Trustees. Annual Report for the period Périod st8rt datB Period end dale From Section A Reference and administration details Charity name CARDIFF TRANSPORT PRESERVATION GROUP {CTPG) Other name5 ¢harfty is known by Registered charity number Irf any) 1063157 Charity's principal address 24 WARREN DRIVE CAERPHILLY Poslcode CF83 1HQ Narnes of the charity trustees who manage the charity Dthl act if not for whole Trustee nam• Offico {If any) Name of person lor body) entilted toa oint trustfjv itan MICHEAL TAYLOR CHAIR MEMBERSHIP OF CTPG PAUL BURGESS DEPUTY CHAIR 1 10 15 January 2020 MEMBERSHIP OF CTPG RICHARD JOHNSON STEPHEN WREN TREASURER MEMBERSHIP OF CTPG SECRETARY MEMBERSHIP OF CTPG MARTYN EVANS DEPOT SUPERVISOR MEMBERSHIP OF CTPG CLIVE WILLIAMS MEMBERSHIP SECRETARY MEMBERSHIP OF CTPG Names of the trustees for the ¢harfty, If any, (for example, any custodian trustees) Name Dates acted rf not for whole NIA ear Names and addresses of advisers (Oplional information) of adviser Name Address NIA Name of chief executive or names of senlor staff members (Optional infomiation) None TAR March 2012
Section B Structure, overnance and mana ement Descrfptlon of the charity's trusts Constitution Type of governing document How the charity is constituted Association or Group Trustee selection methods By the General Body of Members at the AGM Additional governance issues {Optlonal Inforniatlon) In addition to the AGM il only proved possible lo hold kn Trustees Meetings during 2020 due to Covid 19 restrictions with any other strategic decisions boing made by exchange of email. You may choose to indude additional infomiation, where relevant, about: policies and procEdures adopted for the induction and training of Irustees- the charity's organisational structure and any wider network with which the charity works., Th& Charity is affiliated to the National Association of Road Transport Museums {NATRM) and follows their guidance in organising Public Events and for visitors to the premises. It is also affiliated to the Federalion of British Historic Vehicle Clubs IFBHVC) to whom CTPG can call on for advice if required. relationship wsth any re18ted parties.. trustees, consideration of major risks and the sysl8m and procedures to manage them. Section C Ob"ectives and activities To preserve representative examples of the buses that ran in South East Wales and the Valleys, as well as memorabilia and records for the Companies they ran for. thereby protecbng transport and social history for current and future generations to enjoy. Summary of the objects ofthe charity set out In its governing document Summary ofthe main activities undertaken for the public benefit In relati( to these objects Ilnclude within this section the statutory de¢laratioTr that trustees have had regard to the guldance Issued by the Charity Commisslon on public benefit) Unfortunately, due to the Covid 19 pandemic and the restrictions put in place as a result, no event5 were able to be organised during 2020. Prior to the restriclions coming inlo force, plans had been in place for an event in Caerphilly organised in conjunction with Caerphilty County Borough Council to marf( 100 years since the l(ul council commenced local bus operation in the town. This event would have been in addits'on lo the flagship "Barry Festival of Transport" and attendance al other events had the pandemic not occurred. TAR March 2012
Two of th8 former Caerphilly UDC buses housed at Barry whh would have starred in the Ca61rphilly Itw celebrations had Covid 19 not intervengd. The "Bus Depor at Broad Street. Barry had been open lo vlsitors on Fridays and Saturdays up until the initial lockdown in March. Free entry was available to view a selection of the Groups u)Ile¢tion and the progress being made with the restoration of certain vehicles. Prior to lockdown. the ChaTily continued to support Icul schcK)Is with transport related sludie5. A group of special needs children from Llanmartin Primary School were given a guided tour of'The Bus Depo on 20 January 2020. Pupils from Llanmartin Primary Schoolpose for the camera on the top deck of an open top bus and being shown the workings ofa manual ticket machine on their visit to °The Bus D&pof The Trustees have regard for Section 17{5) of the Charities Acl and Charities {Reports and Accounts) Regulations 2008, ensuring that as and when it is possible for events to resume, they are for the public benefil. There is no admissK)n charge lo any events hekl. making them accessible and affordable to all. Events are well promoted in Ihe local areas resulting in substantial visitor numbers of all ago groups to all events. enhancing the general public's knowledge of transport and ICal history. TAR Marth 2012
Additional details of objectives and activities (Optional inforniation) Thg Chariti8s policy of adding further representative vehicles lo its collection saw one additional vehicle purchased in 2020. C41 CKG is a former Islwyn Borough Transport Leyland Tiger with bodywork by East Lancs new in 1985. Fully restored and at a very reasonable price, it had previously been owned by a CTPG member who wished to dispose of it. 55fS111111 You may choose to include further slatemenls. where relevant, atK)uI'. policy on grantmaking- policy programme related investment- This fonner IB T Leyiand fwerioined the CTPG collecfyon duiing 2020. TrolleYse$, electric vehicles that draw thoir power from overhead cables. ran in Cardrff from 1941 until 1971. The Cardiff & South Wales Trolleybus Group which was formed in 1992 to preserve examples of Cardiff Iiolleybuses relocated lo "The Bus Depot. in September 2020 after a fire destroyed their previous premises and almost claimed Iheir two vehicles under restoration. The trolleybLAses fill a vital gap in the history of public transport in Cardtff and therefore complement the CTPG collection for visitors to Barry to enjoy. contribution made by volunteers. 4affv li i Cardiff single deck trolleybus 243 new in 1955 safoly inside 'The Bus Depot" at Barry where restorati(>n can confvnug and anwing a week later was double deck trolleybus number 262. Two other buses arrived at Bary al the end of 2020, these being a fomier Western Welsh AEC Reliance dual purpose vehic18 WKG 284 and a Bristol RESL LAX 101 E new to Red & White SeTvices. Both fully restored and operational. these vehicles have IRen placed on long lem loan to CTPG with 8 view to thern alon with the Caer land PS2 TAR March 2012
which arrived in 2019 ultimately Iransferring to CTPG ownership. CAROIFF 2R 4 264 Joining the CTPG collection on long tenn loan from the Reliance Gn)up at th8 end of 2020 was fomier Westem Welsh AEC Reliance 1284 (WKG 284) th dual purposg bodywork by Willowbrook along 'th 1967 fomier Red & White Ecwbodigd Bristol RESL RS767 (IAX 701E). Space limitations resLJlled in the Trustees renewing authority at the AGM to dispose of former City of Cardifflcardiff Bus vehicles should space no longer be available as a rèsult of new arrivals. The vehicles concerned were Daimler Fleetline PKG 532H which was considered beyond the restoration capabilities of the group and Leyland Lynx J262 UDW an identical vehicle to already restored J267 UDW. This authority was nol activated during 2020. CTPG is fortunate to have volunteers with a wide range of skills to restore vahicles in the collection to their foer glory and ensure that once reslore(l are maintained to a high standard with safety inspections to ensure their roadworlhiness and rolling road carried out by independent contractors. Volunteers also assist with the high slaridard of (Kganisation and safe Tunning of public events to ensure the enjoyment and well-being of visitors. Health and Safety matters are regularly discussed at Trustees meetings and investment is made in equipment for the depot to make working conditions as safe as possible for volunteers and lo aid restoration of the fleet. Electrical equipment, ladders and plafforyns etc. are regulady tesled and re aired or scra ed if found lo be faul TAR March 2012
Section D Achievements and performance Du8 to the Covid 19 restrlctions, many of which were more strSngenl in Wales than in other parts of the UK. °The Bus Depot" had to remain closed for much of the year except for security checks and essentl81 maintenan. Some progress by volunteers was however possible in behveen lockdown periods and as a result there will be something new for visitors to see when reopening ocujrs. The prL>3ress made included: Summary oftho maln achievements of the charlty during the year R792 DHB: This former Stagecoach Volvo B10M was prepared for its MOT which it P8ss8d in February but due to lockdown saw no us8 in 2020. XNY 416: This 1958 Guy Arab LUF ¥th b(MJyNork by Longwell Green is one of the first undertloor engine buses acquired by Aberdare UDC. Work on tho body reached tho point where il had received much of its exlefior gloss painl by the end of the year whilst work was also progressing inside. TAR March 2012
Section D Achievements and performance Y377 GAX: Following mechanical work and some repanelling. this fomier Cardiff Bus low floor Dennis Dart was beginning to receive a coat of gloss paint by the end of 2020. Once complete it will give CTPG a second wheel chair accessible bus so that those with mobilty issues will be able to travel with us at events. Volunteers at CTPG do occasionalty find time for a well eamed cup of tea. Here painter Elwyn Jones is doing what he likes best. CTX 396X: Chassis corrosion on this former Cardiff Bus Bristol VRT was tackled by welding in plates. It requires some Mhanical work and repainting into its original livery to complete its restoratton. OTG 44R: This AEC Reliance (xjach that was new to a Small Cardiff based coach company has been away to an outside contractor for a complete eThJine rebuild. MBO 512F: A rear hub rebuild was completed on this fomer City of Cardiff AEC Swift just ahead of the December loc4(down but there we still mechanical jobs for our volunteer fitters to undertake before it receives some body attention and a full repaint ahead of the 120th anniversary of the commencement of council run operations in Cardiff in 2022. JWO 355: The torn and tired malerial on the seat backs of this Bedwas & Machen 1951 AEC Regal 111 has been repl8(*d. TAR March 2012
Section D Achievements and performance C101 HKG: This 1985 Ford Transit retumed trom repaint by Stagecoach early in the year underlining the good relationship enjoyed with a numbar of current bus operators in Ihe area. The good relattonship CTPG enjoyed with present day operators can also be illustrated by the donation of obsolete Dannis Dart spares lo the group by Cardrff Bus. The relationship with Vale of Glamorgan Counul, owners of Barry Bus Depot, also remains gOcl. CTPG wishes to record Its gratitude to those organisation5 vtho have klndly assisted during Ihe year. New arrivals and restorations ensure there is 'something nevf to attract visitors back to The Bus Depot. to view progress. Membership numbers Temained fairly consistent and stoc*J at 188 al the and of the year. A three month extension to membelship was given in the light of th8 limited activilies taking place in 2020. The Groups website and Facebook page continued to bo well used. Section E Financial review The CTPG'S policy is to retain reserves of £4,000 lo £5,000 in the CTPG'S bank account. rAoviding a contingency for unexpected expenditure. Brlef statemenl of the charity's policy on reserves In addition, it has a policy of increasing its reserves wilh a view to eventually owning its own premi88s. TAR March 2012
Details of any funds materially in deficit None. Further financial revlew details (Optional informatlon) The principal source of funds is from donations and rental income from owners of other heritage vehides parked at the Group's premises, these vehicles are available for display to the general public enhancing the expertence for visilors. Other incnme sources include members subscriptions and the sale of books. mLxJels and other memorabilia not required by the charity from its sales stand at events. You may choose to include additional infomiation. where relevant about: the charity's prinapal sources of funds (including any fiJndraising}: how expenditure has supported the key objectives of the charity; Inv8Stment policy and objectives including any ethical investmenl policy adopted. Section F Other optional information None. Section G Declaration The trustses declare that they have approved tho trustees. report above. Slgned on behalf of the charlty'g trustees Signature{s) Full name(¥l Posltlon (eg Secretary, Chair, etc) Michael Taylor Chair Wr8n Secretary Date TAR March 2012
Cardiff Transport Preservation Group
Income & Expenditure for year end 31st December 2020
----- Start of picture text -----
INCOME 2020 2020 2019 2019
£ £ £ £
Rents Received 47,549 41,425
Members' Subscriptions/ Donations 3,946 4,705
Members Donations to specific vehicles 1,832 10,862
Donations 1000 17,310
Benefactor from Will 0 2,500
Monthly Meeting Collections 98 634
54,225 77,436
CTPG Events
Stall Fees 0 740
Sponsorship 0 460
Sales Stall 0 2,780
Catering 0 1,233
Donations 0 560
Programme sales 0 1,320
Misc income 0 128
Adjustment
Income from Other Events 0 982
CTPG Rally /Event Income Total 0 8,203
Less Event Direct costs (3,036)
Net Rally event income 0 5,167
Other Sales -Stall at other Rallies 0 470
Other Sales /income 1,450 5,866
Gift Aid 7,723 222
Covid Grant 5,000
Other sales Scrap 207 3,419
Interest 20 17
Sub Total Other income 14,400 9,995
Total Income 68,825 92,598
----- End of picture text -----
Expenditure
----- Start of picture text -----
2020 2020 2019 2019
Assets £ £ £ £
Asset Purchase - Vehicles 1,500 4,750
Asset Purchase -- Power tools, higher value e 0 1,668
Asset Purchase -- collectables 352 0
Asset Purchase Rally stall Stock 0 307
1,852 6,725
General Expenditure
Professional Subscriptions 72 97
Hire of Room (includes catering) 80 187
Bustler Magazine Print 709 413
Stall Insurance 35
Miscellaneous & petty cash 50 641
Stamps 83 153
Advertising 179
1173 1526
Vehicle costs
Vehicles -Excise Duty 211 815
Less Refunds (23) (276)
Vehicle consumables 504 279
Vehicles -Parts and Repairs 7,458 12,667
Vehicles Repairs Restoration External contrac 12,309 12,342
Vehicles- Transportation/ recovery 700 2,100
Vehicles fuel 1,188 1,585
Vehicles-Insurance 1,670 3,075
Vehicles -Insurance Refunds (265) (412)
23,751 32,176
Depot costs
-
Depot Move costs 15,486
Public Liability Insurance 6,947 5,513
Depot -Rent 2,000 2,000
Depot-Consumables 1,976 1,398
Depot's-Electricity 987 1,505
Depot -Water 198 882
Depot - Building Repairs 2,092 1,408
14,200 28,192
Total Expenditure 40,976 68,619
Surplus 27,849 23,979
Total Expenditure 68,825 92,598
----- End of picture text -----
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Cardiff Transporl Preservation Group On accounts for the year ended 31 December 2020 Charity no (If any) 1063157 Set out on pages I report to the trustees on my examination of tho ac(x)unts of the above charity (Ihè Trusf) for the year ended Responsibilities and basis of r&port As the charitys trustees. you are responsible for the preparatlon of the accounts in accordance with the requirements of the Charitios Act 2011 {Ihe Act.). I report in respeca of my examination of the Trust's accounts carri8d out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by Ihe Charity Commission under section 145(5Xb) of the ACL Independent h8 charitys gross income exceeded £250.000 and l am qualifièd to oxaminerfs statement undertake the examination by boing a qualified member of [Insert nam8 of applicable listed bodyll. Delete [ l rfnot appIable. I havè Mpleted my examination. I confim) that no material matters have come to my attention in connection with Ihe examination (other than that disclosed below.) which gives me cause to believe that in, any material respecL' the accounting records were nol kept in accordan wth section 130 of the Charities Act or the accounts did not awrd with the accounting records; or Ihe ac¢ounls did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities <Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considored as part of an irKlependent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enab a proper understanding of the accounts to b6 reached. . Please delete the w(Yds in th& brackets rfthey do not apply. Date: 1710612021 Name: Emlyn Huish Relevant professional qualification(s) or body AssoatÈ of the Chartered Institute of Bankers IER Oct 2018
(if any}: Address: 20 Nant y Felin Efail Isaf Pontypridd CF38 1YY Section B Disclosure Only complete if the examiner needs to highlight malerial fflalters of concern (see CC32, Independent examination of charity accounts: directions arKJ guIdare for examinors). Give here brief dgtsils of any Items that the examiner wlshes to disclose. 1am satisfied that Ihe published Income & Expendtture and Balance Sheet figures give a true representation of the financès of the Cardiff Transport Praservation Group IER Oct 2018