Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 # **4[th] Canvey Island Sea Scout Group Trustees’ Report and Financial Statements** **For the Year Ended 31 March 2023** **1** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Legal and Administrative Information for year ended 31 March 2023** ## **Trustees** Wayne Petty (Chairperson) Barbara Hardy (Group Scout Leader) Emma O’Connor (Treasurer) Jill Bennett (Secretary) Elizabeth Kemp Bradley Cox ## **Scouters** B. Hardy Group Scout Leader (“GSL”) D. Kell Drake Beaver Colony D. Kell Nelson Beaver Colony S. Edwards Smokey Mountain Cub Pack S. Edwards Stone Mountain Cub Pack J. Dulieu Scout Troop V. Goodhew Columbus Explorers ## **Committee Officers** B. Hardy GSL W. Petty Chairperson E. O’Connor Treasurer J. Bennett Secretary J. Bennett E. Kemp B. Cox S. Baker L. Byworth A. Card S Edwards ## **Charity Number** 1068037 ## **Meeting/Contact Address** The Scouting Centre 23 Blackthorne Road Canvey Island Essex SS8 7BJ ## **Independent Examiner** Ian Knott **2** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Contents** ||Page| |---|---| |Trustees’ Report|4| |Independent Examiners Report|6| |Statement of Financial Activities|7| |Balance Sheet|8| |Notes to the Accounts|9| **3** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Trustees Report for the Year Ended 31 March 2023** The trustees present their report and accounts for the year ended 31 March 2023. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, the Charities Act 2011 and the Statement of Recommended Practice, “Accounting and Reporting by Charities”, issued in March 2015. ## **Structure, Governance & Management** The charity is registered with the Scout Association as a Sea Scout Group and was registered as a charity from 10[th] February 1998. The trustees who served during the year were: - B. Hardy GSL - • W. Petty Chairperson • E. Kemp • J. Bennett Secretary • B. Cox • E. O’Connor Treasurer The group’s scouting activities are under the overall control of the GSL. Responsibility for the various age groups is delegated to the relevant section leaders, who report to the GSL. The other activities and management are the responsibility of the Committee who are elected annually at the Annual General Meeting (“AGM”). The trustees have assessed the major risks to which the charity is exposed and are satisfied that there are systems in place to mitigate exposure to said risks. ## **Objectives & Activities** The charity’s objective is to encourage the physical, mental and spiritual development of young people so that they may take a constructive place in society. The aim to provide scouting activities to all of its group members. ## **Financial Review** The overall net worth of the Scout Group in the year under review shows a balance sheet value as at 31 March 2023 of £144,567. - The cash held has decreased by £7,483 compared to 2021/22. - The asset register detailing the property held by the group in the hall, compound and camping equipment has continued to be updated during the year with some new equipment purchased for the benefit of the Group’s members. - The Group’s activities this year have continued well since the cessation caused by the Covid-19 pandemic. Subscriptions are healthy and membership is strong. - Gift Aid totalling £3,053 has been reclaimed in the 2022/23 year. Financial results show that the Group has sufficient funds available for the charity to continue with all its objectives for the foreseeable future due to the continuing hard work of the Management Committee. However, the Group will need to review its strategies to ensure that Group supported activities are sustainable. It is the policy of the charity that unrestricted funds, those funds not designated for a specific purpose, should be maintained at a level equivalent to between three and six months’ expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue **4** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 the charity’s activities whilst consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. The charity’s activities have recovered well, and it appears to be operating at pre-pandemic levels. On behalf of the board of trustees. ## **Trustee:** Barbara Hardy **Dated:** 12[th] September 2023 **5** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Independent Examiner’s Report to the Trustees of 4[th] Canvey Island Sea Scout Group** **6** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Statement of Financial Activities for the Year Ended 31 March 2023** |**Notes**
**Incoming Resources from generated funds**
Donations and Legacies
2
Activities for generating funds
3
Investment Income
4
Incoming resources from charitable activities
5
Other incoming resources
6|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**2023**
**Total**
**2022**
**£**
**£**
**£**
**£**
180 479 659 10,934
5,513
- 5,513 9,551
31
- 31 -| |---|---| ||**5,724 479 6,203 20,485**
17,408 4,526 21,934 14,441
3,371
- 3,371
-| |**Total Incoming Resources**|**26,503 5,005 31,508 34,926**| |**Resources expended**
**Costs of generating funds**
Costs of activities for generating funds
**Charitable activities**
Direct charitable expenditure
7
Direct support costs
8
Admin costs|6,931
6,931 8,055
-
-
4,375
- 4,375 9,137
20,328
- 20,328 12,965
2,352 12,121 14,473 15,276| |**Total Charitable Expenditure**|**27,055 12,121 39,176 37,378**| |**Total Resources Expended**|**( 33,986)**
**( 12,121) (46,107) (45,433)**| |**Net Income for the year/net movement in**
**funds**|**( 7,483)**
**( 7,116) (14,599) (10,507)**| |**Fund balances as at 1 April 2022**
Transfers
**Fund Balances as at 31 March 2023**
14|**35,020 124,146 159,166 159,166**
-
-
- -
**27,537 117,030 144,567**| **7** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Balance Sheet as at 31 March 2023** ||||**2023**||**2022**| |---|---|---|---|---|---| ||**Notes**|**£**|**£**|**£**|**£**| |**Fixed Assets**|||||| |Tangible Assets|11||116,551||121,689| |**Current Assets**|||||| |Cash at bank and in hand||28,016||37,477|| |Other Debtors|||-||-| ||||28,016||37,477| |**Current Liabilities**|||||| |Creditors: amounts falling due within one|12||-||-| |year|||||| ||||-||-| |**Net current assets**|||28,016||37,477| |**Total assets less current liabilities**|||**144,567**||**159,166**| |**Income Funds**|||||| |Restricted funds|13||117,030||124,146| |Unrestricted Funds|14||27,537||35,020| ||||**144,567**||**159,166**| **8** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Notes to the Accounts for the Year Ended 31[st] March 2023** ## **1. Accounting Policies** ## **1.1 Basis of Preparation** The accounts have been prepared under the historical cost convention. The accounts have been prepared in accordance with the applicable accounting standards, the Statement of Recommended Practice, Accounting & Reporting by Charities”, issued in October 2019 and the Charities Act 2011. ## **1.2 Incoming Resources** Investment income is accounted for on a received basis. Donations, gifts and lottery funds capable of financial measurement are accounted for when receivable. ## **1.3 Resources Expended** Resources used are allocated to direct charitable expenditure, support costs and administration on a specific basis. ## **1.4 Tangible Fixed Assets and Depreciation** Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Leasehold property Over a 28 year term Camping equipment 10% reducing balance Boating equipment 10% reducing balance Motor vehicles 10% reducing balance ## **1.5 Taxation** The Group is exempt from income and capital gains tax. The group benefits from claiming gift aid where applicable. ## **2. Donations and Legacies** **Restricted Unrestricted Total 2023 Total 2022 Funds Funds £ £ £ £** Donations & gifts 180 479 659 10,934 ## **3. Activities for Generating Funds** |Activities
for
generating funds
**Net**
**activities**
**for**
**generating funds**|**2023**
**2022**
**£**
**£**
5,513 9,551| |---|---| ||**5,513 9,551**| **9** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **4. Investment Income** |**4. Investment Income**||||| |---|---|---|---|---| ||**2023**||**2022**|| ||**£**||**£**|| |Interest receivable||31||-| ## **5. Incoming Resources from Charitable Activities** |Subscriptions
Camps
&
other
activities
Other
Sale of goods|**2023**
**2022**
**£**
**£**
18,792
12,859
-
-
- 125
3,142 1,457| |---|---| ||**21,934**
**14,441**| ## **6. Other Incoming Resources** |Net gain on disposal
of fixed assets
Income
tax
recovered/gift aid|**2023**
**2022**
**£**
**£**
318
-
3,053
-| |---|---| ||3,371 -| ## **7. Total Resources Expended** |**Total**|**Total**| |---|---| |**2023**|**2022**| |**£**|**£**| ## **Cost of generating funds** |Costs of activities for
generating funds
**Charitable activities**
Direct
Charitable
expenditure
Activities undertaken
directly
Direct Support Costs
Support Costs|**6,931 8,055**| |---|---| ||2,490 2,937
1,885
6,200| **10** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## Admin Costs |Admin Costs|| |---|---| |Support Costs|2,352 3,642| ||**6,727 12,779**| ||| ||**13,658 20,834**| ## **8. Support Costs** |Vehicle Expenses
Boat Expenses
Insurance
Depreciation
Other Costs
Building
Activities
net
of
sailing event|**Direct**
**Support**
**Costs**
**Admin Costs**
**Total**
**Total**
**£**
**2023**
**2022**
**£**
**£**
**£**
-
5,341 5,341 1,265
1,371 1,841 3,212 1,743
-
1,484 1,484 2,581
-
12,121 12,121 11,634
350 865 1,215 401
- 7,539 7,539 6,089
1538
-
1,538 885| |---|---| ||**3259**
**29,191 32,449 24,599**| ## **9. Trustees** None of the trustees (or any person connected with them) received any remuneration during the year. ## **10. Employees** There were no employees during the year. **11** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **11. Tangible Fixed Assets** ||**Land &**
**Buildings**|**Boating/Other**
**Equipment**|**Camping**
**Equipment**|**Motor**
**Vehicles**|**Furniture &**
**Equipment**|**Total**| |---|---|---|---|---|---|---| ||**£**|**£**|**£**|**£**|**£**|**£**| |**Cost**||||||| |At 1 April 2021|238,686|50,906|18,547|20,000|3,416|331,555| |Additions|-|-|283|6,700|-|6,983| |Disposals|-|-||-|-|| |||||||-| |At 31 March 2022|238,686|50,906|18,830|26,700|3,416|338,538| |**Depreciation**||||||| |At 1 April 2021|153,075|36,223|10,855|9,371|342|209,866| |On disposals|-|-|-|-|-|| |Charge for the year|7,815|1,468|798|1,733|307|12,121| |At 31 March 2022|160,890|37,691|11,653|11,104|649|221,987| |Net book value||||||| |At 31 March 2023|77,796|13,215|7,178|15,596|2,767|116,551| |At 31 March 2022|85,611|14,683|7,692|10,629|3,074|121,689| ## **12. Creditors: amount falling due within one year** **2023 2022 £ £** **12** of **13** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 Deferred Income - - ## **13. Restricted Funds** The income funds of the charity include restricted funds comprising the following unexpended balance of donations and grants held on trust for specific purposes: ## **Movement in Funds** |**Movement in Funds**|| |---|---| |Property
Boats/equipment
Motor vehicle|**Balance at 1**
**April 2022**
**Incoming**
**Resources**
**Resources**
**Expended**
**Depreciation**
**Balance at 31**
**March 2023**
**£**
**£**
**£**
**£**
**£**
85,611
-
-
7,815 77,796
25,449 283 - 1,776
23,956
10,629 6,700 - 2,530 14,799| ||**128,202 6,983 - 12,121**
**116,551**| ## **14. Analysis of Net Assets between Funds** |Funds balance at 31
March
2023
are
represented by
Tangible fixed assets
Current assets
Creditors|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**£**
**£**
**£**
-
116,551
116,551
27,537 479 28,016
-
-
-| |---|---| ||**27,536 117,030**
**144,567**| **13** of **13**