## **25[th] Annual report and Financial Statement** ## **June 2021 – May 2022** Banks: Lloyds Bank plc, 30 Corporation Street, Blackpool, FY1 1EN CCLA Senator House, 85 Queen Street, London, EC4V 4ET Independent Examiner: Rev’d A.A. Clements MA, ACIB, FCIE 15 Carleton Road, Great Knowley, Chorley, PR6 8TQ 1 ## **Registered Charity Number 1069442** ## **Contents** |Chairman’s Annual Report||Pages 3 – 6| |---|---|---| |Governance||Pages 7 - 9| |Financial Statement|Pages 10 – 11|| |Accounting Policy||Page 12| |Independent Examiner’s Report||Page 13| 2 ## **THE FRIENDS OF LYTHAM HALL** CHAIRMAN’S REPORT FOR THE YEAR TO MAY 2022 The Friends of Lytham Hall of Church Farmhouse, 23 Commonside, Ansdell, Lytham St Annes, Lancashire FY8 4EX is registered with the Charity Commission (number 1069442). It is an incorporated association constituted by Deed of Trust. The charity is administered by a Management Committee comprising: |Chairman|-|**Lambert Dopping-Hepenstal**| |---|---|---| |Vice Chairman|-|**Bob Smith**| |Secretary|-|**Kath Smith**| |Treasurer|-|**Terry Jones**| |Membership||- Pam Beeden| |Newsletter Editor||-**Kath Smith**| |Committee members||-**Meg Hargreaves**,**Elizabeth**| |**Gufogg**,||**Marilyn Smith**,**Marion**| |**Coupe**,**Pauline Hamilton,**||| ||**Sue Havenhand**, John Hornyak,**Diane**| |---|---| ||**Kitt**, Amanda Joynt,**Sue Jones**| |President|- David Coupe| |Vice President|- Hugh Clifton| Under the rules of the constitution Terry Jones, Pam Beeden, Pauline Hamilton and John Hornyak are retiring from the committee this year. They have all offered themselves for reelection. Marion Coupe, a founder member of the charity, has indicated her wish to stand down from the committee at the 2022 AGM. As reported at the 2021 AGM, Amanda Joynt and Sue Jones joined the committee during the year. Following Pam Greenhill leaving the committee, John Hornyak has taken over as the 3 Friends’ representative on the Lytham Town Trust Board. Hugh Clifton accepted an invitation to become a Vice President. The trustees of the charity are shown in bold text. Following the agreement at the 2021 AGM, the update to the Constitution has been formalised with the Charity Commission. 1. To preserve for the benefit of the local community and the nation at large, Lytham Hall together with its works of art, furniture and contents. 2. To ensure that the Hall is used primarily as an art gallery, museum and visitor centre and to provide other amenities of a similar character for the benefit of the public. The Trustees are aware of the guidance given by the Charity Commission in regard to Public Benefit and seek to observe such guidance as recommended. All the Trustees have been in post for a number of years and are all familiar with the objectives and governance of the charity. A Trustee must be a member of the charity. Trustees are elected at a general meeting of the charity and the Trustees may appoint anyone who is willing to act as a Trustee. When new Trustees are appointed, they are briefed on the up to date position of the charity. The management committee has met 9 times over the last year and at each meeting all the activities of the charity and its financial position are reviewed. In advance of all events involving the charity, a comprehensive risk assessment is undertaken and as all our events take place on the Hall premises, this risk assessment is shared with the Hall’s management. This report covers the accounting period **June 2021 to May 2022** . As with many organisations, our normal activities have been disrupted by the Covid19 pandemic. We normally begin our fundraising year with the outdoor theatre events at the Hall organised 4 by Julian Wilde. Covid restrictions limited us to only serving refreshments at the final 3 events, resulting in modest takings. We were, however, able to hold our Halloween “Spooktacular”. This was extremely popular with 1,000 paying attendees. We choose to sell tickets at only £5 to make it affordable for families, bringing many new visitors to the Hall. We were able to hold an enjoyable Evening of Christmas Cheer but we had to abandon our usual Snowdrop Shop as there was nowhere available to hold it. We did take the opportunity to have a membership recruitment stall using the Land Rover that we had donated to the Hall. As with Halloween, we keep the ticket costs for the Easter Bunny low to encourage people with young families to visit the Hall. The proceeds from our 3 major events was a creditable £11,500. Our second hand bookshop in the West Wing, close to the Tea Room, was able to operate for the whole period and continues to be a success. We also sell Bags and Pens through the honesty box system in the Bookshop. Altogether, these sales contributed over £6,000. We funded the production of a calendar and continued selling copies of Peter Watson’s booklet on Harry Clifton. Our membership recruitment drive continues to deliver results and is a major source of income for the charity. Members who sign up as Patrons benefit from free parking at the Hall. Ordinary members benefit from a free annual tour of the Hall and our free monthly Zoom talks. We started the year with 252 5 members, including 63 patrons, and completed it with 298 members, including 92 patrons. With fewer restrictions from the Covid pandemic, our income was almost twice that for the previous year. We have continued with our monthly on-line talks related to the Hall and the Clifton family using this Zoom conferencing tool. These are held at 19:30 on the 3[rd] Wednesday of each month and are available free to our members and to Hall volunteers. These have been both informative and entertaining and have proved very popular with our members. We have successfully applied for a Fylde Community Projects Fund grant to make improvements to the Stables Car Park. This work will be carried out by Hall volunteers later this year. Our donations to the Hall have been limited to a small final payment for the restoration of the Diana statue in the Parterre and the replacement of the cake fridges in the Tearoom. We are looking to identify a major project to support and have made suggestions to HTNW. Chairman Dated: 17[th] September 2022 For and on behalf of the Management Committee. 6 ## **Governance** Charity Number: 1069442 Registered address:23 Commonside Lytham St Annes Lancashire FY8 4EX Banks: Lloyds Bank plc Corporation Street Blackpool FY1 1EN CCLA Senator House 85 Queen Street London EC4V 4ET Independent Examiner: Rev’d A.A. Clements MA, ACIB, FCIE 15 Carleton Road Great Knowley Chorley PR6 8TQ Trustees: L Dopping-Hepenstal (Chair) T Jones (Treasurer) K Smith (Secretary) R Smith P Greenhill S Havenhand E Guffogg M Coupe P Hamilton M Hargreaves M Smith 8 ## **Governing document** The charity is controlled by its governing document, a deed of trust, and is an incorporated association. The governing document is the Constitution as adopted on 15[th] May 1997 and amended in 1998 and 2022. ## **Purpose and Objectives** The charity is established for the public benefit and has the following objectives: 3. To preserve for the benefit of the local community and the nation at large, Lytham Hall together with its works of art, furniture and contents. 4. To ensure that the Hall is used primarily as an art gallery, museum and visitor centre and to provide other amenities of a similar character for the benefit of the public. ## **Appointments of Trustees/Officers** In accordance with the Constitution, the charity shall have at least 6 trustees. A Trustee must be a member of the charity. Trustees are elected at a general meeting of the charity and the Trustees may appoint anyone who is willing to act as a Trustee. Election is for three years. One third of the Trustees retire annually but are eligible for re-election. When new Trustees are appointed, they are briefed on the up to date position of the charity. ## **Trustees’ responsibility for the accounts** Charity Law requires the trustees of the charity to prepare financial statements each year which show a true and fair view. In addition the trustees are responsible for selecting suitable accounting policies and applying them on a consistent basis, to make judgements and estimates that are prudent and reasonable, to keep proper accounting records which are sufficient to show and explain the charity's transactions and to disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for 9 safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Organisation** The business of the charity is managed by the Committee, which currently comprises 13 trustees and 3 co-opted members. The Committee meets as required but at least 6 times per annum. At each meeting all the activities of the charity and its financial position are reviewed. ## **Investment policy** All the charity’s funds are held in cash. Funds for short term use are held in a bank current account; the balance is held in an interest bearing CCLA account. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. In advance of all events organised by the charity, a comprehensive safety risk assessment is undertaken and where events take place on the Hall premises, this risk assessment is shared with the Hall’s management. All of our events require children and vulnerable adults to be accompanied by a parent or guardian. ## **Data protection policy** The data held by the charity is limited to that required to manage the membership and specifically the names and contact details of each member. This data is only used for communication with the individual members. This will be a postal address and, if provided by the member, an email address. 10 ## **Financial StatementX** ## **Receipts and Payments Account** |**Financial StatementX**
**Receipts and Payments Account**||| |---|---|---| |
General Purposes Fund||| |For the year ended 31st May 2022||| |**INCOME**|**2022**|**2021**| |PayPal giving|176|1942| |Donations (Note 1)|1630|5137| |Membership fees|7375|5512| |Miscellaneous (Note 3)|2000|0| |Gift aid|0|0| |Proceeds from fund raising events (Note 2)|21138|4835| |Bank Interest - Lloyds Current Account|0|0| |Bank Interest - COIF Charity Deposit Fund|12|29| |Total receipts|**32331**|**17455**| |**DIRECT CHARITABLE EXPENDITURE**||| |Goods for re-sale|1543|1738| |**OTHER EXPENSES**||| |Costs of fund raising events (Note 2)|2761|130| |Postage and stationery and printing|410|70| |Hire of Premises|0|0| |Purchase of banqueting chairs|0|0| |Donations to Heritage Trust NW|0|0| |Miscellaneous (Note 3)|2269|33548| |Licences and Lottery registration|0|0| |Audit of Accounts|150|150| ||**7133**|35636| |**NET RECEIPTS FOR THE YEAR**||| |Cash and bank balances at 1 June 2022|25198|-18180| |Cash and bank balances at 31 May 2021|52706|70886| ||**77904**|**52706**| |**STATEMENT OF ASSETS AND**
**LIABILITIES**||| 11 |**CURRENT ASSETS**||| |---|---|---| |Bank and cash balances:||| |Bank current account|77893|21343| |Deposit Fund account|10|31363| |Cash in hand|0|0| ||**77904**|52706| |**NON MONETARY ASSETS**||| |Unused stock for future use.|219|| ||**219**|| For and on behalf of the management Committee Lambert Dopping-Hepenstal, Chairman Notes to the Accounts For the year ended 31st May 2022 |Notes to the Accounts
For the year ended 31st May
2022|| |---|---| |**NOTE 1. Donations**|| |There were a total of £1630.05 donations during
the course|| |of the year of various amounts of which a full
list is|| |available.|| |**Note 2 - Fund Raising**
**Events**|**Procee**
**ds**| |Stately Home Books|125| |Pen sales|1308| |Calendars|618| |Harry Clifton Book|1083| |Notelet cards|404| |John Talbot Clifton Book|45| |Book Shop sales|4455| |Bags|624| |4G Textiles|40| |Bluebell competition|68| |Theatre productions|612| |Halloween Event|4830| |Christmas Cheer|3352| |Cofee Morning|102| |
Christmas Tree Event|79| |Snowdrop Sales|185| |Easter Bunny Hunt|3208| ||**21138**| |**Note 3 Miscellaneous (receipts**
**2022)**|| |Matching grant from Fylde Borough Council re Car Park
improvements|2000| ||**2000**| 12 |**Note 3 Miscellaneous (payments**
**2022)**|| |---|---| |Identifcation Vests|261| |
HTNW re work on Diana|140| |Table and leafet folders|86| |
Refund (Gittins) (Watt)|100| |Insurance package|372| |Two new fridges|1032| |Town Trust, room hire|20| |Diana Statue expenses including
plaque.|258| ||**2269**| ## **Accounting Policies for The Friends of Lytham Hall** ## **(Charity Commission number 1069442)** The financial statements of the Charity have been prepared in accordance with good accountancy practice using the Receipts & Payments basis. ## **Funds** General funds represent the funds of the charity that are not subject to any special restrictions regarding their use and are available for application to the general purpose of the charity. These include funds designated for a particular purpose by the charity. The accounts include monetary transactions, assets and liabilities for which the charity can be held responsible. Subject to the above, receipts and payments include income as received and expenditure when irrevocably paid. ## **Statement of Assets and Liabilities** The following assets are recognised but not necessarily valued in the Statement of Assets and Liabilities: Investments held beneficially by the charity. 13 The following assets are recognised and a monetary value given as part of the description in the Statement of Assets and Liabilities: Amounts owing from the Inland Revenue in respect of Gift Aid Relief where a formal claim has been made. Legacies where formal notification of entitlement and amount has been received by 31[st] May each year. Closing bank balances as shown in the receipts and payments account. The following liabilities are recognised in the Statement of Assets and Liabilities: Creditors for goods and services where the supply has been received and invoiced by 31[st] May each year. ## **Independent Examiner’s Report** 14 ## **Financial StatementX** ## **Receipts and Payments Account** |**Financial StatementX**
**Receipts and Payments Account**||| |---|---|---| |||| |Notes to the Accounts
General Purposes Fund||| |||| |For the year ended 31st May
For the year ended 31st May 2022||| |
2022
**INCOME**|**2022**|**2021**| |~~PPl ii~~|~~176~~|~~1942~~| |
~~aya gvng~~||| |**NOTE 1. Donations**
Donations (Note 1)|1630|5137| |There were a total of £1630.05 donations during

Membership fees|7375|5512| |the course
Miscellaneous (Note 3)|2000|0| |of the year of various amounts of which a full


Gift aid|0|0| |list is
Proceeds from fund raisin events (Note 2)|21138|4835| |g||| |available.
~~Bk Itt Lld Ct At~~|~~0~~|~~0~~| |
~~an neres - oys urren ccoun~~||| |**Note 2 - Fund Raising**

Bank Interest - COIF Charity Deposit Fund|12|**Procee**

29| |**Events**
~~Total receipts~~|~~**32331**~~|~~**ds**~~
~~**17455**~~| |~~Stately Home Books~~

||~~125~~| |Pen sales
**DIRECT CHARITABLE EXPENDITURE**||1308| |||| |~~Calendars~~
Goods for re-sale|1543|~~618~~
1738| |||| |Harry Clifton Book
**OTHER EXPENSES**||1083| |
Notelet cards
Costs of fund raising events (Note 2)|2761|404
130| |John Talbot Clifton Book
Postage and stationery and printing|410|45
70| |
Book Shop sales
Hire of Premises|0|4455
0| |
Bags
Purchase of banqueting chairs|0|624
0| |4G Textiles
Donations to Heritage Trust NW|0|40
0| |Bluebell competition
Miscellaneous (Note 3)|2269|68
33548| |
Theatre productions
Licences and Lottery registration|0|612
0| |
||
| |Halloween Event
Audit of Accounts|150|~~4830~~
150| ||**7133**|
35636| |Christmas Cheer||~~3352~~
| |
**NET RECEIPTS FOR THE YEAR**||| |Cf Mi
||102| |oee ornng
Ch d bk bl t 1 2022|25198|
18180| |Chi T E
as an an aances a June||79
-| |rstmas ree vent

Cash and bank balances at 31 May 2021|52706|

70886| |Snowdrop Sales

|**77904**|~~185~~

**52706**| |Easter Bunny Hunt
**STATEMENT OF ASSETS AND**||~~3208~~| |**LIABILITIES**||**21138**| |**Note 3 Miscellaneous (receipts**
**CURRENT ASSETS**||| |**2022)**
Bank and cash balances:||| |Matching grant from Fylde Borough Council re Car Park
Bank current account
77893||2000
21343| |improvements
Deposit Fund account|10|31363| |
Cash in hand|0|**2000**
0| |**Note 3 Miscellaneous (payments**|~~**77904**~~|~~52706~~| |
**2022)**
**NON MONETARY ASSETS**||| |Identifcation Vests
Unused stock for future use.|219|261| |
HTNW re work on Diana|**219**|140| |Table and leafet folders||86| |Refund (Gittins) (Watt)||100| |Insurance package||372| |Two new fridges||1032| |Town Trust, room hire
For and on behalf of the management Committee||20| |Diana Statue expenses including


Lambert Dopping-Hepenstal,Chairman||258| |~~plaque.~~||| |||**2269**| Independent Examiner's ReporL Jndewident Examiner's Report to the Tn￿ of The Friends of Lytham Hall {C.C. No. 1069442). I report on the accounts of the charity for the ycar ended 31°. May 2022. which are sel out on pages ten to eleven of this Rep)rt. Respeetive re5￿￿81b11ltieS of the tru8t¢es and eiamlmer. The charity's tNstee5 are responsible forthe p￿paratiOn of the accounts. The charity's tnjstees onsider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an indq)enknt eKgmination is needeA. It is my responsibility to . examine the accounts under section 145 of the 2011 Ac follow the pro¢dures laid down in the general Directions given by the Charity Commissioner under section 145 (5) (b) of the 2011 Actr. and to state whether parttcular matters have come to my attention. B8sI8 of tbe independent ¢umlAer'$ rep)rL My examination w&$ carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those rKords. It also includes consideralion of any unusual items or disclosu￿$ in the accounts and seeking explanalions from you as trustees concerning any such Matte￿ The procedures undcrtaken do not provide all the evidence that would be requ?￿j in an audil and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the statem¢nt ￿lOw. Independent ¢uminer'g stAtemeRL In connection with my eLqmInatio￿ no matter has come to my ftttention: l. which gives me reasonable Cause to believe that in any material respect the requiff- ments to keep accounting records in accordance with sectton 130 of the 2011 Act. and to prepared accounts which accord with the accounting r￿r￿9 and comply with the accounting reqU1￿MentS of the 2011 Act have not been me¢ or 2. to Whic￿ in my opiniotL attention should be drawn in order to enable a proper under- sthnding of the ￿CoUnts to be reached Date 20th. September 2022. Fellow of the Association of Charity Independent Examiners. Rev'd. A. A. Clements M& ACIB. FCIE. 15 Carleton Roa Gr¢* Knowley, Chorley PR6 8TQ 13