REGIsfERED COMPANY NUMBER: 03348600 (England and Wales) REGISTERED CHARITY NUMBER: 1067061 SNDoN SCHOOL OF GYMNASTICS UNAUDITED FINANCIAL STATEMEiirs FOR THE YEAR ENDED 30TH DECEMBER 2020
SWXNDON SCHOOL OF GYMNAsrics CONTENTS OF THE FINANCIAL sfATEMENTS FOR THE YEAR ENDED 30TH DECEMBER 2020 Page Report of the Trustees Independent Examiner's Report statement of Flnancial Activltie5 I to 2 ststement of Flnancial Posltson Notes to the Finandal Statement5 Detalled Statement of Hn?ncSal Activities 6 to 10 11 to 12
SWXNDON SCHOOL OF GYMNASTXCS REPORT OF THE TRusfEES FOR THE YEAR ENDED 30TH DECEMBER 2020 The trustees who are also d1CtorS of the charity for the purposes of the Companles Act 2006, psent their report wlth the fhnanaal statements of the charty for the year ended 30th December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charitle5: Ststernent of Recommended Practlce applicable to tharities preparing thelr accounts in accordance wlth the Finandal Reportlng Standard applicable in the UK and Republlc of Tland {FRS 102) (effective l January 2019)- OBJECTIVES ANO ACTIvfriES Objectives and a1rn5 In planning our activities for the year, we kept In mlnd the Chartty Commlsslon's guidance on public benefit. The princlple activity of the MPanY is the advanceTnent tsf the mental and physical development of young persons through the sport of gymnastbcs in all its foms recognlsed by the Brft15h Amateur Gymnastics Association. ACHIEVEMENT AND PERFORMANCE Charitable activities The charity operated as nomal for the first three month5 of the year untll the country when knto a natlonal lockdown on 23rd March 2020. Thls naturally saw the dose of all of our dasses resulting In an overall dUCtion to all the fee Income for remainlng nine months of the year. We Contlnued to provide some das5es remotely durlng the first lockdown untll we were able to return to face to fa classes. We also mana9ed to cary out our annual summer event in july 2020 whlch allowed us to ralse Important funds bvt there were a number of events we were unable to cary OUL Fundraising actlvitles Due to the Covid 19 pandemic the only fiJndralslng event thai took pla in the flnandal year w35 the summer event in July 2020. The annual dlsplay days, annual club competibon days and annual open event for the club were all unable to go ahead meaning a 5tLe amount of fiJndrai5ing Income ra15ed. FINANCIAL REVIEW Princlpal funding sources The chadties main source of fvnds Is from fees ft>r gymnastic dasses for thildren and adults totalling thls year £108,447 {2019: E166,458}. The charity also recharges the Brftish Gymnastics Insuranee for Its members thus tt> cover the costs. Durlng the year the charlty also reiVed £25.000 one off COVID-19 support. Financlal result5 and resetves pollcy The results for the year are set out in the Statsment of Finandal Actbvlties on page 3. At the year end the charity had reserves of £99,711 (2019.. £98.741). belng unrestrfcted funds. The tnjstees have examined the charivs reqU1ments for reserves In the light of the maln rlsks to the charity. The tnjstees consider that the school should aim to maintsln the level of Its SetVe$ at a figure greater than £50,000. Thts wlll then maintain adequate levels. going forward, for It's asset and stock level, and leave sufficient amounts for the day to day Tunnlng costs. Fund5 not committed are Invested in Interest bearing deposit accounts. Covld-19 At the tlme of approval of these financial statements. Covid-19 Still has gen rfse to addlOnal risk and unrtaInty to the charlties operations. The Trustees have consldered these rlsks, and have taken steps and actlons they conslder appropriate to minimlse the associated impart. The Trustees were able to adapt their business last year to take by operatfing via online classes, outslde das5es when permitted and revised gyrnnastlcs classes in the PrniseS when permltted. These measures provide many options should any future chan9es arlse in respect of local and national Testiicbons. Fees are mainly been collected in advance at the start of ead) term and the drity Stlll has a substsntial waitirtg 115t whlch sets us In a strong posltlon 90ing fotiyard. Page I
SWINDON SCHOOL OF GYMNASTICS REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH DECEMBER 2020 FUTURE PLANS We continued to be Impacted by the COVtD-19 after the year wlth another national lockdown in January 2021. Thls resulted in little fee Income for the first quarter of the year as we dld not collect our ugjal temi fees in December 2020. Since the easing of the bockdown restrictions, we have been able to continue our usual level of das5es for all Its members and rnalntsin healthy tash levels. Durlng 2021 we have already been able to our summer event In July and are looklng forward to having our general competltSon event next month. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng document Swindon School of Gymnastics is a charitable cornpany limited by 9uarantee, governed by Its Memorandum and Artides of Assocfjation. and registered wlth the Charity Commission (Charity Reglstration Number 1067061). Recruitment ?nd appointment of new trustees The trustees may appolnt a person who 15 willing to act to be a tnJ5tee of the tharfty. A trustee appointed durlng the year shall hold Offi only until the next annual general meeting of the charity and shall be eliglble for electSon at that meeung. Risk management The trustees have a risk management strategy which comprises: An annual review of the risks the charity may face; The establishment of systems and procedures to mitigate those rfsks Identified In the assessment; and The Implementstlon of prdureS designed to minimise any potential impact on the charity should those risks Materiale. REFERENCE AND ADMINISTIi4TIVE DETAILS Reglstered Company nuMr 03348600 {England and Wales) Registered Charity number 1067061 Registered office Unlt 4 Isls Trading Estate SWINDON Wlltshlre SNI 2PG Trustee5 Mr A J Davles Mrs W M Payne Company Secretary Mrs W M Payne Independent Examiner Morrls Owen Chartered Accountants 43-45 Devizes Road SWINDON Wiltshire SNI 48G Approved by order of the board of trustees on 24th September 2021 and signed on its behalf by: Nr A J Davks - Trustee Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SWXNDON SCHOOL OF GYMNASTJCS Independent examlnerfs report to the trustees of Swindon S¢hool of Gymnastlcs {'the Company.) I report to the charlty trustees on my examination of the accourtts of the Company for the year ended 30th Dember 2020. Resptsnsibilities and basis of report As the charlty'5 trustees of the Company (and also ts directors for the purposes of company law) you are responsible for the preparation of the aCUnIS In accordarKe wlth the requirements of the Q)mpanies Art 2006 ('the 2006 ACV). Havlng satlsfied rnyself that the accounts of the Company are not required to bè audited under Part 16 of the 2006 Art and are eliglble for Independent examination. l Teport in respect of my examinatlon of your charlty's accounts ag carrled out under settion 145 of the Charities Att 2011 1.the 2011 Act'l. In carylng out my examlnation I have followed the Dirert]ons given by the Charity Commlsslon under sertlon 145151 (b) of the 2011 Act. Independent examiner's statement I have completed my examlnation. I conflrFn that no matters have come to my attentlon In connertlon with the examlnatlon glvlng me cause to believe.. attounting records were not kept In respect of the Company as requlred by sectKTrn 386 of the 2006 Act- or the accounts do not aca)rd wlth th95e cordS. or the accounts do not comply with the accounting requirements of sectlon 396 of the 2006 Act other than any requirement that the accounts glve a true and falr view which is not a matter consldered as part of an independent examination,. or the accounts have not been prepared In accordance with the methods and principles of the Statement of Recomrnended Practlce for accountlng and repotting by charbties (appllcable to charlties preparing thelr accounts in accordance with the Financial Reporting Standard applicable in the UK and Republlc of Ireland (FRS 102)). I have no concems and have come a¢ross no other matters in connection with the examlnatlon to whith attention should be drawn in tht5 report in order to enable a proper understanding of the attounts to be reached. Jenna Wheeler Moth5 Owen Chartered Accountants 43-45 Devizes Road SWINDON Wiitshi SNI 4BG Date.. Page 3
SWINDON SCHOOL OF GYMNAsrxcs STATEMENT OF FINANCIAL AcfIvITIES FOR THE YEAR ENDED 30TH DECEMBER 2020 Perlod 1.1.19 to 30.12. 19 Total ftjnds Year Ended 30.12.20 Unrestrirted fund Notes INCOME AND ENDOWMENTS FROM DonatlOn5 an¢J legades 112,383 172,583 Charltable activlties Charitable activities 48.351 Other tradlng athvities Investment income 13,680 6,035 24,587 20,685 Total 180,449 217,855 EXPENDThURe ON Ralsing funds 799 {2821 Charitable Hctivities Charitable act5v1es 162,930 72,526 Other 15.750 146,008 Total 179,479 218,252 NET INCOME/(EXPENDITURE) 970 (397) RECONCILIATION OF FUNDS Total funds brought forward 98,741 99,138 TOTAL FUNDS CARRIED FORWARD 99.711 98,741 The notes fomi part of these finatKlal statements Page 4
SWINDON SCHOOL OF GYMNASTICS STATEMENT OF FINANCIAL POSMON 30TH DECEMBER 2020 2020 Unrestrirted fund 2019 Total fund5 Notes FIXED Assrrs Tanglble a55ets 11,476 17,989 CURRENT ASSETS stocks Debtors Cash at bank 5,042 23,396 73,468 5,841 12,911 88,935 io 101.906 107,687 CREDITORS Amounts falllng due wlthlrs one year li (13,671) (26,935) NET CURRENT ASSETS 88,235 80,752 TOTAL ASSETS LESS CURRENT UABILITIES 99,711 98,741 NET ASSETS 99.711 98,741 FUNDS Unrestritted fijnds 12 99,711 98,741 TOTAL FUNDS 99,711 98,741 The tharitsble company is entitled to exemption from audit under Secbon 477 of the Companles Act 2006 for the year ended 30th Dember 2020. The members have not requi the company to obtain an audlt of its financ6al statements for the year ended 30th Dember 2020 in accorilance with Section 476 of the Companies Att 2006. The tnjstees acknowledge thelr respongibiliues for (al ensuring that the charitable company keeps accounting records that compty wlth Sertlons 386 and 387 ofthe Companies Art 2006 and preparing financsal statements which gtve a twe and falr vlew of the state of affairs of the charitable company as at the end of each finandal year and of its surplus or deficlt for each financial year in accordan with the requirements of Sections 394 and 395 and which otherwlse comply with the requirements of the Companles Act 2006 relaung to finanual statements. $0 far as applicable to the tharitable company. These finandal ststements have been prepared in accordan with the provlslons applicable to charltable companies subjert to the small companies regime. The finandal statements were approved by the Board of Trustees and 4uthorfjsed for sue 24th September 2021 ond We signed on its behalf by: (bl on Mr A J Davles- Trustee The notes fom) part of these flnandal ststements Page 5
swtNDON SCHOOL OF GYMNAsrIcs NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH DECEMBER 2020 ACCOUNTING POUCIES Basis of preparing the flnancial ststements The financlal statements of the charitable company. which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practitt applicable to charities preparing their accounts In accordance with the Finanoal Reportlng Standard applicdble in the UK and Republic of Ireland (FRS 102) leffethve l January 2019)., Financial Reportin9 Stsndard 102 The Financlal Reportlng Stsndard applicable In the UK and Republic of Ireland, and the Companies Act 2006. The nnanaal statements have been prepared under the histoiical cost convention. Income All income Is recognlsed in the Statement of Flnandal Attivityes once the charty ha5 entltlement to the funds, it Is probable that the Income will be recefved and the amount be measured reliably. Expendlture Llabilities are COgniSed as expenditure a5 soori as there Is a legal or construciive obllgation comrnittlng the charity to that expenditure, it is probable that a transfer of economlc benefits wlll be required In settlement and the amount of the obligatlon can be measured reliably. Expendltu is accounted for on an accruals basis and has been da5sified under headings that aggregate all ost related to the category. Where costs canrlot be directly attributed to partiojlar headings they have been allocated tts actlvlties on a basls consistent wlth the use of SourCes. Tangible fixed assets Depreciatlon Is provlded at the followlng annual rates In order to wrlte off each asset over its tlmated useful life. FIxtu$ and fittings 20% on cost and IO% on cost Stocks Stocks are valued at the lower of cost and net realisable value, after making due albwance for obsolete and slow moving Items. Taxatlon The charity Is exempt from corpotBlion tax on its charitable activltles. Fund accountlng Unrestricted funds can be led in accordarKe wlth the charitable oblectwes at the dis¢tIOn of the trustees. Restricted fur$ can only be used for partioJlar restrlrted purposes withln the objects of the charty. Restrictlons arise when speofied by the donor or when fttnds are raised for particular restrlrted purposes. Further explanation of the naturE and purpose of each fijnd is Induded in the notes to the finandal statements. Government grants During the year, the charity bec3me eligible for a grant uThJer the Coronavlrus Job Retentlon Scheme {C)RS). The amount retrivable of £21,782 has been acnted ft*r on an accruals basis. The company also received a small business grdnt from Swindon Borough Councll tota15ing £25,000. other 9rnnts Durlng the year. the charlty also received £1.250 from The Big Lottery Fund and £319 from the South West Amateur Gymnastlcs Assocsation (SWAGA). Both of these are unre5trlcted and have been accounted for on an accNals basis. Page 6 continued...
SWXNDON SCHOOL OF GYMNASTICS NOTES TO THE FXNANCIAL STATEMENTS - rontinued FOR THE YEAR ENDED 30TH DECEMBER 2020 OTHER TRADING ACTxvmES Period 1.1.19 Year Ended 30.12.20 30.12.19 Fundralsing events B G Insurance Sale of clothing Summer camp Sundry Income 230 5.878 2.629 4.450 493 964 11,787 5,743 5,208 885 13,680 24,587 INVESTMENT XNCOME Perlod 1.1.19 to 30.12.19 Year Ended 30.12.20 Room hire Competition entries Bank Interest re1ve{l 640 5,262 133 3,605 17,080 6,035 20,685 NET XNCOMEI(EXPENDrrukE) Net income/(èxpendlture} s ststed after ¢harglng/{crediting): Perlod 1.1.19 Year Ended 30.12.20 30.12.19 Depreciation - owned assets Surplu5 on dlsposal of fixed assets 6,513 18,839 (558) TRUSTEES. REMUNERATION AND BENEFITS There were no tnjstees. remunerntion or other benefits for the year ended 30th Dember 2020 nor for the period eftded 3(lth Dernber 2019. Tru5tees' expenses There were no trustees. expenses paid for the year ended 30th December 2020 nor for the perlod ended 30th December 2019. Page 7 contlnLJed...
SWINDON SCHOOL OF GYMNASTICS NOTES TO THE FINANCIAL SYATEMEMTS- continued FOR THE YEAR ENDED 30TH DECEMBeR 2020 STAFF cosrs The average monthly number of employees during the year was as follows: Period 1.1.19 Year Ended 30.12.20 30.12.19 staff No employees ceIVed emoluments in ex55 of £60.000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACtIvrrIES Unrestrl(tsd fund INCOME AND ENDOWMENTS FROM DOatIonS and legaoe5 172,583 Other trading activitles Invesknent income 24,587 20,685 T¢tal 217,855 EXPENDITURE ON Ralslng funds (2821 Charitable artivities Charftable actlvlts.es 72,526 other 146,OD8 Total 218,252 NET INCOME/(EXPENDmlRE) 1397) RECONCILIATION OF FUNDS Total funds brought forward 99,138 TOTAL FUNDS CARRIED FORWARD 98,741 Page 8 contlnued...
SWINDON SCHOOL OF GYMNASTICS NOTES TO THE FINANCIAL STATEMETr¥fS- Continued FOR THE YEAR ENDED 30TH DEceMBER 2020 TANGIBLE FXXED ASSETS Fixture5 fittings COST At 31st Dernber 2019 and 30th December 2020 237,918 DEPRECIATION At 31st December 2019 Charge for year 219,929 6,513 At 30th December 2020 226.442 NET BOOK VALUE At 30th December 2020 11,476 At 30th December 2019 17,989 STOCKS 20ZO 2019 Stocks 5,042 5,841 10. DEBTORS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 2020 2019 Trade debtors Prepayments and accruetl Incorne 2.470 20,926 4,374 8,537 23,396 12,911 11. CREDXTORS: AMOUNTS FALLXNG DUE wrrHIN ONE YEAR 2020 2019 Trade credltors S(Kial security and other taxe3 other creditor5 A¢crvals and deferred income 774 965 9,705 3,001 26,161 13.671 26,935 12. MOVEMENT ZN FUNDS Net movement In funds At 31.12.19 At 30.12.20 Vnrestricted funds General fund 98,741 970 99.711 TOTAL FUNDS 98.741 970 99.711 Page 9 contlnued...
SWINDON SCHOOL OF GYMNASTICS NOTES TO THE FINANCIAL STATEMENTS- ¢¥)ntlnued FOR THE YEAR ENDED 30TH DECEMBER 2020 12. MOVEMENT IN FUNDS - continued Net movement In fvnds, Induded in the above are as follows: Incoming re50urce5 Resour expended Movement In funds Unrestricted funds Generdl fund 180049 (179.479) 970 TOTAL FUNDS 180,449 (179,479) 970 Comparatives for movement in funds Net movement in funds At 30.12.19 At 1.1.19 Unrestricted funds General fund 99.138 (3971 98,741 TOTAL FUNDS 99.138 {397) 98,741 Comparatyve net movement In funds, included In the above are as follows.. In¢oming resources Resources expended Movement In funds Vnrestrlcted funds General fund 217.855 (218,252) (397) TOTAL FUNDS 217,855 (218.252) (397) 13. RELATED PARTY DISCLOSURES There were no related paty transartlons for the year ended 30th December 2020. Page 10
SNDoN SCHOOL OF GYMNAsrxcs DEfAILED sfATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH DECEMBER 2020 Perfod 1.1.19 to 30.12.19 Year Ended 30.12.20 INCOME AND ENDOWMENTS Donation5 and legacies Fees Donatlons Gift aid Investments 108,447 1,466 2,470 166,458 1,474 4,374 277 112,383 172,583 other trading activities Fundraisin9 events B G Insurance Sale of clothlng Summer camp Sundry Income 230 5,878 2.629 4.450 493 964 11,787 5,743 5,208 885 13,680 24,587 Investment Income Room hlre Competition entries Bank Intet CeIved 640 5.262 133 3,605 17,080 6,035 20,685 Charftable activities Grdnts Government grants 1,569 46,782 48,351 Total incoming resources 180,449 217,855 EXPENDThURE Other trading artivities Openlng stock Closing stock 5,841 (5,042) 5,559 15,841) 799 (282) Charltable actlvltles BAGA membershSp CoathSng and ballet Competitions and events Sumrner camp expenses Equipment 7.463 48.237 13,557 50,512 8,457 2,317 310 58,327 72,526 Thls page does rt forrn part of the statutory finandal ststements Pa9e 11
SNDoN SCHOOL OF GYMNAsrIcs DETAILED sfATEMENT OF FINANCIAL AcfIvITIES FOR THE YEAR ENDED 30TH DECEMBER 2020 Perlod 1.1.19 Year Ended 30.12.20 30.12.19 Charitable activities other Wages 15,750 19,514 support costs Management Jn5uran Cleanlng Independent examination fees Honorarium payments Staff tralning Clothing expenditure Subscriptions Repair5 and renewals Computer costs Donatlrjns 2,988 1,064 2,400 2,000 288 697 59 4,749 70 95 2,556 1,908 3,193 3,000 5.B99 11,028 14,410 27,584 Finance Rent, rates and water Llght and heat Travel and subsistence Telephone Ptsstage and stationery Sundries Bank charge5 Depreciation of tanglble fixed Jssets Loss on sale of tsnglble fixed assets 70,105 8,589 593 1,194 211 855 1,603 6.513 62,685 8,461 3,505 1,426 466 80 2.737 18,839 (558) 89.663 97,641 GoVerThan costs Attountancy and legal fees 530 1,269 Total resources expended 179A179 218,252 Net income/(expendlture) 970 (397) Thls page doe5 not forni part of the statOry finandal statements Page 12
SWINDON SCHOOL OF GYMNASTICS L TD ANNUAL REPORTS 2020 Company No.: 3348600 Registered Charty No.: 1067061 Registered Address: Unit 3 14, Isis Trading Estate. Stratton Road, Swindon SN1 2PT
SWINDON SCHOOL OF GYMNASTICS L TD Annual General Meeting 2020 AGENDA NOTES Present l Awlogies Introductions MinLrtes of Last Years AGM Chairperson's Report Directols Report Financtal Report Auditors Report and Accounts 'To rec8we 8nd adopt the Auditorfs Report and the Fin8nGI81 Statements forthe year 8nded 31. December 2020 (RESOLUTION 1) Coaches Reports 9. Administratofs Report 10. Election of Officers 'To ReGeive nominations and vot8 on cand8188 for Qffjcers of the Club's Committee. (RESOLUTION 2) 11. A.O.B. (to be submitted prior to the start of the meetiTVJ)
Swindon School of Gymnastics Minutes of the Annual General Meeting held on 13th November 2019 The Chaimian welcomed 31 people to the meeting and introduced the Olfi¢ers APOLOGIES were received Kery Reynolds, Paul Saunders. Laura Oakley, Gavin TIM and Dave Saunders MINUTES OF LAST YEARS AGM The minutes wer6 read and signed as a true record of the meeting - proposed by Lauren Cordingley and seconded by Jo Reyno CHAIRM4N'S REPORT Andy introduced the Officets and welcomed everyon¢ to th¢ m¢etÉng The meeting was asked to read through Andy's report and it was accepted having been proposed by Helen White and seconded by Mi¢helle Hall . Aec pointed out that since the Chaiman had written his report,, the Club has a further 10 years on the lease from 2019 not 2018 as in the Chaimian's report.. DIRECTOR'S REPORT Alec went through his report wth the meeting and it was a¢xepted having keen proposed by Michelle Hall and seconded by Eli Ridgway FINANCIAL REPORT Alec went through the statement of income and experKliture. which indicated that the Club was in a sound financial position. He did point out that rf we take the depreciation figure of £18,000 OUL we woukl have had a £20K surplus .His report was accepted by ihe meeting having been proposed by Owen Hall and seconded by Holly Mills. AUDITORS REPORT AND ACCOUNTS The accounts were accepted by the meetirvJ ,having been proposed by Lauren Cordingley and s8conded by Owen Hall. CENTRE ADMINISTRATOR'S REPORT The meeting read through Helen's report .She pointed out that there bvas a problem with other units using our parking spaces and therefore our parents have to park on the new double yellow lines and several have received a £100 fine (this was confitmed by Prince O. at the meeting as he had re*ived one). The Committee wsll discuss this matter. Also we are now putting details of our dothiro shop on our Facebook page . Helen's report was accepted having been proposed by Alec Davies and secorKled by Michelle Hall COACHES REPORTS The meeting read through all the rewjrts and au questions were answered. We are boping to or8aDise another successfijl reion ¢omwition on 23 Febnwy 2020 and then m8&e it an aJ]nual event. OUT gimnasts have had lots of success in county arLd Re8ional S.W. competitions tbi5 year. We have now appointed Lauren CordingEey &$ a full time paid coach for th¢ girls, and other than our adrniillstrator, this is our only paid employee &s everyone else is voluntary.
COACHES REPORTS (cont) Boy's reports- proposed to accept it by Helen 7)ite and seconded by Holly Mills GÈrl"'s reports - proposed by Helen White and seconded b!, Rachel La. Adult's report- sessions on Wednesday and Thursda5's are Mtll attended. The acceptance of the report was proposed bj Rachel La and seconded b} Michelle Hall Pre-school - continues to be very popular and H'ell attended - the report was accepted having been proposed by Michelle Hall and seconded b}: Helen Ivhite 8. ELECTION OF OFFICER'S The follovding volunteers were proposed and seconded and élected to the Committee Trusteesl Dir8Ctors Wendy Payne and Alec Dawes proposed by Rschel Law and seconded by Eli Chairperson Andy Bell prormxed by Lauren Cordingly and seconded by Owen Hal Wendy Payne Aec Davles . Secretary Rachel Law Treasurer Aec Davies and Wendy Payne - Proposed by (n Hall Holly Mills. Committ¢¢ Paul Saunder& Laura Oak1.: Jo R¢Nnold& Rachel Law: Michelle Hall and Hannah Porte Proposed ¢n b1 by Lauren Cordingley and seconded bv Andy Bell. Welfare Officer Jo Re)molds proposed by Owen Hall and seconded by Alec Davie5 Fundraising Rep (in her absence ) LAurd Oakley: hel bi. Bill Hogg- Holly Mills . Jade and Amv 9. A.O.B Par8nts were invtted to speak to coaches rf they wanted to after the meeting. There was no other business The Chaimian thanked everyone for attending and the nexi commrttee meeting will be on 27th Jan 2020.
Chairperson's Report 2020 saw the club looking a* ways to implement a more automated ivay of communicating and running backroom operations. This was done to Dring the club forward into a more efficien-L w'ay of working. Unfortunately, not long into the first tenn for the year, Covid-19 began to take a hold and due to Government guidelines: the Club shut its doors. There were no further Club meetings held for tb.e year. Andreiv 8811 NOTES FROM DIREcfoRS PANDEMIC l. Lockdown to start as per Government Instructions 2. Alec and Wendy to run all flnancial affairs during Lockdown for remainder of 2020 and into 2021 if needed. Also to run all sections of the club UFN 3. During this time Alec and Wendy to carry on as Dirertors into 2021 and the Committee to do the same. Thls Is until the pandemic allows us to call a full meetlng of all members. 4. Further Committee meetings in 2020 will only be called in emergencies. S. Three staff, Lauren Cordingley, Owen Hall and Ell Ridway to be furloughed . SSG to make up to make up pay to full amount UFN Helen White - Admln - to carry on workingfully- covering all things - post, communication, organisation etc. 6. The 2020 AGM is postponed until the pandemic Is over
SWZNI>ON SCHOOL OF GYMNASTICS REPORT OF THE TRusfEES FOR THE YEAR EIIDED 30TH DECEMBER 2020 The trustees who are also director5 of the olarity for the purposes of the Companles Act 2006, present thelr report wlth the finandal statements of the ttiarlty for the year ended 30th December 2020. The trustees have adopted the provlsions of Accounting and Reportlng by Charttles.. Statement of Recommended Prartlce applloNe to tharltles preparlng thr accounts in accordance wlth the Flnanclal Reportlng Stsndard appllcable In the UK and Republlc of Ireland (FRS 102) leifecth l January 2019). OBJEcfxvES AND AcrzvrriES Objectlves and alm$ In plannlng our attivlues for the year, we kept In mlnd the Chartty Commlsslon's guldance on public benefit. The prlntiple activity of the company Is the advanrnent tsf the mental and physlcal development of young persons through the sport of gymnastios in all Its forn recognLsed by thè Brldsh Amateur Gymnasucs Assoclatkjn. ACHIEVEMENT AND PERFORMANCE Charltable artlvltles The charlty operated as normal for the first three months of the year untll the country when Into natlonal lockdown on 23rd March 2020. Thts naturnlly saw the dose of all of our dasses r¢sultlng In art overall reduction to oll the fee Income for remalnlng nlne months of the year, We continued to provlde some dasses motelY dudng the first lockdown untyl we were able to retum to fa to face cksses. We also managed to cèrry out our annual Summer event In July 2020 whKh allowed us to ralse important funds but there were a number of events we Vre unable to cary out. Fundralslng actlvltles Due to the Covld 19 pandemic the onfy fundrai$ln9 event that tojk place in the financial year was the summ¢r event In July 2020. The annual dlsplay days. annual dub competluon days and annual open event ft)r the club were all unable to go ahead meanlng a restrl¢ted amunt of fiJndrB15ing Income ralsed. FXNANCIAL REVIEW Prlnclpal fundin9 6our¢es The chadties main source of fijnds Is from fees frjr gymnastlc dasses for thlidren and adults totalllng th15 year £108.447 {2019: £166,458). The tharlty also retharyes the Brttlsh Gymnastks Insurantt for Its members thus to cover the costs. Durtng the year the charfty also recelved £25,000 one off COVID-19 supi Flnan¢lal results •nd reserves pg1i¢y The results ft*r the year are set out In the Statement of Flnanoal Artlvibes on page 3. At the year end the charlty had reserves of £99.711 (2019: £98,741). belng Unrestr1 funds. The twstees have examlned the chartys requlrements for reserves in the Ilght of the maln rfsks to the charlty. The trtjstees conslder that the sthool shoLSld aim to maintaln the level oi Its reserves at a figu greater than £50,000. Th6s wlll then malntain adequate levels, golng forward, for Ivs Jsset and stock level, and leave suffldent amounts for the day to day runftsng costs. Funds not committed are Invested In Interest beartng deFo¥t accounts. Covld-19 At the tlme of appmval of these flnanclal 5tatemerts. Covld-19 still has given r15e to addluonal rtsk and uncertainty to the tharftie5 operatlons. The Trustees have Condered these risks, and have taken steps and actions they consider appropriate to mlnimlse the assodated Impact. The Trustees were able to adapt thelr bu51rS kst year to take by operatlng vla online dasses, outshle dasses wh$n pemiltted and revised gymnastics dasses In the premises when perniltted. These measures provlde many options shoLtld any future thange5 arlst IA respect of lool and natlonal re5tri¢tions. Fee5 are malnly been collected in advan at the 51art of eath temi and th¢ tharity stlll has a substantial waltlng Ilst whlch sets us Sn a strong posltlon golng for4¥ard. Page I
SWXNDON SCHOOL OF GYMNASTICS DEfAILED sfATEMENT OF NANCIAL ACTIvrtIES FOR THE YEAR ENDED 30TH DECEMBER 2020 Perfod 1.1.19 to 30.12.19 Year Ended 30.12.20 INCOME AND ENDOWMEp¥rs Donations and legacles Fees Donauons Glft ald Inv&tments 108,447 1,466 2,470 166,458 1,474 4,374 277 11&383 172,583 other trading •ctlvltles Fundralsing events B G Insuran Sale of clothlng Summer camp Sundry Income 230 5.878 2,629 4N50 493 964 11,787 5,743 5,208 885 13,680 24,587 Inv¢slment In¢ome Room hire Compet1On entrles Barik Interest re¢eEved 3,605 17,080 5,262 133 6.035 20,685 Charitable activities Grants Govemment grants 1,569 46,782 48,J51 Total InmIng r¢sour¢¢s 180.449 217,855 EXPENDThURE Other trading actlvltles Openlng stock Cjoslng stock S.841 (5,042) 5,559 (5,841) 799 (282) Chatltable •ctivltl BAGA m¢mber5hlp Coachlng and ballet Competltlons and events Summer camp expenses Equipment 7,403 48.237 13,557 50.512 8,457 ¥317 310 58,327 72,526 Thls page does not form part of the stabjtory Ilnanclal ststements Page 11
sNDoN SCHOOL OF GYMNAsrxcs DETAILED sfATEMENT OF nNANCIAL AcnvrrIES FOR THE YEAR ENDED 30TH DECEMBER 2020 Pertod 1.1.19 to 30.12.19 Year Ended 30.12,20 Charftable actlvltle# Other Wages 15.750 19,514 Support costs Managem¢nt Insuran Cleaning Independent examlnayon fees Honorarfum payments Staff trnining Clothlng expendlture Subscrtptlons Repalts and renewals Computer costs Donations 2.988 1,064 2,400 2.000 288 697 59 4,749 70 95 2,556 1.908 3,193 3,000 5,899 11,028 X4MIO 27,584 Flnance Rent, rate5 and watsr Ught and heat Travel and SUbStenCe Telephone Postage and stsyonery Sundrtes Bank charyes Depreclation of tsnglble flxed assets Loss on sale of tsr1ble fixed assets 70.105 8.589 593 1,194 211 855 1.603 6.513 62,685 8,461 3,505 1,426 466 80 2,737 18,839 {558) 89,663 97,641 Governance costs Accountsncy and legal fees 530 1,269 Total resources expended 179,479 218,25Z Net Income/(expendlture) 970 (397) Thls page does not form pari of the statutory flnandèl ststsmerts Page 12
CENTRE ADMINISTRATOR'S REPORT 2020 Total membership has dwindled from 430 dtr•m to 320 throughout this Lockdown year. Lockdown 1 began in March 2020, luckily, we had already given th8 gymnasts a full temi and were into our complimentsry eks, so no refvnds were needed and we took fees of around £50,000 for child members 5-18 years and around £2,900 for Adults. We did have one fairly new member ask for a refund of BG membership, as this was paid 1 week before the lockdown, BG did this no problem and later in lockdown refunded around £200 of membership fees for anyone Stsrting near the beginning of lockdown 1. Unfortunately the lockdown continued throughout the whole of the Springlsummer term 2020. Emails were sent to all child members with 3 payment options. 1. They coutd pay fees for the term and donate any unused fees. 2. They could pay fees for the temi and use any unused fees towards Septsmber temi. 3. Not to pay until we retumed. There VRS also an option to make a donation. One family paid fees and made a donation, another paid 2 tems fees so donated 1 tern and paid 1 temi in advance. Approx. £5.800 of fees were paid under option 1, so fees were donated, approx. £6,000 of fees were paid under option 2, so this was carried over to September (Autumn Tem 3). The remainder of the members chose option 3 and didn't pay for Springlsummer tsm 2020. No adult or preschool sessions. In our Autumn tenn 2020. a large number, but not all children retumed. Almost all returners were on reduced hours (some children already doing Y/4 hour and 1 hour were not affected) and most were only able to attend On a week {expt some squad members) due to the social distancing and deaning rules put in place to reopen after lockdown 1. With natural non retumers and a very small intake. numbers were approx. 320 thildren. Around £27600 child fees were taken in the Autumn tem plus the £6000 advance payments frorn Option 2 payments in the previous temi making a total of £33,600. Just over £36.000 was due in however a number or families were in hardship and around £2,600 vrfas discounted from fe88 and written off. Adults preschool sessions were prebookable only, On we reopened in September, this was done through Lauren Cordingley, numbers for these sessions were severely restricted and were restricted to one per piece with no group waTh ups permitted sessions did not continue with only around £380 adu fees taken for the tem. Myself, Helen White, remained in fvll employment during lockdown 1. Coach Lauren Cordingley, Owen Hall and Eli Ridgway, were furloughed with the club paying 200/0 to top up wages to full amount. Alec Davies and Jasmin Cochrane-wild have been dealing with the furfough via govemment websits every month from April to December. Throughout Ihe first lockdown a number of volunteer coaches ran zoom sessions for squad Ghildren and outdoor training as soon as it was allowed. Lauren
became part time furlough in July 2020 in order to organise and run the Zoom and outdoor sessions, Owen and Eli also became part time furfoughed in order that we could provide some August sessions (on offer to all child members) and be ready to resume in September. Lauren organised lots of familiesladult gymnasts and coaches to come in and clean throughout July with a final big clean involving Howard and Wendy Payne steam deaning the floor areas. The August holiday sessions for all members went down well. A neighbouring company (NeVs storage) reported us (and Pro Gym next door-who were decorating) for training during lod(down 1- we were in fact emptying the ptts of water manually on a daily basis throughout lockdo 1 until the pumps were replaced and the gym downpipe repaired. Nevs storage had vacated their premises by the time we retumed in Septsmber. The front door was covered by myself for the first 3 weeks in September and then this was taken over by session coaches On fees were in. We now take temperatures at the door and the coach must sign in the gymnast who then must hand sanitise prior to entry to the gym area. The gym is now run on a one way system with gymnasts leaving via unTt 3 now. with their parents waiting outside for them as numbers in the gym are limiied at any one time. The office is not now covered in the usual VRY. Lockdown 2, November 2020, we held zoom sessions to try and compensat8 for closure and added videos to fabook group. We reopened as soon as allowed. We continued for an extra few days at the end of tem. All have been insured and the nSSary procedures are in pla to enable this. This was however, once again, a big task, with lots of emailing BG. on again some members had great dfficulty renewing. Again this year still chasing Insuran in November. BG reduced their rates for the year 2020121 to refiect lack of time available in the gym. We have only once this year been a venue for a BG course as we have been closed and BG have not been running courses. We have not wn any parties since February 2020. The shop took £891.00 for year 2020, includ&J 2- Hand, Milano (£150) and Elion (£60) leotards. Also bank&1 during this period was the final shop banking for 2019 of £415.90 making the total shop banking £1306.90. During the same period £1322 of squad krt (Including 1 x £10 leotard hire) was sold by Lauren Cordingley, making the total clothing £2,628.90. Mrs Hall continued running the shop from home (when we have been open) via email and Facebook. Your Logo (Dan Harlands dad) still supplies hoodies. tshirts. bags etc which we can get dire from his website. DBS'S are now online only and running smoothly.
Staff safeguardinging ¢ourses, many ran OLrt on 12 December hopefully most will renew during the January 2021 expected lockdown. The very limited fees for 2020 have been colEected. All the monies have been banked into the club accounts and all invoices handed for payment to Wendy Payne or Aec Davies as appropriate (mainly Alec during temis 2 and 3. The waiting list numbers have stayed high reasonably high, however many are tuming us down or not responding to offers for next year and the list has redUd somewhat from the average throughout 2019 which was 900 children waiting to join us to around 600 for 2020. Gavin Tim has still Continu to updats the SSG VbSite. I have produc&S the usual notices, posters and letters. this has beèn done in tenns 2 and 3 via Facebook, SSG website. texts and emails. The fund raising committee took care of stockFng tea and coffee for us for tem 1 up to lockdown 1. The Fund Raising Committee assisted with organising the Interclub Floor, Vault and Trampette competition and the raffle with Mrs Oakley leading. We did not hold our usual club competition or disptay day. We held only a Virtual Floor competition to keep the children's interest going. Birthday Parties were suspended from February 2020. Helen - myself - and Alec Davies pr8pared the Gift Aid information for the year as usual but Wtth sorne additional admin support from Jasmin Cochrane-wild. THANK YOU TO EVERYONE AT SSG FOR THEIR CONTINUED HELPAND SUPPORT. DURING THIS PARTICULARLY DIFFICULT YEAR, IN MY ROLE AS SWINDON SCHOOL OF GYMNASTICS CENTRE ADMINISTRATOR.
GIRLS SQUAD REPORT The be8lnnln8 of 2020 saw us contlnue wlth our varlous competttlon squads- mlnl, development, Intemiedlate, Junlors and seniors With gtr15 ranging from 5 to 17 years of age. Squad numbers were increaslng due to more glrls being selected from the recreation slde of the dub who showed potential and ow thanks for that must 80 to our recreatlon coaches who work so hard with the chlklren to get them to thls standard . Then on the 23rd of Mar¢h, dlsaster stnKk111 and the ¢ountry went into Ikdown. Apart from our annual recreation coMpetIOn that we host for other dubs as well, the onty other tompetitlons that we entered were the grades one at West Wllts and In Abln8don for 4 of our squad 8lrls Just days before lod(dtMn. However. nrt to be deterred, as a dub, we dld our best to keep the condltlonlr¥ and Interest of the gymnasts golng throughout the year.our 3 paid coaches, Lauren, Owen and Ell arranged zoom meetings and several of our volunteer coaches helped with field tralning in small groups as direrted by the Government. All sertions of the club, squad, recreatlonal. pre sthool and adults took part in our aub Comp In May whlth was done virtually where medals were won. We also had handstand competitlons. gymnast thallenges, family displays etc. When we returned In August for a few months thlngs were very dlfferent to what we have been used to In the past In order to comply wlth Bfftlsh Gymnastlcs re8ulatlons- no spertators allowed, sodal dlstandng In the Eym. temperatures taken. deanln8 of equipment after every rotstlon, washing arKI sanitising hands. wearing masks whllst supporting the gymnasts etc. We were Just getting used to thls when we had the second lockdown in November. In the 43 years I have been coathlng at S.S.G. I have never known a year like It at all. Alec and I had to work hard on the accounts as the Income c•mln8 In through fees Was negligible cornpared wlth the expendlture for rent, salarfes, Insurances etc etc. B.G. requlred so many reports Indudlng rlsk assessments and we stlll had to do all our annual reports for the Charltles Commlssion and Cofflpanles house and the Audltors. However, we got through the year and thanks must go to all the coaches* gymnasts and parents for all thelr Support and we look foThvard to a successful year In 2021 and hope that any further lockdowns that may o¢cur wlll be short and wlll not affert our club, coathe5, 8ymnasts and parents llke 2020 has and everyone stays safe. Wendy Payne
SS uadRe ort 2020 In janUaryV took 2 ladsJ05h M and Josh Tto South West squad testing in Barnstaple, in the following couple of day we were notified that Josh T had made the squad. The Squad was all preparing for South West festival competttion weekend and they were looking strong in their routines, unfortunately lockdown hit and sothey didn't get to compete. Before Lauren and I were put on furlough we made lots of home training videos for the squad gymnasts covering all areas of strength flexibility and basic skill preparation exertises. Some of the volunteer coaches provided outdoor training when the restrirtions allowed In on of the Squad boys grandparents private field . We returned to the brym in August following the guidelines of the government and British Gymnastics. Some of the grfmnasts hours were cut due to havingto keep numbers low in the gym. Our Summer camp vrfas postponed to October hatrftenn which was a great success and fortunately perfertly timed as the country went Into a 2 lockdown for the whole of November. As Lauren, Eli and I vRre only part furloughed at thattime it meant we could provide Zoom home trainin& Lauren also organised guest coaches to deliver a session once a week to mlx it up and keep spirts high these included Matt jaCkn who was coach to Max Whitlock and Brln Brevon. and eXlYMpiC gymnasts such as Daniel Purvis. December the 8ym opened to all for 3 weeks before Christmas and the squad coaches put on a few full days tralnlng after the hollday just before we had to close for the 3 time in the new year. Thank you to all parents, gymnast and coache5 who helped and supported us throughout the year. Owen Hall
Recreational Girls and Bo sRe rt 2020 In March I we h05ted our annual Floor. vault and trampett competrtion which was a great success again. Lockdown March 20 saw the gym close to all sessions, our paid staff was put on furlough meaning unfortunately they couldn't provide any onllne sessions. The gymnasts and volunteer coaches posted challenges on our Facebook pa8e for others to take part in, keeplng everyone busy and united. In May around the time we would normally run our Club competttion we held a virtual one. Thls saw many Gymnasts enter videos of their floor routines composed using the requirements set. We split all entries into dlfferent age and ability groups, several of our jud8es marked them from their home, later they had a zoom meetingto discuss and decide thetop 3 from each group. We had entrles from all disclplines in our club girls, boys, squad, recreational, preschool and adults. Rainbow Medals were awarded atthe club door by oursenior gymnasts whilst maintaining social distancing and incredible hygiene. International handstand day came along and coach Wivieen encouraged everyone to take part and share their pictures. At the beginning of Julywe all got creative again with the thought that our display daywould normally be coming up. Displays could be perfornied with friends, £family members (of any age). those In your bubble or even your pets 4 Restrictions relaxed a bit at the end of July and throu8hout August we ran many session5 wlth different a8e groups for both rIS and boys. In September we started back with all session, some time5 and days were adjusted to meet the restrictions we had to follow. In half term we closed for a deep clean to ensure the safety of our members and equipment. Then along can the November lockdown 0.2, with the coache5 onty part time furfoughed we were able to provide some material for home trainin& British gymnastics badge posters and videos were posted on the Facebook group and Zoom training for all groups was provided by Lauren, Eli, Owen, Sam. Maddie and Jasmln. Well done to all the gymnasts and grownup5 who took part and helped out with these session5. December, on return we manage to squeeze in three weeks before Christmasl l For those who had . to self-isolate atthat time Lauren ran some zoom sessions in the day. Thank you so much to everyone who supported their gymnasts and the club throughout the year it was an espe¢ially hard one. Lauren Cordingley
SSG pro school report 2020 Beeen January- March we had good attendance 2 sessions on Tuesdays and 3 sessions on Ffidays. Due to Covid lockdown sessions stopped behveen the end of March unlil September. Sessions in September had good attendance wtth restriGted numbers and a booking system was put in pla to comply with Covid guidaft. Sessions stopped again at the end of oCtober-DMber due to Covtd l¢xkdown. In May many of the pre school children participaled in the Club virtual compeb"bons, wtth some great routine$ supported by their parents. Many children completed their BAGA pre school profi¢ien¢y badges in sessions and virtually during lockdown. In July, 15 children graduated with medals being awarded in a Covid safe pick up at the Gym. Many of these children moved into sessions in the club for school age chikjren in September. Helen David Adults 2020 Re ort Good numbers at the beginning of the term. The country went into national Lockdown toward the end of March 50 the gym had to shut. August, British Adult championships was cancelled. Sessions started back in September wtth limrf(ed numbers. In November lockdown 0.2 we tried Zoom sessions but not a good attendance. Lauren Cordingley