TIBENHAM
COMMUNIIY F4AI,L
Tibenham Community Hall
Charity Number 1064012
Receipts and Payments Accounts
Year ended 31 December 2024
Website: https://hall.tlbenham.org.uld
Registered Charity No. 1064012
Tibenham Communitv Hall. Pristow Green Lane. Tibenham NR16 1 PX

TIBENHAM COMMUNITY HALL
TRUSTEES, REPORT 2024
Charity No. 1064012
Pristow Green Lane, Tibenham, NR16 IPX
This report sets out the Objectives of the Trustees in managing Tibenham
Community Hall and describes how we have delivered and met these objectives in
2024.
Structure and Trustees
Tibenham Community Hall is a registered charity and is ¢onstituted under a deed adopted on 22 July 1997.
The Hall is managed by a Board of Trustees. Normally four Trustees are appointed, who also fomi part of
the Hall Management Committee (HMC}. As of 31 December 2024, Tracy Lilley, Alan Harris, Loma Pyke and
TNdy Thomas were registered as Trustees with the Charty Commission. Additional members of the
Committee were Julie Ha￿lS and Heather Foster.
The Committee nom)ally meets on a six-weekly cycle, although actual meeting timings vary according to the
needs of upcoming events. Some decisions may be made between meetings via email communications if
required but any decisions will be noted and recorded in the minutes of the next meeting. It is part of our
management style that the Committee is a democratic group where everyone's views are respected and
Considered.
No trustee receives remuneration or has been paid any expenses during the year.
Objectives
To manage Tibenham Community Hall for the use of all inhabitants of Tibenham and the surrounding
area without distinction.
To provide a welcoming environment for people to gather for Socialising, Learning and Well-being.
To provide a wide range of opportunities for leisure and Well-being for all, through both our own
resources and bought in services.
To provide a venue for Event$, Parties, Weddings, Teaching and Conferences and a range of sporting
activities.
To provide a Hub of infomation relating to Health and Well-being for the use of everyone in the Village
and the surrounding area.
To increase the fooffall and demographic of people using and visiting the Hall.
To maintain the new playground at the Hall to provide a facilty for children and adults.
To widen the age range of people using the Hall. using the Arts as a medium for expanding the range
of activities on offer.
To offer seNi¢es vthich allow those who are feeling lonely and isolated to have a safe space to meet
and socialise with others from Tibenham and the surrounding villages.
To offer support and advice on the use of computers. laptops or mobile phones for engaging with
digital platforms.
Provide support and the opportunity to leam and operate lighting and audio systems.
In setting objectives and planning for activities. the Management Committee have given due consideration to
general guidance published by the Charily Commission relating to public benefit, including the guidance
'Public beneffl= running a charily (PB2)'.
To achieve these Objectives. the Management Committee uses several paths.
Regular activities pmvided by the Hall..
Note: we believe that all events and adivities Contribute to the well-being of all users of the Hall.
Sports- Weekly sessions are provided by the Hall for Badminton, Short Mat Bowls. Table Tennis
(being introduced in 2025) and a Light Exercise Class to help improve fitness, strength and mobility.
Leisure - Quiz nights, Bingo, Craft Club and other events throughout the year.

Live Music - engagement of bands and singers to provide musical entertainment from a broad range
of genres as part of our Bi-annual musi￿1 shows.
Saturday Café - a monthEy café, which is one of our larger regular events, brings in good numbers of
people and provides a wide range of snacks and light lunches, including vegetsrianfvegan meal
options.
Open-Door Coffee Morning - This runs weekly as part of our identified well-being activities. It includes
a well-established and growing 'Digital Buddies, group which aims to assist people with accessing
digital services. as many have limited knowledge or exper5ence of how these services operate.
Social Nights- Offering a safe and welcoming social space for both family and friends to meet on a
regular basis.
Annual Events - Events to promote social gathering, including a Produce Show and Harvest Supper.
Family Fun Day. Craft Fayres.
100 Club - Monthly Lottery prize draw.
Other regular events run by private groups/hirers at the Hall..
Camera Club, Stained Glass Class. Line Dancing, Yoga Class and Private Badminton. LEAF, a group
aimed at adults with learning difficults.es and their carers. providing them ￿fjth a safe social meeting
space with entertainment.
Tibenham Wl is well established in the Hall and sometimes assists wth Hall events, as well as running
its own programme of meetings and events.
It is still the Gase that community support is vital for many of our residents and those from the surrounding
communities. There are very few facilities in our village - no shop, post office, doctors, surgery and no bus
route. The public house, The Greyhound. has recently re-opened and is a welcome addition to the facilities
on offer within the village, the hall is keen to work with them in the future to provide a host of activities.
events and social spaces for everyone to enjoy.
Partners
There Continues to be a good working relationship with the Parish Council, who own the land on which the
Hall is built. The Parish Council also provides financial support to the Committee for maintaining the grounds
and this year supported us with grants to help towards the cost of maintaining the grounds and
supporting the emergenw electrical works needed. A representative from the Hall Management Committee
is currently Chair of the Parish Council and presents a report from the Hall at each meeting on behalf of the
vthole Committee.
A twice-yearly leaflet 'Tibenham Tidings., jointly written by the Hall Committee and the Parish Council, is
circulated free of charge to all residents of Tibenham to inform them of ￿at is going on in the village. The
cost of producing this leaflet is shared jointly between the Parish Council and the Hall.
A member of the current Committee also edits the Parish Newsletter covering fibenham and two adjacent
villages.
Maintenance
The Maintenance Officer provides an updated report on maintenance to every Committee meeting, ensuring
a well-kept and safe environment. This role has been carried out by the Chairman in the absence of a
Maintenance Officer, with an independent person carrying out maintenance inspections. A spreadsheet-
based maintenance system helps keep everything up to date. All seriices are maintained in line with the
relevant legislation and all regular servi¢ing is carried out as required. There is a programme of Capital
Maintenance to keep the Hall in good condition.
The Hall Currently contracts a cleaner who maintains the cleanliness of the Hall to a high standard.
The Committee are actively seeking to find a volunteer to tske over the full Maintenance Officer role.
Finance
The Hall's financial position is in good order. We have invested £1 OK this year to improvelenhance the
infrastructure at the hall which has been fully funded by successful fundraising events, therefore the overall
bank balances remain at the same level as that reported at the start of the year.
We have a savings account to which funds are transferred on a regular basis to optimize interest eamed on
the funds we hold.

The aim is to hold enough within the reseNes to cover one yearfs worth of expenditure and additional funds
of £15,000 for any Capital expenditure that may be required in the future. The current unrestricted cash funds
of £37,472 is in line with this policy.
The Treasurer ensures that the Management Committee runs a sound and compliant finance system, while
seeking value for money on expenditure. Reports are made to the Committee at every meeting to provide a
transparent system that keeps everyone up to date. The Treasurer andlor Chair ensure that items that are
bought in - Insurance, Electri¢ty. Oil, Gas etc- are price-che¢ked at renewal to ensure value for money.
2025 will see the introduction of a new accounting software package, hopefully making the Treasurer's role
much easier and the annual inspection more straighfftirward for our examiners.
The Capital Programme spreadsheet is revised annually to reflect works completed and reprioritising future
works. This is read in conjunction with the Financial Strategy.
The Committee makes an Annual Report on Finance and an Annual Return on the Charity to the Charity
Commission. The accounts are independently Checked by an extemal source vthen ne¢essary.
GrantslDonations Received
The Parish Council contributed £600 last year towards the cost of grass cutting and a further £932.00 to
support emergency electrical works required earlier in the year.
We also received a number of small private donations and grants from the local Council.
Challenges
The Hall is lucky that it has a highly motivated Committee at present, but it still relies heavily on a regular
team of volunteers to allow us to operate all the services and activities Currently offer. Our main ¢on¢em
is the age of some of ts members and recognises the need to attract younger people to be able to continue
the work that we are currently doing. The Committee is a￿y$ actively seeking additional help. Attracting
new and younger people who are willing to be involved in the running of the Hall is our priorty, to safeguard
the Hall for future generations. We MUST l¢)ok to the future, many of the Current Committee have been
involved for many years and are keen to pass on their knowledge and experience to a new generation who
can bring enthusiasm and energy to ensure the future of the Hall, without this new injection of talent, the Hall
will sadly not survive in its current fomi.
The current economic climate has PLrt pressure on maintaining the Hall wth the cost of electricity, oil, gas,
food and all general supplies Continuing to be unpredictable. We continue to monitor these Costs and ty to
achieve 'best value for money, where possible. Despite this we have been able to maintain our current hire
rates for 2024 but costs are constantly monitored, and we cannot exclude having to introduce price rises in
the future.
The Open-Door Coffee Morning, held every Thursday. has grown in popularity throughout the year and
continues to provide a welcoming space for those who need support and SOGial contsct. However, well-being
remain$ a challenge as the format of NHS and other voluntary sector serVi￿S constantly changes. Many
people have concems over the growing need to access services via electronic means, rather than face-tO-
faGe, and the digital skills of many of our users are often very limited. The Digital Buddies group continues to
thrive and with the help of local volunteers, is able to assist people with. for example, online banking. NHS
appointments or online shopping via their smart phones, laptops and tablets.
The group makes good use of a range of computers and equipment purchased from its
Well-Being reseprfes.
A reliable broadband connection is still being provided via our Stsrlink satellite seNi¢e. but this free service is
due to end in June 2026. We continue to explore alternative options to bring a superfast fibre broadband
service to the whole village in the future.
Capital Expenditure
We believe the Hall is on a very sound financial footing, with continued su¢¢essful fundraising events
throughout Ihe year we have been able to undertake some major improvement works to further enhance the
facilities that we are able to offer.
Early 2024 saw the completion of the storage cupboards at the rear of the Hall vthich has proved very
successful. Everyone agrees that this has improved the time and effort needed when setting up or clearing
down the hall. No more heavy lifting of chairs from the stage. It has also provided storage for toys and
games, supplies and incidental equipment, freeing up much needed space elsewhere in the hall. As part of
this development, we have installed a new wall finish to one side of the Hall which has greatly improved the
aesthetics and acoustics of this space. We hope to be able to complete the opposite wall in a similar manner
over the coming months.

We have instslled new plinth heaters in the Kitchen area providing additional heating to what was previously
a very Cold space during the winter months.
We had to undertake major repairs to the sewage treatment plant this year Costing in excess of £1600.00.
We have continued to invest in the audio and lighting equipment, including new microphones & stands,
spotlights and a mobile lighting control desk. This new equipment is available to hire by any of our users (for
an additional fee) giving us an additional income stream. This was showcased in early 2024 and again in
2025 when the Diss Young Famiers hired the facilities for their annual fundraising event.
We have recently instructed the installation of a new se¢urty alarm system to provide additional security to
the building which we hope will go'live, soon.
General Statement
Footfall in 2024 has continued to be high. A high proportion of people we see come from many of our
surrounding villages, we would like to encourage more people from Tibenham itself to come and visit us to
see that we have on offer.
The Committee has been working hard to provide an enhanced programme of events throughout the year,
introducing new musical events which have been extremely well attended and enjoyed by all. These have
proved so popular that we are going to provide performances for each event during our 2025 calendar.
We have increased numbers attending our regular Bingo nights and the Quiz nights continue to be popular.
We have been Y￿rkIng closety vrfith the ne)My rtropened pub, The Greyhound. to ensure our events are
'dovetailed' therefore increasing the 'options' on offer within the village.
The Autumn Produce Show and HaNest Supper were again very well supported viith an increase in entries
for the show and another superb supper provided by our team of volunteers.
The Family Fun Day was once again well attended and enjoyed by all the Community.
Our regular sporting adivities of Badminton, Short Mat Bowls and Light Exercise continue to thrive with
numbers increasing and the table tennis club 1$ due to r&start in early 2025. The Craft Club continues to
meet four times a month.
The opening of our licensed bar on a timce monthly basis continues to be popular, giving the space and
opportunity for families and friends to meet up. We offer an alternative safe place for everyone to get
together. we have board games, toys and table tennis for both children and adults. In the Summer months
we also make use of the outside space.
Our playground offers additional space for children to play it is open all year round. weather permitting, and
offers free access for all. This is inspected for safety on an annual basis by an independent contractor.
We continue to offer our Saturday Café serving light lunches once a month. We freshly prepare and cook.
where possible, all meals on the premises, and try to offer a varied menu to include a vegetarian option. The
Hall has a &stsr Rating for Hygiene from the local Council.
Summary
In summary, 2024 has been a very successful year at the Hall and we have Nvelcomed many new visitors of
all ages and backgrounds.
It should be remembered that the Committee and its team of helpers are ALL volunteers. They give up a
huge amount of their spare time to maintain the Hall, ensuring that it is safe and welcoming for everyone and
also provide support to the many activities and events we currently enjoy, for this we are extremely grateful.
The Hall has a very bright future wth continued support from the residents of Tibenham and its surrounding
communities.
Tracy Lllley
Chaim?an.
Tibenham Community Hall Management Committee
29 Aprll 2025

Tibenham Community Hall
Receipts and Payments for Year ended 31 Dec 2024
Receipts
Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
Notes
2024
2024
2024
2023
Incomefrom:
Grants/Donations
Charltable Actlvltles:
Hall Hire
Other activities:
95
1.592
1,687
4.594
13,629
13,629
11.793
Fundraising Events
100 Club
18,635
3,141
230
18,635
3,141
230
16,552
3,020
138
Interest
Other
TV Licence Refund
119
Total recelpts
37,322
36,216
Payments
Fundraislng
Publicity
Maintenance
9,681
385
9,681
445
11,462
420
14,087
23,003
14,028
10.526
1,268
15,296
10,526
Capital Expenditure
Total payment$
35.948
48.972
Surplusl (deflclt} In the year
1.374
12.756
Cashfunds broughtforward
39,820
52,575
Cashfund$¢arrled fomard
41,194
39,820
Notes
Income from GrantslDonation$
Tibenham Parish Council
2024
2024
2023
2023
1.592
75
1,350
157
Misc Donations
Donatlon- Footpath
Daycentre
SNDC-WinterWarmer
1.587
20
1,687
1,500
4,594

Inc¢)me from Activitie$lEvents
Hlre of Hall
Communlty Badminton
Llght Exercise
"Open Door" Coffee
Luncheon Club
Table Tennis
Short Mat Bowls
Craft and Chat
2024
2024
2023
2023
5,902
927
1,725
3,435
1,150
3,607
1,127
513
920
328
13.629
11,793
Income from Fundraising
Cafe
Stalts & Book sales
Raffle
Social Nights
Bar at Events
Bar Socials
Muslcal Shows
LectureslTalks
Live Muslc
Shows
HaNestSupperlProd
Bingo
Qulz
2024
2,875
1.187
I,ooi
2024
2023
2023
2.387
738
4,984
3.594
4,778
4,281
1.833
580
470
2.740
634
744
395
376
165
580
18,635
16,552
Expenditur?
Fundraising Activities
Bar Supplie5
Food&Drink
Licenses
2024
3.963
2,072
2024
2023
2023
4,676
1.769
858
Professional Fees
Raff le Prizes
100 Club Prizes
Hire
816
1.185
381
1.260
671
662
368
1,260
200
Misc Supplies
162
9.681
11,462
Expendlture
Publicity
Advertising
Printing
Stationery
2024
2024
2023
2023
120
102
223
242
445
58
420

Expendlture
Maintenanea
Electricity
Fuell Gas
Insurance
Cleaning
Gardens
PHS
Water
Pest Control
Broadband
Gen Malntenance
2024
2024
2023
1,785
1,499
985
2,757
2.990
570
2023
2,943
1.321
1,218
2.855
1,277
234
203
511
280
5,168
544
2,243
15,296
14,087
Capltal Expendlture
Storage Area
Stage equip
SecurityAlarm
Incident81 Equip
Plinth heaters
2024
5.697
1,676
700
2024
537
1.666
250
Fire Exit door
10.526
100 Club
100 Club Income
100 Club Prizes
2024
2024
2023
2023
3,141
1,260
3,020
1,260
1,881
1.760

Tibenham Community Hall
Statement of assets and liabilities at 31 December 2024
Restricted
Unrestricted
Total
Total
Funds
Funds
Funds
Funds
2024
2024
2024
2023
Cash Funds
ICK) Club
Current
Well Being
Savings
Cash in hand
Total cash funds
9.730
7,202
136
9.730
12,894
18,144
3,552
5,230
264
3,458
3,594
19,077
1.327
41,194
19.077
1.327
37,472
3,722
39,820
Asset retalned
Property
Other fixed assets
369,&36
3.722
369,696
41,194
369,696
36,000
37,472
Llabilities
IE Fee (includingVATI
585
585
560
Signed by one trustee on behalf of all trustees
Name: T. ViLLt*
Date

## **Independent Examiner’s Report to the Trustees of Tibenham Community Hall** 

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2024. 

## **Responsibilities and basis of report** 

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work or for this report. 

Signed: Joanne Fox BA FCA 

## **BW Audit Ltd** 

Chartered Accountants Norwich 

Date: 26 August 2025