## **Preschool Committee Annual General Meeting**
15:20 02.11.21
## Held in the preschool building
**Attendees:** Daniel Chaplin (DC). Michelle Philbrick (MP), Siobhan Blackett (SB), Louise, Hannah Hall-Turner (HH), Rhianna Watts (RW), Sarah Farshard-Newman (SF)
**Apologies:** Rob Blackett (RB), Eve Kindred (EK)
## **Ordinary business**
|**Ordinary business**|||
|---|---|---|
||**Discussion**|**Action**|
|1. Apologies for absence|||
|2. Matters arising from
minutes|Minutes distributed at
time of last meeting||
|3. Chair’s report 2020/21|Post-COVID recovery
year following compulsory
closures. Numbers
increasing and started the
year full, but many left for
this academic year.
Numbers lower but
increasing, more children
needed. Have previously
opened Friday mornings
for school starters but
don’t currently have
sufficient children
numbers to run this.
Despite low numbers
managed to replace
heating recently which will
aid winter opening and
activities. One successful
grant application for
outside equipment and
literacy. Continued
funding for maintenance
is required, and in the
longer term fundraising
for a new building is|**All**to advertise preschool
as much as possible|
||needed. Priorities for this
year: keeping child
numbers up, breakfast
club.||
|---|---|---|
|Treasurer’s report|Approx. £5000 profit but
awaiting facilities costs
from school and costs of
heating. Expectation to
break even this year.
Concerns that attendance
is low.|Written accounts to be
sent to committee|
|Appointment of
independent examiner of
accounts|Yes accounting, as
previously||
|Election of officers and
trustees of the committee|Chair: DC
Nominator: SB,
seconded: SF
Secretary: SB
Nominator: HH,
seconded: RW
Treasurer: TBC
Nominator: seconded:
Other committee
members: RB, RW, HH|**RB**to inform MP of DBS
number|
|Breakfast club|Following survey of
parents opening time of
8am proposed. Currently
staff are paid from
8.30am for 9am start. MP
has consulted with staff
and suggests staff day
starts 7.30 with opening
at 7.45.|Committee to work out
cost per session and
communicate with
parents. Discuss at next
committee meeting,|
|AOB|MP: Business plan for
2021/22 needed, to
include ongoing
maintenance schedule,
fundraisers and social
activities for new parents|Committee to agree
business plan|
|Next committee meeting|Tuesday 9thNov 8pm||
## **Balance Sheet**
## **Shoreham Village PreSchool As at 31 August 2021**
|**Balance Sheet**
**Shoreham Village PreSchool**
**As at 31 August 2021**|**Balance Sheet**
**Shoreham Village PreSchool**
**As at 31 August 2021**|
|---|---|
|**31 AUG 2021**||
|**Fixed Assets**||
||**Tangible Assets**|
||Equipment - Sizeable Toys
403.91|
||Fixtures and fittings
3,511.35|
||Less Accumulated Depreciation on Equipment - Sizeable Toys
(320.33)|
||Less Accumulated Depreciation on Fixtures and fittings
(2,945.07)|
||Less Accumulated Depreciation on Office Equipment
(482.20)|
||Less Accumulated Depreciation on Playground fittings
(33,079.65)|
||Office Equipment
1,889.96|
||Playground fittings
35,644.00|
||**Total Tangible Assets**
**4,621.97**|
|**Total Fixed Assets**
**4,621.97**
**Current Assets**||
||**Cash at bank and in hand**|
||Lloyds - Business Instant
9,718.05|
||Lloyds - Treasurers account
8,758.28|
||**Total Cash at bank and in hand**
**18,476.33**|
||Accounts Receivable
3,341.50|
||Suspense - Paypal Control a/c
143.94|
|**Total Current Assets**
**21,961.77**
**Creditors: amounts falling due withinone year**||
|Accruals
398.54||
|Income in Advance
2,753.10||
|**Total Creditors: amounts falling due within one year**
**3,151.64**||
|**Net Current Assets (Liabilities)**
**18,810.13**||
|**Total Assets less Current Liabilities**
**23,432.10**||
|**Net Assets**
**23,432.10**
**Capital and Reserves**||
|Current Year Earnings
1,932.30||
|Retained Earnings
21,499.80||
|**Total Capital and Reserves**
**23,432.10**||
26 Apr 2024 Page 1 of 1
Balance Sheet Shoreham Village PreSchool
## **Profit and Loss**
## **Shoreham Village PreSchool For the year ended 31 August 2021**
|**Profit and Loss**
**Shoreham Village PreSchool**
**For the year ended 31 August 2021**||
|---|---|
||**2021**|
|**Turnover**||
|Fundraising - Other|185.73|
|Grants and Donations|3,400.84|
|KCC Funding - Extended|1,888.84|
|KCC Funding - FF2|572.34|
|KCC Funding - Universal|32,690.42|
|Parental Fee Payments|29,545.89|
|Parental Snack Income|1,727.61|
|Uniform Sales|233.00|
|**Total Turnover**|**70,244.67**|
|**Gross Profit**|**70,244.67**|
|**Administrative Costs**||
|Advertising & Marketing|60.00|
|Audit & Accountancy fees|784.80|
|Bank Fees|217.56|
|Cleaning|1,075.67|
|Depreciation Expense|1,493.81|
|Equipment and consumables|4,604.22|
|Interest Paid|(0.96)|
|Light, Power, Heating|1,151.13|
|Pensions Costs|890.00|
|Rates|1,551.00|
|Rent|403.13|
|Salaries|53,866.27|
|Snack purchases|578.82|
|Staff Training|366.00|
|Subscriptions|825.64|
|Telephone & Internet|445.28|
|**Total Administrative Costs**|**68,312.37**|
|**Operating Profit**|**1,932.30**|
|**Profit on Ordinary Activities Before Taxation**|**1,932.30**|
|**Profit after Taxation**|**1,932.30**|
Profit and Loss Shoreham Village PreSchool
26 Apr 2024 Page 1 of 1
dan@.chaplin.uk.com From: Duncan Brown Sent: 27 January 2022 12:33 To: Daniel Chaplin Subject: RE: 2020 and 2021 Accounts
Hi Dan, thanks for sharing the remainder of the statements for FY20 and FY21, I’m happy that there are no issues with the accounts as prepared.
Duncan