## **DRAYCOTT MILLENNIUM GREEN TRUST – CHARITY NUMBER 1068437**
## **REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **GENERAL INFORMATION AS AT THE 31 MARCH 2025**
SOLE TRUSTEE – Draycott Parish Council ADDRESS – c/o Parish Rooms, Elvaston Street, Draycott, Derby, DE72 3PY
## **TRUSTEES ANNUAL REPORT**
Principal activity – the provision and maintenance of an open space, to be known as the Millennium Green, for the general benefit of the community.
## **Millennium Green Raised Bed / Sundial Area**
With thanks to Draycott Village Fund for their grant of £2800 towards the refurbishment of two sections of the raised beds, vandals had damaged some of the log walls, two sections were removed and a wall installed. The volunteers from Draycott in Bloom continued to maintain the raised flower beds and the trustees give thanks to them.
## **Area between Hopwell Road and Wallis Close**
Four of the humps were removed and unfortunately it was discovered that the humps had been created using building materials, therefore the costs were considerable to obtain top soil and grass seed the area. Further work was completed in March 2025 to remove stones, roller the area and re-grass seed some of the areas. We received grants towards this work from Derbyshire County Council – Robert Parkinsons Members Fund, East Midlands Railway Community Fund, and Draycott and Church Wilne Parish Council.
We consulted with the local primary and secondary schools, residents via Facebook and members of the public who attended our meetings to determine what this land should be used for – the financially realistic options were to apply for grants to pay for modern fitness equipment that could be used by all and to remove the designation that this area is for “teens”
We successfully obtained grants from the Police and Crime Commissioner and the National Lottery Awards for all and work on installing the equipment will commence on Monday 1[st] April.
We also replaced old wooden gates and entrances with new metal gates which in the long term do not require any maintenance and keep the areas protected from damage from motorcycles and other motorised vehicles.
Draycott and Church Wilne Parish Council also paid for all of the grass cutting and hedge cutting works on the sites.
1 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
Financial Review – during the year the Trust received income of £47,648.80 of which £29,470.58 was expended on insurance, gates and fencing, works on the raised beds, and works at the teen area. The year- end balance is £23,959.40 which will be used on the costs for the fitness equipment.
Trustee – Draycott Parish Council - No income was received by the Trustees from the Trust.
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025**
||||2022-23
|2023-2024|2024-2025||
|---|---|---|---|---|---|---|
||**Receipts**||**£**|**£**|**£**||
||Grants from outside bodies||0|4,006.00|28,250.00||
||Draycot Parish Council||472.92|4,129.53|22,398.00||
||**Total Receipts**||**472.92**|**8,135.53**|**50,648.80**||
||**Payments**||||||
||**Total Payments**||**472.92**|**5,635.53**|**29,471.38**||
||Bank Balance as of 31/3/2024||2,781.98||||
||Add Receipts 2024 – 2025||50,648.80||||
||Less Payments 2024-2025||29,471.38||||
||**Balance as of 31/3/2025**||**23,959.40**||||
||**Assets**||**£**||||
||Natwest – Current Account||23,959.40||||
||Liabilites||0.00||||
||**Net Assets / Accumulated Trust**||**23,959.40**||||
||**Fund**||||||
||Detailed transactons for the fnancial year 2024-2025||||||
|Date|Company Name|Description||Receipts|Payments|Balance|
|01/04/20||||||£|
|24||||||2,781.98|
|17/04/20|Clear Councils||||£||
|24|Insurance|Insurance Premium|||302.98||
|15/05/20|Draycott Parish|Refund|of VAT Canopy|£|||
|24|Council|Tree Services||470.00|||
|30/05/20|Abellio East Midlands|Grant for Teen Area||£|||
|24|Railway|(1st Payment)||1,125.00|||
|10/07/20|Derbyshire County|Cllr Robert Parkinson||£|||
2 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
|||Members Grant Teen|||
|---|---|---|---|---|
|24|Council|Area|925.00||
|14/08/20|Draycott Parish|Grant for gates on MG|£||
|24|Council|land|1,894.80||
|14/08/20||||£|
|24|Fletchers Timber|Wood for entrances||69.60|
|11/09/20|Draycott Parish|Grant for Teen Area|£||
|24|Council|Phase 1|7,000.00||
|11/09/20|Transport UK East|Grant for Teen Area|£||
|24|Midlands Railway|(2nd Payment)|1,125.00||
|12/09/20|Draycott Parish|Grant for Teen Area|£||
|24|Council|Phase 1|5,500.00||
|12/09/20||||£|
|24|Centrewire Ltd|Gates for entrances||1,894.80|
|||Removal of Humps,|||
|13/09/20||Top Soil and Grass||£|
|24|Jack Ford Digging|Seeding||17,400.00|
|15/10/20|Draycott Parish|Refund of VAT Paid to|£||
|24|Council|Jack Ford Digging|2,900.00||
|08/11/20|Draycott Village|Grant towards raised|£||
|24|Fund|beds refurbishment|2,800.00||
|27/11/20|Draycott Parish|Grant towards Raised|£||
|24|Council|Beds works|3,000.00||
|27/11/20||Refurbishment of||£|
|24|Millstone Paving|Raised Beds||9,804.00|
|12/12/20|Draycott Parish|Refund of VAT paid to|£||
|24|Council|Millstone Paving|1,634.00||
|||Grant towards ftness|||
|13/03/20|Police and Crime|equipment (1st|£||
|25|Commissioner|payment)|2,500.00||
|21/03/20|National Lottery|Grant towards ftness|£||
|25|Awards for All|equipment|19,775.00||
||||£|£|
|||Totals|50,648.80|29,471.38|
||||**Balance as**|**£**|
||||**of 31st**|**23,959.4**|
||||**March 2025**|**0**|
Sheena Butcher 1 April 2025 Secretary for DMGT (Sheena Butcher) Date
Sue Stack Internally Audited (Sue Stack)
10 April 2025 Date
3 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
Roger Brown 16 April 2025 For Draycott Millennium Green Trust Date
4 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
## **DRAYCOTT MILLENNIUM GREEN TRUST – CHARITY NUMBER 1068437**
## **REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **GENERAL INFORMATION AS AT THE 31 MARCH 2025**
SOLE TRUSTEE – Draycott Parish Council ADDRESS – c/o Parish Rooms, Elvaston Street, Draycott, Derby, DE72 3PY
## **TRUSTEES ANNUAL REPORT**
Principal activity – the provision and maintenance of an open space, to be known as the Millennium Green, for the general benefit of the community.
## **Millennium Green Raised Bed / Sundial Area**
With thanks to Draycott Village Fund for their grant of £2800 towards the refurbishment of two sections of the raised beds, vandals had damaged some of the log walls, two sections were removed and a wall installed. The volunteers from Draycott in Bloom continued to maintain the raised flower beds and the trustees give thanks to them.
## **Area between Hopwell Road and Wallis Close**
Four of the humps were removed and unfortunately it was discovered that the humps had been created using building materials, therefore the costs were considerable to obtain top soil and grass seed the area. Further work was completed in March 2025 to remove stones, roller the area and re-grass seed some of the areas. We received grants towards this work from Derbyshire County Council – Robert Parkinsons Members Fund, East Midlands Railway Community Fund, and Draycott and Church Wilne Parish Council.
We consulted with the local primary and secondary schools, residents via Facebook and members of the public who attended our meetings to determine what this land should be used for – the financially realistic options were to apply for grants to pay for modern fitness equipment that could be used by all and to remove the designation that this area is for “teens”
We successfully obtained grants from the Police and Crime Commissioner and the National Lottery Awards for all and work on installing the equipment will commence on Monday 1[st] April.
We also replaced old wooden gates and entrances with new metal gates which in the long term do not require any maintenance and keep the areas protected from damage from motorcycles and other motorised vehicles.
Draycott and Church Wilne Parish Council also paid for all of the grass cutting and hedge cutting works on the sites.
1 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
Financial Review – during the year the Trust received income of £47,648.80 of which £29,470.58 was expended on insurance, gates and fencing, works on the raised beds, and works at the teen area. The year- end balance is £23,959.40 which will be used on the costs for the fitness equipment.
Trustee – Draycott Parish Council - No income was received by the Trustees from the Trust.
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025**
||||2022-23
|2023-2024|2024-2025||
|---|---|---|---|---|---|---|
||**Receipts**||**£**|**£**|**£**||
||Grants from outside bodies||0|4,006.00|28,250.00||
||Draycot Parish Council||472.92|4,129.53|22,398.00||
||**Total Receipts**||**472.92**|**8,135.53**|**50,648.80**||
||**Payments**||||||
||**Total Payments**||**472.92**|**5,635.53**|**29,471.38**||
||Bank Balance as of 31/3/2024||2,781.98||||
||Add Receipts 2024 – 2025||50,648.80||||
||Less Payments 2024-2025||29,471.38||||
||**Balance as of 31/3/2025**||**23,959.40**||||
||**Assets**||**£**||||
||Natwest – Current Account||23,959.40||||
||Liabilites||0.00||||
||**Net Assets / Accumulated Trust**||**23,959.40**||||
||**Fund**||||||
||Detailed transactons for the fnancial year 2024-2025||||||
|Date|Company Name|Description||Receipts|Payments|Balance|
|01/04/20||||||£|
|24||||||2,781.98|
|17/04/20|Clear Councils||||£||
|24|Insurance|Insurance Premium|||302.98||
|15/05/20|Draycott Parish|Refund|of VAT Canopy|£|||
|24|Council|Tree Services||470.00|||
|30/05/20|Abellio East Midlands|Grant for Teen Area||£|||
|24|Railway|(1st Payment)||1,125.00|||
|10/07/20|Derbyshire County|Cllr Robert Parkinson||£|||
2 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
|||Members Grant Teen|||
|---|---|---|---|---|
|24|Council|Area|925.00||
|14/08/20|Draycott Parish|Grant for gates on MG|£||
|24|Council|land|1,894.80||
|14/08/20||||£|
|24|Fletchers Timber|Wood for entrances||69.60|
|11/09/20|Draycott Parish|Grant for Teen Area|£||
|24|Council|Phase 1|7,000.00||
|11/09/20|Transport UK East|Grant for Teen Area|£||
|24|Midlands Railway|(2nd Payment)|1,125.00||
|12/09/20|Draycott Parish|Grant for Teen Area|£||
|24|Council|Phase 1|5,500.00||
|12/09/20||||£|
|24|Centrewire Ltd|Gates for entrances||1,894.80|
|||Removal of Humps,|||
|13/09/20||Top Soil and Grass||£|
|24|Jack Ford Digging|Seeding||17,400.00|
|15/10/20|Draycott Parish|Refund of VAT Paid to|£||
|24|Council|Jack Ford Digging|2,900.00||
|08/11/20|Draycott Village|Grant towards raised|£||
|24|Fund|beds refurbishment|2,800.00||
|27/11/20|Draycott Parish|Grant towards Raised|£||
|24|Council|Beds works|3,000.00||
|27/11/20||Refurbishment of||£|
|24|Millstone Paving|Raised Beds||9,804.00|
|12/12/20|Draycott Parish|Refund of VAT paid to|£||
|24|Council|Millstone Paving|1,634.00||
|||Grant towards ftness|||
|13/03/20|Police and Crime|equipment (1st|£||
|25|Commissioner|payment)|2,500.00||
|21/03/20|National Lottery|Grant towards ftness|£||
|25|Awards for All|equipment|19,775.00||
||||£|£|
|||Totals|50,648.80|29,471.38|
||||**Balance as**|**£**|
||||**of 31st**|**23,959.4**|
||||**March 2025**|**0**|
Sheena Butcher 1 April 2025 Secretary for DMGT (Sheena Butcher) Date
Sue Stack Internally Audited (Sue Stack)
10 April 2025 Date
3 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
Roger Brown 16 April 2025 For Draycott Millennium Green Trust Date
4 | P A G E
D M G T Y E A R - E N D R E P O R T A N D F I N A N C I A L S T A T E M E N T
INTERNAL AUDIT REPORT/CHECKLIST FOR DRAYCOTT AND
WILNE PARISH COUNCIL FOR THE YEAR ENDING 31st MARCH
2025
th
Further to the Internal Audit of Accounis I carried out on l O April 2025 1 confirn) thal the annual audit
as carried out in accordance wilh the suggested approach contained in the Smaller Authorities Proper
Practices Panel (SAPPP) - Practitioners, Guide 20?5 to be applied in the preparation of siatutory annual
accounts and governance staiements 20?41?5.
Page 3 of the 2024125 AGAR fonn has b¢¢n signed off accordingly.
Signed
Ih
10 April ?025
East Midlands Audii Services Ltd
Book Kee
in
readsheei maintained and u
Aritlmietic correct?
EN'idence ot" Int¢rnal Control?
VAT evidence. recordin
Y }d reclaimed?
Paym¢nts in ledger supponed by invoices,
auihorised and minuted?
S137 separately recorded and V¥iihin
limits.
S137 expenditure of direct benefit lo
electorate.
Comments
to date,
Yes
Yes
Yes
Yes
Yes
Yes
Yes
2. Due Process
Standin
Orders ado
ted
inc GDPR
Standing Orders reviewed at annual
meetin
Financial Re
ulations ado
led
FRS
ro
erl tailored to councilg
rtunities
lici, ado
tedry
RFOa
intedg
List ot. member interests held?
Abi¢ndas sig?ned. lntormaii'e and
n(ITiL
Comments
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Purchasin
authori
defined in FR5.
Legal powers identified in minutes andlor
cashbook?
Conimittee tern)s of reference exist and
have been reN'iewed for Committees?
Councivcouncillors contact details on
Yes
Yes
2.10
2.11
Yes
2.1?
Yes
2.13
GDPR Privac
Polic
on web site ?
Yes
3. Risk Mana
ement
Does scan ot. minutes rekeal any unusual
actii'i
Annual risk assessment carried oul?
Insurance cover a
ro
riate and ade
Evidence of annual insurance review?
Internal financial controls documented and
evidenced?
Minutes initialled. each page identified
and overall si
n¢dg
ReLFular reportingy and minuiing of bank
balance
S137 ex
enditure minuted?
U to date Risk Mana
ement Scheme.
Comments
Yes
Yes
Yes
Ye5
Yes
Yes
Yes
Yes
4. Bud et
Annual bud et lo su
rece
Has budget been discussed and adopied by
council?
An
reserves earnarked?
' unex
lained variances from bud et?
Prece
t demand correcil minuted?
Comments
Yes
Yes
Yes
No
Yes
S . Pgvroll - Clerk
Contract of em
'meni?
Tax code issued I contracled outg
PA YE / Nl evidence.
Has council a
roved sala
aidg
Pension
rO.Is1on in
lace or O t oiit?
Other payments reasonable and approved
councilg
Com
lainis
rocedure in
Current Grievance and Disciplinary.
rocedures in
lace?
Comments
Yes
Yes
Yes
Yes
Yes
Yes
Ye
Yes
6. Payroll- Other
Contract of em
lovment?
Does council have
ublic liabilitv cover?
Tax code
issuedg
Minimum wa
aid?
Comments
N/A
N/A
N/A
NIA
7. Asset Control
Does council keep a register of all material
assets 0..ned9
Is asset re
ister u
to date?
Value of individual assets included?
Ins
ected for risk and H & S 9
Comments
Yes
Yes
Yes
Yes
8. Bank Reconciliations
Is there a bank reconcilialion for ¢ach
account.
Reconciliation carried out on receipi of
statement9
An), unexpected balancing entries in any
reconciliation.
Comments
Yes
Yes
No
9. Year EDd Procedures
Year-end accounts prepared on correci
accountin
Bank statements and led
er reconcile.
Underl}'ing financial trail from records to
resented accounts.
There appropriate. debtors and creditors
ro
recorded?
Has council agreed, signed and minuted
sections l & 2 of the annual return.
Public Ri
rovision current g
Was External Audit exemptions correctly
declared.?
Comments
Yes
Yes
Yes
Yes
Yes
Yes
Yes
10. Miscellaneous
Comments
10.1
Have points raised at the last audit been
address¢d?
Has the council adopted a Code of
Conduct ?
Is eligibilit for General Povl'er of
Com
tence
ro
erlN' evidencedg
Are all electronic files backed u
Do arrangements for public inspection of
council's records exist?
Public Ri
hts Provision ado
Com
laints Procedure Ado
Are Trainin
Records ke
Website Accessibili
' Statement ado
N/A
10.2
Yes
10.3
Yes
10.4
10.5
Yes
Yes
10.6
10.7
10.8
10.9
ted?
ted?
Yes
Yes
Yes
Yes
ted?
I l. Charities
i 1.1
Charittes reported, accountcd and filed
se
aratel ?
Comments
YES
ee invoice check
Led er date
Item/Bud et headin
Ref/che
ue no.
Pa
ment minute ref
Invoice value
Minute value
ment N'alue
Bank SLqtement value
Timel
menl
V AT recorded
S137 recorded
S137 minuted
CORONA
?111125
ELECTRICITY
DD
NOT MINUTED
40.45
40.45
122.47 (GROUP
122.47
Yes
Yes
NIA
NIA
DIRTY WELLIES PAUL GUYLL
3110124
TREE WORK
BANK PMT IO/IO
ON SCHED 10110124
72.00
72.00141124
72.00
72.00
Yes
Yes
N/A
NIA
Annual Return
Year endin
31 March 2024
Year endin
31 March 2025
Balances brou
Annual
rece
Tothl other recei
Staff costs
Loan interest/ca
ital re
Total other
ments
Balances carried forw'ard
Total cash and investments
Total fixed assets and lotjg tem)
investments and assets
Total borrowin
Seclion 4 annual return figures
com
leted and cross referenced
ht forward
5?545
75000
6466?
33807
3177
93146
62077
62077
699694
6?077
87403
87650
3?000
1697
83558
119875
119875
699694
ts
ments
10
4704
Yes
Yes
Summary
Just to mention that the Annual Parish Meeting requires 7 CLEAR da)s notice
NOTES
The Clerk aDdlor RFO should certify the accounts before the full couneil approves them.