308
~~Calendars~~ Goods for re-sale	1543	~~618~~ 1738
Harry Clifton Book OTHER EXPENSES		1083
Notelet cards Costs of fund raising events (Note 2)	2761	404 130
John Talbot Clifton Book Postage and stationery and printing	410	45 70
Book Shop sales Hire of Premises	0	4455 0
Bags Purchase of banqueting chairs	0	624 0
4G Textiles Donations to Heritage Trust NW	0	40 0
Bluebell competition Miscellaneous (Note 3)	2269	68 33548
Theatre productions Licences and Lottery registration	0	612 0
Halloween Event Audit of Accounts	150	~~4830~~ 150
	7133	35636
Christmas Cheer		~~3352~~
NET RECEIPTS FOR THE YEAR
Cf Mi		102
oee ornng Ch d bk bl t 1 2022	25198	18180
Chi T E as an an aances a June		79 -
rstmas ree vent Cash and bank balances at 31 May 2021	52706	70886
Snowdrop Sales	77904	~~185~~ 52706
Easter Bunny Hunt STATEMENT OF ASSETS AND		~~3208~~
LIABILITIES		21138
Note 3 Miscellaneous (receipts CURRENT ASSETS
2022) Bank and cash balances:
Matching grant from Fylde Borough Council re Car Park Bank current account 77893		2000 21343
improvements Deposit Fund account	10	31363
Cash in hand	0	2000 0
Note 3 Miscellaneous (payments	~~77904~~	~~52706~~
2022) NON MONETARY ASSETS
Identifcation Vests Unused stock for future use.	219	261
HTNW re work on Diana	219	140
Table and leafet folders		86
Refund (Gittins) (Watt)		100
Insurance package		372
Two new fridges		1032
Town Trust, room hire For and on behalf of the management Committee		20
Diana Statue expenses including Lambert Dopping-Hepenstal,Chairman		258
~~plaque.~~
		2269

Independent Examiner's ReporL Jndewident Examiner's Report to the Tn￿ of The Friends of Lytham Hall {C.C. No. 1069442). I report on the accounts of the charity for the ycar ended 31°. May 2022. which are sel out on pages ten to eleven of this Rep)rt. Respeetive re5￿￿81b11ltieS of the tru8t¢es and eiamlmer. The charity's tNstee5 are responsible forthe p￿paratiOn of the accounts. The charity's tnjstees onsider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an indq)enknt eKgmination is needeA. It is my responsibility to . examine the accounts under section 145 of the 2011 Ac follow the pro¢dures laid down in the general Directions given by the Charity Commissioner under section 145 (5) (b) of the 2011 Actr. and to state whether parttcular matters have come to my attention. B8sI8 of tbe independent ¢umlAer'$ rep)rL My examination w&$ carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those rKords. It also includes consideralion of any unusual items or disclosu￿$ in the accounts and seeking explanalions from you as trustees concerning any such Matte￿ The procedures undcrtaken do not provide all the evidence that would be requ?￿j in an audil and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the statem¢nt ￿lOw. Independent ¢uminer'g stAtemeRL In connection with my eLqmInatio￿ no matter has come to my ftttention: l. which gives me reasonable Cause to believe that in any material respect the requiff- ments to keep accounting records in accordance with sectton 130 of the 2011 Act. and to prepared accounts which accord with the accounting r￿r￿9 and comply with the accounting reqU1￿MentS of the 2011 Act have not been me¢ or 2. to Whic￿ in my opiniotL attention should be drawn in order to enable a proper under- sthnding of the ￿CoUnts to be reached Date 20th. September 2022. Fellow of the Association of Charity Independent Examiners. Rev'd. A. A. Clements M& ACIB. FCIE. 15 Carleton Roa Gr¢* Knowley, Chorley PR6 8TQ 13