Trustees’ Annual Report for the period
From Cheryl KIDD Treasurer until 9/1/2024 Period start date To 1/9/2022 Period end date 31/8/2023
Charity name: Findon St. John Baptist Primary School PTA
Charity registration number: 1062912
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To raise funds for the primary school from events for parents and the community. A school PTA. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Firework event, summer revels, Christmas events (Elf Trail, Elfridges), 2 x school discos, uniform sales, I love U sale, production evening, bingo evening, sponsored bounce. This money raised was used towards these events/future events and also money donated to the school for activities, coaches, music lessons, laptop trolley and SD cards, Christmas activities, easter activities, accelerated reader and donations to children at school events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes, all trustees are aware of the guidance issued by the Charity Commission on Public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| N/A | ||
| Para 1.38 | ||
| Policy on grant making | ||
| N/A | ||
| Para 1.38 | ||
| Policy on social investment | ||
| including program related | ||
| investment | ||
| N/A |
Contribution made by Para 1.38 volunteers N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Raising funds for every child within the school and raising funds to support the future refurbished library alongside new books, coaches, music lessons and educational enrichment. All of the funds raised benefit every child in the school as per our constitution. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | N/A |
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Yes, a profit and loss set of accounts was prepared at the end of the period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are required in the account to prepare for future events and then longer term school projects. Although there is no specified amount of reserves. |
| Amount of reserves held | Para 1.22 | No specified amount of reserves, this is just what is left in the bank account at the end of the year depending on requests for contributions to the school purchase requests. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Funds raised from events, sponsorship events and grants applied for and awarded. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Charity – PTA |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected at the AGM and have to be voted in by two different members of the room not including themselves. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | N/A |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
Reference and Administrative details
| Charity name | Findon St John Baptist Primary School P.T.A |
|---|---|
| Other name the charity uses | Findon PTA |
| Registered charity number | 1062912 |
| Charity’s principal address | St John the Baptist Primary School, School Hill, Findon, BN14 0TR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Natalie LUKE | Chair | Until 9/1/2024 | ||
| Cheryl KIDD | Treasurer | Until 9/1/2024 | ||
| Laura HUTT | Secretary | Until 9/1/2024 | ||
| Camilla MARTIN | Trustee | Until 9/1/2024 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) C A Kidd Full name(s) Cheryl Alison KIDD Position (eg Secretary, Treasurer until 9/1/2 Chair, etc) Date 18/05/2024
St John the Baptist Primary School PTA - Accounts 2022-2023
Receipts & Payments Accounts for the Year ended 1/9/2023
Income from Events
| Fireworks Sponsered Bounce cash I love you day sale Cash Christmas Disco Elf Trail I love you day sale sum up 20/3 payout I love you day sale sum up 17/3 payout Sponsered bounce cheque Sponsered bounce bank transfer Elfridges Revels Summer Disco Production evening Bingo Income from Other Sources Holden - halloween trail bag purchase Laura - purchase coconut oil Uniform sale takings Nativity cash takings Nativity card takings Run 2022 - raw energy Amazon Smile |
£ 6,674.86 £ 1,340.54 £ 173.90 £ 343.76 £ 780.10 £ 52.11 £ 48.67 £ 70.23 £ 130.69 £ 1,693.09 £ 11,898.24 £ 347.93 £ 320.35 £ 931.24 £ 24,805.71 £ 5.00 £ 9.90 £ 27.00 £ 94.01 £ 29.76 £ 700.00 £ 161.62 |
|---|---|
| Income from sale of bouncy castle Anglo recycling Anglo recycling Amazon Smile Raw Energy soft drinks purcase Jane - drinks purchase Maxine - drinks purchase Laura - drinks purchase Raw Energy - run profits Amazon credit Expenditure for events Fireworks 2023 deposit Christmas Disco Elf Trail Elfridges Revels Summer disco Production evening Bingo evening I Love u Day 2024 - 10.60, 3.50, Elfridges 2023 - 1.75 + 54+26.85+26.20+132.65+1.35 Fireworks 2022 |
£ 45.00 £ 30.00 £ 64.00 £ 212.74 £ 10.00 £ 15.00 £ 20.00 £ 24.25 £ 1,000.00 £ 23.09 £ 2,471.37 £ 300.00 £ 160.34 £ 196.35 £ 162.92 £ 7,223.97 £ 185.91 £ 31.50 £ 295.19 £ 14.10 £ 242.80 £ 2,870.46 £ 11,683.54 |
|---|---|
PTA Assets
| Folding tables - Amazon Gazebos x 3 - gorilla gazebo Stakes, orange fencing - wickes Onion Chopper - Amazon Stretchy Tablecloths - Amazon Padlock - argos - repay marcus Scissors - Tesco Fold up table - guildcare Scissors & Bread knife - Morrisons Boxes for display - Tesco Boxes for display - Tesco Lights - Asda Amazon - ratchet strap Christmas tree stand BBQ - next day catering Asda - Storage boxes Homesense Sundry Expenses Insulated cups Paper - amazon Bouncy Castle maintenance - bounce mania Cable Ties - wickes Amazon - treasurer folder and wallets Inventory log book - amazon |
£ 203.97 £ 570.96 £ 62.00 £ 68.97 £ 11.50 £ 6.00 £ 8.50 £ 8.50 £ 14.50 £ 36.50 £ 34.94 £ 8.25 £ 8.00 £ 585.19 £ 9.00 £ 16.00 £ 1,652.78 £ 24.46 £ 31.98 £ 90.00 £ 7.65 £ 24.98 £ 5.99 |
|---|---|
| £ | |
|---|---|
| Findon Service station - gas and fuel | 137.60 |
| £ | |
| Sainsburys - sugar | 7.50 |
| £ | |
| Findon village shop - hand soap | 1.29 |
| £ | |
| Volunteer subsistence - Papa Johns | 47.47 |
| £ | |
| Volunteer subsistence - dee dees | 52.90 |
| £ | |
| Aldi - baking materials | 9.93 |
| £ | |
| Tesco - baking materials | 9.45 |
| £ | |
| Sainsburys - baking materials | 9.80 |
| £ | |
| Tesco - baking materials | 10.55 |
| £ | |
| Sainsburys - Prizes and crackers | 17.00 |
| £ | |
| Findon village stores - brown tape | 1.99 |
| £ | |
| Home Bargains - 4 x spray cream for events | 3.96 |
| £ | |
| Bookers - cups, hot choc, milk | 34.80 |
| £ | |
| Amazon - neon labels | 10.59 |
| £ | |
| Amazon - laminating pouches | 10.50 |
| £ | |
| Poster my wall - 28.43 +25.62+25.02 | 79.07 |
| £ | |
| Tesco - Mulled Wine | 7.67 |
| £ | |
| Village store - brown tape | 1.99 |
| £ | |
| Tens licence for nativity | 21.00 |
| £ | |
| parentkind | 140.00 |
| £ | |
| Dee Dees - Volunteer subsistance | 17.35 |
| £ | |
| Amazon prime membership | 47.49 |
| £ | |
| Amazon - laminating pouches | 11.95 |
| £ | |
| AAA batteries - for pigs - Findon stores | 24.95 |
| £ | |
| Poundland - tumblers, glasses | 10.00 |
| £ | |
|---|---|
| Morrisons - hand wash, hand towels | 18.79 |
| £ | |
| Bookers - food pads and black sacks | 29.14 |
| £ | |
| Papa Johns - Volunteer subsistence - pizza Friday 12/5 | 49.97 |
| £ | |
| Amazon - Treasury zip bags | 14.99 |
| £ | |
| Amazon - white labels | 13.00 |
| £ | |
| Amazon - sweet bags | 7.90 |
| £ | |
| Amazon - laminating pouches | 20.30 |
| £ | |
| HP Ink - secretary printing ink | 10.99 |
| £ | |
| Fuel drain | 150.00 |
| £ | |
| Tesco - Mulled wine May 2023 | 22.50 |
| £ | |
| Instant ink | 10.99 |
| £ | |
| Dee Dees - Volunteer subsistance | 24.15 |
| £ | |
| Instant ink - August | 4.49 |
| £ | |
| Wilko - new parents bags | 3.20 |
| £ | |
| Poundland - new parents bags | 3.00 |
| £ | |
| Parking - new parents bags | 3.20 |
| £ | |
| Amazon - new parents bags | 9.78 |
| £ | |
| Poster my wall - July | 24.44 |
| £ | |
| Amazon - wrapping and cellophane | 54.95 |
| £ | |
| Amazon - bingo pads | 16.59 |
| £ | |
| Amazon - Orange ribbon | 2.99 |
| £ | |
| Oscar Romero - drinks for events | 299.58 |
| £ | |
| Instant Ink - July | 4.49 |
| £ | |
| Amazon | 25.99 |
| £ | |
| CO-OP - Baking ingredients | 20.90 |
| Tesco Instant Ink - June Pay pal Donations to school Selection boxes Sausages for Christmas Party left over from fireworks Invoice 26-2022/23 accelerated reading Invoice 27-2022/23 music lessons, rug, workbench Food warehouse - left over sweets for christmas party Plates for christmas party Christmas presents school Amazon Christmas presents school Amazon Asda - Crackers for christmas parties Morrisons Easter eggs 27+57.75+10 Games - christmas class gift Music Lessons inv - 28-2023/24 B & M - Ice pops for sports day SD card, laptop trolley, coaches Total Income Balance Carried Forward Total income including balance brought forward Total Expenditure |
£ 46.50 £ 17.49 £ 58.95 £ 1,881.12 £ 115.00 £ 52.50 £ 1,100.00 £ 1,360.00 £ 5.50 £ 8.91 £ 30.96 £ 190.92 £ 27.00 £ 94.75 £ 29.97 £ 680.00 £ 12.65 £ 3,810.00 £ 7,518.16 £ 27,277.08 £ 10,699.55 £ 37,976.63 £ 22,735.60 |
|---|---|
| Total Income less expenditure Bank and cash balances at 1st September 2023 Petty Cash |
£ 15,241.03 |
|---|---|
| £ 15,241.03 |
|
| £ 115.68 |
I have examined the vouchers, cash book and bank statements of the St John the Baptist Primary School PTA for the year ending 1st September 2023. In my opinion this statement of Income & expenditure represents a true and accurate account.
Statement prepared by Cheryl Kidd, Treasurer, 30/09/2023
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinevs Report Report to the trusteesl members of Findon St. John Baptist Primary School P.T.A On accounts for the year ended 11912023 Charity no (if any) 1062912 Set out on pages I report to Ihe trustees on my examination of the accounts of the above charity ( the Trust.) for the year ended Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in a¢cordance wilh the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Diredions given by the Charity Commission under section 145(5)(b) of thé Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection wilh the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordan with section 130 of the Act or the accounls do not accord with the a¢¢ounting records Independent examiner's statement I have no concems and have come across no other matters in connedion with the examination to which attention should be drawn in order to enablè a proper understanding of the accounts to be reached. se delete the words in the brackets if they do not apply. Signed: Date: Name: (21SDuJ i @E-ASV QY Ff2£)N knJOTtte# pr14 Relevant professional qualification{sl or body lif any): Address: IER October 2018
Section B Disclosure Only ¢omplete if the examiner needs to highlight matters of concern {see CC32, Independent examination of charity accounls.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018