2022-03-01-accounts

Trustees’ Annual Report for the period

From 2/3/2021 Period start date To 1/3/2022 Period end date Charity name: Sedgeford Historical & Archaeological Research Project Charity registration number: 1064553

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To teach and research archaeology
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identifiedinthe accounts.	Para 1.17 and 1.19	Archaeology to discover how the local community in Sedgeford, Norfolk used to live going back to anglo saxon times, teaching students young and old the art of archaeology and how to discover the history
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees are always mindful of the guidance issued by the Charity Commission and make sure the public benefit from their activities

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our organisation provides the opportunity for local people as well as anyone from a wider area to learn about local archaeology and participate in all aspects of our research The charity provides the public, access to learn about their heritage dating back to anglo saxon times and how they used to live, along with opportunities to research the archaeology in general

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity only ran a shortl season due to COVID but still managed to make a profit with the help of local grant and crowdfunding
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to aid further research
Amount of reservesheld	Para 1.22	£6500
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	none

Additional information (optional)

Additional information (optional)	Additional information (optional)
Youmay choose toincludefurtherstatements		whererelevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	This current year due to the pandemic and only running a short season, the main source of funds have been donations and grants
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	Risks are primarily COVID and the opportunity to be able to gather people together.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Democratic voting of trustees
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are voted at the AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Sedgeford Historical & Archaeological Research Project
Other name the charity uses	SHARP
Registered charity number	1064553
Charity’s principal address	Country Gouse, 9 Stoney Lane, Coalville, Leicester LE67 8JL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Dr John Jolley	Chair
	Dr Neil Faulkener	Founder member
	David Wood	Secretary
	Pamela Bent	Treasurer
	GaryRossin
	Brian Langford
	Melinda Barham
	Yvonne Bolton- Smith
	Eleaner Blakelock

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Pamela Ann Bent
	Treasurer
	30/01/2022
	30/01/2022

S.H.A.R.P ACCOUNTS	S.H.A.R.P ACCOUNTS	Sedgeford Historical & Archaeology Research Project Actual EXPENDITURE 2021/22 £ Description 16590.50 Admin Repairs/servicing Stationery/post 200.00 Web 522.50 Insurance 17313.00 Courses/fee/refunds Bank Charges 1294.00 Paypal charges Subcs fee/licences 8000.00 Photocopying 7672.50 Printing (leaflets, etc) 1163.71 Telephone/internet Electricity 18130.21 Water & rates Cleaning/grass cutting 579.89 land 0.75 Waste disposal Hire-Church/village hall -64.35 subtotal 516.29 Catering Equipment/repairs Staff Materials/gas 79.02 Food subtotal 79.02 Archaelogy Depr capital assets -100.00 Materials/tools 175.58 Films/developing Travel/team exp 0.29 Fuel - diesel/petrol/propane 75.87 Post ex Research/training 36114.39 Courses/meet/lecturers Equipment Hire-excavator/generator Hire - Cabins 7522.43 subtotal Publications Annual Report Publications/advertising subtotal Sales Merchandise Digging for sedgeford sub total Total Expenditure	Sedgeford Historical & Archaeology Research Project Actual EXPENDITURE 2021/22 £ Description 16590.50 Admin Repairs/servicing Stationery/post 200.00 Web 522.50 Insurance 17313.00 Courses/fee/refunds Bank Charges 1294.00 Paypal charges Subcs fee/licences 8000.00 Photocopying 7672.50 Printing (leaflets, etc) 1163.71 Telephone/internet Electricity 18130.21 Water & rates Cleaning/grass cutting 579.89 land 0.75 Waste disposal Hire-Church/village hall -64.35 subtotal 516.29 Catering Equipment/repairs Staff Materials/gas 79.02 Food subtotal 79.02 Archaelogy Depr capital assets -100.00 Materials/tools 175.58 Films/developing Travel/team exp 0.29 Fuel - diesel/petrol/propane 75.87 Post ex Research/training 36114.39 Courses/meet/lecturers Equipment Hire-excavator/generator Hire - Cabins 7522.43 subtotal Publications Annual Report Publications/advertising subtotal Sales Merchandise Digging for sedgeford sub total Total Expenditure	Sedgeford Historical & Archaeology Research Project Actual EXPENDITURE 2021/22 £ Description 16590.50 Admin Repairs/servicing Stationery/post 200.00 Web 522.50 Insurance 17313.00 Courses/fee/refunds Bank Charges 1294.00 Paypal charges Subcs fee/licences 8000.00 Photocopying 7672.50 Printing (leaflets, etc) 1163.71 Telephone/internet Electricity 18130.21 Water & rates Cleaning/grass cutting 579.89 land 0.75 Waste disposal Hire-Church/village hall -64.35 subtotal 516.29 Catering Equipment/repairs Staff Materials/gas 79.02 Food subtotal 79.02 Archaelogy Depr capital assets -100.00 Materials/tools 175.58 Films/developing Travel/team exp 0.29 Fuel - diesel/petrol/propane 75.87 Post ex Research/training 36114.39 Courses/meet/lecturers Equipment Hire-excavator/generator Hire - Cabins 7522.43 subtotal Publications Annual Report Publications/advertising subtotal Sales Merchandise Digging for sedgeford sub total Total Expenditure
INCOME Description Facilities Fac/course fees Dig for a Day tent hire Friends Friends of Sharp subtotal DonationsGeneral donations kitchen Grants Crowdfunding Schools/tours Church/talks subtotal Sales Merchandise Book sales/dvd private work Tuck/café ph chg/wash subtotal Specials Open day draw/party special eve/bar subtotal Misc Sundries/floats Gift Aid bank fees paid Bank interest subtotal Total Income		Actual 2021/22 £ 16590.50 200.00 522.50	EXPENDITURE	Description Repairs/servicing Stationery/post Web Insurance Courses/fee/refunds Bank Charges Paypal charges Subcs fee/licences Photocopying Printing (leaflets, etc) Telephone/internet Electricity Water & rates Cleaning/grass cutting land Waste disposal Hire-Church/village hall subtotal Equipment/repairs Staff Materials/gas Food subtotal Depr capital assets Materials/tools Films/developing Travel/team exp Fuel - diesel/petrol/propane Post ex Research/training Courses/meet/lecturers Equipment Hire-excavator/generator Hire - Cabins subtotal Annual Report Publications/advertising subtotal Merchandise Digging for sedgeford sub total	Actual 2021/22 £ 2427.12 77.72 224.63 1145.20 1102.50 48.00 132.33 132.70 134.90 164.93 59.94 1304.22 365.00 850.80
			Admin Catering Archaelogy Publications Sales
		17313.00 1294.00 8000.00 7672.50 1163.71
		18130.21 579.89 0.75 -64.35
					8169.99 516.51 4285.20 271.99 3112.09
		516.29 79.02
					8185.79 623.17 1029.86 122.37 1296.61 390.85 150.00 195.17 3897.60 4448.00
		79.02 -100.00 175.58 0.29
		75.87
	Total Income	36114.39
PROFIT/LOSS FOR YEAR		7522.43			12153.63
					0.00 30.00 52.56
					82.56
				Total Expenditure	28591.97

CHARITY COMMISSION Independent examiner's report on the FOR ENGLAND AND WALES accounts Section A Independent Examinevs Report Report to the trusteesl members of Sedgeford Historical & Archaeological Research Project 0110312022 On accounts for the year ended Charity no (if any) 1064553 Set out on pages I report to the trustees on my examination of the accounts of the above charity {Ihe Trust") for the year ended Responslbillties and basis of report As the chanty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charrties Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examlnerfs statsment I have completed my examination. I confim) that no material matters have come lo my attention in connection with the examination I have no concems and have come across no other matters in connection with the examination to which attertion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: rTr.. Date: 2810112022 Name". Ellen Brown Relevant professional qualifrcation(s) or body (if any): Address: 68 Middlewood Kings Lynn PE30 4RU IER Oct 2018