Trustees’ Annual Report for the period
From 06 Apr 2022 Period start date To 05 Apr 2023 Period end date
Charity name: Moonbeams Playgroup
Charity registration number: 1068848
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The development and education of children under statutory school age. We do this by: (a) helping parents to understand and provide for the needs of their children; (b) identifying and encouraging study of the needs of such children and their families and promoting public interest in and recognition of such needs in our local community; (c) offering appropriate play, educational and care facilities; (d) providing opportunities for family learning together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race,culture, religion, means or ability; (e) Instigating, adhering to and furthering the aims and objectives of the Early Years Alliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We encourage children to be confident, curious, independent and lifelong learners in a safe, welcoming and nurturing environment. We follow the statutory framework set out to support the Early Years Foundation Stage to provide children in our care with the high quality early learning to give them the best possible start in their learning journeys. We promote kindness and resilience in the children in our care. We believe strongly that children learn best when at play and we offer our children a variety of learning opportunities and experiences. We have developed and follow a comprehensive set of policies to ensure that we are delivering the best possible care to our children within our setting. We work alongside parents/carers to find more |
| ways to encourage their input for the children’s learning journeys and to be involved with the Pre- School. We continue to develop real-time conversations with parents to provide a comprehensive picture of the children’s development and to identify areas where we can provide specific support. We encourage parents to approach staff with any concerns they may have about their children’s development or well-being. Our welcoming ethos extends to parents and carers. Our staff work alongside families and can call on a variety of other professionals where need is indicated. We have put in place an ‘open-door’ policy for parents/carers to talk to staff. We continue to work to improve parental engagement and involvement with their children’s development. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable. |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable. |
| Contribution made by volunteers |
Para 1.38 | Volunteer members are beginning to plan fund- raising activities on the basis of one maore fund- raiser per academic year. In December 2022, this was a Christmas raffle for which volunteers approaced local shops/companies for prize donations. Members have also donated items for table-top and cake sales. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The PreSchool continues efforts to support parental engagement as ‘normal’ day-day operations have returned. Parents are consulted in the development of the new curriculum which was introduced in September 2021 with the aim of making sure that the children get the most out of it. The PreSchool produced a monthly newsletter which is distributed to parents/carers. This gives details of events and activities going on at the PreSchool and suggests ways in which parents/carers can support similar activities at home and signposts further resources which parents/carers can use. In-person parental consultation appointments have been put back in place in which parents/carers have been invited to discuss their chidl’s development and progress and to identify any areas of concern. All staff are up to date on mandatory training including child protection and first aid. A programme of refresher training has been set in place which will benefit children and families as new ideas and practice are brought into the setting from these courses. A named safeguarding officer has been appointed to the Management Committee in accordance with new regulations which require this. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Financial accounts for the year end April 2023 showed a deficit of £3K. The deficit is attributed to rise in payroll costs (minimum wage increases) and by increase in hours for some staff, The PreSchool Reserve account now holds a balance of £30K, held at the same level as reported last year. Funds that were drawn down from reserves to cover costs of normal running have been replaced. It is anticipated that non-ringfenced reserves will continue to be needed to fund day-day running costs. The PreSchool has moved to new premises at the new Meadows Hub at the end of the financial year reported here. There will be additional costs associated with the move (eg, nursery furniture/storage cupboards which are not being supplied as part of the new premises fit-out). These costs as and when they arise will be funded where necessary by taking money out of reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to cover costs associated with wind-up of the charity, of which the cost of meeting staff redundancies forms an increasingly large part. Reserves may be used to meet exceptional liabilities and to meet operating costs as and when they arise and cover temporary gaps in cash flow. |
| Amount of reserves held | Para 1.22 | £30,326 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The major uncertainty remains the gap between funding and our operational costs, particualrly whether our funding will cover the major cost of our payroll. Minumum wage increases which came into force are passed on to all staff as a policy to help with retention by maintaining differentials between staff. We are looking at further increase next and following years. Goverment plans to expand the availability of universal funding for 2 year olds while welcome to parents presents the Charity with a problem of maintaining recommended child/staff ratios while offering expanded provision. There is some uncertainty as we do not yet know what hourly rate the Governement is proposing to offer; indications are that the hourly rate will increase with the extended offer to 2-year olds. However, if this increase in rate fails to increase year on year, any benefit to our operational position will be eroded by our payroll costs. Qualfied staff have proven very difficult to recruit as there is simply not enough money to offer all |
staff pay rates which compete with that offered by employers in other sectors. We are not in a position such that our cost increases can slmply be passed on to parents and families using our service. Most children coming to us are using their ‘free’ hours’ entitlements funded by Government so increasing our fees for additional hours or for non-eligible children has very little impact on our turnover as so few children are fee-payers.
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income derives from NEFs payments from Local Authority for early years childcare provision. Supplemented by fees charged for additional hours and from parents of non-funded children. The Charity has some limited fund-raising activities which may involve parents/siblings(eg parties for the children) or the wider community (eg participation in fetes/raffles etc). These activities are organised by volunteers on our Management Committee working with our setting Manager. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Retention of staff: recourse to agency staff to cover for staff absence has significant impact on the Charity’s costs. The PreSchool requires a full headcount in order to be viable but this requires a full staff complement in order to meet standards for child ratios. This has a knock-on effect on our operational costs. Falling headcount: our long-term viability at the current premises requires a full or near-full headcount each term. Move to new premises: the PreSchool finally moved into new premises in the final weeks of March 2023, Given the location of the Pre-School in an area of deprivation, large-scale fundraising is unlikely to become a reliable source of revenue for our day- day activities. |
| Other |
Structure, Governance and Management
Description of charity’s
| trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Revised constitution adopted May 2018 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected from members or associate members annually and any member of the charity may put their name forward for election at the AGM; our constitution allows for a maximum of 12 members at any time. We currently have one members of staff serving on the management committee. All Committee volunteers must obtain an enhanced DBS which is registered with the update service. All Committee volunteers have a ‘suitable person’status with Ofsted. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Moonbeams Playgroup |
|---|---|
| Other name the charity uses | Moonbeams Pre-School |
| Registered charity number | 1068848 |
|---|---|
| Charity’s principal address | Moonbeams PreSchool Meadows Community Centre 299 Arbury Road Cambridge CB4 2JL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Heidi Scott | Chair | |||
| Lynne Purchase | Treasurer and Acting Secretary |
|||
| Stephanie Champion |
PreSchool Manager | |||
| Kerry Ho | Member | |||
| Dora Suberlak | Member | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature(s)
Full name(s) Heidi Scott
Lynne Purchase
Chair Treasurer
Date
06 Feb 2024
----- End of picture text -----
Moonbeams Accounts 230405
| Moonbeams Pre-School Accounts 2022-2023-Year Ending5th.April 2023 | ||||||||||||
| Restrict Fund | General Fund |
Totals | 05-Apr-22 | 05-Apr-21 | 05-Apr-20 | 05-Apr-19 | 05-Apr-18 | 05-Apr-17 | 05-Apr-16 | 05-Apr-15 | ||
| b/f from lastyear | £47,325.30 | £3,619.35 | £50,944.65 | £46,157.42 | £29,362.64 | £33,117.16 | £35,966.23 | £14,387.53 | £23,383.26 | £34,868.37 | £34,007.49 | |
| Income | ||||||||||||
| Fees | £28,199.50 | £28,199.50 | £9,886.03 | £4,133.75 | £9,996.95 | £9,754.25 | £9,490.77 | £5,104.90 | £5,148.76 | £6,652.28 | ||
| Funding | £69,267.65 | £69,267.65 | £81,433.93 | £86,341.34 | £80,735.71 | £81,610.85 | £84,561.86 | £56,946.45 | £52,923.38 | £58,999.52 | ||
| Grants | £275.00 | £275.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £2,000.00 | £2,284.16 | ||
| Fundraisingetc | £778.72 | -£389.36 | £389.36 | £451.50 | £0.00 | £261.54 | £638.87 | £239.47 | £71.53 | £243.26 | -£526.00 | |
| Other Sundries | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | ||
| Other Income | £822.12 | -£373.56 | £448.56 | £140.00 | £159.74 | £420.00 | £394.29 | £109.28 | £149.00 | -£175.00 | £174.50 | |
| -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | ||
| £99,342.99 | -£762.92 | £98,580.07 | £91,911.46 | £90,634.83 | £91,414.20 | £92,398.26 | £94,401.38 | £62,271.88 | £60,140.40 | £67,584.46 | ||
| -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | ||
| Expenditure | ||||||||||||
| Wages and Training | £77,867.03 | £77,867.03 | £63,519.86 | £61,850.13 | £75,348.46 | £71,855.08 | £52,667.61 | £52,633.56 | £51,776.04 | £53,698.03 | ||
| Subcontract labour | £1,756.09 | £1,756.09 | £685.50 | £781.56 | £2,673.35 | £1,310.26 | £2,388.81 | 4,162.40 | 6,367.09 | 1,662.60 | ||
| Rent | £11,224.08 | £11,224.08 | £11,920.00 | £5,576.00 | £9,916.94 | £11,252.22 | £9,852.67 | £9,745.86 | £7,859.66 | £7,701.80 | ||
| Equipment etc | £3,604.61 | £3,604.61 | £4,818.75 | £886.64 | £1,262.20 | £4,523.33 | £1,925.12 | £1,735.75 | £2,817.07 | £1,310.58 | ||
| Insurance | £648.29 | £648.29 | £0.00 | £0.00 | £0.00 | £607.65 | £496.69 | £587.03 | £573.09 | £557.90 | ||
| Professional Fees | £1,482.30 | £1,482.30 | £2,648.22 | £660.00 | £720.00 | £720.00 | £3,079.92 | 600.00 | 480.00 | 600.00 | ||
| Broadband and Phone | £1,197.43 | £1,197.43 | £1,361.62 | £1,538.86 | £1,346.75 | £1,369.80 | £1,017.62 | 377.09 | 382.06 | 373.83 | ||
| Sundries | £615.13 | £615.13 | £114.64 | £0.00 | £82.78 | £116.63 | £69.77 | £16.82 | £0.00 | £70.00 | ||
| Other | £2,642.67 | £584.69 | £3,227.36 | £2,055.64 | £2,546.86 | £3,818.24 | £3,492.36 | £1,324.47 | £1,409.10 | £1,370.50 | £748.84 | |
| -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | ||
| Totals | £101,037.63 | £584.69 | £101,622.32 | £87,124.23 | £73,840.05 | £95,168.72 | £95,247.33 | £72,822.68 | £71,267.61 | £71,625.51 | £66,723.58 | |
| -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | ||
| c/f to nextyear | £45,630.66 | £2,271.74 | £47,902.40 | £50,944.65 | £46,157.42 | £29,362.64 | £33,117.16 | £35,966.23 | £14,387.53 | £23,383.26 | £34,868.37 | |
| Represented by: | Bank Reserve Account | 30,326.91 | 30,326.91 | 34,326.91 | 23,336.65 | 24,936.65 | 19,899.00 | 10,099.00 | 20,399.00 | 20,399.00 | ||
| Preschool | 16,853.97 | 20,399.42 | 11,517.34 | 6,019.32 | 8,131.32 | 15,916.64 | 4,246.36 | 2,846.58 | 14,469.37 | |||
| Cash | 721.52 | 218.32 | 313.17 | 6.67 | 49.19 | 150.59 | 42.17 | 137.68 | 0.00 | |||
| -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | ||||
| £47,902.40 | £50,944.65 | £46,157.42 | £29,362.64 | £33,117.16 | £35,966.23 | £14,387.53 | £23,383.26 | £34,868.37 | ||||
| -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | -------------- | ||||
| MOVEMENT IN FUNDS YEAR ON YEAR | -£3,042.25 | £4,787.23 | £16,794.78 | -£3,754.52 | -£2,849.07 | £21,578.70 | -£8,995.73 | -£11,485.11 | £860.88 | |||
Page 1 of 1
To whom it may cOnm. I have prepared the enclosed accounts which I believe lo be an accurate record of the finances of Moonbeams Preschool for the year 2021-2022. I have conducted an independent examination of the endosed aCUnIS of Moonbeams Preschool in accordance with the requirements laid down by the Charities Commission for England and Wales. Original documents have not been seen but have used a spreadsheet prOdUd from within Moonbeams. Havè seen bank statements for opening and closing balances and payroll records. Comments.. Reserves have decreased by £3,042.25 within Financial Year 22123 and at the yearend there were cash reserves of £47,902.40. It would definitely be worth placing some of this in a deposit account. which could earn 3¥0 to 4°h and generale circa £1,500 of additional income. Checks should be made to ensure that that the banking organisation is covered by the government deposit guarantee scheme, which has a maximum limit of£85,000. Monthly payroll reports have been reviewed against receipts and payments and are fully reconciled. with the exception of Nest pension contributions. The annual report shows £1,833.64 of liabilities, against payments of £1.870.04, which related to a Deomber 22 difference of £36.40. To be fair I was advised of this, before commencment of the reconciliation. Whilst going through payroll record5 an observation was that it needed to re processed on more than one occasion. due to error and perhaps il might be worthwhile bnnging the payroll in house? The costs of the payroll bureau were £762.30, whereas a single user licen with Moneysoft would cost £82.00. One major concem would be whether any employee had payroll experien. No statutory accounts and Corporation Tax return have been prepared for year ending .April 2023, because the HMRC portal has shown accountirg periods 5 .April 2023 through lo 5 .April 2025 as being exempt from filing. Moonbeams Preschool year end declaration
As in previous years the accounts, record keeping. reconcili8tions, revenue and overhead control continues lo be of an exceptionally high standard. Signature Print name MARTIN ITH {DALLAS AND MARTIN ACCOUNTANCY LTD) Occupation ACCOUNTANT Date 13TH SEPTEMBER 2023 Moonbeams Preschool year end declaration