## **Trustees’ Annual Report for the period**
**From 1 Jan 2023 Period start date To 31 Dec 23 Period end date Charity name: TIPPS CROSS REMEMBRANCE HALL TRUST**
**Charity registration number: 1067004**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the charity is to apply the
funds of the Charity towards the
maintenance and management of the hall
as a recreational, educational and
community facility for the use and benefit of
the residents of the Parish of Blackmore,
Hook End & Wyatts Green and the Parish
of Stondon Massey and such other persons
as the Trustees shall see fit.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The hall is hired out to local clubs and
groups. The Management Committee
ensures that the building is maintained to a
high standard and that it is kept in a clean
and serviceable state.
It encourages the creation of recreational
and sporting activities. The premises are in
almost continual use throughout the week,
with an OFSTED approved Pre-School
meeting every morning in term time. Other
activities include carpet bowls, keep fit,
Senior Citizens Club, slimming
organisations, karate, youth and adult
dance groups, table tennis, yoga, croquet
and several badminton groups. The
weekends are available for anniversary
parties, weddings, children’s parties,
quizzes and similar activities and the
Committee Room is hired on an occasional
basis for meetings by art and other groups.
A caretaker is employed to ensure the
building is properly maintained and
supervised.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have studied the guidance
issued by the Charity Commission with
regard to public benefit and understand
that these apply at any time when
exercising powers or duties to which the
guidance would be relevant.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Not applicable|
|Policy on social investment
including program related
investment|Para 1.38|Not applicable|
|Contribution made by
volunteers|Para 1.38|Volunteer working parties assist in the
maintenance of the interior and exterior
areas and volunteers organise fund raising
social events from time to time.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|2023 was a quiet year with no major
projects undertaken by the Trustees and
Management Committee. The hall is
running at full capacity (following its closure
in lockdown) and user groups are pleased
to have the facility available on a regular
basis.
Plans are in hand to replace the curtains at
the hall and a possible refurbishment of the
kitchen is being considered. Both of these
will improve the hall’s appearance and
attraction to hall users.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|Not applicable|
|||Not applicable.|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41|Not applicable.|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity is in a good financial position,
holding sufficient reserve funds to meet
structural and major maintenance needs
which are likely to occur in the foreseeable
future.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the end of 2023, £4,000 was moved
from general funds to the Refurbishment
Reserve which now stands at £24,250.
This fund is held to meet the costs of
maintaining the hall at a good standard and
part will be allocated to the purchase of
new hall curtains and potential kitchen
improvements.
The Energy Payment Reserve is available
to meet higher energy costs in the event
that hall income is unable to meet these
costs.|
|Amount of reserves held|Para 1.22|Refurbishment Reserve - £24,250
Energy Payment Reserve-£4,000|
|Reasons for holding zero
reserves|Para 1.22|Not applicable.|
|Details of fund materially in
deficit|Para 1.24|Nil|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The hall is hired to user groups and for
social events (as mentioned under
Objectives above). Hire income constitutes
the majority of funds held.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable.|
|A description of the principal
risks facing the charity|Para 1.46|Increasing costs of energy and hall
maintenance.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|By Trustees (as laid down in the Trust
Deed)|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|None|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Trustees manage the hall through a
Management Committee that meets
quarterly. The Charity is a member of the
Rural Community Council of Essex which
advises on matters relevant to village halls.|
|Relationship with any
related parties|Para 1.51|None|
|Other||The Parish Council Clerk acts as Clerk to
the Trust and the Treasurer/RFO of the
Parish Council acts as Treasurer for the
Trust. A Councillor from Blackmore, Hook
End & Wyatts Green Parish Council is
appointed a Trustee; currently holding this
position is Councillor N McCarthy.
Cheque payments from the Trust’s funds
require two signatures. Online payments
from the Trust’s funds require one
authorised person to set up the online
payment and a second authorised person
to approve the payment. These
requirements reduce financial risk to a
minimum.|
## **Reference and Administrative details**
|Charity name|TIPPS CROSS REMEMBRANCE HALLTRUST|
|---|---|
|Other name the charity uses||
|Registered charity number|1067004|
|Charity’s principal address|Tipps Cross Remembrance Hall,
Blackmore Road, Hook End, Brentwood, Essex
CM15 0DX|
|||
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Rosemarie Carole
Nelson|Treasurer|||
||Eric Raymond
Harris|Chairman|||
||Neil Christopher
McCarthy||||
||Joseph Clarke||||
||Edward William
Hall||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
|||Rosemarie Nelson|
|||Treasurer/Trustee|
||24thSeptember 2024||
||24thSeptember 2024||
## **Charity Name No (if any) TIPPS CROSS REMEMBRANCE HALL TRUST 1067004 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1-Jan-23 31-Dec-23 ~~ee ee-~~ **Section A Receipts and payments**
||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
|---|---|---|---|---|---|---|---|---|---|
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|Hall hirings|**38,846**||**-**||**-**||**38,846**||**37,547**|
|Income fromquiz night|**-**||**-**||**-**||**-**||**-**|
|Bank interest received|**277**||**-**||**-**||**277**||**26**|
|Rent received|**1,090**||**-**||**-**||**1,090**||**1,055**|
|Grant towards new lighting|**-**||**-**||**-**||**-**||**-**|
|Grant towards air conditioningunits|**-**||**-**||**-**||**-**||**11,099**|
|Governmentgrant re hall closures|**-**|||||||||
|Locality grant towards new lighting|**-**||||||**-**||**-**|
|Adjusted foryear end debtors|**- 416**||||||**- 416**||**735**|
|**_Sub total_**_(Gross income for AR)_|**39,797**
_(Gross income for AR)_||**-**||**-**||**39,797**||**50,462**|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 39,797**
**-**
**-**
**39,797**
**50,462**
**A2 Asset and investment sales,**
**(see table).**
~~——————~~||||||||||
|**A3 Payments**||||||||||
|Wages|**13,427**||**-**||**-**||**13,427**||**10,830**|
|Administration|**8,025**||**-**||**-**||**8,025**||**7,750**|
|Maintenance - Plant/repairs|**1,612**||**-**||**-**||**1,612**||**787**|
|New carpark lighting|**-**||**-**||**-**||**-**||**2,210**|
|Boiler repairs|**598**||**-**||**-**||**598**||**576**|
|Maintenance - Ground|**450**||**-**||**-**||**450**||**2,007**|
|Water rates|**261**||**-**||**-**||**261**||**302**|
|Business rates|**191**||**-**||**-**||**191**||**358**|
|Gas|**2,451**||**-**||**-**||**2,451**||**3,393**|
|Electricity|**2,510**||**-**||**-**||**2,510**||**1,486**|
|Refuse collection|**1,664**||**-**||**-**||**1,664**||**1,584**|
|Cleaningmaterials & windows|**1,064**||**-**||**-**||**1,064**||**884**|
|Insurance|**1,297**||**-**||**-**||**1,297**||**1,210**|
|Telephone|**115**||**-**||**-**||**115**||**364**|
|Publicity|**142**||**-**||**-**||**142**||**221**|
|Sundryoffice expenses|**238**||**-**||**-**||**238**||**78**|
|Purchase new air conditioningunits|**-**||||||**-**||**7,182**|
|Adjusted foryear end creditors|**838**||**-**||**-**||**838**||**- 2,027**|
|Refund of hall hire damage deposits|**1,894**||**-**||**-**||**1,894**||**1,100**|
|**_Sub total_ 36,777**|||**-**||**-**||**36,777**||**40,295**|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 36,777**
**-**
**-**
**36,777**
**40,295**
**A4 Asset and investment**
**purchases, (see table)**
~~—————~~||||||||||
|**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**3,020**
**-**
**-**
**3,020**
**10,167**
**-**
**-**
**-**
**-**
**-**
**35,130**
**-**
**-**
**35,130**
**24,963**
**38,150**
**-**
**-**
**38,150**
**35,130**
~~43222~~|||||||||
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Bank accounts
**Details**
Debtors
**Details**
**Details**
**Details**
Redecoration reserve
Energy payment reserve
Creditors
Advance bookings
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**38,150**
**-**
**-**
**38,150**
OK
**to nearest £**
**416**
**-**
**-**
**-**
**-**
**-**
Unrestricted
Unrestricted
Unrestricted
Unrestricted
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**24,250**
**4,500**
**1,437**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**to nearest £**
**Endowment**
**funds**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||Redecoration reserve|Unrestricted|**24,250**||
||Energy payment reserve|Unrestricted|**4,500**||
||Creditors|Unrestricted|**1,437**||
||Advance bookings|Unrestricted|**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees
|Signature|Print Name
Joseph Clarke
Rosemarie Nelson|Date of
approval|
|---|---|---|
||Joseph Clarke||
||Rosemarie Nelson||