## **Trustees’ Annual Report for the period** **From Cheryl KIDD Treasurer until 9/1/2024 Period start date To 1/9/2022 Period end date 31/8/2023** **Charity name: Findon St. John Baptist Primary School PTA** ## **Charity registration number: 1062912** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To raise funds for the primary school**
**from events for parents and the**
**community. A school PTA.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Firework event, summer revels,**
**Christmas events (Elf Trail, Elfridges), 2 x**
**school discos, uniform sales, I love U**
**sale, production evening, bingo evening,**
**sponsored bounce.**
**This money raised was used towards**
**these events/future events and also**
**money donated to the school for**
**activities, coaches, music lessons, laptop**
**trolley and SD cards, Christmas**
**activities, easter activities, accelerated**
**reader and donations to children at**
**school events.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes, all trustees are aware of the**
**guidance issued by the Charity**
**Commission on Public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |||**N/A**| ||Para 1.38|| |Policy on grant making||| |||**N/A**| ||Para 1.38|| |Policy on social investment||| |including program related||| |investment||| |||**N/A**| Contribution made by Para 1.38 volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Raising funds for every child within the**
**school and raising funds to support the**
**future refurbished library alongside new**
**books, coaches, music lessons and**
**educational enrichment. All of the funds**
**raised benefit every child in the school as**
**per our constitution.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**N/A**| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Yes, a profit and loss set of accounts was**
**prepared at the end of the period.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are required in the account to**
**prepare for future events and then longer**
**term school projects. Although there is**
**no specified amount of reserves.**| |Amount of reserves held|Para 1.22|**No specified amount of reserves, this is**
**just what is left in the bank account at the**
**end of the year depending on requests**
**for contributions to the school purchase**
**requests.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Funds raised from events, sponsorship**
**events and grants applied for and**
**awarded.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**N/A**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Charity – PTA**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected at the AGM and have**
**to be voted in by two different members**
**of the room not including themselves.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**N/A**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any related
parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Findon St John Baptist Primary School P.T.A| |---|---| |Other name the charity uses|Findon PTA| |Registered charity number|1062912| |Charity’s principal address|St John the Baptist Primary School, School Hill, Findon,
BN14 0TR| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Natalie LUKE|Chair|Until 9/1/2024|| ||Cheryl KIDD|Treasurer|Until 9/1/2024|| ||Laura HUTT|Secretary|Until 9/1/2024|| ||Camilla MARTIN|Trustee|Until 9/1/2024|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** C A Kidd **Full name(s)** Cheryl Alison KIDD **Position (eg Secretary,** Treasurer until 9/1/2 **Chair, etc) Date** 18/05/2024 ## **St John the Baptist Primary School PTA - Accounts 2022-2023** Receipts & Payments Accounts for the Year ended 1/9/2023 ## **Income from Events** |Fireworks
Sponsered Bounce cash
I love you day sale Cash
Christmas Disco
Elf Trail
I love you day sale sum up 20/3 payout
I love you day sale sum up 17/3 payout
Sponsered bounce cheque
Sponsered bounce bank transfer
Elfridges
Revels
Summer Disco
Production evening
Bingo
**Income from Other Sources**
Holden - halloween trail bag purchase
Laura - purchase coconut oil
Uniform sale takings
Nativity cash takings
Nativity card takings
Run 2022 - raw energy
Amazon Smile|£
6,674.86
£
1,340.54
£
173.90
£
343.76
£
780.10
£
52.11
£
48.67
£
70.23
£
130.69
£
1,693.09
£
11,898.24
£
347.93
£
320.35
£
931.24
**£**
**24,805.71**
£
5.00
£
9.90
£
27.00
£
94.01
£
29.76
£
700.00
£
161.62| |---|---| |Income from sale of bouncy castle
Anglo recycling
Anglo recycling
Amazon Smile
Raw Energy soft drinks purcase
Jane - drinks purchase
Maxine - drinks purchase
Laura - drinks purchase
Raw Energy - run profits
Amazon credit
**Expenditure for events**
Fireworks 2023 deposit
Christmas Disco
Elf Trail
Elfridges
Revels
Summer disco
Production evening
Bingo evening
I Love u Day 2024 - 10.60, 3.50,
Elfridges 2023 - 1.75 + 54+26.85+26.20+132.65+1.35
Fireworks 2022|£
45.00
£
30.00
£
64.00
£
212.74
£
10.00
£
15.00
£
20.00
£
24.25
£
1,000.00
£
23.09
**£**
**2,471.37**
£
300.00
£
160.34
£
196.35
£
162.92
£
7,223.97
£
185.91
£
31.50
£
295.19
£
14.10
£
242.80
£
2,870.46
**£**
**11,683.54**| |---|---| **PTA Assets** |Folding tables - Amazon
Gazebos x 3 - gorilla gazebo
Stakes, orange fencing - wickes
Onion Chopper - Amazon
Stretchy Tablecloths - Amazon
Padlock - argos - repay marcus
Scissors - Tesco
Fold up table - guildcare
Scissors & Bread knife - Morrisons
Boxes for display - Tesco
Boxes for display - Tesco
Lights - Asda
Amazon - ratchet strap
Christmas tree stand
BBQ - next day catering
Asda - Storage boxes
Homesense
**Sundry Expenses**
Insulated cups
Paper - amazon
Bouncy Castle maintenance - bounce mania
Cable Ties - wickes
Amazon - treasurer folder and wallets
Inventory log book - amazon|£
203.97
£
570.96
£
62.00
£
68.97
£
11.50
£
6.00
£
8.50
£
8.50
£
14.50
£
36.50
£
34.94
£
8.25
£
8.00
£
585.19
£
9.00
£
16.00
**£**
**1,652.78**
£
24.46
£
31.98
£
90.00
£
7.65
£
24.98
£
5.99| |---|---| ||£| |---|---| |Findon Service station - gas and fuel|137.60| ||£| |Sainsburys - sugar|7.50| ||£| |Findon village shop - hand soap|1.29| ||£| |Volunteer subsistence - Papa Johns|47.47| ||£| |Volunteer subsistence - dee dees|52.90| ||£| |Aldi - baking materials|9.93| ||£| |Tesco - baking materials|9.45| ||£| |Sainsburys - baking materials|9.80| ||£| |Tesco - baking materials|10.55| ||£| |Sainsburys - Prizes and crackers|17.00| ||£| |Findon village stores - brown tape|1.99| ||£| |Home Bargains - 4 x spray cream for events|3.96| ||£| |Bookers - cups, hot choc, milk|34.80| ||£| |Amazon - neon labels|10.59| ||£| |Amazon - laminating pouches|10.50| ||£| |Poster my wall - 28.43 +25.62+25.02|79.07| ||£| |Tesco - Mulled Wine|7.67| ||£| |Village store - brown tape|1.99| ||£| |Tens licence for nativity|21.00| ||£| |parentkind|140.00| ||£| |Dee Dees - Volunteer subsistance|17.35| ||£| |Amazon prime membership|47.49| ||£| |Amazon - laminating pouches|11.95| ||£| |AAA batteries - for pigs - Findon stores|24.95| ||£| |Poundland - tumblers, glasses|10.00| ||£| |---|---| |Morrisons - hand wash, hand towels|18.79| ||£| |Bookers - food pads and black sacks|29.14| ||£| |Papa Johns - Volunteer subsistence - pizza Friday 12/5|49.97| ||£| |Amazon - Treasury zip bags|14.99| ||£| |Amazon - white labels|13.00| ||£| |Amazon - sweet bags|7.90| ||£| |Amazon - laminating pouches|20.30| ||£| |HP Ink - secretary printing ink|10.99| ||£| |Fuel drain|150.00| ||£| |Tesco - Mulled wine May 2023|22.50| ||£| |Instant ink|10.99| ||£| |Dee Dees - Volunteer subsistance|24.15| ||£| |Instant ink - August|4.49| ||£| |Wilko - new parents bags|3.20| ||£| |Poundland - new parents bags|3.00| ||£| |Parking - new parents bags|3.20| ||£| |Amazon - new parents bags|9.78| ||£| |Poster my wall - July|24.44| ||£| |Amazon - wrapping and cellophane|54.95| ||£| |Amazon - bingo pads|16.59| ||£| |Amazon - Orange ribbon|2.99| ||£| |Oscar Romero - drinks for events|299.58| ||£| |Instant Ink - July|4.49| ||£| |Amazon|25.99| ||£| |CO-OP - Baking ingredients|20.90| |Tesco
Instant Ink - June
Pay pal
**Donations to school**
Selection boxes
Sausages for Christmas Party left over from fireworks
Invoice 26-2022/23 accelerated reading
Invoice 27-2022/23 music lessons, rug, workbench
Food warehouse - left over sweets for christmas party
Plates for christmas party
Christmas presents school Amazon
Christmas presents school Amazon
Asda - Crackers for christmas parties
Morrisons Easter eggs 27+57.75+10
Games - christmas class gift
Music Lessons inv - 28-2023/24
B & M - Ice pops for sports day
SD card, laptop trolley, coaches
**Total Income**
**Balance Carried Forward**
**Total income including balance brought forward**
**Total Expenditure**|£
46.50
£
17.49
£
58.95
**£**
**1,881.12**
£
115.00
£
52.50
£
1,100.00
£
1,360.00
£
5.50
£
8.91
£
30.96
£
190.92
£
27.00
£
94.75
£
29.97
£
680.00
£
12.65
£
3,810.00
**£**
**7,518.16**
**£**
**27,277.08**
**£**
**10,699.55**
**£**
**37,976.63**
**£**
**22,735.60**| |---|---| |**Total Income less expenditure**
**Bank and cash balances at 1st September 2023**
**Petty Cash**|**£**
**15,241.03**| |---|---| ||**£**
**15,241.03**| ||**£**
**115.68**| **I have examined the vouchers, cash book and bank statements of the St John the Baptist Primary School PTA for the year ending 1st September 2023. In my opinion this statement of Income & expenditure represents a true and accurate account.** **Statement prepared by Cheryl Kidd, Treasurer, 30/09/2023** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinevs Report Report to the trusteesl members of Findon St. John Baptist Primary School P.T.A On accounts for the year ended 11912023 Charity no (if any) 1062912 Set out on pages I report to Ihe trustees on my examination of the accounts of the above charity ( the Trust.) for the year ended Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in a¢cordance wilh the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Diredions given by the Charity Commission under section 145(5)(b) of thé Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection wilh the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordan￿ with section 130 of the Act or the accounls do not accord with the a¢¢ounting records Independent examiner's statement I have no concems and have come across no other matters in connedion with the examination to which attention should be drawn in order to enablè a proper understanding of the accounts to be reached. se delete the words in the brackets if they do not apply. Signed: Date: Name: (21SDuJ i @E-ASV QY Ff2£)N knJOTtte# pr14 Relevant professional qualification{sl or body lif any): Address: IER October 2018 Section B Disclosure Only ¢omplete if the examiner needs to highlight matters of concern {see CC32, Independent examination of charity accounls.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018