**Trustees' Annual Report for the period** 

||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||01|10|2019||30|09|2020|
|**From**||||**To**||||



## Section A                        Reference and administration details 

**Charity name** 

Berden Village Hall Committee 

**Other names charity is known by** 

1063800 **Charity's principal address** Berden Village Hall, Chapel Hill Berden Bishops Stortford **Postcode CM23 1AE** ~~—~~ 

**Registered charity number (if any)** 1063800 

## **Names of the charity trustees who manage the charity** 

|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|
|Berden Parish<br>Council||||
|2||||
|3||||
|4||||
|5||||
|6||||
|7||||
|8||||
|9||||
|10||||
|11||||
|12||||
|13||||
|14||||
|15||||
|16||||
|17||||
|18||||
|19||||
|20<br>~~ae~~|~~ae~~|~~ae~~|~~ae~~|



**TAR** 

March **2012** 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Trust Deed 

Type of governing document (eg. trust deed, constitution) Charitable incorporated organisation How the charity is constituted 

- (eg. trust, association, company) 

Trustee selection methods 

Berden Parish Council is the sole Trustee 

- (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

To manage Berden Village Hall for the educational, social and residential benefit of the residents of Berden 

**Summary of the objects of the charity set out in its governing document** 

**TAR** 

March **2012** 

2 



Maintenance of the village Hall facility including fundraising for special projects such as the recently completed extension creating a new toilet block replacing the original single WC ladies toilet. Managing the lettings to Village groups such as the Social Club (which was set up in the 1970’s when the last village pub was closed), local Home-schooling group and private lettings. 

In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

**TAR** 

March **2012** 

3 



Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

The committee has successfully managed the Hall since the late 1940s. In this time there have been a number of fundraising initiatives and extensions/improvements including the recently completed project of an extension to update the inadequate toilet facilities. 

We have also plans to improve the site appearance, access and security through better fencing. 

The Hall is used by many individuals and organisations who benefit from the well managed Hall and surrounding grounds. The Hall is used regularly by a diverse range of groups and individuals and letting fees are kept as affordable as possible by the fundraising in the village. 

The Committee continued to safeguard the community by following the latest, relevant Government guidelines to keep the Premises Covid-19 secure including closing the venue completely as required. 

**TAR** 

March **2012** 

4 



Section E
Financial review
Reserves are held due to the unpredictable nature of the income from
lettings and fundraising. To help in years where the income may not
exceed expenditure and to provide for unexpected future expenses Ifor
example boiler failure}
8riaf SL￿ment of th
charity's policy on r•s8r
Detalls of any fund8 matèrfally
In deficlt
Furthor financial roviow delalls Ioptlonal Infomiatlon)
Lettings income. Community Fundraising and Grant applications.
You may ch0088 10 include
addibonal infonnation. where
relavant about..
the charity's principal
sourcas of funds {including
any fundTaisingl',
how expenditur8 has
8UPPOrted the key objectives
of the charity.,
inv6slmènt policy and
oblecllves Includlng any
ethical investment policy
adoplgd.
Section F
Other optional information
Section G
Declaration
Th• trust8as d•clar• Ihat thèy havè approvéd thè trustéès, rgport above.
81gn•d on ￿h¥ll of th• ¢harfty'$ tmstO08
Slgnaturn(sl
Full name(sl
Posttlon (og Secrotary, Chair,
etc)
q-i-11

(HARITY COMMISSION
-] FOR ENGLAND AND WALES
Independent examlnefs report on the
accounts
Sèction A
Indepèndènt Examinèr's Report
Report lo the trn8tee&l
members of
Berdon Village Hall Committee
On accounts for th• y￿r
•nd•d
30° Sapt 2020
Charlty no
Ilf any)
1063800
8•t out on pages
3&4
I report to the tru$teeg on my examination of the accounts of the above
charity (Ihe Trust'l for th& year ended
Ro•ponslbllltlo8 and
ba818 of r•port
As th& charity'6 trustsos, you are responsible for Ihe wepardlton of th6
accounts in accordance with tha r6quir6monts of th? Charitiès Act 2011
Acl.).
I report in respect of my 6xaminalion of tho Trusvs accounts carri8d out
under section 145 of the 2011 Act and in carying out my examination. I
have followed all the applicab￿ Dir8Ction$ givon by thé Charity Commi88
under section 145(5Xb) of tha Act.
Indèpondont I havo COMp￿t•d my oxamination. I confirni that no matariol matt6rs have
axamln•rf• •tst•m•nt Comè to my attentbn in connection with the examinabon (other than that
disdosed below ") which gives me cause to beli&ve that in, any matorial
respect..
the accounting record8 ¥iere not kept In accordance with Section 130
of the Charities Act; or
the accounts did not accord with th? accounting ra￿d$. or
the accounts did not comply with the applicable requirements
conc8ming th& fomi and content of accounts sèt out in the Charrtle8
(Accounts and Roports) Rogulation$ 21X)8 oth•r than any r6quir•m•nt
that the accounts giv8 a 'lrué and fair, view which 18 not a matter
considered as part of an indO￿ndent examinalron.
I hava no concems and have com8 8cro68 no other matter8 in CA)nn8ction
with Ihg examination to which attention 8houkl be drawn in this report in
order to enable a proper undorslanding of the acrKJunts lo be reached.
lete ¢he words in Ihe br8ckets If they do not apply.
81gnBd:
Dale:
Name:
Relevant professlonal
quaimcatlonls) or body
Addr•u:
IER
Oct 2018

Section B
Disclosure
Only complete if the examiner needs to highlight material matters of con￿rn
{see CC32. Indapendent examination of charity accounts.. d1￿CtionS and
guidance for examiners)-
Givg herg brlef dgtalls of
any it•ms that tha
examlnèr wlshos to
disclosg.
IER
Oct 2018

|||**2020**||
|---|---|---|---|
|Income|Lettings|4,127||
|Income|Covid Grant|10,000||
|Income|interest|35||
||||14,162|
|Expenses|Boiler|-1,520||
|Expenses|Cleaning|-1,279||
|Expenses|Cleaning Materials|-35||
|Expenses|Covid Costs|-913||
|Expenses|Electricity|-567||
|Expenses|Grounds|-738||
|Expenses|Insurance|-822||
|Expenses|Maintenance|-1,324||
|Expenses|Oil|-825||
|Expenses|Sundry|-158||
|Expenses|Telephone|-62||
|Expenses|Water|-496||
||||-8,738|
||||5,425|





## **Berden Village Hall** 

## Balance Sheet 

||30th Sept|2020|
|---|---|---|
|Fixed Assets<br>Buildings|||
|Net Book Value as at 30th Sept|||
|||382,740|
|Current Assets|||
|Oil Stock|979||
|VAT claim|||
|VAT unclaimed|233||
|Debtors|455||
|Cash & Chq in Hand|156||
|Cash at Bank|24,893||
||26,715||
|Current Liabilities|||
|Creditors|1,968||
|Fundraising Balance|9,393||
|Net Current Assets||15,355|
|NET ASSETS||398,095|
|Unrealisable Assets b/fwd|382,740||
|Additions and Disposals|||
|Unrealisable Assets c/fwd||382,740|
|Realisable Assets b/fwd|9,931||
|Excess of Inc over Exp in year|5,425||
|Realisable Asset c/fwd||15,355|
|TOTAL||398,095|