Preschool Committee Annual General Meeting
15:20 02.11.21
Held in the preschool building
Attendees: Daniel Chaplin (DC). Michelle Philbrick (MP), Siobhan Blackett (SB), Louise, Hannah Hall-Turner (HH), Rhianna Watts (RW), Sarah Farshard-Newman (SF)
Apologies: Rob Blackett (RB), Eve Kindred (EK)
Ordinary business
| Ordinary business | ||
|---|---|---|
| Discussion | Action | |
| 1. Apologies for absence | ||
| 2. Matters arising from minutes |
Minutes distributed at time of last meeting |
|
| 3. Chair’s report 2020/21 | Post-COVID recovery year following compulsory closures. Numbers increasing and started the year full, but many left for this academic year. Numbers lower but increasing, more children needed. Have previously opened Friday mornings for school starters but don’t currently have sufficient children numbers to run this. Despite low numbers managed to replace heating recently which will aid winter opening and activities. One successful grant application for outside equipment and literacy. Continued funding for maintenance is required, and in the longer term fundraising for a new building is |
Allto advertise preschool as much as possible |
| needed. Priorities for this year: keeping child numbers up, breakfast club. |
||
|---|---|---|
| Treasurer’s report | Approx. £5000 profit but awaiting facilities costs from school and costs of heating. Expectation to break even this year. Concerns that attendance is low. |
Written accounts to be sent to committee |
| Appointment of independent examiner of accounts |
Yes accounting, as previously |
|
| Election of officers and trustees of the committee |
Chair: DC Nominator: SB, seconded: SF Secretary: SB Nominator: HH, seconded: RW Treasurer: TBC Nominator: seconded: Other committee members: RB, RW, HH |
RBto inform MP of DBS number |
| Breakfast club | Following survey of parents opening time of 8am proposed. Currently staff are paid from 8.30am for 9am start. MP has consulted with staff and suggests staff day starts 7.30 with opening at 7.45. |
Committee to work out cost per session and communicate with parents. Discuss at next committee meeting, |
| AOB | MP: Business plan for 2021/22 needed, to include ongoing maintenance schedule, fundraisers and social activities for new parents |
Committee to agree business plan |
| Next committee meeting | Tuesday 9thNov 8pm |
Balance Sheet
Shoreham Village PreSchool As at 31 August 2021
| Balance Sheet Shoreham Village PreSchool As at 31 August 2021 |
Balance Sheet Shoreham Village PreSchool As at 31 August 2021 |
|---|---|
| 31 AUG 2021 | |
| Fixed Assets | |
| Tangible Assets | |
| Equipment - Sizeable Toys 403.91 |
|
| Fixtures and fittings 3,511.35 |
|
| Less Accumulated Depreciation on Equipment - Sizeable Toys (320.33) |
|
| Less Accumulated Depreciation on Fixtures and fittings (2,945.07) |
|
| Less Accumulated Depreciation on Office Equipment (482.20) |
|
| Less Accumulated Depreciation on Playground fittings (33,079.65) |
|
| Office Equipment 1,889.96 |
|
| Playground fittings 35,644.00 |
|
| Total Tangible Assets 4,621.97 |
|
| Total Fixed Assets 4,621.97 Current Assets |
|
| Cash at bank and in hand | |
| Lloyds - Business Instant 9,718.05 |
|
| Lloyds - Treasurers account 8,758.28 |
|
| Total Cash at bank and in hand 18,476.33 |
|
| Accounts Receivable 3,341.50 |
|
| Suspense - Paypal Control a/c 143.94 |
|
| Total Current Assets 21,961.77 Creditors: amounts falling due withinone year |
|
| Accruals 398.54 |
|
| Income in Advance 2,753.10 |
|
| Total Creditors: amounts falling due within one year 3,151.64 |
|
| Net Current Assets (Liabilities) 18,810.13 |
|
| Total Assets less Current Liabilities 23,432.10 |
|
| Net Assets 23,432.10 Capital and Reserves |
|
| Current Year Earnings 1,932.30 |
|
| Retained Earnings 21,499.80 |
|
| Total Capital and Reserves 23,432.10 |
26 Apr 2024 Page 1 of 1
Balance Sheet Shoreham Village PreSchool
Profit and Loss
Shoreham Village PreSchool For the year ended 31 August 2021
| Profit and Loss Shoreham Village PreSchool For the year ended 31 August 2021 |
|
|---|---|
| 2021 | |
| Turnover | |
| Fundraising - Other | 185.73 |
| Grants and Donations | 3,400.84 |
| KCC Funding - Extended | 1,888.84 |
| KCC Funding - FF2 | 572.34 |
| KCC Funding - Universal | 32,690.42 |
| Parental Fee Payments | 29,545.89 |
| Parental Snack Income | 1,727.61 |
| Uniform Sales | 233.00 |
| Total Turnover | 70,244.67 |
| Gross Profit | 70,244.67 |
| Administrative Costs | |
| Advertising & Marketing | 60.00 |
| Audit & Accountancy fees | 784.80 |
| Bank Fees | 217.56 |
| Cleaning | 1,075.67 |
| Depreciation Expense | 1,493.81 |
| Equipment and consumables | 4,604.22 |
| Interest Paid | (0.96) |
| Light, Power, Heating | 1,151.13 |
| Pensions Costs | 890.00 |
| Rates | 1,551.00 |
| Rent | 403.13 |
| Salaries | 53,866.27 |
| Snack purchases | 578.82 |
| Staff Training | 366.00 |
| Subscriptions | 825.64 |
| Telephone & Internet | 445.28 |
| Total Administrative Costs | 68,312.37 |
| Operating Profit | 1,932.30 |
| Profit on Ordinary Activities Before Taxation | 1,932.30 |
| Profit after Taxation | 1,932.30 |
Profit and Loss Shoreham Village PreSchool
26 Apr 2024 Page 1 of 1
dan@.chaplin.uk.com From: Duncan Brown
Hi Dan, thanks for sharing the remainder of the statements for FY20 and FY21, I’m happy that there are no issues with the accounts as prepared.
Duncan