OVERSEAS CHINESE ASSOCIATION (South West Region)
Annual Report and Financial Statements Legal and administrative information
Status
Overseas Chinese Association (South West Region) (‘OCA’) is an unincorporated charitable association, governed by a written constitution adopted in August 1997.
Trustees and management committee
Members of the OCA management committee are elected at the AGM on a two-year term of office. Last election took place on 3 December 2023. The committee comprises of.
Raymond Wong Chair Amelia Leung Vice Chair & Secretary Tai Wah Yuen Deputy Chair (appointed on 21 August 2024) Kam Chuen Lee Treasurer Kuen Sin Convenor Kin Wai Cheung Head of Chinese Language School Chi Hung Wong representative of Elderly People’s Club
plus 28 management committee members
Registered charity number
1068751
Registered office address 15 Lower Ashley Road, St Agnes, Bristol BS2 9QA Registered email address info@ocasw.org.uk Bankers National Westminister Bank plc
Independent Examinier & Accountant AL Accounting Solutions Chartered Certified Accountants 21A Brighton Road South Croydon Surrey CR2 6EA
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OVERSEAS CHINESE ASSOCIATION Annual Report and Financial Statements for the year ended 31ST MARCH 2025 Trustees' Report
Structure, governance and management
Overseas Chinese Association (South West Region) (‘OCA’) is an unincorporated charitable association, governed by a written constitution adopted in August 1997. Members of the OCA management committee are elected at the AGM on a two-year term of office. Additional committee members may be co-opted to the management committee during the year. The committee meets regularly at approximately 6-8 week intervals during the year.
Principal objectives and activities
The association is established to provide facilities for the promotion of the well-being of the people of Chinese origin and their family members in the Bristol and South West area and, in particular, for solving the difficulties caused by language, social and cultural barriers and for the social integration of the people in the Chinese and larger community. Our main objectives in the current year are to: 1) Continue monitoring our rental income and the repair state of the property. 2) Restart the Sunday Chinese Language School as well as to find additional funding for the School. 3) Increase membership numbers. 4) Recruit additional volunteers. 5) Extend the range of services. 6) Attract external funding .
Members
Membership is open to people of Chinese origins living in the Bristol or South West area who subscribe to our aims and objectives. Membership fee is payable annually and is due on 1 January. At present membership fee is set at £10 per annum. We hope to attract more members particularly from new migrants into the area and from the younger generation. Membership details are kept in a register which is regularly updated by our administrative staff.
Management committee (trustee board)
The OCA is governed by the management committee, also known as the trustee board, the members of which are elected once every two years at the Annual General Meeting.
Trustees- The association owns the freehold property at 9-15 Lower Ashley Road, St Agnes, Bristol BS2 9QA. The property is held on behalf of the association by the Charity Commission and the following persons are also appointed Property Trustees: Wan Loi Wong, Wah Kwan Wong, Ameila Leung & Kam Chuen Lee.
Staff - We have two part-time administrative staff. They work approximately a total of 35 hours per week on a paid job-share basis. They provide operational support for the management committee, association activities, Chinese Language School and Elderly People’s Club. We hope that we would be able to increase our staff working hours to commensurate with the anticipated increase of our future activities.
Annual General Meeting and general elections of the Association
The Management Committee members and office holders are elected bi-annually at our Annual General Meeting. At present there are 35 committee members, out of which 7 are office holders and 4 are appointed property trustees.
Financial review
o Reserves and investment policies
During the year the management committee has continued using the banking facilities with National Westminster Bank. As the association’s reserves are limited and all funds held by the association earn interest tied to the bank’s base rate, the management committee does not have an investment policy at present. It will review both this and the reserves policy when the association’s reserves increase. The free reserves as at the year-end are available cash funds net of short term liabilities.
The committee has decided that the association should maintain reserves of at least £10,000 at any one time as part of the association’s contingency management. The amount will be subject to regular reviews according to any material changes in the circumstances affecting the association.
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OVERSEAS CHINESE ASSOCIATION Annual Report and Financial Statements for the year ended 31ST MARCH 2025 Trustees' Report
Financial review contd..
o Risk assessment
The management committee does not believe the association is subject to any substantial risks beyond the liabilities disclosed in the financial statements. The association owns the freehold property at 9-15 Lower Ashley Road. It holds building and contents insurance policies as well as trustee indemnity insurance policy and employers’ liability insurance.
A Child Protection Policy has been adopted in line with the requirements of funders where activities involve children and/or vulnerable young adults. The committee wishes to formalise the recruitment process of volunteer teachers of the Chinese classes at the school and to continue the adoption of Criminal Records Bureau checks for all volunteers who would work with children at our school on a regular basis.
Trustees’ declaration
Accounting and reporting responsibilities
In addition to the monthly income and expenditure statements prepared by our administrative staff and the Treasurer, the management committee is responsible for preparing financial statements for each financial year, which gives a true and fair view of the association’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the management committee should follow best practice and:
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select suitable accounting policies and then apply them consistently;
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make judgement and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
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prepare the financial statements on a going concern basis unless it is inappropriate to presume that the association will continue in operation.
The management committee is responsible for:
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keeping accounting records which disclose with reasonable accuracy at any time the financial position of the association and enable the management committee to ensure that the annual financial statements comply with the Charities Acts; and
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safeguarding the association assets and for taking reasonable steps for prevention and detection of fraud and other irregularities.
Signed…................................. Raymond Wong Chairperson
Signed…................................. Kam Chuen Lee Treasurer
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OVERSEAS CHINESE ASSOCIATION
(South West Region) Annual Report and Financial Statements Independent Examiner's Report to the Trustees for the year ended 31ST MARCH 2025
I report to the trustees on my examination of the accounts of the above charity for the above period.
Responsibilities and basis of report:
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement:
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alhassan Bangura FCCA AL Accounting Solutions Chartered Certified Accountants 21A Brighton Road South Croydon Surrey CR2 6EA
Date.....................................................
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OVERSEAS CHINESE ASSOCIATION
(South West Region)
Annual Report and Financial Statements
Overall Statement of Financial Activities (including Income and Expenditure Account) for the year ended 31ST MARCH 2025
| Notes Incoming resources: Incoming resources from generated funds Gross takings from events Donations received Investment income Incoming resources from charitable activites Subscriptions and fees Rental income Total Incoming resources Resources Expended: Costs of generating funds Payment for events Telephone & internet Sundry expenses Premises expenses Repairs & renewals Member services & travelling Printing, postage & stationery Donations, books & prizes Salaries & wages Insurance & Subscription Depreciation Legal & professional fee Governance cost 6 Total Resources Expended Net incoming resources Opening funds Closing funds |
Unrestricted Endowment Funds Funds £ £ 12,201 - 5,907 - 464 - 1,560 - - 54,179 20,132 54,179 26,644 - 1,096 - 553 - - 665 - 18,178 - - 63 - - - 26,352 - - 5,887 313 8,527 2,514 - 540 58,075 33,257 (37,943) 20,922 61,719 221,376 23,776 242,298 |
2025 Total £ 12,201 5,907 464 1,560 54,179 74,311 26,644 1,096 553 665 18,178 - 63 - 26,352 5,887 8,840 2,514 540 91,332 (17,021) 283,095 266,074 |
2024 Total £ 13,457 1,650 124 790 41,760 57,781 20,616 925 791 10,877 13,206 3,290 384 657 21,986 4,770 8,847 2,233 540 89,122 (31,341) 293,760 262,419 |
|---|---|---|---|
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OVERSEAS CHINESE ASSOCIATION
(South West Region)
Annual Report and Financial Statements Overall Balance Sheet as at 31ST MARCH 2025
| Notes Fixed assets Tangible Fixed Asset 2 Investments 2 Total Fixed Asset Current assets Debtors 3 Cash at bank and in hand Total current assets Creditors: Amounts falling due within one year 4 Creditors: Amounts falling due after one year 5 Net assets Funds of the charity Opening funds Incoming resources Outgoing resources Grant reserves - equipment Closing Funds |
Unrestricted Funds £ 1,222 - 1,222 16,057 63,566 79,623 (13,296) - 67,549 61,719 20,132 (58,075) 23,776 - 23,776 |
Endowment Funds £ 115,751 98,717 214,468 - - - - (15,943) 198,525 221,376 54,179 (33,257) 242,298 - 242,298 |
2025 Total £ 116,973 98,717 215,690 16,057 63,566 79,623 (13,296) (15,943) 266,074 283,095 74,311 (91,332) 266,074 - 266,074 |
2024 Total £ 121,997 102,047 224,044 16,057 69,005 85,062 (10,068) (15,943) 283,095 293,760 57,781 (89,122) 262,419 20,676 283,095 |
|---|---|---|---|---|
The schedules and notes on pages 7 to 13 form part of these financial statements
These financial statements were approved by the trustees on 2 January 2025 and signed on their behalf by:
Signed…................................. Raymond Wong Chairperson
Signed…................................. Kam Chuen Lee Treasurer
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OVERSEAS CHINESE ASSOCIATION (South West Region) Annual Report and Financial Statements Notes forming part of the financial statements
for the year ended 31ST MARCH 2025
1. Accounting policies
a) The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2019.
b) Grants and income are included in full in the Statement of Financial Activities in the year in which they are receivable, except as follows:
i) When funds must be used in future accounting periods, the income is then deferred until those periods. ii) When funders impose conditions which have to be fulfilled before the charity becomes entitled to the income, as such the income is deferred until after the pre-condition is met.
c) Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
d) Unrestricted funds are members subscriptions, donations and other incoming resources received for the objects of the Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life as charity without further specified purpose and are available as general funds.
follows: e) Endowment funds are held with respect to freehold properyty at 9-15 Lower Ashley Road, St Agnes, Bristol. Property Office Equipment - related expenditures including the deprecistion charge on tangible assets, building insurance, repairs and maintenance 100% costs have been allocated againstthe endowment funds.
| 2. Tangible fixed assets Cost: As at 01-Apr-2024 Addition As at 31ST MARCH 2025 Depreciation: As at 01-Apr-2024 Charge As at 31ST MARCH 2025 Net Book Value: As at 31ST MARCH 2025 As at 01-Apr-2024 |
Freehold Freehold Property Investments £ £ 249,041 166,521 - - 249,041 166,521 130,084 64,474 4,981 3,330 135,065 67,804 113,976 98,717 118,957 102,047 |
FF& Eqpt Association £ 16,202 486 16,688 15,250 216 15,466 1,222 952 |
FF& Eqpt EPC £ 35,530 - 35,530 33,442 313 33,755 1,775 2,088 |
TOTAL £ 467,294 486 |
|---|---|---|---|---|
| 467,780 | ||||
| 243,250 8,840 |
||||
| 252,090 | ||||
| 215,690 | ||||
| 224,044 |
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OVERSEAS CHINESE ASSOCIATION (South West Region) Annual Report and Financial Statements Notes forming part of the financial statements for the year ended 31ST MARCH 2025
| 3. Debtors The Association intra-balance with Chinese school Other debtors and prepayments 4. Creditors: Amount falling due within one year Deferred income Accruals Tax & National Insurance unpaid Salaies unpaid 5. Creditors: Amount falling due after one year Chinese School intra-balance with The Association |
2025 £ 15,943 114 16,057 2025 £ 11,185 1,620 491 - 13,296 2025 £ 15,943 15,943 |
2024 £ 15,943 114 16,057 2024 £ 9,067 540 96 365 10,068 2024 £ 15,943 15,943 |
|---|---|---|
6. Included in The Association are fees accrued for Independent examination of accounts of £540.00
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OVERSEAS CHINESE ASSOCIATION
(South West Region)
Annual Report and Financial Statements Schedules forming part of the financial statements for the year ended 31ST MARCH 2025
| The Association Statement of Financial Activity Incoming resources: Incoming resources from generated funds Gross takings from events Donations received Investment income Incoming resources from charitable activites Subscriptions and fees Rental income Total Incoming resources Resources Expended: Costs of generating funds Payment for events Telephone & internet Sundry expenses Premises expenses Repairs & renewals Member services & travelling Printing, postage & stationery Donations, books & prizes Salaries & wages Insurance & Subscription Depreciation Legal & professional fee Governance cost Total Resources Expended Net incoming resources Opening funds Closing funds |
Unrestricted Funds £ 240 330 464 1,560 2,594 461 1,096 358 - 63 - 26,352 2,514 540 31,384 (28,790) 53,726 24,936 |
Endowment Funds £ 54,179 54,179 665 18,178 5,887 8,527 33,257 20,922 234,863 255,785 |
2025 Total ££ 240 330 464 1,560 54,179 56,773 461 1,096 358 665 18,178 - 63 - 26,352 5,887 8,527 2,514 540 64,641 (7,868) 288,589 280,721 |
2024 Total £ 6,537 600 46 790 41,760 |
|---|---|---|---|---|
| 49,733 | ||||
| 2,609 925 490 10,877 13,206 45 384 7 21,986 4,770 8,479 2,233 540 |
||||
| 66,551 | ||||
| (16,818) 305,407 |
||||
| 288,589 |
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OVERSEAS CHINESE ASSOCIATION
(South West Region)
Annual Report and Financial Statements Schedules forming part of the financial statements
for the year ended 31ST MARCH 2025
| The Association Balance Sheet Notes Fixed assets Tangible Fixed Asset 2 Investments 2 Total Fixed Asset Current assets Debtors Cash at bank and in hand Total current assets Creditors: Amounts falling due within one year Net assets Funds of the charity Opening funds Incoming resources Outgoing resources Closing Funds |
Unrestricted Funds £ 1,222 - 1,222 15,943 54,668 70,611 (3,805) 68,028 53,726 2,594 (31,384) 24,936 24,936 |
Endowment Funds £ 113,976 98,717 212,693 - 212,693 234,863 54,179 (33,257) 255,785 255,785 |
2025 Total ££ 115,198 98,717 213,915 15,943 54,668 70,611 (3,805) 280,721 288,589 56,773 (64,641) 280,721 280,721 |
2024 Total £ 119,909 102,047 |
|---|---|---|---|---|
| 221,956 | ||||
| 15,943 60,691 |
||||
| 76,634 (10,001) |
||||
| 288,589 | ||||
| 305,407 49,733 (66,551) |
||||
| 288,589 | ||||
| 288,589 |
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OVERSEAS CHINESE ASSOCIATION
(South West Region)
Annual Report and Financial Statements Schedules forming part of the financial statements
for the year ended 31ST MARCH 2025
| Elderly Peoples Club Statement of Financial activity Incoming resources: Incoming resources from generated funds Gross takings from events Donations received Investment income Total Incoming resources Resources Expended: Costs of generating funds Payment for events Sundry expenses Member services & travelling Donations, books & prizes Depreciation Total Resources Expended Net incoming resources Opening funds Adjustments/transfers Closing funds |
Unrestricted Funds £ 320 720 1,040 5,021 105 - - 313 5,439 (4,399) 8,641 4,242 |
Endowment Funds £ - - - 2,456 0 2,456 |
2025 Total ££ 320 720 - 1,040 5,021 105 - - 313 5,439 (4,399) 11,097 - 6,698 |
2024 Total £ 145 50 78 |
|---|---|---|---|---|
| 273 | ||||
| 6,244 55 995 150 368 |
||||
| 7,812 | ||||
| (7,539) (2,040) 20,676 |
||||
| 11,097 |
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OVERSEAS CHINESE ASSOCIATION
(South West Region)
Annual Report and Financial Statements Schedules forming part of the financial statements
for the year ended 31ST MARCH 2025
| Elderly Peoples Club Balance Sheet Fixed assets Tangible Fixed Asset Total Fixed Asset Current assets Debtors Cash at bank and in hand Total current assets Creditors: Amounts falling due within one year Net assets Funds of the charity Opening funds Incoming resources Outgoing resources Grant reserves - equipment Closing Funds |
Unrestricted Funds £ - 114 3,160 3,274 1,649 4,923 8,641 1,040 (5,439) 4,242 - 4,242 |
Endowment Funds £ 1,775 1,775 - 1,775 2,456 - - 2,456 - 2,456 |
2025 Total ££ 1,775 1,775 114 3,160 3,274 1,649 6,698 11,097 1,040 (5,439) 6,698 - 6,698 |
2024 Total £ 2,088 |
|---|---|---|---|---|
| 2,088 | ||||
| 114 9,015 |
||||
| 9,129 (120) |
||||
| 11,097 | ||||
| 2,040 - 273 (7,812) |
||||
| (9,579) 20,676 |
||||
| 11,097 |
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OVERSEAS CHINESE ASSOCIATION
(South West Region)
Annual Report and Financial Statements Schedules forming part of the financial statements
for the year ended 31ST MARCH 2025
| OCA Chinese School Statement of Financial activity Incoming resources: Incoming resources from generated funds Gross takings from events Donations received Total Incoming resources Resources Expended: Costs of generating funds Payment for events Sundry expenses Member services & travelling Donations, books & prizes Total Resources Expended Net incoming resources Opening funds Adjustments/transfers Closing funds balance* |
Unrestricted Funds £ 11,641 4,857 16,498 21,162 90 - - 21,252 (4,754) (648) (5,402) |
Endowment Funds £ - - - (15,943) (15,943) |
2025 Total ££ 11,641 4,857 16,498 21,162 90 - - 21,252 (4,754) (16,591) (21,345) |
2024 Total £ 6,775 1,000 |
|---|---|---|---|---|
| 7,775 | ||||
| 11,763 246 2,250 500 |
||||
| 14,759 | ||||
| (6,984) (9,607) - |
||||
| (16,591) |
13
OVERSEAS CHINESE ASSOCIATION
(South West Region)
Annual Report and Financial Statements Schedules forming part of the financial statements
for the year ended 31ST MARCH 2025
| OCA Chinese School Balance Sheet Current assets Cash at bank and in hand Total current assets Creditors: Amounts falling due within one year Creditors: Amounts falling due after one year Net assets Funds of the charity Opening funds Incoming resources Outgoing resources Closing Funds |
Unrestricted Endowment Funds Funds £ £ 5,737 5,737 - (11,139) - (15,943) (5,402) (15,943) (648) (15,943) 16,498 - (21,252) - (5,402) (15,943) (5,402) (15,943) |
2025 Total ££ 5,737 5,737 (11,139) (15,943) (21,345) (16,591) 16,498 (21,252) (21,345) (21,345) |
2024 Total £ (701) |
|---|---|---|---|
| (701) 53 (15,943) |
|||
| (16,591) | |||
| (9,607) 7,775 (14,759) |
|||
| (16,591) | |||
| (16,591) |
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OVERSEAS CHINESE ASSOCIATION (South West Region)
Annual Report and Financial Statements Year ended: 31ST MARCH 2025
Registered Charity Number: 1068751
OVERSEAS CHINESE ASSOCIATION (South West Region) Annual Report and Financial Statements Contents
| Page No | |
|---|---|
| 1 | Legal and administrative information |
| 2-3 | Trustees Report |
| 4 | Independent Examiner's Report |
| 5 | Statement of Financial Activities |
| 6 | Balance Sheet |
| 7-8 | Notes forming part of the financial statements |
| 9-14 | Schedules forming part of the financial statements |