Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
4[th] Canvey Island Sea Scout Group Trustees’ Report and Financial Statements
For the Year Ended 31 March 2023
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
Legal and Administrative Information for year ended 31 March 2023
Trustees
Wayne Petty (Chairperson) Barbara Hardy (Group Scout Leader) Emma O’Connor (Treasurer) Jill Bennett (Secretary) Elizabeth Kemp Bradley Cox
Scouters
B. Hardy Group Scout Leader (“GSL”) D. Kell Drake Beaver Colony D. Kell Nelson Beaver Colony S. Edwards Smokey Mountain Cub Pack S. Edwards Stone Mountain Cub Pack J. Dulieu Scout Troop V. Goodhew Columbus Explorers
Committee Officers
B. Hardy GSL W. Petty Chairperson E. O’Connor Treasurer J. Bennett Secretary
J. Bennett E. Kemp B. Cox S. Baker L. Byworth A. Card S Edwards
Charity Number
1068037
Meeting/Contact Address
The Scouting Centre 23 Blackthorne Road Canvey Island Essex SS8 7BJ
Independent Examiner
Ian Knott
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
Contents
| Page | |
|---|---|
| Trustees’ Report | 4 |
| Independent Examiners Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Accounts | 9 |
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
Trustees Report for the Year Ended 31 March 2023
The trustees present their report and accounts for the year ended 31 March 2023.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, the Charities Act 2011 and the Statement of Recommended Practice, “Accounting and Reporting by Charities”, issued in March 2015.
Structure, Governance & Management
The charity is registered with the Scout Association as a Sea Scout Group and was registered as a charity from 10[th] February 1998.
The trustees who served during the year were:
-
B. Hardy GSL
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• W. Petty Chairperson • E. Kemp • J. Bennett Secretary • B. Cox • E. O’Connor Treasurer
The group’s scouting activities are under the overall control of the GSL. Responsibility for the various age groups is delegated to the relevant section leaders, who report to the GSL.
The other activities and management are the responsibility of the Committee who are elected annually at the Annual General Meeting (“AGM”).
The trustees have assessed the major risks to which the charity is exposed and are satisfied that there are systems in place to mitigate exposure to said risks.
Objectives & Activities
The charity’s objective is to encourage the physical, mental and spiritual development of young people so that they may take a constructive place in society.
The aim to provide scouting activities to all of its group members.
Financial Review
The overall net worth of the Scout Group in the year under review shows a balance sheet value as at 31 March 2023 of £144,567.
-
The cash held has decreased by £7,483 compared to 2021/22.
-
The asset register detailing the property held by the group in the hall, compound and camping equipment has continued to be updated during the year with some new equipment purchased for the benefit of the Group’s members.
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The Group’s activities this year have continued well since the cessation caused by the Covid-19 pandemic. Subscriptions are healthy and membership is strong.
-
Gift Aid totalling £3,053 has been reclaimed in the 2022/23 year.
Financial results show that the Group has sufficient funds available for the charity to continue with all its objectives for the foreseeable future due to the continuing hard work of the Management Committee. However, the Group will need to review its strategies to ensure that Group supported activities are sustainable.
It is the policy of the charity that unrestricted funds, those funds not designated for a specific purpose, should be maintained at a level equivalent to between three and six months’ expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
the charity’s activities whilst consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
The charity’s activities have recovered well, and it appears to be operating at pre-pandemic levels.
On behalf of the board of trustees.
Trustee: Barbara Hardy
Dated: 12[th] September 2023
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
Independent Examiner’s Report to the Trustees of 4[th] Canvey Island Sea Scout Group
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
Statement of Financial Activities for the Year Ended 31 March 2023
| Notes Incoming Resources from generated funds Donations and Legacies 2 Activities for generating funds 3 Investment Income 4 Incoming resources from charitable activities 5 Other incoming resources 6 |
Unrestricted Funds Restricted Funds Total 2023 Total 2022 £ £ £ £ 180 479 659 10,934 5,513 - 5,513 9,551 31 - 31 - |
|---|---|
| 5,724 479 6,203 20,485 17,408 4,526 21,934 14,441 3,371 - 3,371 - |
|
| Total Incoming Resources | 26,503 5,005 31,508 34,926 |
| Resources expended Costs of generating funds Costs of activities for generating funds Charitable activities Direct charitable expenditure 7 Direct support costs 8 Admin costs |
6,931 6,931 8,055 - - 4,375 - 4,375 9,137 20,328 - 20,328 12,965 2,352 12,121 14,473 15,276 |
| Total Charitable Expenditure | 27,055 12,121 39,176 37,378 |
| Total Resources Expended | ( 33,986) ( 12,121) (46,107) (45,433) |
| Net Income for the year/net movement in funds |
( 7,483) ( 7,116) (14,599) (10,507) |
| Fund balances as at 1 April 2022 Transfers Fund Balances as at 31 March 2023 14 |
35,020 124,146 159,166 159,166 - - - - 27,537 117,030 144,567 |
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
Balance Sheet as at 31 March 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| Fixed Assets | |||||
| Tangible Assets | 11 | 116,551 | 121,689 | ||
| Current Assets | |||||
| Cash at bank and in hand | 28,016 | 37,477 | |||
| Other Debtors | - | - | |||
| 28,016 | 37,477 | ||||
| Current Liabilities | |||||
| Creditors: amounts falling due within one | 12 | - | - | ||
| year | |||||
| - | - | ||||
| Net current assets | 28,016 | 37,477 | |||
| Total assets less current liabilities | 144,567 | 159,166 | |||
| Income Funds | |||||
| Restricted funds | 13 | 117,030 | 124,146 | ||
| Unrestricted Funds | 14 | 27,537 | 35,020 | ||
| 144,567 | 159,166 |
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
Notes to the Accounts for the Year Ended 31[st] March 2023
1. Accounting Policies
1.1 Basis of Preparation
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with the applicable accounting standards, the Statement of Recommended Practice, Accounting & Reporting by Charities”, issued in October 2019 and the Charities Act 2011.
1.2 Incoming Resources
Investment income is accounted for on a received basis.
Donations, gifts and lottery funds capable of financial measurement are accounted for when receivable.
1.3 Resources Expended
Resources used are allocated to direct charitable expenditure, support costs and administration on a specific basis.
1.4 Tangible Fixed Assets and Depreciation
Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Leasehold property Over a 28 year term Camping equipment 10% reducing balance Boating equipment 10% reducing balance Motor vehicles 10% reducing balance
1.5 Taxation
The Group is exempt from income and capital gains tax. The group benefits from claiming gift aid where applicable.
2. Donations and Legacies
Restricted Unrestricted Total 2023 Total 2022 Funds Funds £ £ £ £ Donations & gifts 180 479 659 10,934
3. Activities for Generating Funds
| Activities for generating funds Net activities for generating funds |
2023 2022 £ £ 5,513 9,551 |
|---|---|
| 5,513 9,551 |
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
4. Investment Income
| 4. Investment Income | ||||
|---|---|---|---|---|
| 2023 | 2022 | |||
| £ | £ | |||
| Interest receivable | 31 | - |
5. Incoming Resources from Charitable Activities
| Subscriptions Camps & other activities Other Sale of goods |
2023 2022 £ £ 18,792 12,859 - - - 125 3,142 1,457 |
|---|---|
| 21,934 14,441 |
6. Other Incoming Resources
| Net gain on disposal of fixed assets Income tax recovered/gift aid |
2023 2022 £ £ 318 - 3,053 - |
|---|---|
| 3,371 - |
7. Total Resources Expended
| Total | Total |
|---|---|
| 2023 | 2022 |
| £ | £ |
Cost of generating funds
| Costs of activities for generating funds Charitable activities Direct Charitable expenditure Activities undertaken directly Direct Support Costs Support Costs |
6,931 8,055 |
|---|---|
| 2,490 2,937 1,885 6,200 |
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
Admin Costs
| Admin Costs | |
|---|---|
| Support Costs | 2,352 3,642 |
| 6,727 12,779 | |
| 13,658 20,834 |
8. Support Costs
| Vehicle Expenses Boat Expenses Insurance Depreciation Other Costs Building Activities net of sailing event |
Direct Support Costs Admin Costs Total Total £ 2023 2022 £ £ £ - 5,341 5,341 1,265 1,371 1,841 3,212 1,743 - 1,484 1,484 2,581 - 12,121 12,121 11,634 350 865 1,215 401 - 7,539 7,539 6,089 1538 - 1,538 885 |
|---|---|
| 3259 29,191 32,449 24,599 |
9. Trustees
None of the trustees (or any person connected with them) received any remuneration during the year.
10. Employees
There were no employees during the year.
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
11. Tangible Fixed Assets
| Land & Buildings |
Boating/Other Equipment |
Camping Equipment |
Motor Vehicles |
Furniture & Equipment |
Total | |
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | £ | |
| Cost | ||||||
| At 1 April 2021 | 238,686 | 50,906 | 18,547 | 20,000 | 3,416 | 331,555 |
| Additions | - | - | 283 | 6,700 | - | 6,983 |
| Disposals | - | - | - | - | ||
| - | ||||||
| At 31 March 2022 | 238,686 | 50,906 | 18,830 | 26,700 | 3,416 | 338,538 |
| Depreciation | ||||||
| At 1 April 2021 | 153,075 | 36,223 | 10,855 | 9,371 | 342 | 209,866 |
| On disposals | - | - | - | - | - | |
| Charge for the year | 7,815 | 1,468 | 798 | 1,733 | 307 | 12,121 |
| At 31 March 2022 | 160,890 | 37,691 | 11,653 | 11,104 | 649 | 221,987 |
| Net book value | ||||||
| At 31 March 2023 | 77,796 | 13,215 | 7,178 | 15,596 | 2,767 | 116,551 |
| At 31 March 2022 | 85,611 | 14,683 | 7,692 | 10,629 | 3,074 | 121,689 |
12. Creditors: amount falling due within one year
2023 2022 £ £
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Financial Statements 4[th] Canvey Island Sea Scout Group
Charity Registration No. 1068037
Deferred Income - -
13. Restricted Funds
The income funds of the charity include restricted funds comprising the following unexpended balance of donations and grants held on trust for specific purposes:
Movement in Funds
| Movement in Funds | |
|---|---|
| Property Boats/equipment Motor vehicle |
Balance at 1 April 2022 Incoming Resources Resources Expended Depreciation Balance at 31 March 2023 £ £ £ £ £ 85,611 - - 7,815 77,796 25,449 283 - 1,776 23,956 10,629 6,700 - 2,530 14,799 |
| 128,202 6,983 - 12,121 116,551 |
14. Analysis of Net Assets between Funds
| Funds balance at 31 March 2023 are represented by Tangible fixed assets Current assets Creditors |
Unrestricted Funds Restricted Funds Total £ £ £ - 116,551 116,551 27,537 479 28,016 - - - |
|---|---|
| 27,536 117,030 144,567 |
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