Trustees’ Annual Report for the period
From 1 Jan 2023 Period start date To 31 Dec 23 Period end date Charity name: TIPPS CROSS REMEMBRANCE HALL TRUST
Charity registration number: 1067004
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the charity is to apply the funds of the Charity towards the maintenance and management of the hall as a recreational, educational and community facility for the use and benefit of the residents of the Parish of Blackmore, Hook End & Wyatts Green and the Parish of Stondon Massey and such other persons as the Trustees shall see fit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The hall is hired out to local clubs and groups. The Management Committee ensures that the building is maintained to a high standard and that it is kept in a clean and serviceable state. It encourages the creation of recreational and sporting activities. The premises are in almost continual use throughout the week, with an OFSTED approved Pre-School meeting every morning in term time. Other activities include carpet bowls, keep fit, Senior Citizens Club, slimming organisations, karate, youth and adult dance groups, table tennis, yoga, croquet and several badminton groups. The weekends are available for anniversary parties, weddings, children’s parties, quizzes and similar activities and the Committee Room is hired on an occasional basis for meetings by art and other groups. A caretaker is employed to ensure the building is properly maintained and supervised. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have studied the guidance issued by the Charity Commission with regard to public benefit and understand that these apply at any time when exercising powers or duties to which the guidance would be relevant. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | Volunteer working parties assist in the maintenance of the interior and exterior areas and volunteers organise fund raising social events from time to time. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 2023 was a quiet year with no major projects undertaken by the Trustees and Management Committee. The hall is running at full capacity (following its closure in lockdown) and user groups are pleased to have the facility available on a regular basis. Plans are in hand to replace the curtains at the hall and a possible refurbishment of the kitchen is being considered. Both of these will improve the hall’s appearance and attraction to hall users. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Not applicable |
| Not applicable. |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | Not applicable. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity is in a good financial position, holding sufficient reserve funds to meet structural and major maintenance needs which are likely to occur in the foreseeable future. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At the end of 2023, £4,000 was moved from general funds to the Refurbishment Reserve which now stands at £24,250. This fund is held to meet the costs of maintaining the hall at a good standard and part will be allocated to the purchase of new hall curtains and potential kitchen improvements. The Energy Payment Reserve is available to meet higher energy costs in the event that hall income is unable to meet these costs. |
| Amount of reserves held | Para 1.22 | Refurbishment Reserve - £24,250 Energy Payment Reserve-£4,000 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable. |
| Details of fund materially in deficit |
Para 1.24 | Nil |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The hall is hired to user groups and for social events (as mentioned under Objectives above). Hire income constitutes the majority of funds held. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable. |
| A description of the principal risks facing the charity |
Para 1.46 | Increasing costs of energy and hall maintenance. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By Trustees (as laid down in the Trust Deed) |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | None |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Trustees manage the hall through a Management Committee that meets quarterly. The Charity is a member of the Rural Community Council of Essex which advises on matters relevant to village halls. |
| Relationship with any related parties |
Para 1.51 | None |
| Other | The Parish Council Clerk acts as Clerk to the Trust and the Treasurer/RFO of the Parish Council acts as Treasurer for the Trust. A Councillor from Blackmore, Hook End & Wyatts Green Parish Council is appointed a Trustee; currently holding this position is Councillor N McCarthy. Cheque payments from the Trust’s funds require two signatures. Online payments from the Trust’s funds require one authorised person to set up the online payment and a second authorised person to approve the payment. These requirements reduce financial risk to a minimum. |
Reference and Administrative details
| Charity name | TIPPS CROSS REMEMBRANCE HALLTRUST |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1067004 |
| Charity’s principal address | Tipps Cross Remembrance Hall, Blackmore Road, Hook End, Brentwood, Essex CM15 0DX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Rosemarie Carole Nelson |
Treasurer | |||
| Eric Raymond Harris |
Chairman | |||
| Neil Christopher McCarthy |
||||
| Joseph Clarke | ||||
| Edward William Hall |
||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Rosemarie Nelson | ||
| Treasurer/Trustee | ||
| 24thSeptember 2024 | ||
| 24thSeptember 2024 |
Charity Name No (if any) TIPPS CROSS REMEMBRANCE HALL TRUST 1067004 Receipts and payments accounts CC16a For the period Period start date Period end date To from 1-Jan-23 31-Dec-23 ~~ee ee-~~ Section A Receipts and payments
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Hall hirings | 38,846 | - | - | 38,846 | 37,547 | ||||
| Income fromquiz night | - | - | - | - | - | ||||
| Bank interest received | 277 | - | - | 277 | 26 | ||||
| Rent received | 1,090 | - | - | 1,090 | 1,055 | ||||
| Grant towards new lighting | - | - | - | - | - | ||||
| Grant towards air conditioningunits | - | - | - | - | 11,099 | ||||
| Governmentgrant re hall closures | - | ||||||||
| Locality grant towards new lighting | - | - | - | ||||||
| Adjusted foryear end debtors | - 416 | - 416 | 735 | ||||||
| Sub total(Gross income for AR) | 39,797 (Gross income for AR) |
- | - | 39,797 | 50,462 | ||||
| - - - - - - - - - Sub total - - - - - Total receipts 39,797 - - 39,797 50,462 A2 Asset and investment sales, (see table). ~~——————~~ |
|||||||||
| A3 Payments | |||||||||
| Wages | 13,427 | - | - | 13,427 | 10,830 | ||||
| Administration | 8,025 | - | - | 8,025 | 7,750 | ||||
| Maintenance - Plant/repairs | 1,612 | - | - | 1,612 | 787 | ||||
| New carpark lighting | - | - | - | - | 2,210 | ||||
| Boiler repairs | 598 | - | - | 598 | 576 | ||||
| Maintenance - Ground | 450 | - | - | 450 | 2,007 | ||||
| Water rates | 261 | - | - | 261 | 302 | ||||
| Business rates | 191 | - | - | 191 | 358 | ||||
| Gas | 2,451 | - | - | 2,451 | 3,393 | ||||
| Electricity | 2,510 | - | - | 2,510 | 1,486 | ||||
| Refuse collection | 1,664 | - | - | 1,664 | 1,584 | ||||
| Cleaningmaterials & windows | 1,064 | - | - | 1,064 | 884 | ||||
| Insurance | 1,297 | - | - | 1,297 | 1,210 | ||||
| Telephone | 115 | - | - | 115 | 364 | ||||
| Publicity | 142 | - | - | 142 | 221 | ||||
| Sundryoffice expenses | 238 | - | - | 238 | 78 | ||||
| Purchase new air conditioningunits | - | - | 7,182 | ||||||
| Adjusted foryear end creditors | 838 | - | - | 838 | - 2,027 | ||||
| Refund of hall hire damage deposits | 1,894 | - | - | 1,894 | 1,100 | ||||
| Sub total 36,777 | - | - | 36,777 | 40,295 | |||||
| - - - - - - - - Sub total - - - - - Total payments 36,777 - - 36,777 40,295 A4 Asset and investment purchases, (see table) ~~—————~~ |
|||||||||
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
3,020 - - 3,020 10,167 - - - - - 35,130 - - 35,130 24,963 38,150 - - 38,150 35,130 ~~43222~~ |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Bank accounts Details Debtors Details Details Details Redecoration reserve Energy payment reserve Creditors Advance bookings Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 38,150 - - 38,150 OK to nearest £ 416 - - - - - Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - 24,250 4,500 1,437 - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
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| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| Redecoration reserve | Unrestricted | 24,250 | ||
| Energy payment reserve | Unrestricted | 4,500 | ||
| Creditors | Unrestricted | 1,437 | ||
| Advance bookings | Unrestricted | - | ||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Print Name Joseph Clarke Rosemarie Nelson |
Date of approval |
|---|---|---|
| Joseph Clarke | ||
| Rosemarie Nelson |