REGISTERED COMPANY NUMBER: 03375306 REGISTERED CHARITY NUMBER: 1063463 KINGS HEATH PLAYCARE Report of the Trustees and Unaudited Financial Statements for the Year Ended 31st August 2025
KINGS HEATH PLAYCARE Contents of the Fl•n¢ll Ststtme*ts YEAR ENDED 31 AUGusf 2025 PAGE Reprrt of the Tn Ito8 Independent Ex&ninerfs Report Statanent of FinwKi81 Activi¢ies io Ba]anet Sheet Notes io the Finala} Statements 12to15 Dctailed St•tement of FinwKial Activites 16
Chlr' HDnah M* We are delighted to once again be able lo host to another AGM in Novemebr 2025. This Chair's rertS covers the information we would like to sh8re with families and inteTe5ted parti¢5 Covering th¢ period September 202¥ Au8USt 2025. Kings Heath Pl4y¢ar¢ 1$ A provision for WTaporound childcare for Kings Heath Primary Sch¢)ol and Holiday childcare provision. Regist¢r¢d ¢harity 1063463 and a company re8i5t¢r¢d in England and Wales 3375306. Current trustees 2024r25: Chair, Hannah Mae Bridger Matthew Jonos Robin L•nghutst
Kings Heth Playcre Tllee9 Annual Report for AGM Covtring Seplember 2024- Auguyt 2025 Stsffin We would like to say thank you to all the stsff including our Manager. Jo Hill, for all their in¢r¢dible hard work and dedication providing a safe and enjoyable environment for the childr¢n at scherne throughoui the 2024-2025 9¢hool year and all thai involved. Providing car¢ before and after sehi)ol, and also holiday club. This year h&8 been a busy one with changes in its organisation structure, saying goodbye to staff and r¢¢ruiting new staff along the way. 24 members ofsthff- varyin8 hours I mAnager 2 Senior 511¢ leads I Part time admin awistont 15 play wo¢ J bank stsff Due to changes within the slaff team and expansion of OUT service. we have Tecruited 2 new memb¢rs of stsff. W¢ have a]so recTui*d additional bank staff to support irt delivery of provision. Staff ¢arried out trninin8 in the fiels of Pediatric First aid Child proi¢ction & fegUarding. Health & safety. Prevent duty. Spe¢fi¢ medical trainin& Aller awaren¢ss. changes With EYFS, Complianc¢ trainin& Domestic violence, Working in parthership with paren¢5 and many others accessed vi4 Noodle Now online tr8inirt8 provid¢r. Pa8e 2
Kinp Heath Ply¢4re Trustees Annul Report for AGM Coverlne September 2024- August 2025 Trustees W¢ have have welcomed new TnL%tee this year, Robin Longhursl. Emily West has left the Trustees, and we thank her for all her efforts. Recrniiing new TheeS during the years of the COVFD pandemic had been challenging. We are in need of more ttttts to ensure that PlaycBr¢ ran provide good chil(kare and conttnue to run. Thc rnore parents who n join us and commit to Play¢are. the light¢r the load for all and th¢ more balanced consensus decision can be. As a group we believe that th¢ Chair of the Board of Trustees is required to have professional experienee of an edUC]0n or childcare settin& to be abl¢ io advise Playcare with an infonned Yiew. The current ¢ohort of trust¢¢s do not have this experien¢< however we anticipate welcoming a n¢w TnL8tee with the leVant experience in Autwnn 21r25. W¢ Bre recrniting for trustees &$ their $upwrt and governance is vithl in order for Play¢ar¢ to operate. Please speakto any of us at the AGM or conta¢t w or Jo Hill Scheme manager if you are interested in joining our board or would like further itiformwion. We contillU¢ to WOTk with school OD an on8oing basis. with Mark Court as key Contr L8 well as with staff at the Community Centr¢. We thank them for their ongoing supporL
Kings Heth P12ye8re Trustees Allnual Report for AGM Covering September 2024- Auguyi 2025 Terni time and holid tn term time most places are full, Jnd some sessions having waiting lists over the year wth some movement. Sch¢rne h&$ been able to reduce the waitin8 lists by reviewing availability monthly and allowing us to offer much n¢eded places to parents. Ttrm time U for 202412 25 We offer places to cbildren in all year groups from Nursery through to Y¢ar 6. The Infants operate from the school sile in¢luding rooms in the ho, the school halls, playground and librdry. The Junior children m¢¢t in the Mornin in the large school hall and they walk to the Community Centre in the afternoons Monday to Thursday. On Friday children are accommodated at the s¢hool site. Current provision numbers. for Sep 24- Aug 25, are per day 98 plac¢s ID the morning5 and 125 plac¢s in the afternooll each split over seven s. We have waiting lists for certain year groups throughout the year and do our best to reduce these on an ongoing basis. Note.. for Sep 25- Aug 26 we anticipate inThing to 100 places in the mornings and 130 in the afternoon agakn ea¢h 5plil over seven d$. olid Holiday provision continues to be popular, we offer 40 Full Day place5 and the daily cost continues to be coMltive with other holiday clubs in the local area. We welcome children from ttcross the city, and have seen significant uptake from the wider south Birmingbam are4 with many children who attend severnl holiday S¢5sions throughout the y¢ar. We are pleaseil to be able to continue opening throughout the whole of the sumJn¢r holidays. offering a need provision for working parents.we recieved feedback with parents being pleased with sutnmer holdays being able to provide transition sessions for new children joining our provision in readin of school in S¢pt¢mber. CommuDj tre Thetr bave beeD major changes in regards to the firture of the Community Centr¢ with the process of an asset transfer being s¢arted with a lo¢al community wup that have been successful with their bid. Jo and Jenny have been involved with the sering group secure play¢are's future the community centre. Page 4
Kings Hewth Pl4y¢are Tte Annual Report for AGM Covering September 2024- August 2025 uarditt Attd Ofst¢d Safeguarding continues to be our main priority and is always on the trusiee's agenda and th¢ aget)da when meeting with Jo and rhe scheme management team. We thke our role in safeguarding all th¢ children who use Playcare as paramowit to the servi¢¢ we otTer and in retrospe¢L have dlded to train additional 5tsff in the role of Designated Safeguardin8 L¢a(Ls. We are regisiered and inspecied by Otst¢d and infonnation aboui this, in¢luding the full Ofsted report of our most recent inspection in July 2021 and 'M¢t' $taius. can be found on the scheme website. u#rdl l%ads W¢ have 3 DSLS available currenly. Their training is upjated periodically with further training bein8 coscaded by the DSL'5 to the wider staff team. Safeguarding being parnmount in our setting has led to it being a weekly agenda item at full staff team meetin8S With concerns being re¢orded and acted upon in line with legistlaiion and 8uidance. Rlsk a As pan of ensurÉn8 the safety of all our ch11dr, w¢ &sk stsff to shtre risk a5sessm¢nts with us periodicalty and to Share inforniwion about how these are updated annually. Staff routinely complete risk assessments, these too are diKussed at team meetings. The websi* continues to be # key infOrnll0n wjint for our parents aftd families with all documentation 8aTding s¢heme made available her¢. We also use email to share our newsletter, k¢y updaies and managing place allocation via emaits and our w¢bsite. We regularly lia5e and work with th¢ %hool and sthff at th¢ community ¢¢tttye, who are happy to share information with their wider audi¢nce5. Policies h&v¢ CODtitiued to be updAted thks ye4r. wtth adaptalion as required. A$ a 1X>d of lnjss. it is our role support Jo as scheme martV48¢r to create, review artd implement scheme policies. Policie$ are developed ¢ollaboration with both the thl and the Community Centre's policies and procedures.
He4th PlaycAre Trn$tees Annual Rtport for AGM Covering September 2024- August 2025 Lewm¢ Tatftttn is our tre&surer. Playcare also have & bookkttper, Sally Wainwright in place to suppon the day.tQ-dty mana8ement of pfinI balances> manage pajrnts and cashfiow in partnership with the Scheme Manager. PlayWOrke r¢ieved 6.Ph pay rise in ligbt of the current economic Climate, along with a small Chriskn&s bonus. In ligbt of the increasing co# of living and on-8oillg economic challenges, for the academtc y¢ar 2024f25 we hav¢ ad to in¢re&8e the weekty fimds allocated to both the infant and Junior provision for sourcitjg food and a¢tiYÉti¢s. To accommothe increasingcosts we are incre&%ing ftts for the academic yew 2024r2025. having used place allootioll Trn Apriumay 2024 to infom scheme users. Morning sessions increased to £5.30, afternoon sessions Incred to £12.90. ¢ombined fees for both se55ions 10 £16.10. We understsnd the illwt that IncrlD8 f¢es can have on scbeme users, and do not th lightly incre&sing fees for the sewnd y¢ar in a row. However, to ¢n5ur¢ staff are fairly remuner*¢d and sufficient fvnds are available for healthy snacks alongside activities for the ¢hildren in our e. whilst also safe8uardtng the fijture of schenx we have to DJake the5¢ increases. GDPR- General D•¢a tion We bave a policy whith ¢overs all i&sue5 around GDPIL Staff hav¢ worked Iwd oll ensuring that Playcare is ompli#nt with the Te8ulatioDS. FJnily West and Robin Longhwst were our link trustees and we thatjk them for their support iti this. Page 6
KiD29 Heath Playeart Trnjteeg AnDu41 Report for AGM Covering September 2024- August 2025 nth W¢ look forward io another successful year for Playcare, accommodating the families of KHPS during tem) time and continullig to offer competitively priced holiday car¢ for families from the wder area. We have received 8 lot of wsitive feedback from our parent satisfaction questionnaires and will ¢ontinue to use these surveys to improve our quality of s¢rvi¢e. in addition to thi& we will ¢ontillu¢ our se of Noodle Now, the online training subscription provision for staff. Changes in the Early Years Foundation Stsg¢ and Safeguarding & Child Protection. Refresher for DesigDated Senior Leads in Safegwdin& Health & Safety, Ki5k Assessmenl compl¢tion. Fire Safety Training. Further trdining for staff to ¢omplete level 2 and level 3 childcare qualifi¢ations. We ar¢ looing into opp[tiltc5 for external services io be brought into sessions in¢luding musicians, artÈ$ts, sport activitie& b&sic firstaid worksbops. British sign language sessions aDd COntnUing to cotL8uIt with children on their intvests. We are also exploring ways io widen our trhnspon option5 to 18SiSt with our term ttme and hollday trips. We would like to tb*ttk yo• all for showlDg your support for Pl8yure #ttd the ongoing work of the seheme Page 7
Kings Heatb PIAy¢are Trnjteej Annual Report for AGM Covering September 21124- Auguy¢ 2025 Tre4surer Re ared b This has been a gd year rtnancially for Kings Heath PlaycaTe.The scheme is a non-profit orgonisation with the focus being on delivering a quality childt provision, making Sure the besl possible service be delivered with the income gen¢rnted. Th¢ incom¢ this year rose by 4.89h, driven by an in¢rease in term time fe¢5 and an increase in holidgy ¢lub usage. Pl&ycare offers childcare for every sch(x)I holiday and able to accommodat¢ more Children and impart on playcare's revenue. When neces&5ry. tem time fe¢5 have incrtased in line with changes lo staff minimum wage and reled Costs. Parent fees are continually moniiore4 to enswt nthning costs are Covered and parents ar¢ slill getting valu¢ for money, by comparing ftts and servic¢s with oth¢r ry around providers in the area. Over th¢ years, th¢ ierni tim¢ income was always seen &4 More predi¢tsble than holiday club income, following ¢ertain patterns. such as year 6 ¢hildren's usage thoppin8 off during spring term as children are transitioning to walking home alone. Holiday Club income in the past was almost seen a5 a bonus, more ad-hoc aftd less predictabl¢. Now that spac¢s are available to ¢hildren from other schcM)Is. holiday club income has become stable with repeal user5 returning and external users providing Mn 80f20 Split. Th¢ bi88esl Cost in the accounts will always be salarie5 wage5 and asso¢iaied costs. and ¢very year this increws ts Playcar¢ continues io ensure that all employe¢s ate paid ai least th¢ national living was¢. To ycar ending Augwt 2024 we saw a 150h increase in staff costs. Another significant ¢ost increase h&$ been rent, both ai school and the community centre. along with the ris¢ in costs of utilities. There hos been more invement in this year with 2 Lxvel 3 Childcare qualificalions paid for and mor¢ use of online tr4inin8 software NoodleNow. By offering staff access to online training it offers ihem more flcxibiliry to comple¢e V41uable trninin& this has been incredible well received by the leam. There h&8 also b¢¢0 An incrwe in budgets ai both sites m¢anin8 more for refr¢shments and resources for the children. This year's Surp1 allows for money to go ba¢k into scheme. The team will looking at ways of improving fa¢iliiie5 for staff and ¢hildro enhan¢in8 the ¢nviroTllnents for the children investin8 in new games and toys. With Playcare trrting tenants at both sites there are limiLS on ch8¢5 th8t WJ be made to the spaces used. However, suggestions from service users ie. the chtldren. will be welcomed. Res¢rves ar¢ very healthy at the moment. Play¢8re or¢rates on the basis that th¢r¢ should be enough c&sh in reserve io cover operatio1 costs for 3 -6 months. This would cover any unforeseen circumstance$, such as closure of a site and h&ving to relocat¢. or in the unlikely event of winding up of the sch¢me. Using this year's operational costs as a bench marL 6 months would be in the region of £180,(MKI 50 with res¢rves al £168,000 this is positive. Page 8
S & E ACCOUNTING KEEPING IT SIMPLE AND EFFICIENT (ktober 2025 King5 Heath Playcare Kings Heath BiThinEhaYD B14 7AJ Dear Sirs Re lDdependent A¢countsnts Review Report for 2024 2025 Kings Heatb Playre Cbrity No: IW463 W¢ write to you in conn¢thion to yow instsw¢tion to conduct an independent revi¢w of the finaneial r¢¢ords for th¢ above. aordanCe with the Tequirements of th¢ Charitie5 Act 2011. We report in respect of the examination of the Trust's aeeounts carried out under section 145 DirectiODS given by the Cbarity Commission under section 145(5Kb} of th¢ Act. We have completed the examination and can confirni that no rnater1 matters have Come to material respect **• The accounts do not accord with the accounting records W¢ hav¢ no rkoncerns and hav¢ com¢ a¢mss no other matters in conn¢ction with the examinaTion w which allemion 5boutd be drawn lo enable a prOr understsnding of the but if you do hav¢ any question4 please do not hesitste to contact U5. Yours sincerely 88A HEtyIWICK ROAD ST JOHNS WORCESTER 01905 427976 07885 477970 S4NDFACCOUIfflNG@HOTMALCO.UK
KINGS HEATH PLAYCARE STATEMENT OF FINAIICIAL ACTMTIES FOR THE YEAR ENDED 31 AUGUST 2025 Unrtttrict¢d Restrirt¢d Funds Totsl Fundj Tot*1 Fund¥ 2025 1024 Not• £ INCOME FROM Fees from play¢are provision Awards •rtd Grants Bank InreSt Rcctivtd O¢her IncL)me 360.833 360,833 344,631 282 493 282 493 416 TOTAL INCOME 361.6118 361.608 345,1147 EXPENDITURE Ch8ritsble aetiviiies 346.169 4,810 346,169 4.810 314,422 4.751 TOTAL EXPENDITURE 350,979 350.979 319,173 NET INCOMFJ(EXPENDITURE 10,629 10.629 25,874 Trawfer betweeo NET MOVEMENT IN FUNDS IOh29 10th29 25J74 RECONCILIATION OF FUNDS Total fithd9 brought fon¥•xd 158.020 158,020 132.146 TOTAL FUNDS CARIUED 168,649 16&649 15&020 COJVINUING OPERATIONS All inc4xn¢ and exp¢nditure has Arisen from eotitinuing artivities. Pag¢ 10
KINGS HEATH PLAYCARE BALANCE SHEET 31M 2025 UDrertrfct¢d Restrkted 2025 TAll8ible 190096 IMh90 CREDrroRS: f1 d•e wlthll o•t y¢Ar 191760 17S134 (4111) (4AAI) {17815) 16&649 157,719 1fjI649 IfjW9 16&649 IX020 Fwthè erAl&¥ 31 Aiy12Q25 tht¢bYlty r4thkd w txemfv from audlt XdioD 477 oft 476,. 1kn dKir r¢ywbsibiliEy fore4t(nplyin8 with the rnquirewts of the Arf with rE¥ea to MJ L T•wJm. Tre4Jrer
Kings Heath Pl4re otes to the fin•neig1 StteTheTrts For the yur ¢Dded 31 Augujt 2025 AccouKfiNG POLICIES StattOry Inforntio Kings Heath Playcare is a charitable company limited by guar4nte¢ and is incorporated in the United Kingdom (England and Wa1¢5). The regiered offic¢ addre55 #nd operational address 15 Kings Heath PriTnary School, ValeMtÉne Roal Kings Heath. Birniingh B14 7AJ. B•sLs of prepariDg ihe statements Tr financial ststemeDts ofthe cbariry. which is a public benefit entity wider FRS 102, have been prepared in accordatKe with the Charities SORP (FRS 102) 'A¢counting and Reporting by Ch8rittes.' Sthiement of Recommended applicable to Charities pr¢pariDg their accounts in CordanCe with the Financial RewTrning Standard applicable io the UK aDd Republic of Ireland (FRS 102) (effedive l January 2015).. FinaD¢ial Reporting Standard 102 Th¢ Financial Reportitig Standard 4)plicable in the UK and Republic of Ireland, and the Charities Art 2011. The financial statements hav¢ been prepaTrJ under the historical cost convention, a5 DM)dified by the revaluation of cerfain L4sets. IDcoJDe Income is brougbt ittto account when it is more likety than noi the economic benefit of the in¢oTn¢ will accrue to the charity. EXpedI1llre This is recognised when a liability is incurred or a construrtive obligation artses, that results in the paent being unavoidable. Liabilities are recognised as won as an oufflow of economic benefit is considered more likely thwj not under the legal or constructive obligation cornmitting th¢ charity to pay out resources. Governance Costs These are the $ts associated with the g¢n¢ral nll)ning of the charity and its strategic managemen4 rnther than the costs of its dnritable activities and day to day management. TaxatiOD The clwity is exempt from tlx on its cFRritable activiti¢$. Tngibk flxed and dtpre¢itl( TanyiTrle fixed assets are measured at cost less accumulated depreCi10n and any CmUlalcd impairnient losse5. DepreCIlOn is provided at rjtes ca]cuiat¢d to wrÉte off the cost of the fixed assets. le9S their estimated r¢sidual value, over their expected useful lives on the following b5.. Computer equipm¢DI- 33.3% straigh¢ line Futtd a¢¢ou4ti*g Restricted fi]nd5 only be Sed for parti¢ular restricted putFMises within the objeths of the charity. Restrictions arise wb¢tt specified by th¢ doTtor or fimds are raised for particular restricted purposes. Publlc bellefit ¢nttty The clwity m¢¢ts th¢ definition of a public benefit entity UDder FRS 102. Assets and liabilities are initially r¢cognised at hisknrical CO or transaction value unless otherwise stat¢d in the relevant accounting policylnoie. ACCOUNfiNG POLICIES (conllnmed) Going eODCtni Based on the monetary assets and human resources available at 31 Augusi 2025, the trustees believe that the chariry is going conce VAT Since the Charity is not VAT registereiL all Inp VAT is charged with the expenses lo which it refers. Pa8e 12
KIDgs He4th Playcre Notts to tbe fiD¥Jncil St#temettts 2. EXPENDITURE ON CHARITABLE A1VITIEs 2025 2024 Stsff relai¢d costs External training Facilities Legal. professional and other outside servirxs Financial and inswxnce D¢pre¢iation Supplies A¢tivites. trips, gam¢s and play equipment Marketitig and W¢b5it¢ Adminstr4tion exyendittre 286.124 1.418 32.269 2,969 1,995 301 13,442 1,285 330 6,036 248.837 1,579 32,668 2.622 .965 708 10.937 6,010 330 8.766 346.169 314.422 TRUSTEES, REMUNERATION AND BENEFITS During the year ended 31 Auwt 2025 th¢r¢ were no tn]stee expenses (2024.. Nil). STAFFING COSTS 2025 2024 Salaries and Social security costs Employers pensions 271,803 10.503 3,818 239,678 5,947 3.212 286 124 248 837 The av¢Trg¢ nurnberof employee5 during the year w&s 21 (2024.. 19) of which 9 were CotraCted all year round (2024.. 9). Remain* staff are bank contrdcts or tem tinw only The thurity bts an Auto ETWO]m¢nt Pension Sth¢me whicFL op¢n¢d ort l April 2017. S. TANGIBLE FIXED ASSETS Fixtures and Fittings COST OR VALUATION Ai I September 2024 Additiorts 2123 At 31 August 2025 2123 DEPRECIATION At I September 2024 ProvideA duringthe year 1822 301 At 31 Au811# 2025 2123 NET BOOK VALUE At 31 August 2025 At I S¢ptemb¢r 2024 301 O. DEBTORS 2023 2024 Page 13
Klngs He•lb Playeare Notes to the finnell Ststements Tr8d¢ Debtors- amounts ow¢d for playcare fres Tax and Social Security Prepa)ments and accNed income 7.206 06 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade ¢rediio Overpayments and aTnounts received in advgnce from parents T&xation and 50¢ial security Accruals and d¢f¢rred income Other crediiors 733 14,461 3.735 5.182 1,661 2.014 1.640 I2.1} 24,111 17,415 SHARE CAPITAL The cotnpany is limid by 8uaraDtee and does not have any shwe capitsl. In the event of th¢ company being wound up the membeTS would be required to ¢ontribute an amounl not exceeding £1. 9. MOVEMENf IN FUNDS At 01.09.24 Net mov¢ment Transfers in fimds between fimds Ai 31.08.25 Unrestrieted Funds General futtd 158,020 10,629 168.649 Restrid¢d None TOTAL FUNDS 158.020 10,629 168,649 Net avement ID fillth. included in the above are 8 follows.. Incoming Re50urce5 Resources expended Gal and losses Movement iti UJrostrlete41 Genernl fund 361.608 (350.979) 10.629 Restrleted Funds TOTAL FUNDS 361,608 1350.979) 10.629 io CONTINGENT LIABILITIES As at 31 August 2025 there were no ntIgent liabiliti¢s (2024: Nil). Po8e 14
Klngg Heath Pknyur¢ Notej to the fJ*aDclal St•t¢men¢J li RELATED PARTY TRANSAcfioNS Ktngs Heath Playcare is b&sed at Kings Heath Primary School and tskes all its t¢mi time pupils from the 5¢hool. Mr M Court is the HeadtCher of the sch¢)ol. Kings Heath Primary School char8es the ¢harity for A shar¢ of utility and caretsking costs on a regular basis. In Idition lo this it ChtS for ad h811 hir¢4 copying and equipment pwch&sed via the school. Costs during th¢ y¢ar were £18,660 (2023: £10.660). Page 15
Kings He•th Playre Detiltd Sltem¢•t of Flnacil Actlviti for the Year Ended 31 August 2025 2025 2024 INCOME Ineomlng Reso•rc¢s from Chrlt•ble A¢¢ivlte Fees from playcare provision Awards and Grants 360.833 344.631 360.833 344,631 Bank interest r¢ceived 282 416 Other Income (donations) 493 Tol•l IDeornlDlI ye1re 361.608 345.047 EXPENDrruRE Charltable *etlvd Suppli¢s A¢tivitie& trips, games and play equipment Salaries and Wa8es Social Security Cos Employers pensit)DS Staff Training R¢rtt and Rates Light and heat Insurance Cleaning Repairs and Renewals Computer nllthing costs Printift& postage stationary Markeiin8 and Websit¢ Telephon¢ Sundry expenses Legal and profe5si0nal fees Lic¢ns¢s and subscriptions Bank Charges Bad debts DepreCilOn 13.442 1285 271.803 10,503 3,818 1,418 32,269 10.937 6,010 239.678 5,947 3.212 1,579 32,608 578 298 382 120 571 300 149 538 2.724 330 2.857 2,198 2,508 330 3,239 1,194 2.499 470 1.417 1.394 301 708 346,169 314,422 GoverD•nce cthts Accountancy Tothl resourees expemdtd 350,979 319.173 Net IDeomel(expendlture) Page 16