2024-09-30-accounts - Hailsham Old Pavilion Society

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CHARITY COMMISSION I FOR ENGLANO AND WALES Trustees, Annual Report for the period From 111012023 Perlod start date To 3019124 Period end date Charity name: Hailsham Old Pavilion Society Charlty registration number: 1062955 Objectives and Activities SORP reference Para 1.17 Summary of the purposes of the charity as set out in its governing document To promote the benefit of the Inhabltants of Hailsham Pavilion Limlted in furthering Its charitable objects In such ways as the Charity, through its Executive Committee may detemiine To raise funds and receive contributions to support Hailsham Pavilion (renovated cinemaltheatre) in Hailsham Town Centre. Hailsham Pavllion is an artslcultur8 vènue providing a varied programme of cinema, streamed theatre, op6ra and livè performances, for the benefit of the general public. Membership subscriptlon8 ralsed a slgnificant amount. Our actlve fundraising programme has a fundraising event most months of th& year. Events this year include quiz evenings, sale of surplus film posters, blngo evenings, garden party, coffee moming. We run a stand selling ice cream, locally made items etc. at Bates Green Farm's annual Bluebell Walk and also participate in Wealden Community Lottery. Actlvities have been undertaken with due regard to the commission's public benefit uidance. We confinn that Trustees have been sent PBI, 2 and 3 to read. Summary of the main activities in relation to thos8 purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17and 1.19 Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Addltional infonnatlon (optional) You ma choose to include further statements where relevant about". SORP reference

Policy on grant making Para 1.38 P8ra 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other Achlevements and Performance SORP reference Raising funds to support Hailsham Pavilion, both for the buildlng Itself and the artslfilm programme, benefiting the general public. £26,488.83 donated this year. Summary of Ihe main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefrts to society as a whole. Pgra 1.20 Additional information (optional) You ma choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1A1

Investment performance against objective5 Para 1A1 Other

Financial Review Review of the charity's financial position at the end of the riod Statement explaining the policy for holding reser4es stating why they are held Para 1.21 Balance of £55,890.38 held on 30 September 2024 Para 1.22 Reserves held in HSBC and Metro Bank 14 day accounts, giving flexibility to access funds if a donation is required at short notice. £46,132.39 (HSBC) and £9.321.751Metro) on30Se tember 2024 NIA Amount of reserves held Para 1.22 Reasons for holding zero resereS Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Pafa 1.22 Para 1.24 NIA Para 1.23 NIA Additional infonnation (optional) You ma choose to include further statements where relevant about". The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other

Structure, Governance and Management Description of charity's trusts= Type of governing document Para 1.25 Constitution dated 10 June 1997 How is the charity constituted? Para 1.25 Association iji 111 Ibui yui ated socialion. CIOI Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Elected by members at AGM Additional infonnatlon (optlonal) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties P8r8 1.51 Other Reference and Administrative details Charit name Other name the charit uses Re istered charit number Charity's principal address Hailsham Old Pavilion Societ HOPS 1062955 Hailsham Pavilion George Street Hailsham BN27 1AE

Names of the charSty trustees who manage the charity Dates actgd if not for whole year Trustee name Office (if any) Name of person (or l)ody) entitled to olnt trustee Membership Membership Membership Ifan Beverley Jones Katie Richards Chairman Vice Chaimian Brenda Pearson- Wood Linda Gurr Treasurer S8cretary Assistant Treasurer Fundraising Events Assistant Organiser Fundraising Events Assistant Organiser New Members Secretary Fundraising Events Assistant Membership Membership Membership Nicola Stone Paula Rose Carole Young Membership Lynne Folder Membership Helen Lawrence Membership 10 Br8nda Fly Fundraising Events Assistant Membership 11 Angela Morrison Fundraising Events Assistant General Assistant General Assistant 1110123 - 2018124 Membership 12 Donna Waddington Jackie Osborn Membership Membership 13 14 15 16 17 18 19 20 orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to property belonging to the charity Truslge namo Dat95 aclod rf not for whole

Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whos8 behalf the assets are held and how this falls within the custodian charitls objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional Informatlon (optlonal) Names and addresses of advisers {Optional Information) e of advlser Name Address Name of chief executive or names of senior staff members (Optlonal Infomiatlon) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretsry, Chair, atc) Beverley Jones Chair Linda Gurr, Secretary 17106125

HAILSHAM OLD PAVILION SOCIETY - (Page 1) INCOME AND EXPENDITURE ACCOUNT FOR YEAR ENDED 30 SEPTEMBER 2024 INCOME as at 30.9.2024 INCOME 2024 INCOME 2023 Membership Fees Membership Fees Paid by Gift Aid Donations General Donations from Jennifer King for Book & CD Sales Legacy from John O'Dell Donations in Memory of Hugh Ford Legacy from & Donations In Memory of Sheila Todman 2.367.50 4.092.50 1.110.15 271.98 500.00 25.00 2.510.00 4,065.00 840.64 1.117.86 6,460.00 6,575.00 1.907.13 475.00 2,433.50 Fund Raising Bluebell Walk Stall Bingo Cinema Centenary Screening Garden Events Jazz Evening Lucky Seat Open Moming Poster Auction & Sales Quizes Seat Plaques net of Engraving Talks Wealden Community Lottery 3.232.32 3.082.17 3.088.72 130.00 411.75 1,378.80 512.40 41.00 251.50 2.192.05 1.982.84 365.00 270.00 1,9L%.50 1,471.09 2.277.72 209.00 599.58 785.00 13.835.78 10,351.66 Sale of HOPS Merchandtse 327.00 293.50 Miscellaneous EasysearchEasyfundraising Sponsorship - Roland Dunn Property Rentals & Management Ltd - Newsletter Sponsorship- Sussex Independent Financial Advisers Ltd Raffle Proceeds less cost of Film at AGM Interest Received from HSBC Repayment of Income Tax 75.36 66.14 500.00 100.00 202.00 923.48 1.041.88 118.00 497.05 1,046.00 2,842.72 2,227.19 INCOME Carried FoThvard 25,372.63 21.880.85 EXPENDITURE 30.9.2024 Credrt Card Machine Commission Cost of HOPS Merchandise Bank Charges PL & EL Insurance Printing. Postage & Stationery Carpet for Pavilion EXPENDrruRE 2024 157.12 167.90 62.00 335.84 1.062.19 EXPENDITURE 2023 120.39 147.76 60.00 291.06 1.394.92 34.22 1.785.05 2,048.35 NET INCOME 23.587.58 19,832.50

HAILSHAhl OLD PAVILION SOCIEfY - (Page 2) GENERAL FUNDS Balance as at 30.9.2024 Opening 8alances HSBC 14 Day Accwnt HSBC Treasurevs Account Metro Bank Stock of Merchandise 10.091.49 1.735.79 46.557.66 406.69 48,489.31 2,745.40 37,695.37 408.06 58.791.63 89,338.14 Net Income for the year 23,587.58 82,379.21 26,488.83 19.832.50 109,170.64 50,379.01 Less Cash etc.Transferred to Hailsham Pavilion Ltd Balance asat 30.9.2024 55,890.38 58,791.63 Represented by: Balance asat 30.9.2024 HSBC 14 Day Accwnt HSBC Treasurefs ACUt Metro Bank Stock of Merchandise 46.132.39 197.45 9,321.75 238.79 55,890.38 10,102.17 1,735.79 46,557.66 406.69 58.791.63 Report on Accounts My independent Examination and Report on the Accounts has been urKlertaken in accordance th General Directions given by the Chanty Commission and based upon the Accounts for year ended 30 September 2024 Qo¥-O Colin Swansborough November 2024