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2020-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 January 2020 To 31 December 2020

Section A Reference and administration details

Charity name TIPPS CROSS REMEMBRANCE HALLTRUST Other names charity is known by Registered charity number (if any) 1067004 Charity's principal address Tipps Cross Remembrance Hall, Blackmore Road, Hook End, Brentwood, Essex Postcode CM15 0DS

TIPPS CROSS REMEMBRANCE HALLTRUST

Names of the charity trustees who manage the charity

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16		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
James Robert
Gann
Edward William
Hall
Eric Raymond
Harris
Rosemarie Carole
Nelson
Neil Christopher
McCarthy
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year

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March 2012

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Trust Deed

How the charity is constituted

Trust

By trustees (as proscribed in Trust Deed) Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Parish Council Clerk acts as Clerk to the Trust and the Treasurer/RFO of the Parish Council acts as Treasurer for the Trust. A Councillor from Blackmore, Hook End and Wyatts Green Parish Council is appointed a Trustee; currently holding this position is Councillor N McCarthy.

Cheque payments from the Trust’s funds require two signatures, thus reducing financial risk to a minimum.

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Section C Objectives and activities

The object of the Charity is to apply the funds of the Charity towards the maintenance and management of the Hall as a recreational, educational and community facility for the use and benefit of the inhabitants of the Summary of the objects of the Parish of Blackmore, Hook End and Wyatts Green and the Parish of charity set out in its Stondon Massey and such other persons as the Trustees shall think fit. governing document The Trustees manage the hall through a Management Committee that meets quarterly. The hall is hired out to local clubs and groups. The Management Committee ensures that the building is maintained to a high standard and that it is kept in a clean and serviceable state. It encourages the creation of recreational and sporting activities. The Summary of the main premises are in almost continual use throughout the week, with an activities undertaken for the OFSTED approved Pre-School meeting every morning in term time. public benefit in relation to Other activities include Carpet bowls, Keep Fit, Senior Citizens Club, these objects (include within Slimming organisations, Pilates, a youth dance group, Table Tennis and this section the statutory several badminton groups. The weekends are available for Anniversary declaration that trustees have parties, weddings, children’s parties, quizzes and similar activities and had regard to the guidance the Committee Room is hired on an occasional basis for meetings by art issued by the Charity and other groups. Commission on public benefit) A caretaker is employed to ensure the building is properly maintained and supervised. The Trustees have studied the guidance issued by the Charity Commission with regard to public benefit and understand that these apply at any time when exercising powers or duties to which the guidance would be relevant.

Additional details of objectives and activities (Optional information)

Regular volunteer working parties assist in the maintenance of the interior and exterior areas.

You may choose to include Volunteers run one or more fund-raising quizzes each year, adding to the income generated from hall hire. further statements, where relevant, about:

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Section D Achievements and performance

2020 started with all regular groups meeting at the hall along with a small number of casual bookings for children’s parties and the like. Summary of the main With the spread of Covid and the Government’s decision to enter achievements of the charity Lockdown, the hall was forced to close on 23rd March. It remained during the year closed through Lockdown 1 with a limited re-opening during the later summer months. Precautions were taken to ensure that the hall was “Covid-safe” allowing some groups to return during this period. In November there was a further national lockdown and the hall closed to all users except the regular Pre-School booking. As a consequence, hall hire income dropped from £27,600 in 2019 to just under £14,000 in 2020. This loss was counteracted by Government grants made under the Retail, Hospitality and Leisure category which totalled £11,968. In addition, the caretaker has been furloughed and claims paid which have met the majority of his wages during the year. Costs have been closely monitored and kept to a minimum. Whilst the closure of the hall has been very disappointing for the user groups, it is hoped that once restrictions are finally lifted, they will return.

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Section E Financial review

The Trustees seek to ensure that sufficient reserve funds are available to Brief statement of the meet structural and major maintenance needs which are likely to occur in charity’s policy on reserves the foreseeable future.

charity’s policy on reserves

The hall lighting was updated and the hall was partially redecorated in 2020. These costs were met partly from hall funds and partly from a grant. A redecoration reserve of £9,250 has been set aside for further redecoration/improvement work.

Details of any funds materially in deficit

Nil

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Edward William Hall Full name(s) Eric Raymond Harris Position (eg Secretary, Chair, Chairman Secretary etc) Date 12th April 2021

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Tipps Cross Remembrance Hall Trust

1067004

Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts

Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period Period start date Period end date To from 01-Jan-20 31-Dec-20

Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
13,933
-
14
1,015
714
11,968
2,223
- 417
-
-		 Restricted
funds
to the nearest £
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
13,933
-
14
1,015
714
11,968
2,223
- 417
-
29,450
-
-
-
29,450
6,244
7,350
2,757
1,455
180
549
-
381
203
71
2,032
1,216
860
542
1,006
347
118
1,903
100
1,740
356
29,410
-
-
-
29,410
40
-
16,074
16,114		 Last year
to the nearest £
Hall hirings 13,933 - - 13,933 27,601
Income fromquiz night - - - - 595
Bank interest received 14 - - 14 50
Rent received(office space) 1,015 - - 1,015 995
Grant towards new lighting 714 - - 714 -
Governmentgrant re hall closure 11,968 - 11,968 -
Grants towards new basketball equipment 2,223 - 2,223 -
Adjusted foryear end debtors - 417 - - - 417 899
Sundryincome - 90
Donation - 100
Grant towards new boiler - - - - 8,000
Sub total(Gross income for
AR)		 29,450 - - 29,450 38,331
A2 Asset and investment sales,
(see table).		 -
-
-
- - -
Sub total - -
Total receipts
A3 Payments
38,331
Wages 6,244 9,758
Administration 7,350 7,150
Maintenance - Plant/repairs/boiler 2,757 1,116
New hall lighting 1,455 -
Covid related costs 180 -
Boiler repairs 549 355
Boiler replacement - 19,561
Maintenance - Ground 381 1,005
Water rates 203 288
Business rates 71 757
Gas 2,032 2,631
Electricity 1,216 1,896
Refuse collection 860 1,153
Cleaningmaterials & windows 542 1,285
Insurance 1,006 1,401
Telephone 347 360
Publicity 118 30
New basketball net 1,903 -
Sundryoffice expenses 100 111
Adjusted foryear end creditors 1,740 - 1,231
Refund of hall hire damage deposits 356 1,023
**Sub total ** 29,410 48,648
A4 Asset and investmentpurchases, (see table)
- - -
- - -
**Sub total ** - - - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
CCXX R1 accounts (SS)
48,648
40 40 - 10,317
-
16,074 16,074 26,392
16,114 16,114 16,074
10/04/2021

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Debtors
Bank accounts
Details
Details
Creditors
Details
Redecoration reserve
Boiler replacement reserve
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
16,114
-
-
-
-
-
16,114
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
444
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
9250
Unrestricted
-
Unrestricted
161
-
-
Print Name
Edward Hall
Rosemarie Nelson		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Edward Hall 12-Apr-21
Rosemarie Nelson 12-Apr-21

CCXX R2 accounts (SS)

10/04/2021

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