## **Trustees’ Annual Report for the period** **From 06 Apr 2022 Period start date To 05 Apr 2023 Period end date** ## **Charity name: Moonbeams Playgroup** **Charity registration number: 1068848** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The development and education of children
under statutory school age. We do this by:
(a) helping parents to understand and provide for
the needs of their children;
(b) identifying and encouraging study of the
needs of such children and their families and
promoting public interest in and recognition of
such needs in our local community;
(c) offering appropriate play, educational and
care facilities;
(d) providing opportunities for family learning
together with the right of parents to take
responsibility for and to become involved in the
activities of such groups, ensuring that such
groups offer opportunities for all children
whatever their race,culture, religion, means or
ability;
(e) Instigating, adhering to and furthering the
aims and objectives of the Early Years Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We encourage children to be confident, curious,
independent and lifelong learners in a safe,
welcoming and nurturing environment.
We follow the statutory framework set out to
support the Early Years Foundation Stage to
provide children in our care with the high quality
early learning to give them the best possible start
in their learning journeys.
We promote kindness and resilience in the
children in our care. We believe strongly that
children learn best when at play and we offer our
children a variety of learning opportunities and
experiences.
We have developed and follow a comprehensive
set of policies to ensure that we are delivering
the best possible care to our children within our
setting.
We work alongside parents/carers to find more| |||ways to encourage their input for the children’s
learning journeys and to be involved with the Pre-
School.
We continue to develop real-time conversations
with parents to provide a comprehensive picture
of the children’s development and to identify
areas where we can provide specific support.
We encourage parents to approach staff with any
concerns they may have about their children’s
development or well-being. Our welcoming ethos
extends to parents and carers.
Our staff work alongside families and can call on
a variety of other professionals where need is
indicated. We have put in place an ‘open-door’
policy for parents/carers to talk to staff.
We continue to work to improve parental
engagement and involvement with their children’s
development.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not applicable.| |Policy on social investment
including program related
investment|Para 1.38|Not applicable.| |Contribution made by
volunteers|Para 1.38|Volunteer members are beginning to plan fund-
raising activities on the basis of one maore fund-
raiser per academic year. In December 2022, this
was a Christmas raffle for which volunteers
approaced local shops/companies for prize
donations. Members have also donated items for
table-top and cake sales.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The PreSchool continues efforts to support
parental engagement as ‘normal’ day-day
operations have returned. Parents are consulted
in the development of the new curriculum which
was introduced in September 2021 with the aim
of making sure that the children get the most out
of it.
The PreSchool produced a monthly newsletter
which is distributed to parents/carers. This gives
details of events and activities going on at the
PreSchool and suggests ways in which
parents/carers can support similar activities at
home and signposts further resources which
parents/carers can use.
In-person parental consultation appointments
have been put back in place in which
parents/carers have been invited to discuss their
chidl’s development and progress and to identify
any areas of concern.
All staff are up to date on mandatory training
including child protection and first aid. A
programme of refresher training has been set in
place which will benefit children and families as
new ideas and practice are brought into the
setting from these courses.
A named safeguarding officer has been
appointed to the Management Committee in
accordance with new regulations which require
this.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Financial accounts for the year end April 2023
showed a deficit of £3K. The deficit is attributed
to rise in payroll costs (minimum wage increases)
and by increase in hours for some staff,
The PreSchool Reserve account now holds a
balance of £30K, held at the same level as
reported last year. Funds that were drawn down
from reserves to cover costs of normal running
have been replaced.
It is anticipated that non-ringfenced reserves will
continue to be needed to fund day-day running
costs.
The PreSchool has moved to new premises at
the new Meadows Hub at the end of the financial
year reported here. There will be additional costs
associated with the move (eg, nursery
furniture/storage cupboards which are not being
supplied as part of the new premises fit-out).
These costs as and when they arise will be
funded where necessary by taking money out of
reserves.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to cover costs associated with
wind-up of the charity, of which the cost of
meeting staff redundancies forms an increasingly
large part. Reserves may be used to meet
exceptional liabilities and to meet operating
costs as and when they arise and cover
temporary gaps in cash flow.| |Amount of reserves held|Para 1.22|£30,326| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The major uncertainty remains the gap between
funding and our operational costs, particualrly
whether our funding will cover the major cost of
our payroll. Minumum wage increases which
came into force are passed on to all staff as a
policy to help with retention by maintaining
differentials between staff. We are looking at
further increase next and following years.
Goverment plans to expand the availability of
universal funding for 2 year olds while welcome
to parents presents the Charity with a problem of
maintaining recommended child/staff ratios while
offering expanded provision. There is some
uncertainty as we do not yet know what hourly
rate the Governement is proposing to offer;
indications are that the hourly rate will increase
with the extended offer to 2-year olds. However,
if this increase in rate fails to increase year on
year, any benefit to our operational position will
be eroded by our payroll costs.
Qualfied staff have proven very difficult to recruit
as there is simply not enough money to offer all| staff pay rates which compete with that offered by employers in other sectors. We are not in a position such that our cost increases can slmply be passed on to parents and families using our service. Most children coming to us are using their ‘free’ hours’ entitlements funded by Government so increasing our fees for additional hours or for non-eligible children has very little impact on our turnover as so few children are fee-payers. |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income derives from NEFs payments from Local
Authority for early years childcare provision.
Supplemented by fees charged for additional
hours and from parents of non-funded children.
The Charity has some limited fund-raising
activities which may involve parents/siblings(eg
parties for the children) or the wider community
(eg participation in fetes/raffles etc). These
activities are organised by volunteers on our
Management Committee working with our setting
Manager.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Retention of staff: recourse to agency staff to
cover for staff absence has significant impact on
the Charity’s costs. The PreSchool requires a full
headcount in order to be viable but this requires
a full staff complement in order to meet
standards for child ratios. This has a knock-on
effect on our operational costs.
Falling headcount: our long-term viability at the
current premises requires a full or near-full
headcount each term.
Move to new premises: the PreSchool finally
moved into new premises in the final weeks of
March 2023,
Given the location of the Pre-School in an area of
deprivation, large-scale fundraising is unlikely to
become a reliable source of revenue for our day-
day activities.| |Other||| ## **Structure, Governance and Management** Description of charity’s |trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Revised constitution adopted May 2018| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected from members or
associate members annually and any
member of the charity may put their name
forward for election at the AGM; our
constitution allows for a maximum of 12
members at any time. We currently have one
members of staff serving on the
management committee. All Committee
volunteers must obtain an enhanced DBS
which is registered with the update service.
All Committee volunteers have a ‘suitable
person’status with Ofsted.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Moonbeams Playgroup| |---|---| |Other name the charity uses|Moonbeams Pre-School| |Registered charity number|1068848| |---|---| |Charity’s principal address|Moonbeams PreSchool
Meadows Community Centre
299 Arbury Road
Cambridge CB4 2JL| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Heidi Scott|Chair||| ||Lynne Purchase|Treasurer and Acting
Secretary||| ||Stephanie
Champion|PreSchool Manager||| ||Kerry Ho|Member||| ||Dora Suberlak|Member||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Heidi Scott
Lynne Purchase
Chair Treasurer
Date
06 Feb 2024
**----- End of picture text -----**
Moonbeams Accounts 230405 |||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |Moonbeams Pre-School Accounts 2022-2023-Year Ending5th.April 2023||||||||||||| |||||||||||||| |||Restrict Fund|General
Fund|Totals|05-Apr-22|05-Apr-21|05-Apr-20|05-Apr-19|05-Apr-18|05-Apr-17|05-Apr-16|05-Apr-15| |b/f from lastyear||£47,325.30|£3,619.35|£50,944.65|£46,157.42|£29,362.64|£33,117.16|£35,966.23|£14,387.53|£23,383.26|£34,868.37|£34,007.49| |||||||||||||| |Income||||||||||||| |||||||||||||| |Fees||£28,199.50||£28,199.50|£9,886.03|£4,133.75|£9,996.95|£9,754.25|£9,490.77|£5,104.90|£5,148.76|£6,652.28| |Funding||£69,267.65||£69,267.65|£81,433.93|£86,341.34|£80,735.71|£81,610.85|£84,561.86|£56,946.45|£52,923.38|£58,999.52| |Grants||£275.00||£275.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£2,000.00|£2,284.16| |Fundraisingetc||£778.72|-£389.36|£389.36|£451.50|£0.00|£261.54|£638.87|£239.47|£71.53|£243.26|-£526.00| |Other Sundries||£0.00||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00| |Other Income||£822.12|-£373.56|£448.56|£140.00|£159.74|£420.00|£394.29|£109.28|£149.00|-£175.00|£174.50| |||--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------| |||£99,342.99|-£762.92|£98,580.07|£91,911.46|£90,634.83|£91,414.20|£92,398.26|£94,401.38|£62,271.88|£60,140.40|£67,584.46| |||--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------| |Expenditure||||||||||||| |||||||||||||| |Wages and Training||£77,867.03||£77,867.03|£63,519.86|£61,850.13|£75,348.46|£71,855.08|£52,667.61|£52,633.56|£51,776.04|£53,698.03| |Subcontract labour||£1,756.09||£1,756.09|£685.50|£781.56|£2,673.35|£1,310.26|£2,388.81|4,162.40|6,367.09|1,662.60| |Rent||£11,224.08||£11,224.08|£11,920.00|£5,576.00|£9,916.94|£11,252.22|£9,852.67|£9,745.86|£7,859.66|£7,701.80| |Equipment etc||£3,604.61||£3,604.61|£4,818.75|£886.64|£1,262.20|£4,523.33|£1,925.12|£1,735.75|£2,817.07|£1,310.58| |Insurance||£648.29||£648.29|£0.00|£0.00|£0.00|£607.65|£496.69|£587.03|£573.09|£557.90| |Professional Fees||£1,482.30||£1,482.30|£2,648.22|£660.00|£720.00|£720.00|£3,079.92|600.00|480.00|600.00| |Broadband and Phone||£1,197.43||£1,197.43|£1,361.62|£1,538.86|£1,346.75|£1,369.80|£1,017.62|377.09|382.06|373.83| |Sundries||£615.13||£615.13|£114.64|£0.00|£82.78|£116.63|£69.77|£16.82|£0.00|£70.00| |Other||£2,642.67|£584.69|£3,227.36|£2,055.64|£2,546.86|£3,818.24|£3,492.36|£1,324.47|£1,409.10|£1,370.50|£748.84| |||--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------| |Totals||£101,037.63|£584.69|£101,622.32|£87,124.23|£73,840.05|£95,168.72|£95,247.33|£72,822.68|£71,267.61|£71,625.51|£66,723.58| |||--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------| |c/f to nextyear||£45,630.66|£2,271.74|£47,902.40|£50,944.65|£46,157.42|£29,362.64|£33,117.16|£35,966.23|£14,387.53|£23,383.26|£34,868.37| |||||||||||||| |Represented by:|Bank Reserve Account|||30,326.91|30,326.91|34,326.91|23,336.65|24,936.65|19,899.00|10,099.00|20,399.00|20,399.00| ||Preschool|||16,853.97|20,399.42|11,517.34|6,019.32|8,131.32|15,916.64|4,246.36|2,846.58|14,469.37| ||Cash|||721.52|218.32|313.17|6.67|49.19|150.59|42.17|137.68|0.00| |||||--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------| |||||£47,902.40|£50,944.65|£46,157.42|£29,362.64|£33,117.16|£35,966.23|£14,387.53|£23,383.26|£34,868.37| |||||--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------|--------------| ||**MOVEMENT IN FUNDS YEAR ON YEAR**|||**-£3,042.25**|**£4,787.23**|**£16,794.78**|**-£3,754.52**|**-£2,849.07**|**£21,578.70**|**-£8,995.73**|**-£11,485.11**|**£860.88**| |||||||||||||| |||||||||||||| Page 1 of 1 To whom it may cOn￿m. I have prepared the enclosed accounts which I believe lo be an accurate record of the finances of Moonbeams Preschool for the year 2021-2022. I have conducted an independent examination of the endosed aC￿UnIS of Moonbeams Preschool in accordance with the requirements laid down by the Charities Commission for England and Wales. Original documents have not been seen but have used a spreadsheet prOdU￿d from within Moonbeams. Havè seen bank statements for opening and closing balances and payroll records. Comments.. Reserves have decreased by £3,042.25 within Financial Year 22123 and at the yearend there were cash reserves of £47,902.40. It would definitely be worth placing some of this in a deposit account. which could earn 3¥0 to 4°h and generale circa £1,500 of additional income. Checks should be made to ensure that that the banking organisation is covered by the government deposit guarantee scheme, which has a maximum limit of£85,000. Monthly payroll reports have been reviewed against receipts and payments and are fully reconciled. with the exception of Nest pension contributions. The annual report shows £1,833.64 of liabilities, against payments of £1.870.04, which related to a Deomber 22 difference of £36.40. To be fair I was advised of this, before commencment of the reconciliation. Whilst going through payroll record5 an observation was that it needed to re processed on more than one occasion. due to error and perhaps il might be worthwhile bnnging the payroll in house? The costs of the payroll bureau were £762.30, whereas a single user licen￿ with Moneysoft would cost £82.00. One major concem would be whether any employee had payroll experien￿. No statutory accounts and Corporation Tax return have been prepared for year ending .April 2023, because the HMRC portal has shown accountirg periods 5 .April 2023 through lo 5 .April 2025 as being exempt from filing. Moonbeams Preschool year end declaration As in previous years the accounts, record keeping. reconcili8tions, revenue and overhead control continues lo be of an exceptionally high standard. Signature Print name MARTIN ITH {DALLAS AND MARTIN ACCOUNTANCY LTD) Occupation ACCOUNTANT Date 13TH SEPTEMBER 2023 Moonbeams Preschool year end declaration