2020-09-30-accounts

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	01	10	2019		30	09	2020
From				To

Section A Reference and administration details

Charity name

Berden Village Hall Committee

Other names charity is known by

1063800 Charity's principal address Berden Village Hall, Chapel Hill Berden Bishops Stortford Postcode CM23 1AE ~~—~~

Registered charity number (if any) 1063800

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
Berden Parish Council
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TAR

March 2012

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed

Type of governing document (eg. trust deed, constitution) Charitable incorporated organisation How the charity is constituted

• (eg. trust, association, company)

Trustee selection methods

Berden Parish Council is the sole Trustee

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To manage Berden Village Hall for the educational, social and residential benefit of the residents of Berden

Summary of the objects of the charity set out in its governing document

TAR

March 2012

2

Maintenance of the village Hall facility including fundraising for special projects such as the recently completed extension creating a new toilet block replacing the original single WC ladies toilet. Managing the lettings to Village groups such as the Social Club (which was set up in the 1970’s when the last village pub was closed), local Home-schooling group and private lettings.

In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

TAR

March 2012

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The committee has successfully managed the Hall since the late 1940s. In this time there have been a number of fundraising initiatives and extensions/improvements including the recently completed project of an extension to update the inadequate toilet facilities.

We have also plans to improve the site appearance, access and security through better fencing.

The Hall is used by many individuals and organisations who benefit from the well managed Hall and surrounding grounds. The Hall is used regularly by a diverse range of groups and individuals and letting fees are kept as affordable as possible by the fundraising in the village.

The Committee continued to safeguard the community by following the latest, relevant Government guidelines to keep the Premises Covid-19 secure including closing the venue completely as required.

TAR

March 2012

4

Section E Financial review Reserves are held due to the unpredictable nature of the income from lettings and fundraising. To help in years where the income may not exceed expenditure and to provide for unexpected future expenses Ifor example boiler failure} 8riaf SL￿ment of th charity's policy on r•s8r Detalls of any fund8 matèrfally In deficlt Furthor financial roviow delalls Ioptlonal Infomiatlon) Lettings income. Community Fundraising and Grant applications. You may ch0088 10 include addibonal infonnation. where relavant about.. the charity's principal sourcas of funds {including any fundTaisingl', how expenditur8 has 8UPPOrted the key objectives of the charity., inv6slmènt policy and oblecllves Includlng any ethical investment policy adoplgd. Section F Other optional information Section G Declaration Th• trust8as d•clar• Ihat thèy havè approvéd thè trustéès, rgport above. 81gn•d on ￿h¥ll of th• ¢harfty'$ tmstO08 Slgnaturn(sl Full name(sl Posttlon (og Secrotary, Chair, etc) q-i-11

(HARITY COMMISSION -] FOR ENGLAND AND WALES Independent examlnefs report on the accounts Sèction A Indepèndènt Examinèr's Report Report lo the trn8tee&l members of Berdon Village Hall Committee On accounts for th• y￿r •nd•d 30° Sapt 2020 Charlty no Ilf any) 1063800 8•t out on pages 3&4 I report to the tru$teeg on my examination of the accounts of the above charity (Ihe Trust'l for th& year ended Ro•ponslbllltlo8 and ba818 of r•port As th& charity'6 trustsos, you are responsible for Ihe wepardlton of th6 accounts in accordance with tha r6quir6monts of th? Charitiès Act 2011 Acl.). I report in respect of my 6xaminalion of tho Trusvs accounts carri8d out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicab￿ Dir8Ction$ givon by thé Charity Commi88 under section 145(5Xb) of tha Act. Indèpondont I havo COMp￿t•d my oxamination. I confirni that no matariol matt6rs have axamln•rf• •tst•m•nt Comè to my attentbn in connection with the examinabon (other than that disdosed below ") which gives me cause to beli&ve that in, any matorial respect.. the accounting record8 ¥iere not kept In accordance with Section 130 of the Charities Act; or the accounts did not accord with th? accounting ra￿d$. or the accounts did not comply with the applicable requirements conc8ming th& fomi and content of accounts sèt out in the Charrtle8 (Accounts and Roports) Rogulation$ 21X)8 oth•r than any r6quir•m•nt that the accounts giv8 a 'lrué and fair, view which 18 not a matter considered as part of an indO￿ndent examinalron. I hava no concems and have com8 8cro68 no other matter8 in CA)nn8ction with Ihg examination to which attention 8houkl be drawn in this report in order to enable a proper undorslanding of the acrKJunts lo be reached. lete ¢he words in Ihe br8ckets If they do not apply. 81gnBd: Dale: Name: Relevant professlonal quaimcatlonls) or body Addr•u: IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of con￿rn {see CC32. Indapendent examination of charity accounts.. d1￿CtionS and guidance for examiners)- Givg herg brlef dgtalls of any it•ms that tha examlnèr wlshos to disclosg. IER Oct 2018

		2020
Income	Lettings	4,127
Income	Covid Grant	10,000
Income	interest	35
			14,162
Expenses	Boiler	-1,520
Expenses	Cleaning	-1,279
Expenses	Cleaning Materials	-35
Expenses	Covid Costs	-913
Expenses	Electricity	-567
Expenses	Grounds	-738
Expenses	Insurance	-822
Expenses	Maintenance	-1,324
Expenses	Oil	-825
Expenses	Sundry	-158
Expenses	Telephone	-62
Expenses	Water	-496
			-8,738
			5,425

Berden Village Hall

Balance Sheet

	30th Sept	2020
Fixed Assets Buildings
Net Book Value as at 30th Sept
		382,740
Current Assets
Oil Stock	979
VAT claim
VAT unclaimed	233
Debtors	455
Cash & Chq in Hand	156
Cash at Bank	24,893
	26,715
Current Liabilities
Creditors	1,968
Fundraising Balance	9,393
Net Current Assets		15,355
NET ASSETS		398,095
Unrealisable Assets b/fwd	382,740
Additions and Disposals
Unrealisable Assets c/fwd		382,740
Realisable Assets b/fwd	9,931
Excess of Inc over Exp in year	5,425
Realisable Asset c/fwd		15,355
TOTAL		398,095