Trustees’ Annual Report for the period
From 01.06.2023 To 31.05.2024
Charity name: FRIENDS OF EWELL GROVE
Charity registration number: 1064755
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Association is to advance the education of the pupils attending the school, by: ● Developing more extended relationships between the staff, parents and others associated with the school. ● Engaging in activities which support the school and advance the education of the pupils attending it. Providing and assisting in the provision of such facilities or items for education at the school (not provided from statutory funds) as the Committee in consultations with the Governing Bodyshall from time to time determine. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Association’s aims and objectives and in planning future activities. Friends of Ewell Grove is a group of parents and staff volunteers. This group raises money for the school by running a varied programme of events throughout the school year. Friends of Ewell Grove holds committee meetings at least once each term in which staff, parents and others associated with the school are welcome toparticipate. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Friends of Ewell Grove has had a busy and successful year, making a net income of £23,726 through events like the Christmas and Summer Fairs, Parents’ Quiz, ‘Smartes Challenge’, School Disco, Parents’ Bingo Night and Children’s Quiz. The Associaton donated £15,300 to the school during the year including donatons towards the contnuing outside refurbishment project for the school (Orchard Garden area and EYFS Courtyard) and the Christmas tree. This resulted in a net income for the Associaton of £8,426. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
| Performance of fundraising activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The total net incoming resources of £23,726, against donatons to the school of £15,300, resulted in an increase in total assets to £29,233 as at 31 May2024. |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | The Associaton may set aside funds for special purposes or as reserves against future expenditure. |
| Amount of reserves held | Para 1.22 | £29,233 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The present consttuton of Friends of Ewell Grove was adopted on 8 July 1997 and last amended on 11thJuly2023. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is consttuted as an (unincorporated) Associaton. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The post of President shall be the Head Teacher and shall be enttled to atend any Commitee or Sub-Commitee meetng. The Ofcers and Commitee shall be elected at the Annual General Meetng and shall serve untl the commencement of the next Annual General Meetng. Any Ofcer, afer two consecutve years’ service, shall resign and will be eligible for re- electon. The posts of Chair, Vice Chair, Secretary, and Treasurer shall be held by a parent for a maximum of three years. If nobody stands for the vacant positon afer three years have elapsed, the current holder may contnue temporarily in the role for one further year untl a replacement can be found, with agreement of all other commitee members at the AGM or a Special General Meetng called for this purpose. The Commitee may fll casual vacancies by co- opton untl the next Annual General Meetng. The Commitee shall have the power to co-opt a maximum of two members. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 |
| Relationship with any related parties |
Para 1.51 | |
|---|---|---|
| Other |
Reference and Administrative details
| Charityname | FRIENDS OF EWELL GROVE |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1064755 |
| Charity’s principal address | Ewell Grove Primary and Nursery School, West Street, Ewell Epsom, Surrey, KT17 1UZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Kate Keane | President | |||
| Joanna Dickson | Chair | |||
| Farah Shah | Vice Chair | Until July2023 | ||
| Lerryn Reynoldson | Secretary | Until July2023 | ||
| Lerryn Reynoldson | Vice Chair | July2023-present | ||
| Liza Monaghan | Secretary | July2023-present | ||
| Kellea York | Treasurer | |||
| Sarah Kelly | Until July2023 | |||
| Farah Shah | July2023-present | |||
| Lara Slater | ||||
| Sarah Scarbrough | ||||
| Carina Herbert | ||||
| BeverlyHooper | ||||
| Jacqui Jardine | ||||
| Corinna Whittle | November 2023-present | |||
| Tamsin Christie | April 2024-present | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name Friends of Ewell Grove trustees/ members of 31/05/2024 Charity 1064755 On accounts for the no (if year ended any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/05/2024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention (other than that disclosed statement below *) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply. Signed: Date: 22/03/2025 ~~C=EI i~~ Name: Michael Hards Relevant professional qualification(s) or body (if any): Address: Flat 3, 23 Waterers Way Bagshot GU19 5BQ
1
Ftiends of Evell Glove Receipts and Paymen15 Accounl Charity No. 1064755 0110612023 to 3110512024 Leavors Events Interest Received Second Hand Uniloims Sporis Day Stripe Income Party Pack Theatre 4rnup Income Your Schools LtelY Facepainting Freely Friday Cake Sale Rallle Christmas Evenrs Fancy Dress hool Fundraising 4ndiy Smaities Challengè Rainbow ok Sale Easy Fundraising Vfit CAF t5DO.00 t302.25 £262.50 40.50 £5,911.87 £37.00 £50.00 t2.117.56 tl.168 70 £50 00 325 50 £72.60 53.00 £124.48 10.00 1.145.76 £34.00 344 60 tl00 00 t500 £345.70 £80.00 £2.215.20 £1.500.00 £3.000.00 $07.15 t350.00 £34.00 £50 00 t250 00 £356.00 £560.00 50.00 £250.00 £28.00 £13.050.13 150 00 £35.45l50 ecsavers Charities Trust Wise tWA P4chiteclure BHFP Epsom Ewell FA glo RecyclirwJ Dou9hiès Greenfield Mi-Handyman P Hilion CBA Cash depo15 Nicholls Total R•¢eipls Bank Charges Accounting Colloe Morning 4rnmer Fair oris Day 4ndry Kids Bingo Easter Spring Rall ds Disco T 3pioe Sm31ties Challenge Panto Christmas Fair Christmas Caids Quiz Night Christmas Rallle Welcorne Picnic Leavèrs Events Firsi Oay Packs Freezy Friday Rècèption Tea Towels Chrisimas Books Total Paymenls t&)nal*)ns to Ewell Grove Nel Income Raised Retained income Iwom last year Refained Income as ai 3110512024 113 21 £300.00 £3.20 £2,415.50 £243.38 3.856.19 £19.41 t112.58 £68 87 t325 00 360.05 £98.40 £1.134.87 £1,002 94 7.99 776.07 £33.47 £14.66 e534.43 £63 27 £53.56 £2.95 t120.00 t11.726.1Ml £15.300.00 £23.725.50 £20.642.85 £29.068.35 Net th? CLwrenl y?ar 8.425.9)
Friends of Ewell Grove
Balance Sheet
| 31/05/ | 31/05/ | 31/05/ | 31/05/ | 31/05/ | 31/05/ | 31/05/ | 31/05/ | |
|---|---|---|---|---|---|---|---|---|
| Current Assets | 2024 | 2023 | 2022 | 2021 | 2020 | 2019 | 2018 | 2017 |
| 25249.9 | 10683.9 | 17681.8 | 19677.9 | 10639.4 | 14573.2 | |||
| Deposit Account | 5 | 14747.7 | 8 | 8 | 8 | 6 | 32585.8 | 1 |
| 15867.5 | ||||||||
| Current Account | 2700.78 | 5152.65 | 8 | 11150.1 | 3027.27 | 3751.54 | 1411.42 | 3254.23 |
| Cash | 1117.62 | 742.5 | 750.23 | 214.1 | 187.1 | 291.6 | 535.18 | 30 |
| Total Current | 29068. | 20642. | 27301. | 29046. | 22892. | 14682. | 34532. | 17857. |
| Assets | 35 | 85 | 79 | 08 | 35 | 6 | 4 | 44 |
| NET ASSTETS | ||||||||
| 20642.8 | 27301.7 | 29046.0 | 22892.3 | 17857.4 | 12037.6 | |||
| Retained Income | 5 | 9 | 8 | 5 | 14682.6 | 34352.4 | 4 | 5 |
| - | - | - | 16674.9 | |||||
| Net Income for Year | 8425.5 | 6658.94 | 1744.29 | 6153.73 | 8209.75 | 19849.8 | 6 | 5819.79 |
| 29068. | 20642. | 27301. | 29046. | 22892. | 14682. | 34352. | 17857. | |
| TOTAL CAPITAL | 35 | 85 | 79 | 08 | 35 | 6 | 4 | 44 |
4
Friends of Ewell Grove Year Ending 31 May 2024 Summary of Receipts and Payments
| Opening Balance 01/06/2023 Currentaccount |
£5,152. 65 |
Current Balance 31/05/2024 Currentaccount |
£2,700. 78 |
|---|---|---|---|
| Opening Balance 01/06/2023 Deposit Account |
£14,747 .70 |
Current Balance 31/05/2024 Deposit Account |
£25,249 .95 |
| Opening Cash Held | £742.50 | CurrentCash Held | £1,117. 62 |
| Total | £20,64 2.85 |
Total | £29,06 8.35 |
| Receipts | £35,451 .50 |
||
| Payments | £27,026 .00 |
||
| £29,068 .35 |
Checking cell | £0.00 |
| Donations to Ewell Grove School |
|
|---|---|
| Christmas Tree for Orchard Area |
£300.00 |
| Replacement of Surface in OrchardArea |
£15,000 .00 |
| Total | £15,30 0.00 |
5
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name Friends of Ewell Grove trustees/ members of 31/05/2024 Charity 1064755 On accounts for the no (if year ended any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/05/2024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention (other than that disclosed statement below *) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply. Signed: Date: 22/03/2025 ~~C=EI i~~ Name: Michael Hards Relevant professional qualification(s) or body (if any): Address: Flat 3, 23 Waterers Way Bagshot GU19 5BQ
1
Ftiends of Evell Glove Receipts and Paymen15 Accounl Charity No. 1064755 0110612023 to 3110512024 Leavors Events Interest Received Second Hand Uniloims Sporis Day Stripe Income Party Pack Theatre 4rnup Income Your Schools LtelY Facepainting Freely Friday Cake Sale Rallle Christmas Evenrs Fancy Dress hool Fundraising 4ndiy Smaities Challengè Rainbow ok Sale Easy Fundraising Vfit CAF t5DO.00 t302.25 £262.50 40.50 £5,911.87 £37.00 £50.00 t2.117.56 tl.168 70 £50 00 325 50 £72.60 53.00 £124.48 10.00 1.145.76 £34.00 344 60 tl00 00 t500 £345.70 £80.00 £2.215.20 £1.500.00 £3.000.00 $07.15 t350.00 £34.00 £50 00 t250 00 £356.00 £560.00 50.00 £250.00 £28.00 £13.050.13 150 00 £35.45l50 ecsavers Charities Trust Wise tWA P4chiteclure BHFP Epsom Ewell FA glo RecyclirwJ Dou9hiès Greenfield Mi-Handyman P Hilion CBA Cash depo15 Nicholls Total R•¢eipls Bank Charges Accounting Colloe Morning 4rnmer Fair oris Day 4ndry Kids Bingo Easter Spring Rall ds Disco T 3pioe Sm31ties Challenge Panto Christmas Fair Christmas Caids Quiz Night Christmas Rallle Welcorne Picnic Leavèrs Events Firsi Oay Packs Freezy Friday Rècèption Tea Towels Chrisimas Books Total Paymenls t&)nal*)ns to Ewell Grove Nel Income Raised Retained income Iwom last year Refained Income as ai 3110512024 113 21 £300.00 £3.20 £2,415.50 £243.38 3.856.19 £19.41 t112.58 £68 87 t325 00 360.05 £98.40 £1.134.87 £1,002 94 7.99 776.07 £33.47 £14.66 e534.43 £63 27 £53.56 £2.95 t120.00 t11.726.1Ml £15.300.00 £23.725.50 £20.642.85 £29.068.35 Net th? CLwrenl y?ar 8.425.9)
Friends of Ewell Grove
Balance Sheet
| 31/05/ | 31/05/ | 31/05/ | 31/05/ | 31/05/ | 31/05/ | 31/05/ | 31/05/ | |
|---|---|---|---|---|---|---|---|---|
| Current Assets | 2024 | 2023 | 2022 | 2021 | 2020 | 2019 | 2018 | 2017 |
| 25249.9 | 10683.9 | 17681.8 | 19677.9 | 10639.4 | 14573.2 | |||
| Deposit Account | 5 | 14747.7 | 8 | 8 | 8 | 6 | 32585.8 | 1 |
| 15867.5 | ||||||||
| Current Account | 2700.78 | 5152.65 | 8 | 11150.1 | 3027.27 | 3751.54 | 1411.42 | 3254.23 |
| Cash | 1117.62 | 742.5 | 750.23 | 214.1 | 187.1 | 291.6 | 535.18 | 30 |
| Total Current | 29068. | 20642. | 27301. | 29046. | 22892. | 14682. | 34532. | 17857. |
| Assets | 35 | 85 | 79 | 08 | 35 | 6 | 4 | 44 |
| NET ASSTETS | ||||||||
| 20642.8 | 27301.7 | 29046.0 | 22892.3 | 17857.4 | 12037.6 | |||
| Retained Income | 5 | 9 | 8 | 5 | 14682.6 | 34352.4 | 4 | 5 |
| - | - | - | 16674.9 | |||||
| Net Income for Year | 8425.5 | 6658.94 | 1744.29 | 6153.73 | 8209.75 | 19849.8 | 6 | 5819.79 |
| 29068. | 20642. | 27301. | 29046. | 22892. | 14682. | 34352. | 17857. | |
| TOTAL CAPITAL | 35 | 85 | 79 | 08 | 35 | 6 | 4 | 44 |
4
Friends of Ewell Grove Year Ending 31 May 2024 Summary of Receipts and Payments
| Opening Balance 01/06/2023 Currentaccount |
£5,152. 65 |
Current Balance 31/05/2024 Currentaccount |
£2,700. 78 |
|---|---|---|---|
| Opening Balance 01/06/2023 Deposit Account |
£14,747 .70 |
Current Balance 31/05/2024 Deposit Account |
£25,249 .95 |
| Opening Cash Held | £742.50 | CurrentCash Held | £1,117. 62 |
| Total | £20,64 2.85 |
Total | £29,06 8.35 |
| Receipts | £35,451 .50 |
||
| Payments | £27,026 .00 |
||
| £29,068 .35 |
Checking cell | £0.00 |
| Donations to Ewell Grove School |
|
|---|---|
| Christmas Tree for Orchard Area |
£300.00 |
| Replacement of Surface in OrchardArea |
£15,000 .00 |
| Total | £15,30 0.00 |
5