## **OVERSEAS CHINESE ASSOCIATION (South West Region)**
## **Annual Report and Financial Statements Legal and administrative information**
## **Status**
Overseas Chinese Association (South West Region) (‘OCA’) is an unincorporated charitable association, governed by a written constitution adopted in August 1997.
## **Trustees and management committee**
Members of the OCA management committee are elected at the AGM on a two-year term of office. Last election took place on 3 December 2023. The committee comprises of.
Raymond Wong Chair Amelia Leung Vice Chair & Secretary Tai Wah Yuen Deputy Chair (appointed on 21 August 2024) Kam Chuen Lee Treasurer Kuen Sin Convenor Kin Wai Cheung Head of Chinese Language School Chi Hung Wong representative of Elderly People’s Club
plus 28 management committee members
## **Registered charity number**
## **1068751**
Registered office address 15 Lower Ashley Road, St Agnes, Bristol BS2 9QA Registered email address info@ocasw.org.uk Bankers National Westminister Bank plc
Independent Examinier & Accountant AL Accounting Solutions Chartered Certified Accountants 21A Brighton Road South Croydon Surrey CR2 6EA
1
**OVERSEAS CHINESE ASSOCIATION Annual Report and Financial Statements for the year ended 31ST MARCH 2025 Trustees' Report**
## **Structure, governance and management**
Overseas Chinese Association (South West Region) (‘OCA’) is an unincorporated charitable association, governed by a written constitution adopted in August 1997. Members of the OCA management committee are elected at the AGM on a two-year term of office. Additional committee members may be co-opted to the management committee during the year. The committee meets regularly at approximately 6-8 week intervals during the year.
## **Principal objectives and activities**
The association is established to provide facilities for the promotion of the well-being of the people of Chinese origin and their family members in the Bristol and South West area and, in particular, for solving the difficulties caused by language, social and cultural barriers and for the social integration of the people in the Chinese and larger community. Our main objectives in the current year are to: _1) Continue monitoring our rental income and the repair state of the property. 2) Restart the Sunday Chinese Language School as well as to find additional funding for the School. 3) Increase membership numbers. 4) Recruit additional volunteers. 5) Extend the range of services. 6) Attract external funding ._
## **Members**
Membership is open to people of Chinese origins living in the Bristol or South West area who subscribe to our aims and objectives. Membership fee is payable annually and is due on 1 January. At present membership fee is set at £10 per annum. We hope to attract more members particularly from new migrants into the area and from the younger generation. Membership details are kept in a register which is regularly updated by our administrative staff.
## **Management committee (trustee board)**
The OCA is governed by the management committee, also known as the trustee board, the members of which are elected once every two years at the Annual General Meeting.
**Trustees-** The association owns the freehold property at 9-15 Lower Ashley Road, St Agnes, Bristol BS2 9QA. The property is held on behalf of the association by the Charity Commission and the following persons are also appointed Property Trustees: Wan Loi Wong, Wah Kwan Wong, Ameila Leung & Kam Chuen Lee.
**Staff -** We have two part-time administrative staff. They work approximately a total of 35 hours per week on a paid job-share basis. They provide operational support for the management committee, association activities, Chinese Language School and Elderly People’s Club. We hope that we would be able to increase our staff working hours to commensurate with the anticipated increase of our future activities.
## **Annual General Meeting and general elections of the Association**
The Management Committee members and office holders are elected bi-annually at our Annual General Meeting. At present there are 35 committee members, out of which 7 are office holders and 4 are appointed property trustees.
## **Financial review**
## **o Reserves and investment policies**
During the year the management committee has continued using the banking facilities with National Westminster Bank. As the association’s reserves are limited and all funds held by the association earn interest tied to the bank’s base rate, the management committee does not have an investment policy at present. It will review both this and the reserves policy when the association’s reserves increase. The free reserves as at the year-end are available cash funds net of short term liabilities.
The committee has decided that the association should maintain reserves of at least £10,000 at any one time as part of the association’s contingency management. The amount will be subject to regular reviews according to any material changes in the circumstances affecting the association.
2
**OVERSEAS CHINESE ASSOCIATION Annual Report and Financial Statements for the year ended 31ST MARCH 2025 Trustees' Report**
## **Financial review contd..**
## **o Risk assessment**
The management committee does not believe the association is subject to any substantial risks beyond the liabilities disclosed in the financial statements. The association owns the freehold property at 9-15 Lower Ashley Road. It holds building and contents insurance policies as well as trustee indemnity insurance policy and employers’ liability insurance.
A Child Protection Policy has been adopted in line with the requirements of funders where activities involve children and/or vulnerable young adults. The committee wishes to formalise the recruitment process of volunteer teachers of the Chinese classes at the school and to continue the adoption of Criminal Records Bureau checks for all volunteers who would work with children at our school on a regular basis.
## **Trustees’ declaration**
## **Accounting and reporting responsibilities**
In addition to the monthly income and expenditure statements prepared by our administrative staff and the Treasurer, the management committee is responsible for preparing financial statements for each financial year, which gives a true and fair view of the association’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the management committee should follow best practice and:
- select suitable accounting policies and then apply them consistently;
- make judgement and estimates that are reasonable and prudent;
* state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
* prepare the financial statements on a going concern basis unless it is inappropriate to presume that the association will continue in operation.
The management committee is responsible for:
* keeping accounting records which disclose with reasonable accuracy at any time the financial position of the association and enable the management committee to ensure that the annual financial statements comply with the Charities Acts; and
* safeguarding the association assets and for taking reasonable steps for prevention and detection of fraud and other irregularities.
Signed…................................. Raymond Wong Chairperson
Signed…................................. Kam Chuen Lee Treasurer
3
## **OVERSEAS CHINESE ASSOCIATION**
## **(South West Region) Annual Report and Financial Statements Independent Examiner's Report to the Trustees for the year ended 31ST MARCH 2025**
I report to the trustees on my examination of the accounts of the above charity for the above period.
## **Responsibilities and basis of report:**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement:**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
* the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alhassan Bangura FCCA AL Accounting Solutions Chartered Certified Accountants 21A Brighton Road South Croydon Surrey CR2 6EA
Date.....................................................
4
## **OVERSEAS CHINESE ASSOCIATION**
## **(South West Region)**
## **Annual Report and Financial Statements**
## **Overall Statement of Financial Activities (including Income and Expenditure Account) for the year ended 31ST MARCH 2025**
|Notes
**Incoming resources:**
_Incoming resources from generated funds_
Gross takings from events
Donations received
Investment income
_Incoming resources from charitable activites_
Subscriptions and fees
Rental income
Total Incoming resources
**Resources Expended:**
**Costs of generating funds**
Payment for events
Telephone & internet
Sundry expenses
Premises expenses
Repairs & renewals
Member services & travelling
Printing, postage & stationery
Donations, books & prizes
Salaries & wages
Insurance & Subscription
Depreciation
Legal & professional fee
**Governance cost**
6
Total Resources Expended
Net incoming resources
Opening funds
Closing funds|Unrestricted
Endowment
Funds
Funds
£
£
12,201
-
5,907
-
464
-
1,560
-
-
54,179
20,132
54,179
26,644
-
1,096
-
553
-
-
665
-
18,178
-
-
63
-
-
-
26,352
-
-
5,887
313
8,527
2,514
-
540
58,075
33,257
(37,943)
20,922
61,719
221,376
23,776
242,298|**2025**
**Total**
**£**
**12,201**
**5,907**
**464**
**1,560**
**54,179**
**74,311**
**26,644**
**1,096**
**553**
**665**
**18,178**
**-**
**63**
**-**
**26,352**
**5,887**
**8,840**
**2,514**
**540**
**91,332**
**(17,021)**
**283,095**
**266,074**|2024
Total
£
13,457
1,650
124
790
41,760
57,781
20,616
925
791
10,877
13,206
3,290
384
657
21,986
4,770
8,847
2,233
540
89,122
(31,341)
293,760
262,419|
|---|---|---|---|
5
## **OVERSEAS CHINESE ASSOCIATION**
## **(South West Region)**
## **Annual Report and Financial Statements Overall Balance Sheet as at 31ST MARCH 2025**
|Notes
**Fixed assets**
Tangible Fixed Asset
2
Investments
2
Total Fixed Asset
**Current assets**
Debtors
3
Cash at bank and in hand
Total current assets
**Creditors:**
**Amounts falling due within one year**
4
**Creditors:**
**Amounts falling due after one year**
5
Net assets
**Funds of the charity**
Opening funds
Incoming resources
Outgoing resources
Grant reserves - equipment
Closing Funds|Unrestricted
Funds
£
1,222
-
**1,222**
16,057
63,566
79,623
(13,296)
-
67,549
61,719
20,132
(58,075)
23,776
-
23,776|Endowment
Funds
£
115,751
98,717
214,468
-
-
-
-
(15,943)
198,525
221,376
54,179
(33,257)
242,298
-
242,298|**2025**
**Total**
**£**
**116,973**
**98,717**
**215,690**
**16,057**
**63,566**
**79,623**
**(13,296)**
**(15,943)**
**266,074**
**283,095**
**74,311**
**(91,332)**
**266,074**
**-**
266,074|**2024**
**Total**
**£**
121,997
102,047
224,044
16,057
69,005
85,062
(10,068)
(15,943)
283,095
293,760
57,781
(89,122)
262,419
20,676
283,095|
|---|---|---|---|---|
The schedules and notes on pages 7 to 13 form part of these financial statements
These financial statements were approved by the trustees on 2 January 2025 and signed on their behalf by:
Signed…................................. Raymond Wong Chairperson
Signed…................................. Kam Chuen Lee Treasurer
6
**OVERSEAS CHINESE ASSOCIATION (South West Region) Annual Report and Financial Statements Notes forming part of the financial statements**
**for the year ended 31ST MARCH 2025**
## **1. Accounting policies**
a) The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2019.
b) Grants and income are included in full in the Statement of Financial Activities in the year in which they are receivable, except as follows:
i) When funds must be used in future accounting periods, the income is then deferred until those periods. ii) When funders impose conditions which have to be fulfilled before the charity becomes entitled to the income, as such the income is deferred until after the pre-condition is met.
c) Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
d) Unrestricted funds are members subscriptions, donations and other incoming resources received for the objects of the Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life as charity without further specified purpose and are available as general funds.
follows: e) Endowment funds are held with respect to freehold properyty at 9-15 Lower Ashley Road, St Agnes, Bristol. Property Office Equipment - related expenditures including the deprecistion charge on tangible assets, building insurance, repairs and maintenance 100% costs have been allocated againstthe endowment funds.
|**2.**
**Tangible fixed assets**
Cost:
As at 01-Apr-2024
Addition
As at 31ST MARCH 2025
Depreciation:
As at 01-Apr-2024
Charge
As at 31ST MARCH 2025
Net Book Value:
**As at 31ST MARCH 2025**
As at 01-Apr-2024|Freehold
Freehold
Property
Investments
£
£
249,041
166,521
-
-
249,041
166,521
130,084
64,474
4,981
3,330
135,065
67,804
**113,976**
**98,717**
118,957
102,047|FF& Eqpt
Association
£
16,202
486
16,688
15,250
216
15,466
**1,222**
952|FF& Eqpt
EPC
£
35,530
-
35,530
33,442
313
33,755
**1,775**
2,088|**TOTAL**
**£**
**467,294**
**486**|
|---|---|---|---|---|
|||||**467,780**|
|||||**243,250**
**8,840**|
|||||**252,090**|
|||||**215,690**|
|||||**224,044**|
7
## **OVERSEAS CHINESE ASSOCIATION (South West Region) Annual Report and Financial Statements Notes forming part of the financial statements for the year ended 31ST MARCH 2025**
|**3.**
**Debtors**
The Association intra-balance with Chinese school
Other debtors and prepayments
**4.**
**Creditors:**
_Amount falling due within one year_
Deferred income
Accruals
Tax & National Insurance unpaid
Salaies unpaid
**5.**
**Creditors:**
_Amount falling due after one year_
Chinese School intra-balance with The Association|**2025**
£
15,943
114
16,057
**2025**
£
11,185
1,620
491
-
13,296
**2025**
£
15,943
15,943|2024
**£**
15,943
114
16,057
2024
**£**
9,067
540
96
365
10,068
2024
**£**
15,943
15,943|
|---|---|---|
**6.** Included in The Association are fees accrued for Independent examination of accounts of £540.00
8
## **OVERSEAS CHINESE ASSOCIATION**
## **(South West Region)**
## **Annual Report and Financial Statements Schedules forming part of the financial statements for the year ended 31ST MARCH 2025**
|**The Association**
**Statement of Financial Activity**
**Incoming resources:**
_Incoming resources from generated funds_
Gross takings from events
Donations received
Investment income
_Incoming resources from charitable activites_
Subscriptions and fees
Rental income
Total Incoming resources
**Resources Expended:**
**Costs of generating funds**
Payment for events
Telephone & internet
Sundry expenses
Premises expenses
Repairs & renewals
Member services & travelling
Printing, postage & stationery
Donations, books & prizes
Salaries & wages
Insurance & Subscription
Depreciation
Legal & professional fee
**Governance cost**
Total Resources Expended
Net incoming resources
Opening funds
Closing funds|Unrestricted
Funds
£
240
330
464
1,560
2,594
461
1,096
358
-
63
-
26,352
2,514
540
31,384
(28,790)
53,726
24,936|Endowment
Funds
£
54,179
54,179
665
18,178
5,887
8,527
33,257
20,922
234,863
255,785|**2025**
**Total**
**£**£
**240**
**330**
**464**
**1,560**
**54,179**
**56,773**
**461**
**1,096**
**358**
**665**
**18,178**
**-**
**63**
**-**
**26,352**
**5,887**
**8,527**
**2,514**
**540**
**64,641**
**(7,868)**
**288,589**
**280,721**|2024
Total
£
6,537
600
46
790
41,760|
|---|---|---|---|---|
|||||49,733|
|||||2,609
925
490
10,877
13,206
45
384
7
21,986
4,770
8,479
2,233
540|
|||||66,551|
|||||(16,818)
305,407|
|||||288,589|
9
## **OVERSEAS CHINESE ASSOCIATION**
## **(South West Region)**
## **Annual Report and Financial Statements Schedules forming part of the financial statements**
## **for the year ended 31ST MARCH 2025**
|**The Association**
**Balance Sheet**
Notes
**Fixed assets**
Tangible Fixed Asset
2
Investments
2
Total Fixed Asset
**Current assets**
Debtors
Cash at bank and in hand
Total current assets
**Creditors:**
**Amounts falling due within one year**
Net assets
**Funds of the charity**
Opening funds
Incoming resources
Outgoing resources
Closing Funds|Unrestricted
Funds
£
1,222
-
**1,222**
15,943
54,668
70,611
(3,805)
68,028
53,726
2,594
(31,384)
24,936
24,936|Endowment
Funds
£
113,976
98,717
212,693
-
212,693
234,863
54,179
(33,257)
255,785
255,785|**2025**
**Total**
**£**£
**115,198**
**98,717**
**213,915**
**15,943**
**54,668**
**70,611**
**(3,805)**
280,721
**288,589**
**56,773**
**(64,641)**
**280,721**
280,721|**2024**
**Total**
**£**
119,909
102,047|
|---|---|---|---|---|
|||||221,956|
|||||15,943
60,691|
|||||76,634
(10,001)|
|||||288,589|
|||||305,407
49,733
(66,551)|
|||||288,589|
|||||288,589|
10
## **OVERSEAS CHINESE ASSOCIATION**
## **(South West Region)**
## **Annual Report and Financial Statements Schedules forming part of the financial statements**
## **for the year ended 31ST MARCH 2025**
|**Elderly Peoples Club**
**Statement of Financial activity**
**Incoming resources:**
_Incoming resources from generated funds_
Gross takings from events
Donations received
Investment income
Total Incoming resources
**Resources Expended:**
**Costs of generating funds**
Payment for events
Sundry expenses
Member services & travelling
Donations, books & prizes
Depreciation
Total Resources Expended
Net incoming resources
Opening funds
Adjustments/transfers
Closing funds|Unrestricted
Funds
£
320
720
1,040
5,021
105
-
-
313
5,439
(4,399)
8,641
4,242|Endowment
Funds
£
-
-
**-**
2,456
0
2,456|**2025**
**Total**
**£**£
**320**
**720**
**-**
**1,040**
**5,021**
**105**
**-**
**-**
**313**
**5,439**
**(4,399)**
**11,097**
**-**
**6,698**|2024
Total
£
145
50
78|
|---|---|---|---|---|
|||||273|
|||||6,244
55
995
150
368|
|||||7,812|
|||||(7,539)
(2,040)
20,676|
|||||11,097|
11
## **OVERSEAS CHINESE ASSOCIATION**
## **(South West Region)**
## **Annual Report and Financial Statements Schedules forming part of the financial statements**
## **for the year ended 31ST MARCH 2025**
|**Elderly Peoples Club**
**Balance Sheet**
**Fixed assets**
Tangible Fixed Asset
Total Fixed Asset
**Current assets**
Debtors
Cash at bank and in hand
Total current assets
**Creditors:**
Amounts falling due within one year
Net assets
**Funds of the charity**
Opening funds
Incoming resources
Outgoing resources
Grant reserves - equipment
Closing Funds|Unrestricted
Funds
£
**-**
114
3,160
3,274
1,649
4,923
8,641
1,040
(5,439)
4,242
-
4,242|Endowment
Funds
£
1,775
1,775
-
1,775
2,456
-
-
2,456
-
2,456|**2025**
**Total**
**£**£
**1,775**
**1,775**
**114**
**3,160**
**3,274**
**1,649**
6,698
**11,097**
**1,040**
**(5,439)**
**6,698**
**-**
6,698|2024
Total
£
2,088|
|---|---|---|---|---|
|||||2,088|
|||||114
9,015|
|||||9,129
(120)|
|||||11,097|
|||||2,040
-
273
(7,812)|
|||||(9,579)
20,676|
|||||11,097|
12
## **OVERSEAS CHINESE ASSOCIATION**
## **(South West Region)**
## **Annual Report and Financial Statements Schedules forming part of the financial statements**
## **for the year ended 31ST MARCH 2025**
|**OCA Chinese School**
**Statement of Financial activity**
**Incoming resources:**
_Incoming resources from generated funds_
Gross takings from events
Donations received
Total Incoming resources
**Resources Expended:**
**Costs of generating funds**
Payment for events
Sundry expenses
Member services & travelling
Donations, books & prizes
Total Resources Expended
Net incoming resources
Opening funds
Adjustments/transfers
Closing funds balance*|Unrestricted
Funds
£
11,641
4,857
16,498
21,162
90
-
-
21,252
(4,754)
(648)
(5,402)|Endowment
Funds
£
-
-
**-**
(15,943)
(15,943)|**2025**
**Total**
**£**£
**11,641**
**4,857**
**16,498**
**21,162**
**90**
**-**
**-**
**21,252**
**(4,754)**
**(16,591)**
**(21,345)**|2024
Total
£
6,775
1,000|
|---|---|---|---|---|
|||||7,775|
|||||11,763
246
2,250
500|
|||||14,759|
|||||(6,984)
(9,607)
-|
|||||(16,591)|
13
## **OVERSEAS CHINESE ASSOCIATION**
## **(South West Region)**
## **Annual Report and Financial Statements Schedules forming part of the financial statements**
## **for the year ended 31ST MARCH 2025**
|**OCA Chinese School**
**Balance Sheet**
**Current assets**
Cash at bank and in hand
Total current assets
**Creditors:**
**Amounts falling due within one year**
**Creditors:**
**Amounts falling due after one year**
Net assets
**Funds of the charity**
Opening funds
Incoming resources
Outgoing resources
Closing Funds|Unrestricted
Endowment
Funds
Funds
£
£
5,737
5,737
-
(11,139)
-
(15,943)
(5,402)
(15,943)
(648)
(15,943)
16,498
-
(21,252)
-
(5,402)
(15,943)
(5,402)
(15,943)|**2025**
**Total**
**£**£
**5,737**
**5,737**
**(11,139)**
**(15,943)**
**(21,345)**
**(16,591)**
**16,498**
**(21,252)**
**(21,345)**
**(21,345)**|**2024**
**Total**
**£**
(701)|
|---|---|---|---|
||||(701)
53
(15,943)|
||||(16,591)|
||||(9,607)
7,775
(14,759)|
||||(16,591)|
||||(16,591)|
14
## **OVERSEAS CHINESE ASSOCIATION (South West Region)**
Annual Report and Financial Statements Year ended: 31ST MARCH 2025
**Registered Charity Number: 1068751**
## **OVERSEAS CHINESE ASSOCIATION (South West Region) Annual Report and Financial Statements Contents**
|Page No||
|---|---|
|1|Legal and administrative information|
|2-3|Trustees Report|
|4|Independent Examiner's Report|
|5|Statement of Financial Activities|
|6|Balance Sheet|
|7-8|Notes forming part of the financial statements|
|9-14|Schedules forming part of the financial statements|