2020-11-30-accounts - Dorchester Agricultural Society

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

			Page
Legal and administrative		information
Report ofthe Board of	Management		2-5
Independent Examiner's		report
Statement offinancial	activities
Balance sheet
Statement ofcash flows
Notes to the accounts			10-17

Charity name	Charity name	Charity name		The Dorchester Agricultural	The Dorchester Agricultural		Society	Society	Society
				(organisers ofThe Dorset		County			Show)
Charity number				1066401
Company	registration		number	3473496
Show office				Agriculture House
				Acland Road
				Dorchester
				Dorset DT1 1EF
telephone				01305264249
e-mail				secretary@dorsetcountyshow.				co.uk
				accounts@dorset county	show.co.uk
website				www. dorsetcountyshow.	co.uk
Officers
President*				Mr Alastair Cowen to 26th		August			2020
				The Lord and Lady Fellowes			ofWest Stafford			from 27th August 2020
Deputy President*				Mr Peter Clark
Chairman				Mrs Rebecca Hill to 31st October					2020
				Mrs Nicola Ralph from 1st November 2020
Vice Chairman				Mrs Nicola Ralph to 31stOctober					2020
				Mr Jason Bowerman from		1st		November 2020
Treasurer				Mr John Hoskin
Company	Secretary*			Mrs Lisa Cartwright
*not trustee/director
Trustees/directors				Mr Jason Bowerman
				Mr Wakely Cox
				Mrs Rebecca Hill (resigned			31 October 2020)
				Mr John Hoskin
				Mr Neil Martin
				Mr Michael Miller
				Mr Simon Mills
				Mrs Nicola Ralph
				Mr Benjamin Best (appointed				1 April 2020)
				Mr Paul Dunlop (appointed			26	August 2020)
Advisors
Independent		examiner		lan Carrington M.A.(Oxon)			F.C.A.
				Edwards 6 Keeping, Chartered				Accountants,		Dorchester
Accountants				Edwards and Keeping, Chartered					Accountants,	Dorchester
Bankers				Svenska Handelsbanken		AB (publ), Dorchester
Investment		advisors		Charles Stanley
Solicitors				Porter Dodson, Dorchester
Trophy valuers				H Y Duke and Sons
Land agents				Symonds and Sampson,		Dorchester
Veterinary		surgeons		Dorset Equine Vets
				Synergy Farm Health
Medical officer				Dr Paul Andrews
Farrier				Mr Paul Thomas

			Unrestricted	Restricted	Total funds	Total funds
		Notes	funds f	funds E	2020 E	2019 f
Income
Subscriptions and donations			25,603		25,603	40,729
Charitable activities
Show income			8,133		8,133	662,062
Charity Night						7,815
Investments			9,630		9,630	13,041
Dorset Council grant			25,000		25,000
Job retention scheme			14,363		14,363
Total income			82,729		82,729	723,647
Expenditure
Raising funds
Investment management	fees		3,034		3,034	2,891
Charitable activites
Show expenditure			122,364		122,364	560,405
Grants payable				135	135	11,241
Support costs			47,083		47,083	67,015
Total expenditure			172,481	135	172,616	641,552
Net income for the year before
investment gains and losses			(89,752)	(135)	(89,887)	82,095
Realised losses on disposal ofinvestments		11	(54,648)		(54,648)	(2,167)
Unrealised gain on revaluation	of
investments		11	31,008		31,008	15,028
Net income for the year			(113,392)	(135)	(113,527)	94,956
Reconciliation offunds
Funds brought forward			817,343	54,702	872,045	777,089
Funds carried forward		14	703,951	54,567	758,518	872,045

					Notes		2020f		2019f
Fixed assets
Tangible assets					10		10,143		22,275
Investments					11		336,715		363,349
							346,858		385,624
Current assets
Debtors					12	25,078		15,307
Cash at bank		and	in hand			415,438		483,911
						440,516		499,218
Liabilities
Creditors: amounts				falling
due within	one year				13	(28,856)		(12,797)
Net current		assets					411,660		486,421
Net assets							758,518		872,045
Funds
Unrestricted		income		funds - general	funds		703,951		817,343
Restricted	income		funds - Fabulous		Food and Farming	Fund	54,567		54,702
					14		758,518		872,045

				2020	2019
			Notes		f.
Cash flow from operating activities			16	(80,400)	86,956
Interest paid				(40)	(74)
Net cash flow from operating activities				(80,440)	86,882
Cash flow from investing activities
Payments to acquire tangible	fixed assets			(657)	(3,575)
Payments to acquire investments				(247,646)	(81,934)
Receipts from sales of investments				255,955	77,789
Dividends received				8,717	11,806
Interest received				913	1,235
Net cash flow from investing	activities			17,284	5,321
Net (decrease)/increase in cash and cash equivalents				(63,157)	92,203
Cash and cash equivalents	at 1 December	2019		491,618	399,415
Cash and cash equivalents	at 30 November	2020		428,461	491,618
Cash and cash equivalents	consists of:
Cash at bank and in hand				415,438	483,911
Cash held by brokers				13,023	7,707
Cash and cash equivalents	at 30November	2020		428,461	491,618

2 Subscriptions and donations	2 Subscriptions and donations	2 Subscriptions and donations	2 Subscriptions and donations	2 Subscriptions and donations					2020	2019
Members' subscriptions									23,866	39,586
Fabulous Food and Farming		Fund donations								421
General donations									1,737	722
									25,603	40,729
Income from subscriptions		and		donations	was F25,603 (2019		- F40,729)	of which F25,603	(2019 - F40,308) was
attributable to unrestricted	and		Fnil (2019 - f421)was			attributable	to restricted	funds.
3 Show income and expenditure						2020	2020	2020	2020	2019
						E
Show income						Charity	Fabulous	Show	Total
						Night	Food
Gate admissions and car parking										322,260
Show sponsorship and donations Tradestands								17 8,116	17 8,116	41,555 205,457
Catering concessions										31,300
Entry fees										34,214
Catalogues/Show Guides										8,789
Ploughing match										1,338
Showground rental income
Members bar income										17,149
								8,133	8,133	662,062
Charity Fundraising Evening
Charity evening										7,815
								8,133	8,133	669,877
Show direct expenditure
Salaries - Secretary/Temporary				Secretary	(75%)			22,665	22,665	24,000
Salaries - Secretadiat (75%)								13,770	13,770	17,511
Employer's national insurance			(75%)					1,092	1,092	1,334
Employer's pension costs (75%)								540	540	825
Showground rent and rates								25,881	25,881	32,424
Showground utilities								431	431	3,604
Showground and equipment		maintenance			and repairs			2,013	2,013	7,285
Insurance								6,133	6,133	11,868
Hire of Show equipment								17,294	17,294	158,843
Attractions										24,216
Judges, stewards and catering Labour, contractors and service				providers				366 2,512	366 2,512	31,873 111,565
Prize money								110	110	45,942
Rosettes and prize cards								821	821	5,616
Marketing and PR								9,750	9,750	18,290
Printing and stationery								2,745	2,745	17,913
Postage								1,887	1,887	6,335
Subscriptions and royalties								1,637	1,637	2,791
Sundry Show costs								681	681	4,845
Fabulous Farming and Food										6,311
Members bar costs										12,102
Depreciation of Show fixed	assets							12,036	12,036	13,637
CharithNi ht
Charity Night costs										1,275
								122,364	122,364	560,405
Net Show direct surplus/(deficit)								(114,231)	(114,231)	109,472

4 Investment income	4 Investment income	4 Investment income							2020f			2019
Dividends and interest		on UK		listed investments					8,717			11,806
Interest on UK cash	deposits								913			1,235
									9,630			13,041
All investment income		in both		years is	attributable		to unrestricted	income funds.
5 Grants payable									2020f			2019
Fabulous Food and	Farmin			Fund
Puddletown First School												41
Stour Provost												200
Cheselbourne												300
Witchampton First												185
Flippers Nursery												145
Piddle Valley First												175
Cerne Abbas First												195
Mildown Academy									135
CharithCNi ht
Mosaic donation												10,000
									135			11,241
Expenditure on grants		was		f135 (2019 - f11,241) of which				f135 (2019 - f1,241)	was attributable			to the
restricted Fabulous	food and			farming	fund	and	fnil (2019 - f6,540) to the restricted		charity	night	fund, the
remainder from unrestricted			funds.
A further fnil (2019:f3,600)			worth oftrade stand				spaces were	given free ofcharge this	year.
6 Support costs									2020f			2019 f.
Salaries - Secretary/Temporary				Secretary (25%)					7,555			8,000
Salaries -Secretariat	(25%)								4,590			5,837
Employer's national	insurance			(25%)					364			445
Employer's pension	costs (25%)								180			275
Office rent and rates									6,932			8,199
Telephone									1,657			1,754
Computer and website		costs							6,326			9,457
Hire ofoffice equipment									782			2,143
Legal and professional		fees							10,110			16,732
Bank charges and card processing fees									1,883			6,745
Interest payable									40			74
Sundry expenses									717			1,903
Depreciation ofoffice furniture				and equipment					753			479
Independent examination									599			599
Accountancy									3,855			3,645
Trustees' insurance									740			728
									47,083			67,015

7	Net income	Net income	for the year	for the year			2020	2019
							E
Net	income	for the		year is stated after charging:
Accountants'		fees
	Independent		examination				599	599
	Edwards and			Keeping - accountancy			3,400	3,255
				-other services			455	390
Depreciation							12,789	14,116
8	Staff costs						2020	2019
							f.
Gross salaries (SecretaryfTemporary					Secretary	and Secretariat)	48,581	55,348
Employer's		national		insurance			1,456	1,779
Employer's		pension		costs - defined	contribution	plan	720	1,100
							50,758	58,227

10 Tangible fixed assets
	Showground		Trophies			Office
	construction &		&	Website	Computer	furniture &
	improvements E		equipment F	development f	equipment	equipment	Total
Cost
At 1 December 2019	177,535		90,434	3,254	26,118	10,958	308,298
Additions						657	657
At 30 November 2020	177,535		90,434	3,254	26,118	11,615	308,955
Depreciation
At 1 December 2019	169,078		77,791	3,253	25,547	10,355	286,024
Charge for the year		7,423	4,613		187	566	12,789
At 30 November 2020	176,501		82,404	3,253	25,734	10,921	298,813
Net book value
At 30 November 2020		1,034	8,030		384	694	10,143
At 30 November 2019		8,457	12,643		571	603	22,274
11 Investments						2020f	2019f
UK listed investments
Fair (market) value at 1 December		2019				355,641	338,635
Acquisitions at cost						247,646	81,934
Disposal proceeds						(255,955)	(77,789)
Realised gain on disposal of investments						(54,648)	(2,167)
Unrealised gain on revaluation						31,008	15,028
Fair (market) value at 30 November 2020						323,692	355,641
Cash deposits held by brokers at 30November 2020						13,023	7,708
						336,715	363,349
12 Debtors						2020	2019
Prepayments and accrued	income					20,052	9,124
Other debtors						3,138	4,576
VAT						1,888	1,607
						25,078	15,307

13 Creditors: amounts	13 Creditors: amounts	falling due within one year			2020f	2019
Accruals and receipts	in	advance			4,800	4,620
Other taxes and social	security costs					1,432
Other creditors					24,056	6,745
					28,856	12,797
14 Funds			Unrestricted	Restricted	Restricted
			general	Fabulous	Charity	Total
			funds	Fund	Night Fund	funds
At 1 December 2019			817,343	54,702		872,045
Income for the year			82,729		0	82,729
Expenditure for the year			(172,481)	(135)	0	(172,616)
Net loss on investment	assets		(23,640)			(23,640)
At 30 November 2020			703,951	54,567		758,518
Represented by:
Tangible fixed assets			10,143			10,143
Fixed asset investments			336,715			336,715
Net current assets			357,093	54,567		411,660
			703,952	54,567		758,519

16 Reconciliation	ofnet income to net cash flow from operating	ofnet income to net cash flow from operating	2020	2019
				E
Net (expenditure)/income for		the year	(113,527)	94,956
Dividends received			(8,717)	(11,806)
Interest receivable			(913)	(1,235)
Interest payable			40	74
Depreciation oftangible fixed assets			12,789	14,116
(Gains)/losses on investments			23,640	(12,861)
Decrease/(increase)	in debtors		(9,771)	(3,329)
(Decrease)/increase	in creditors		16,059	7,041
Net cash flow from	operating	activities	(80,400)	86,956