TIBENHAM COMMUNIIY F4AI,L Tibenham Community Hall Charity Number 1064012 Receipts and Payments Accounts Year ended 31 December 2024 Website: https://hall.tlbenham.org.uld Registered Charity No. 1064012 Tibenham Communitv Hall. Pristow Green Lane. Tibenham NR16 1 PX
TIBENHAM COMMUNITY HALL TRUSTEES, REPORT 2024 Charity No. 1064012 Pristow Green Lane, Tibenham, NR16 IPX This report sets out the Objectives of the Trustees in managing Tibenham Community Hall and describes how we have delivered and met these objectives in 2024. Structure and Trustees Tibenham Community Hall is a registered charity and is ¢onstituted under a deed adopted on 22 July 1997. The Hall is managed by a Board of Trustees. Normally four Trustees are appointed, who also fomi part of the Hall Management Committee (HMC}. As of 31 December 2024, Tracy Lilley, Alan Harris, Loma Pyke and TNdy Thomas were registered as Trustees with the Charty Commission. Additional members of the Committee were Julie HalS and Heather Foster. The Committee nom)ally meets on a six-weekly cycle, although actual meeting timings vary according to the needs of upcoming events. Some decisions may be made between meetings via email communications if required but any decisions will be noted and recorded in the minutes of the next meeting. It is part of our management style that the Committee is a democratic group where everyone's views are respected and Considered. No trustee receives remuneration or has been paid any expenses during the year. Objectives To manage Tibenham Community Hall for the use of all inhabitants of Tibenham and the surrounding area without distinction. To provide a welcoming environment for people to gather for Socialising, Learning and Well-being. To provide a wide range of opportunities for leisure and Well-being for all, through both our own resources and bought in services. To provide a venue for Event$, Parties, Weddings, Teaching and Conferences and a range of sporting activities. To provide a Hub of infomation relating to Health and Well-being for the use of everyone in the Village and the surrounding area. To increase the fooffall and demographic of people using and visiting the Hall. To maintain the new playground at the Hall to provide a facilty for children and adults. To widen the age range of people using the Hall. using the Arts as a medium for expanding the range of activities on offer. To offer seNi¢es vthich allow those who are feeling lonely and isolated to have a safe space to meet and socialise with others from Tibenham and the surrounding villages. To offer support and advice on the use of computers. laptops or mobile phones for engaging with digital platforms. Provide support and the opportunity to leam and operate lighting and audio systems. In setting objectives and planning for activities. the Management Committee have given due consideration to general guidance published by the Charily Commission relating to public benefit, including the guidance 'Public beneffl= running a charily (PB2)'. To achieve these Objectives. the Management Committee uses several paths. Regular activities pmvided by the Hall.. Note: we believe that all events and adivities Contribute to the well-being of all users of the Hall. Sports- Weekly sessions are provided by the Hall for Badminton, Short Mat Bowls. Table Tennis (being introduced in 2025) and a Light Exercise Class to help improve fitness, strength and mobility. Leisure - Quiz nights, Bingo, Craft Club and other events throughout the year.
Live Music - engagement of bands and singers to provide musical entertainment from a broad range of genres as part of our Bi-annual musi1 shows. Saturday Café - a monthEy café, which is one of our larger regular events, brings in good numbers of people and provides a wide range of snacks and light lunches, including vegetsrianfvegan meal options. Open-Door Coffee Morning - This runs weekly as part of our identified well-being activities. It includes a well-established and growing 'Digital Buddies, group which aims to assist people with accessing digital services. as many have limited knowledge or exper5ence of how these services operate. Social Nights- Offering a safe and welcoming social space for both family and friends to meet on a regular basis. Annual Events - Events to promote social gathering, including a Produce Show and Harvest Supper. Family Fun Day. Craft Fayres. 100 Club - Monthly Lottery prize draw. Other regular events run by private groups/hirers at the Hall.. Camera Club, Stained Glass Class. Line Dancing, Yoga Class and Private Badminton. LEAF, a group aimed at adults with learning difficults.es and their carers. providing them fjth a safe social meeting space with entertainment. Tibenham Wl is well established in the Hall and sometimes assists wth Hall events, as well as running its own programme of meetings and events. It is still the Gase that community support is vital for many of our residents and those from the surrounding communities. There are very few facilities in our village - no shop, post office, doctors, surgery and no bus route. The public house, The Greyhound. has recently re-opened and is a welcome addition to the facilities on offer within the village, the hall is keen to work with them in the future to provide a host of activities. events and social spaces for everyone to enjoy. Partners There Continues to be a good working relationship with the Parish Council, who own the land on which the Hall is built. The Parish Council also provides financial support to the Committee for maintaining the grounds and this year supported us with grants to help towards the cost of maintaining the grounds and supporting the emergenw electrical works needed. A representative from the Hall Management Committee is currently Chair of the Parish Council and presents a report from the Hall at each meeting on behalf of the vthole Committee. A twice-yearly leaflet 'Tibenham Tidings., jointly written by the Hall Committee and the Parish Council, is circulated free of charge to all residents of Tibenham to inform them of at is going on in the village. The cost of producing this leaflet is shared jointly between the Parish Council and the Hall. A member of the current Committee also edits the Parish Newsletter covering fibenham and two adjacent villages. Maintenance The Maintenance Officer provides an updated report on maintenance to every Committee meeting, ensuring a well-kept and safe environment. This role has been carried out by the Chairman in the absence of a Maintenance Officer, with an independent person carrying out maintenance inspections. A spreadsheet- based maintenance system helps keep everything up to date. All seriices are maintained in line with the relevant legislation and all regular servi¢ing is carried out as required. There is a programme of Capital Maintenance to keep the Hall in good condition. The Hall Currently contracts a cleaner who maintains the cleanliness of the Hall to a high standard. The Committee are actively seeking to find a volunteer to tske over the full Maintenance Officer role. Finance The Hall's financial position is in good order. We have invested £1 OK this year to improvelenhance the infrastructure at the hall which has been fully funded by successful fundraising events, therefore the overall bank balances remain at the same level as that reported at the start of the year. We have a savings account to which funds are transferred on a regular basis to optimize interest eamed on the funds we hold.
The aim is to hold enough within the reseNes to cover one yearfs worth of expenditure and additional funds of £15,000 for any Capital expenditure that may be required in the future. The current unrestricted cash funds of £37,472 is in line with this policy. The Treasurer ensures that the Management Committee runs a sound and compliant finance system, while seeking value for money on expenditure. Reports are made to the Committee at every meeting to provide a transparent system that keeps everyone up to date. The Treasurer andlor Chair ensure that items that are bought in - Insurance, Electri¢ty. Oil, Gas etc- are price-che¢ked at renewal to ensure value for money. 2025 will see the introduction of a new accounting software package, hopefully making the Treasurer's role much easier and the annual inspection more straighfftirward for our examiners. The Capital Programme spreadsheet is revised annually to reflect works completed and reprioritising future works. This is read in conjunction with the Financial Strategy. The Committee makes an Annual Report on Finance and an Annual Return on the Charity to the Charity Commission. The accounts are independently Checked by an extemal source vthen ne¢essary. GrantslDonations Received The Parish Council contributed £600 last year towards the cost of grass cutting and a further £932.00 to support emergency electrical works required earlier in the year. We also received a number of small private donations and grants from the local Council. Challenges The Hall is lucky that it has a highly motivated Committee at present, but it still relies heavily on a regular team of volunteers to allow us to operate all the services and activities Currently offer. Our main ¢on¢em is the age of some of ts members and recognises the need to attract younger people to be able to continue the work that we are currently doing. The Committee is ay$ actively seeking additional help. Attracting new and younger people who are willing to be involved in the running of the Hall is our priorty, to safeguard the Hall for future generations. We MUST l¢)ok to the future, many of the Current Committee have been involved for many years and are keen to pass on their knowledge and experience to a new generation who can bring enthusiasm and energy to ensure the future of the Hall, without this new injection of talent, the Hall will sadly not survive in its current fomi. The current economic climate has PLrt pressure on maintaining the Hall wth the cost of electricity, oil, gas, food and all general supplies Continuing to be unpredictable. We continue to monitor these Costs and ty to achieve 'best value for money, where possible. Despite this we have been able to maintain our current hire rates for 2024 but costs are constantly monitored, and we cannot exclude having to introduce price rises in the future. The Open-Door Coffee Morning, held every Thursday. has grown in popularity throughout the year and continues to provide a welcoming space for those who need support and SOGial contsct. However, well-being remain$ a challenge as the format of NHS and other voluntary sector serViS constantly changes. Many people have concems over the growing need to access services via electronic means, rather than face-tO- faGe, and the digital skills of many of our users are often very limited. The Digital Buddies group continues to thrive and with the help of local volunteers, is able to assist people with. for example, online banking. NHS appointments or online shopping via their smart phones, laptops and tablets. The group makes good use of a range of computers and equipment purchased from its Well-Being reseprfes. A reliable broadband connection is still being provided via our Stsrlink satellite seNi¢e. but this free service is due to end in June 2026. We continue to explore alternative options to bring a superfast fibre broadband service to the whole village in the future. Capital Expenditure We believe the Hall is on a very sound financial footing, with continued su¢¢essful fundraising events throughout Ihe year we have been able to undertake some major improvement works to further enhance the facilities that we are able to offer. Early 2024 saw the completion of the storage cupboards at the rear of the Hall vthich has proved very successful. Everyone agrees that this has improved the time and effort needed when setting up or clearing down the hall. No more heavy lifting of chairs from the stage. It has also provided storage for toys and games, supplies and incidental equipment, freeing up much needed space elsewhere in the hall. As part of this development, we have installed a new wall finish to one side of the Hall which has greatly improved the aesthetics and acoustics of this space. We hope to be able to complete the opposite wall in a similar manner over the coming months.
We have instslled new plinth heaters in the Kitchen area providing additional heating to what was previously a very Cold space during the winter months. We had to undertake major repairs to the sewage treatment plant this year Costing in excess of £1600.00. We have continued to invest in the audio and lighting equipment, including new microphones & stands, spotlights and a mobile lighting control desk. This new equipment is available to hire by any of our users (for an additional fee) giving us an additional income stream. This was showcased in early 2024 and again in 2025 when the Diss Young Famiers hired the facilities for their annual fundraising event. We have recently instructed the installation of a new se¢urty alarm system to provide additional security to the building which we hope will go'live, soon. General Statement Footfall in 2024 has continued to be high. A high proportion of people we see come from many of our surrounding villages, we would like to encourage more people from Tibenham itself to come and visit us to see that we have on offer. The Committee has been working hard to provide an enhanced programme of events throughout the year, introducing new musical events which have been extremely well attended and enjoyed by all. These have proved so popular that we are going to provide performances for each event during our 2025 calendar. We have increased numbers attending our regular Bingo nights and the Quiz nights continue to be popular. We have been YrkIng closety vrfith the ne)My rtropened pub, The Greyhound. to ensure our events are 'dovetailed' therefore increasing the 'options' on offer within the village. The Autumn Produce Show and HaNest Supper were again very well supported viith an increase in entries for the show and another superb supper provided by our team of volunteers. The Family Fun Day was once again well attended and enjoyed by all the Community. Our regular sporting adivities of Badminton, Short Mat Bowls and Light Exercise continue to thrive with numbers increasing and the table tennis club 1$ due to r&start in early 2025. The Craft Club continues to meet four times a month. The opening of our licensed bar on a timce monthly basis continues to be popular, giving the space and opportunity for families and friends to meet up. We offer an alternative safe place for everyone to get together. we have board games, toys and table tennis for both children and adults. In the Summer months we also make use of the outside space. Our playground offers additional space for children to play it is open all year round. weather permitting, and offers free access for all. This is inspected for safety on an annual basis by an independent contractor. We continue to offer our Saturday Café serving light lunches once a month. We freshly prepare and cook. where possible, all meals on the premises, and try to offer a varied menu to include a vegetarian option. The Hall has a &stsr Rating for Hygiene from the local Council. Summary In summary, 2024 has been a very successful year at the Hall and we have Nvelcomed many new visitors of all ages and backgrounds. It should be remembered that the Committee and its team of helpers are ALL volunteers. They give up a huge amount of their spare time to maintain the Hall, ensuring that it is safe and welcoming for everyone and also provide support to the many activities and events we currently enjoy, for this we are extremely grateful. The Hall has a very bright future wth continued support from the residents of Tibenham and its surrounding communities. Tracy Lllley Chaim?an. Tibenham Community Hall Management Committee 29 Aprll 2025
Tibenham Community Hall Receipts and Payments for Year ended 31 Dec 2024 Receipts Unrestricted Restricted Total Total Funds Funds Funds Funds Notes 2024 2024 2024 2023 Incomefrom: Grants/Donations Charltable Actlvltles: Hall Hire Other activities: 95 1.592 1,687 4.594 13,629 13,629 11.793 Fundraising Events 100 Club 18,635 3,141 230 18,635 3,141 230 16,552 3,020 138 Interest Other TV Licence Refund 119 Total recelpts 37,322 36,216 Payments Fundraislng Publicity Maintenance 9,681 385 9,681 445 11,462 420 14,087 23,003 14,028 10.526 1,268 15,296 10,526 Capital Expenditure Total payment$ 35.948 48.972 Surplusl (deflclt} In the year 1.374 12.756 Cashfunds broughtforward 39,820 52,575 Cashfund$¢arrled fomard 41,194 39,820 Notes Income from GrantslDonation$ Tibenham Parish Council 2024 2024 2023 2023 1.592 75 1,350 157 Misc Donations Donatlon- Footpath Daycentre SNDC-WinterWarmer 1.587 20 1,687 1,500 4,594
Inc¢)me from Activitie$lEvents Hlre of Hall Communlty Badminton Llght Exercise "Open Door" Coffee Luncheon Club Table Tennis Short Mat Bowls Craft and Chat 2024 2024 2023 2023 5,902 927 1,725 3,435 1,150 3,607 1,127 513 920 328 13.629 11,793 Income from Fundraising Cafe Stalts & Book sales Raffle Social Nights Bar at Events Bar Socials Muslcal Shows LectureslTalks Live Muslc Shows HaNestSupperlProd Bingo Qulz 2024 2,875 1.187 I,ooi 2024 2023 2023 2.387 738 4,984 3.594 4,778 4,281 1.833 580 470 2.740 634 744 395 376 165 580 18,635 16,552 Expenditur? Fundraising Activities Bar Supplie5 Food&Drink Licenses 2024 3.963 2,072 2024 2023 2023 4,676 1.769 858 Professional Fees Raff le Prizes 100 Club Prizes Hire 816 1.185 381 1.260 671 662 368 1,260 200 Misc Supplies 162 9.681 11,462 Expendlture Publicity Advertising Printing Stationery 2024 2024 2023 2023 120 102 223 242 445 58 420
Expendlture Maintenanea Electricity Fuell Gas Insurance Cleaning Gardens PHS Water Pest Control Broadband Gen Malntenance 2024 2024 2023 1,785 1,499 985 2,757 2.990 570 2023 2,943 1.321 1,218 2.855 1,277 234 203 511 280 5,168 544 2,243 15,296 14,087 Capltal Expendlture Storage Area Stage equip SecurityAlarm Incident81 Equip Plinth heaters 2024 5.697 1,676 700 2024 537 1.666 250 Fire Exit door 10.526 100 Club 100 Club Income 100 Club Prizes 2024 2024 2023 2023 3,141 1,260 3,020 1,260 1,881 1.760
Tibenham Community Hall Statement of assets and liabilities at 31 December 2024 Restricted Unrestricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 Cash Funds ICK) Club Current Well Being Savings Cash in hand Total cash funds 9.730 7,202 136 9.730 12,894 18,144 3,552 5,230 264 3,458 3,594 19,077 1.327 41,194 19.077 1.327 37,472 3,722 39,820 Asset retalned Property Other fixed assets 369,&36 3.722 369,696 41,194 369,696 36,000 37,472 Llabilities IE Fee (includingVATI 585 585 560 Signed by one trustee on behalf of all trustees Name: T. ViLLt* Date
Independent Examiner’s Report to the Trustees of Tibenham Community Hall
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work or for this report.
Signed: Joanne Fox BA FCA
BW Audit Ltd
Chartered Accountants Norwich
Date: 26 August 2025