## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 January 2020 **To** 31 December 2020 ## Section A Reference and administration details **Charity name** TIPPS CROSS REMEMBRANCE HALLTRUST **Other names charity is known by Registered charity number (if any)** 1067004 **Charity's principal address** Tipps Cross Remembrance Hall, Blackmore Road, Hook End, Brentwood, Essex **Postcode CM15 0DS** TIPPS CROSS REMEMBRANCE HALLTRUST ## **Names of the charity trustees who manage the charity** |1
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14
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16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||James Robert
Gann|||| ||Edward William
Hall|||| ||Eric Raymond
Harris|||| ||Rosemarie Carole
Nelson|||| ||Neil Christopher
McCarthy|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| |||||| |||||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) By trustees (as proscribed in Trust Deed) Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The Parish Council Clerk acts as Clerk to the Trust and the Treasurer/RFO of the Parish Council acts as Treasurer for the Trust. A Councillor from Blackmore, Hook End and Wyatts Green Parish Council is appointed a Trustee; currently holding this position is Councillor N McCarthy. Cheque payments from the Trust’s funds require two signatures, thus reducing financial risk to a minimum. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** The object of the Charity is to apply the funds of the Charity towards the maintenance and management of the Hall as a recreational, educational and community facility for the use and benefit of the inhabitants of the **Summary of the objects of the** Parish of Blackmore, Hook End and Wyatts Green and the Parish of **charity set out in its** Stondon Massey and such other persons as the Trustees shall think fit. **governing document** The Trustees manage the hall through a Management Committee that meets quarterly. The hall is hired out to local clubs and groups. The Management Committee ensures that the building is maintained to a high standard and that it is kept in a clean and serviceable state. It encourages the creation of recreational and sporting activities. The **Summary of the main** premises are in almost continual use throughout the week, with an **activities undertaken for the** OFSTED approved Pre-School meeting every morning in term time. **public benefit in relation to** Other activities include Carpet bowls, Keep Fit, Senior Citizens Club, **these objects (include within** Slimming organisations, Pilates, a youth dance group, Table Tennis and **this section the statutory** several badminton groups. The weekends are available for Anniversary **declaration that trustees have** parties, weddings, children’s parties, quizzes and similar activities and **had regard to the guidance** the Committee Room is hired on an occasional basis for meetings by art **issued by the Charity** and other groups. **Commission on public benefit)** A caretaker is employed to ensure the building is properly maintained and supervised. The Trustees have studied the guidance issued by the Charity Commission with regard to public benefit and understand that these apply at any time when exercising powers or duties to which the guidance would be relevant. ## **Additional details of objectives and activities (Optional information)** Regular volunteer working parties assist in the maintenance of the interior and exterior areas. You **may choose** to include Volunteers run one or more fund-raising quizzes each year, adding to the income generated from hall hire. further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 ## Section D Achievements and performance 2020 started with all regular groups meeting at the hall along with a small number of casual bookings for children’s parties and the like. **Summary of the main** With the spread of Covid and the Government’s decision to enter **achievements of the charity** Lockdown, the hall was forced to close on 23rd March. It remained **during the year** closed through Lockdown 1 with a limited re-opening during the later summer months. Precautions were taken to ensure that the hall was “Covid-safe” allowing some groups to return during this period. In November there was a further national lockdown and the hall closed to all users except the regular Pre-School booking. As a consequence, hall hire income dropped from £27,600 in 2019 to just under £14,000 in 2020. This loss was counteracted by Government grants made under the Retail, Hospitality and Leisure category which totalled £11,968. In addition, the caretaker has been furloughed and claims paid which have met the majority of his wages during the year. Costs have been closely monitored and kept to a minimum. Whilst the closure of the hall has been very disappointing for the user groups, it is hoped that once restrictions are finally lifted, they will return. **TAR** March **2012** 4 ## **Section E Financial review** The Trustees seek to ensure that sufficient reserve funds are available to **Brief statement of the** meet structural and major maintenance needs which are likely to occur in **charity’s policy on reserves** the foreseeable future. **charity’s policy on reserves** The hall lighting was updated and the hall was partially redecorated in 2020. These costs were met partly from hall funds and partly from a grant. A redecoration reserve of £9,250 has been set aside for further redecoration/improvement work. **Details of any funds materially in deficit** Nil ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Edward William Hall **Full name(s)** Eric Raymond Harris **Position (eg Secretary, Chair,** Chairman Secretary **etc) Date** 12th April 2021 **TAR** March **2012** 5 **Tipps Cross Remembrance Hall Trust** **1067004** ## **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts** **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period** Period start date Period end date **To from** 01-Jan-20 31-Dec-20 |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||| |---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**13,933**
**-**
**14**
**1,015**
**714**
**11,968**
**2,223**
**- 417**
**-**
**-**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**13,933**
**-**
**14**
**1,015**
**714**
**11,968**
**2,223**
**- 417**
**-**
**29,450**
**-**
**-**
**-**
**29,450**
**6,244**
**7,350**
**2,757**
**1,455**
**180**
**549**
**-**
**381**
**203**
**71**
**2,032**
**1,216**
**860**
**542**
**1,006**
**347**
**118**
**1,903**
**100**
**1,740**
**356**
**29,410**
**-**
**-**
**-**
**29,410**
**40**
**-**
**16,074**
**16,114**|**Last year**
**to the nearest £**| |Hall hirings|**13,933**||**-**||**-**||**13,933**|**27,601**| |Income fromquiz night|**-**||**-**||**-**||**-**|**595**| |Bank interest received|**14**||**-**||**-**||**14**|**50**| |Rent received(office space)|**1,015**||**-**||**-**||**1,015**|**995**| |Grant towards new lighting|**714**||**-**||**-**||**714**|**-**| |Governmentgrant re hall closure|**11,968**||||**-**||**11,968**|**-**| |Grants towards new basketball equipment|**2,223**||||**-**||**2,223**|**-**| |Adjusted foryear end debtors|**- 417**||**-**||**-**||**- 417**|**899**| |Sundryincome|**-**|||||||**90**| |Donation|**-**|||||||**100**| |Grant towards new boiler|**-**||**-**||**-**||**-**|**8,000**| |**_Sub total_**_(Gross income for_
_AR)_|**29,450**||**-**||**-**||**29,450**|**38,331**| |||||||||| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**|||||||| ||**-**|||||||| ||**-**||**-**|||||**-**| |**_Sub total_**|||**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||||| |||||||||**38,331**| |||||||||| |Wages|**6,244**|||||||**9,758**| |Administration|**7,350**|||||||**7,150**| |Maintenance - Plant/repairs/boiler|**2,757**|||||||**1,116**| |New hall lighting|**1,455**|||||||**-**| |Covid related costs|**180**|||||||**-**| |Boiler repairs|**549**|||||||**355**| |Boiler replacement|**-**|||||||**19,561**| |Maintenance - Ground|**381**|||||||**1,005**| |Water rates|**203**|||||||**288**| |Business rates|**71**|||||||**757**| |Gas|**2,032**|||||||**2,631**| |Electricity|**1,216**|||||||**1,896**| |Refuse collection|**860**|||||||**1,153**| |Cleaningmaterials & windows|**542**|||||||**1,285**| |Insurance|**1,006**|||||||**1,401**| |Telephone|**347**|||||||**360**| |Publicity|**118**|||||||**30**| |New basketball net|**1,903**|||||||**-**| |Sundryoffice expenses|**100**|||||||**111**| |Adjusted foryear end creditors|**1,740**|||||||**- 1,231**| |Refund of hall hire damage deposits|**356**|||||||**1,023**| |**_Sub total_ **|**29,410**|||||||**48,648**| |**A4 Asset and investmentpurchases, (see table)**||||||||| ||**-**||||**-**||**-**|| ||**-**||||**-**||**-**|| |**_Sub total_ **|**-**||**-**||**-**||**-**|**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**
CCXX R1 accounts (SS)||||||||| |||||||||**48,648**| |||||||||| ||**40**||||||**40**|**- 10,317**| ||||||||**-**|| ||**16,074**||||||**16,074**|**26,392**| ||**16,114**||||||**16,114**|**16,074**
10/04/2021| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Debtors
Bank accounts
**Details**
**Details**
Creditors
**Details**
Redecoration reserve
Boiler replacement reserve
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**16,114**
**-**
**-**
**-**
**-**
**-**
**16,114**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**444**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
9250
Unrestricted
**-**
Unrestricted
161
**-**
**-**
Print Name
Edward Hall
Rosemarie Nelson|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Edward Hall|12-Apr-21| |||Rosemarie Nelson|12-Apr-21| CCXX R2 accounts (SS) 10/04/2021 2