DRAYCOTT MILLENNIUM GREEN TRUST – CHARITY NUMBER 1068437
REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
GENERAL INFORMATION AS AT THE 31 MARCH 2025
SOLE TRUSTEE – Draycott Parish Council ADDRESS – c/o Parish Rooms, Elvaston Street, Draycott, Derby, DE72 3PY
TRUSTEES ANNUAL REPORT
Principal activity – the provision and maintenance of an open space, to be known as the Millennium Green, for the general benefit of the community.
Millennium Green Raised Bed / Sundial Area
With thanks to Draycott Village Fund for their grant of £2800 towards the refurbishment of two sections of the raised beds, vandals had damaged some of the log walls, two sections were removed and a wall installed. The volunteers from Draycott in Bloom continued to maintain the raised flower beds and the trustees give thanks to them.
Area between Hopwell Road and Wallis Close
Four of the humps were removed and unfortunately it was discovered that the humps had been created using building materials, therefore the costs were considerable to obtain top soil and grass seed the area. Further work was completed in March 2025 to remove stones, roller the area and re-grass seed some of the areas. We received grants towards this work from Derbyshire County Council – Robert Parkinsons Members Fund, East Midlands Railway Community Fund, and Draycott and Church Wilne Parish Council.
We consulted with the local primary and secondary schools, residents via Facebook and members of the public who attended our meetings to determine what this land should be used for – the financially realistic options were to apply for grants to pay for modern fitness equipment that could be used by all and to remove the designation that this area is for “teens”
We successfully obtained grants from the Police and Crime Commissioner and the National Lottery Awards for all and work on installing the equipment will commence on Monday 1[st] April.
We also replaced old wooden gates and entrances with new metal gates which in the long term do not require any maintenance and keep the areas protected from damage from motorcycles and other motorised vehicles.
Draycott and Church Wilne Parish Council also paid for all of the grass cutting and hedge cutting works on the sites.
1 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
Financial Review – during the year the Trust received income of £47,648.80 of which £29,470.58 was expended on insurance, gates and fencing, works on the raised beds, and works at the teen area. The year- end balance is £23,959.40 which will be used on the costs for the fitness equipment.
Trustee – Draycott Parish Council - No income was received by the Trustees from the Trust.
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| 2022-23 |
2023-2024 | 2024-2025 | ||||
|---|---|---|---|---|---|---|
| Receipts | £ | £ | £ | |||
| Grants from outside bodies | 0 | 4,006.00 | 28,250.00 | |||
| Draycot Parish Council | 472.92 | 4,129.53 | 22,398.00 | |||
| Total Receipts | 472.92 | 8,135.53 | 50,648.80 | |||
| Payments | ||||||
| Total Payments | 472.92 | 5,635.53 | 29,471.38 | |||
| Bank Balance as of 31/3/2024 | 2,781.98 | |||||
| Add Receipts 2024 – 2025 | 50,648.80 | |||||
| Less Payments 2024-2025 | 29,471.38 | |||||
| Balance as of 31/3/2025 | 23,959.40 | |||||
| Assets | £ | |||||
| Natwest – Current Account | 23,959.40 | |||||
| Liabilites | 0.00 | |||||
| Net Assets / Accumulated Trust | 23,959.40 | |||||
| Fund | ||||||
| Detailed transactons for the fnancial year 2024-2025 | ||||||
| Date | Company Name | Description | Receipts | Payments | Balance | |
| 01/04/20 | £ | |||||
| 24 | 2,781.98 | |||||
| 17/04/20 | Clear Councils | £ | ||||
| 24 | Insurance | Insurance Premium | 302.98 | |||
| 15/05/20 | Draycott Parish | Refund | of VAT Canopy | £ | ||
| 24 | Council | Tree Services | 470.00 | |||
| 30/05/20 | Abellio East Midlands | Grant for Teen Area | £ | |||
| 24 | Railway | (1st Payment) | 1,125.00 | |||
| 10/07/20 | Derbyshire County | Cllr Robert Parkinson | £ |
2 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
| Members Grant Teen | ||||
|---|---|---|---|---|
| 24 | Council | Area | 925.00 | |
| 14/08/20 | Draycott Parish | Grant for gates on MG | £ | |
| 24 | Council | land | 1,894.80 | |
| 14/08/20 | £ | |||
| 24 | Fletchers Timber | Wood for entrances | 69.60 | |
| 11/09/20 | Draycott Parish | Grant for Teen Area | £ | |
| 24 | Council | Phase 1 | 7,000.00 | |
| 11/09/20 | Transport UK East | Grant for Teen Area | £ | |
| 24 | Midlands Railway | (2nd Payment) | 1,125.00 | |
| 12/09/20 | Draycott Parish | Grant for Teen Area | £ | |
| 24 | Council | Phase 1 | 5,500.00 | |
| 12/09/20 | £ | |||
| 24 | Centrewire Ltd | Gates for entrances | 1,894.80 | |
| Removal of Humps, | ||||
| 13/09/20 | Top Soil and Grass | £ | ||
| 24 | Jack Ford Digging | Seeding | 17,400.00 | |
| 15/10/20 | Draycott Parish | Refund of VAT Paid to | £ | |
| 24 | Council | Jack Ford Digging | 2,900.00 | |
| 08/11/20 | Draycott Village | Grant towards raised | £ | |
| 24 | Fund | beds refurbishment | 2,800.00 | |
| 27/11/20 | Draycott Parish | Grant towards Raised | £ | |
| 24 | Council | Beds works | 3,000.00 | |
| 27/11/20 | Refurbishment of | £ | ||
| 24 | Millstone Paving | Raised Beds | 9,804.00 | |
| 12/12/20 | Draycott Parish | Refund of VAT paid to | £ | |
| 24 | Council | Millstone Paving | 1,634.00 | |
| Grant towards ftness | ||||
| 13/03/20 | Police and Crime | equipment (1st | £ | |
| 25 | Commissioner | payment) | 2,500.00 | |
| 21/03/20 | National Lottery | Grant towards ftness | £ | |
| 25 | Awards for All | equipment | 19,775.00 | |
| £ | £ | |||
| Totals | 50,648.80 | 29,471.38 | ||
| Balance as | £ | |||
| of 31st | 23,959.4 | |||
| March 2025 | 0 |
Sheena Butcher 1 April 2025 Secretary for DMGT (Sheena Butcher) Date
Sue Stack Internally Audited (Sue Stack)
10 April 2025 Date
3 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
Roger Brown 16 April 2025 For Draycott Millennium Green Trust Date
4 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
DRAYCOTT MILLENNIUM GREEN TRUST – CHARITY NUMBER 1068437
REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
GENERAL INFORMATION AS AT THE 31 MARCH 2025
SOLE TRUSTEE – Draycott Parish Council ADDRESS – c/o Parish Rooms, Elvaston Street, Draycott, Derby, DE72 3PY
TRUSTEES ANNUAL REPORT
Principal activity – the provision and maintenance of an open space, to be known as the Millennium Green, for the general benefit of the community.
Millennium Green Raised Bed / Sundial Area
With thanks to Draycott Village Fund for their grant of £2800 towards the refurbishment of two sections of the raised beds, vandals had damaged some of the log walls, two sections were removed and a wall installed. The volunteers from Draycott in Bloom continued to maintain the raised flower beds and the trustees give thanks to them.
Area between Hopwell Road and Wallis Close
Four of the humps were removed and unfortunately it was discovered that the humps had been created using building materials, therefore the costs were considerable to obtain top soil and grass seed the area. Further work was completed in March 2025 to remove stones, roller the area and re-grass seed some of the areas. We received grants towards this work from Derbyshire County Council – Robert Parkinsons Members Fund, East Midlands Railway Community Fund, and Draycott and Church Wilne Parish Council.
We consulted with the local primary and secondary schools, residents via Facebook and members of the public who attended our meetings to determine what this land should be used for – the financially realistic options were to apply for grants to pay for modern fitness equipment that could be used by all and to remove the designation that this area is for “teens”
We successfully obtained grants from the Police and Crime Commissioner and the National Lottery Awards for all and work on installing the equipment will commence on Monday 1[st] April.
We also replaced old wooden gates and entrances with new metal gates which in the long term do not require any maintenance and keep the areas protected from damage from motorcycles and other motorised vehicles.
Draycott and Church Wilne Parish Council also paid for all of the grass cutting and hedge cutting works on the sites.
1 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
Financial Review – during the year the Trust received income of £47,648.80 of which £29,470.58 was expended on insurance, gates and fencing, works on the raised beds, and works at the teen area. The year- end balance is £23,959.40 which will be used on the costs for the fitness equipment.
Trustee – Draycott Parish Council - No income was received by the Trustees from the Trust.
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| 2022-23 |
2023-2024 | 2024-2025 | ||||
|---|---|---|---|---|---|---|
| Receipts | £ | £ | £ | |||
| Grants from outside bodies | 0 | 4,006.00 | 28,250.00 | |||
| Draycot Parish Council | 472.92 | 4,129.53 | 22,398.00 | |||
| Total Receipts | 472.92 | 8,135.53 | 50,648.80 | |||
| Payments | ||||||
| Total Payments | 472.92 | 5,635.53 | 29,471.38 | |||
| Bank Balance as of 31/3/2024 | 2,781.98 | |||||
| Add Receipts 2024 – 2025 | 50,648.80 | |||||
| Less Payments 2024-2025 | 29,471.38 | |||||
| Balance as of 31/3/2025 | 23,959.40 | |||||
| Assets | £ | |||||
| Natwest – Current Account | 23,959.40 | |||||
| Liabilites | 0.00 | |||||
| Net Assets / Accumulated Trust | 23,959.40 | |||||
| Fund | ||||||
| Detailed transactons for the fnancial year 2024-2025 | ||||||
| Date | Company Name | Description | Receipts | Payments | Balance | |
| 01/04/20 | £ | |||||
| 24 | 2,781.98 | |||||
| 17/04/20 | Clear Councils | £ | ||||
| 24 | Insurance | Insurance Premium | 302.98 | |||
| 15/05/20 | Draycott Parish | Refund | of VAT Canopy | £ | ||
| 24 | Council | Tree Services | 470.00 | |||
| 30/05/20 | Abellio East Midlands | Grant for Teen Area | £ | |||
| 24 | Railway | (1st Payment) | 1,125.00 | |||
| 10/07/20 | Derbyshire County | Cllr Robert Parkinson | £ |
2 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
| Members Grant Teen | ||||
|---|---|---|---|---|
| 24 | Council | Area | 925.00 | |
| 14/08/20 | Draycott Parish | Grant for gates on MG | £ | |
| 24 | Council | land | 1,894.80 | |
| 14/08/20 | £ | |||
| 24 | Fletchers Timber | Wood for entrances | 69.60 | |
| 11/09/20 | Draycott Parish | Grant for Teen Area | £ | |
| 24 | Council | Phase 1 | 7,000.00 | |
| 11/09/20 | Transport UK East | Grant for Teen Area | £ | |
| 24 | Midlands Railway | (2nd Payment) | 1,125.00 | |
| 12/09/20 | Draycott Parish | Grant for Teen Area | £ | |
| 24 | Council | Phase 1 | 5,500.00 | |
| 12/09/20 | £ | |||
| 24 | Centrewire Ltd | Gates for entrances | 1,894.80 | |
| Removal of Humps, | ||||
| 13/09/20 | Top Soil and Grass | £ | ||
| 24 | Jack Ford Digging | Seeding | 17,400.00 | |
| 15/10/20 | Draycott Parish | Refund of VAT Paid to | £ | |
| 24 | Council | Jack Ford Digging | 2,900.00 | |
| 08/11/20 | Draycott Village | Grant towards raised | £ | |
| 24 | Fund | beds refurbishment | 2,800.00 | |
| 27/11/20 | Draycott Parish | Grant towards Raised | £ | |
| 24 | Council | Beds works | 3,000.00 | |
| 27/11/20 | Refurbishment of | £ | ||
| 24 | Millstone Paving | Raised Beds | 9,804.00 | |
| 12/12/20 | Draycott Parish | Refund of VAT paid to | £ | |
| 24 | Council | Millstone Paving | 1,634.00 | |
| Grant towards ftness | ||||
| 13/03/20 | Police and Crime | equipment (1st | £ | |
| 25 | Commissioner | payment) | 2,500.00 | |
| 21/03/20 | National Lottery | Grant towards ftness | £ | |
| 25 | Awards for All | equipment | 19,775.00 | |
| £ | £ | |||
| Totals | 50,648.80 | 29,471.38 | ||
| Balance as | £ | |||
| of 31st | 23,959.4 | |||
| March 2025 | 0 |
Sheena Butcher 1 April 2025 Secretary for DMGT (Sheena Butcher) Date
Sue Stack Internally Audited (Sue Stack)
10 April 2025 Date
3 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
Roger Brown 16 April 2025 For Draycott Millennium Green Trust Date
4 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
INTERNAL AUDIT REPORT/CHECKLIST FOR DRAYCOTT AND WILNE PARISH COUNCIL FOR THE YEAR ENDING 31st MARCH 2025 th Further to the Internal Audit of Accounis I carried out on l O April 2025 1 confirn) thal the annual audit as carried out in accordance wilh the suggested approach contained in the Smaller Authorities Proper Practices Panel (SAPPP) - Practitioners, Guide 20?5 to be applied in the preparation of siatutory annual accounts and governance staiements 20?41?5. Page 3 of the 2024125 AGAR fonn has b¢¢n signed off accordingly. Signed Ih 10 April ?025 East Midlands Audii Services Ltd Book Kee in readsheei maintained and u Aritlmietic correct? EN'idence ot" Int¢rnal Control? VAT evidence. recordin Y }d reclaimed? Paym¢nts in ledger supponed by invoices, auihorised and minuted? S137 separately recorded and V¥iihin limits. S137 expenditure of direct benefit lo electorate. Comments to date, Yes Yes Yes Yes Yes Yes Yes 2. Due Process Standin Orders ado ted inc GDPR Standing Orders reviewed at annual meetin Financial Re ulations ado led FRS ro erl tailored to councilg rtunities lici, ado tedry RFOa intedg List ot. member interests held? Abi¢ndas sig?ned. lntormaii'e and n(ITiL Comments Yes Yes Yes Yes Yes Yes Yes Yes Purchasin authori defined in FR5. Legal powers identified in minutes andlor cashbook? Conimittee tern)s of reference exist and have been reN'iewed for Committees? Councivcouncillors contact details on Yes Yes 2.10 2.11 Yes 2.1? Yes
2.13 GDPR Privac Polic on web site ? Yes 3. Risk Mana ement Does scan ot. minutes rekeal any unusual actii'i Annual risk assessment carried oul? Insurance cover a ro riate and ade Evidence of annual insurance review? Internal financial controls documented and evidenced? Minutes initialled. each page identified and overall si n¢dg ReLFular reportingy and minuiing of bank balance S137 ex enditure minuted? U to date Risk Mana ement Scheme. Comments Yes Yes Yes Ye5 Yes Yes Yes Yes 4. Bud et Annual bud et lo su rece Has budget been discussed and adopied by council? An reserves earnarked? ' unex lained variances from bud et? Prece t demand correcil minuted? Comments Yes Yes Yes No Yes S . Pgvroll - Clerk Contract of em 'meni? Tax code issued I contracled outg PA YE / Nl evidence. Has council a roved sala aidg Pension rO.Is1on in lace or O t oiit? Other payments reasonable and approved councilg Com lainis rocedure in Current Grievance and Disciplinary. rocedures in lace? Comments Yes Yes Yes Yes Yes Yes Ye Yes 6. Payroll- Other Contract of em lovment? Does council have ublic liabilitv cover? Tax code issuedg Minimum wa aid? Comments N/A N/A N/A NIA
- Asset Control Does council keep a register of all material assets 0..ned9 Is asset re ister u to date? Value of individual assets included? Ins ected for risk and H & S 9 Comments Yes Yes Yes Yes
- Bank Reconciliations Is there a bank reconcilialion for ¢ach account. Reconciliation carried out on receipi of statement9 An), unexpected balancing entries in any reconciliation. Comments Yes Yes No
- Year EDd Procedures Year-end accounts prepared on correci accountin Bank statements and led er reconcile. Underl}'ing financial trail from records to resented accounts. There appropriate. debtors and creditors ro recorded? Has council agreed, signed and minuted sections l & 2 of the annual return. Public Ri rovision current g Was External Audit exemptions correctly declared.? Comments Yes Yes Yes Yes Yes Yes Yes
- Miscellaneous Comments 10.1 Have points raised at the last audit been address¢d? Has the council adopted a Code of Conduct ? Is eligibilit for General Povl'er of Com tence ro erlN' evidencedg Are all electronic files backed u Do arrangements for public inspection of council's records exist? Public Ri hts Provision ado Com laints Procedure Ado Are Trainin Records ke Website Accessibili ' Statement ado N/A 10.2 Yes 10.3 Yes 10.4 10.5 Yes Yes 10.6 10.7 10.8 10.9 ted? ted? Yes Yes Yes Yes ted? I l. Charities i 1.1 Charittes reported, accountcd and filed se aratel ? Comments YES
ee invoice check Led er date Item/Bud et headin Ref/che ue no. Pa ment minute ref Invoice value Minute value ment N'alue Bank SLqtement value Timel menl V AT recorded S137 recorded S137 minuted CORONA ?111125 ELECTRICITY DD NOT MINUTED 40.45 40.45 122.47 (GROUP 122.47 Yes Yes NIA NIA DIRTY WELLIES PAUL GUYLL 3110124 TREE WORK BANK PMT IO/IO ON SCHED 10110124 72.00 72.00141124 72.00 72.00 Yes Yes N/A NIA Annual Return Year endin 31 March 2024 Year endin 31 March 2025 Balances brou Annual rece Tothl other recei Staff costs Loan interest/ca ital re Total other ments Balances carried forw'ard Total cash and investments Total fixed assets and lotjg tem) investments and assets Total borrowin Seclion 4 annual return figures com leted and cross referenced ht forward 5?545 75000 6466? 33807 3177 93146 62077 62077 699694 6?077 87403 87650 3?000 1697 83558 119875 119875 699694 ts ments 10 4704 Yes Yes Summary Just to mention that the Annual Parish Meeting requires 7 CLEAR da)s notice NOTES The Clerk aDdlor RFO should certify the accounts before the full couneil approves them.