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2023-03-31-accounts

Objecti v es and Activ iti es
SORP reference
Summary ofthe purposes of Para 1.17 To manage the affairs and interests
of, and
the charity as set out in its act on behalf of, Peter Pan Pre School,
governing document thus enabling
the Pre School to provide
high quality care and education
for children
below statutory
school age from Armed
Forces families
livin
in the local area.
Summary
activities		 ofthe main
in relation to those		 Para 1.17and
1.19		 ~
~		 To open bank accounts.
To raise money to pay for the Pre
purposes for the public School's activities.
benefit, in particular, the ~ To make such payments
as
activities,
services		 projects or
identified
in		 the ~ necessary.
To fix and collect the fees payable
accounts. in respect ofchildren
attending
the
Pre School.
~ To provide accommodation
and
equipment
required
by the Pre
School.
~ To employ such suitable
paid and
unpaid
staff, and volunteers, agents
and advisors as maybe required
from time to time.
~ To offer volunteering
opportunities.
~ Toset aside funds for special
purposes
or as reserves against
future expenditure.
~ To sell, lease or otherwise
dispose
of all or any part ofthe Pre School's
property
subject to complying
with
the provisions
ofthe Charities
Act
1993Sections 36 and 37.
~ To provide
indemnity
insurance
to
cover the liability ofthe Committee
members.
~ To insure the property
and assets of
the Pre School against any
foreseeable
risk and to take out
other insurance
policies to protect
the Pre School as required.
~ To work with similar Groups and
su
ort a encies and exchan e
information and advice with them as
appropriate.
~
We forge links with other Charities
and support them
ifappropriate.
Statement
confirming
whether the trustees
have
had regard to the guidance
issued
by the Charity		 Para 1.18 The Trustees
have had regard to the
guidance
issued
by the Charity
Commission
on public benefit
Commission on public
benefit
Additional information information (optional) (optional)
You ma choose to include further statements where relevant
about:
SORP reference
The Pre School can offer limited bursaries
Policy on grant making Para 1.38 and free places to a family experiencing
financial
or social difficulties
and hardship
in order to give children the opportunity to
enter and benefit from a structured
Early
Years learning
environment
on a case by
case basis and should
this be
recommended
b
Earl
Year Professionals
Not applicable
Para 1.38
Policy on social investment
including program related
investment
The committee
is made up entirely of
Contribution
volunteers		 made by Para 1.38 volunteers,
however
it is very hard to recruit
volunteers
and despite frequent
requests
we have no volunteers
from the Military
community.
Any voluntary
links that we had with the
civilian community
have been lost as an
impact ofcovid.
We no longer have any voluntary
organisations
working
with us on volunteer
days.
We can offer a variety ofvolunteering
opportunities
for people who want to come
in on a more ad hoc basis to do specific
tasks or read to the children,
orjust gain
experience
in the workplace
before
ursuin
a career in Earl
Years.
Other

Achieve men ts and Per formance
SORP reference
1. The Government
funded
extended
free 30 hours for working
parents
continued
in this F/Y capped and
Summary
ofthe main
achievements
ofthe charity,		 Para 120 remains
capped at 16places
although
we cannot offer this
identifying the difference the number
ofplaces due to insufficient
charity's work has made to staff. We offer 15hours free funded
the circumstances of its places for 2 years olds in line with
beneficiaries
and		 any wider government
policy but again this		 is
benefits to society as a capped at 4 per day due to lack of
whole. staff to meet set ratios. This is
continually
reviewed
and enables
spouses to seek employment.
2. The Pre School continues
to work
collaboratively
with our three local
primary
schools, Head Teachers,
Home School Link Workers,
Family
Support Workers and Surrey Early
Years, Home Start and other
partner agencies to improve the
outcomes for our children
and
families.
3. We celebrated
with national
events
i.e.StGeorges Day, St David's
Day,
St Patricks,
Diwali, Ramadan,
Eid
etc which represents
the diverse
population
and ethnicity
of our
children.
4. We commemorate
Remembrance
Day with activities.
5. Staff and Children
enjoy taking part
in Children
in Need raising
money
for Charity
and doing activities.
6. We held a graduation
Ceremony		 for
Children
Transitioning
to Year R		 in
Primary School
7. We held a Sports Day
B. We run a Closed Facebook page in
order to communicate
with our
families and showcase
our activities
and achievements.
9. We communicate
regularly
with
parents
by email and hard copy with
newsletters
and information
for
Parents and Carers.
10. Update the Pre School regularly
with Policies and Procedures
and
news to keep families
up to date
and compliant
with Policy.
11.We continue to offer employment
and training
opportunities
to service
spouses and people from the local
community.
12.We focus on CPD for all members
ofstaff to include
additional
trainin
such as Makaton,
Forest School
and Paediatric
First Aid. This was
done virtually
and face to face
during
this reporting
year.
13.We sponsor a Shetland
Pony at
Mane Chance Sanctuary
take part
in their 'Chance to Be' programme
and encourage
families to attend
the Charity
on its open days and
events.
14.At Harvest
Festival we organised		 a
collection for the Trussell Trust
Food Bank Woking Branch.
15.We celebrate Mother's
Day and
Father's
Day and encourage
parents to attend the Pre School on
these special days to take part in
activities
with their children.
16.We offer 'stay and play'
opportunities
to encourage
parents'
interaction
with their children.
17.Parents are invited to participate in
reading sessions this also assists in
expansion
of cultural
awareness		 for
staff and children.
18.We hold regular coffee mornings as
a small funding
opportunity
but to
also enhance
our relationships
with
parents
and carers and increase
their knowledge
ofthe Early Years
environment.
Investment performance Pirbright.
This has significantly		 Pirbright.
This has significantly
against objectives impacted
our income.
We are in a precarious financial position
that requires
careful day to day
management.
Other

Financi al
Review		 al
Review		 al
Review		 al
Review
Review ofthe charity's Para 1.21 ~ The Pre School has continued to
financial position at the end operate without a loss however we
ofthe period are in a very precarious
financial
position
and have a very low
number ofchildren
on role which
is
due to the reduced occupancy of
military families
in Pirbright.
~ There has been a small but
insignificant
increase
in the hourly
rate paid by Surrey County
Council
for funded places. This amount
allocated
by the government
is
woefully
inadequate.
~ Charges are reviewed
regularly		 but
these are kept to a minimum
to
ensure
affordability
for service		 and
local families.
~ We have a very strict budgeting
regime
in place to maintain
the
stability and sustainability
ofPeter
Pan Pre School.
~ Our numbers
have remained
very
low (Around 20, this is the lowest
number
of children
on role for many
years and this has affected our
income.
~ The Military have reviewed
our
encroachment
licence, and we		 are
no longer able to offer places to
civilian children
that live in the Army
Quarters
adjacent to the Pre School
or locally, this too has affected our
numbers
on role. Neither ourselves
or our Advisors
from Surrey Early
Years were consulted
in this
decision
makin
rocess.
Statement explaining the Para 1.22 Very limited financial reserves are held
policy for holding reserves primarily to cover redundancy
payment		 for
stating
why they		 are held one eligible staff member
should the Pre
School close. We are sadly now in a
position where we have very limited funds
to cover future emergency
expenditure.
The MOD have been planning
to build		 a
new preschool
for several years. The
timeline has been woefully
fluid with very
little dialogue
between the MOD and the
Pre School to keep us abreast ofthe
situation.
The estimated
timeline for
completion
ofthis project has been cited as
2026.
WE do not intend to spend
any money		 on
infrastructure
projects.
We will be fortunate
ifwe can survive
financiall
until this date.
Amount ofreserves held Para 1.22 646188.00
Reasons for holding zero Para 1.22 Not applicable
reserves
Details offund materially offund materially offund materially in Para 1.24 Not applicable
deficit
Explanation of any Para 1.23 See para 1.16below
uncertainties about the
charity continuing as a going
concern

You ma choose to include choose to include choose to include choose to include further statements
where relevant
about
Income is derived
from fees paid for the provision
of childcare from Surrey County Council. This is
The charity's
principal
sources offunds
(including
any		 Para 1.47 woefully
inadequate
in the current climate ofever
increasing
cost of living and Living Wage
Increases. This is set atf5.81 per hour for 3-4
fundraising) year olds and 66.13per hour for 2year olds.
We also get income form Parental
contributions
66.00 per hour and a daily E1.00 per day for snack
and resources.
These charges are reviewed
regularly
to ensure
they are current and
in keeping
with other settings
locall .
The additional
30 hours and 15hours funding
did
benefit the Pre School and did
assist in
Investment
objectives		 policy and
including
any		 Para 1.46 maintaining
financial
stability for the period
however we are limited to the places we can offer
social investment
policy		 due to the inability
to recruit staff.
adopted We have reviewed the need for a contingency
fund
but are in a precarious
financial
position due to
dwindling
number
of children
on role so are unable
to set aside funds for contingency
except tor
maintaining
an amount to cover staff redundancy
payment
should the need arise. The Pre School will
continue to offer the NEST pension scheme to all
employees
and encourages
staff to take up this
o tion
The Army Training
Centre Pirbright
is due to
increase
in size over the next few years which
A description ofthe Para 1.46 should see the number offamilies increase
principal risks facing significantly
so itwas initially envisaged
that the
the charity future ofthe Peter Pan Pre School seemed secure
as more families,
would potentially
mean more
children.
However,
a number of risk factors have
come to the fore in this reporting
year meaning
the
future ofthe Pre School and Charity is now much
more uncertain.
The risks are as follows:
Staffing.
It is becoming
increasing
difficult to
recruit and retain staff. Working
in Childcare
and
Early Years is not seen as the attractive career
option
it once was and this is a nationally
recognised
trend.
htt s //www
e alliance or
uk/news/2022/12/ofsted-
re ort-hi
hli
hts-im
act-staffin
-crisis. As a charity
our wages are low in comparison
to the Private
Sector and with the cost of living as it is staff often
cannot afford to remain
and leave to find more
lucratively
paid employment
out ofthe Childcare
Sector. Having discussed
this with our colleagues
in Surre
Earl
Years this is a common theme
across the industry.
Also, the fact that we are
'behind the wire' on a barracks
location can be		 off
putting
for potential
civilian employees
who have
no experience
ofthe military.
We are not easily accessed
by public transport.
We have tried to engage
with local colleges to
attract Apprentices,
but our location makes this		 an
unattractive
option compared
to other settings		 in
the locality.
We do employ
suitably
qualified
wives and
dependents
ofserving
soldiers and officers
however
with this there is the risk of constant
'chum' as they are often only at Pirbright
for a
posting of maximum
of2 years duration.
We have noticed a continued
trend this year of
poor mental
health amongst
many ofour staff
many ofwhom are young
and service dependents.
This in turn impacts our staffing
levels and ratios as
there has been a lot of staff absence this year due
to sickness and poor MH. Whether this is as a
result ofthe 'Lived Experience'
of service families
is hard to quantify.
Volunteers
for the Committee.
We are a
committee
run Pre School and some ofour
committee
members
left this year as they were
either posted with their serving
partner
or Spouse
or they retired from work and no longer wished to
fulfil a voluntary
role. Again, the long term impact		 of
COVID has been a factor in this with people
reassessing
how they spend their time.
It has been
a real struggle to recruit the require
minimum
number
ofvolunteers
this is something
that the
Chairperson
has addressed
with Ofsted and Surrey
Early Years. We have managed
to find a number		 of
volunteers
to fulfil committee
roles and they have
now completed
their required
paperwork.
Children
on role. Our numbers
are at the lowest
they have been for a number
ofyears (around		 20)
in addition
over one third of our children
have been
assessed as having
additional
SEN or
requirements.
Many children
have delayed
development
again
in line with current trends
in
other settings
and nationally
as a result of lack		 of
socialization
during
COVID. This has increased		 the
workload
ofthe Manager
and SENCO and
requires
an uplift
in staffing
in order to work one:
one with specific children. We have to keep the
numbers
low as we cannot recruit the right number
of qualified
staff.
Lack of Engagement
from the military.
As previously
stated
in last year's TAR
I retired
from the military
in April 21 and stated
my intent to
stand down as Chairperson
when
I left my role		 as a
Welfare Officer. Despite the Pre School being
located on Alexander
Barracks
it now sadly
receives no su
ort whatsoever
from the milita

Structure, Structure, Governa Governa Governa nce and Manag ement
Description of charity's
trusts:
Type of governing document Para 1.25 Constitution
trust deed, ro al charter
How is the charity Para 1.25 Unincorporated
Organisation
constituted?
(e.g unincorporated
association, CIO
Trustee selection methods Para 1.25 Elected and appointed
by members
of
including details of any Peter Pan Pre School
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
dditional information (optional)
ou ma choose to include further statements where relevant about
All Trustees complete a DBScheck and
annual
disclosure
form, an EY2 Ofsted
Policies
adopted		 and
for		 procedures
the induction		 Para 1.51 suitability
application
and a Charity
Commission
declaration.
They are issued
and training oftrustees with an induction
pack detailing
the Code
ofConduct,
Management
Committee
Constitution,
Job Description
for the
Officers positions,
minutes
ofthe last
meeting
and AGM. It also provides
links		 to
the key childcare and safeguarding
legislation
and guidance
documents.
Peter Pan Pre School adopts the Policies
and Procedures
advised
in the guide to
Occupational
Standard
for Management
Committee
Members
of Small Voluntary
organisations
and Groups and the Charity
Trustees
Handbook.
Trustees have completed
training
run by
Surrey Early Years Business Team for Pre
Schools in the Chaditable
Sector and
attend meetings
with Surrey Early Years
advisors as a
ro riate.
The Pre School operates
in a building
owned and maintained
by the Ministry
of
The charity's
structure
and		 organisational
any wider		 Para 1.51 Defence under an Encroachment
Licence.
The Management
Committee
consists of
network with which the serving
and retired members
ofthe Armed
charity works Forces, as well as parents
of current and
former children
who attend the Pre School.
All the Trustees are volunteers
and do not
receive any payments
ofexpense for their
time and commitment.
All major financial decisions
including
staff
salaries and wage increases,
pensions		 and
bursary
applications
are decided
by the
management
Committee.
The Manager
adheres
to a strict bud
et and all additional

expenditure
must be justified
fully to the
Committee
before agreement
is given.
All grant applications
are generally
completed
by the Chairperson
or
Treasurer.
A new Commanding
Officer (July 2023) is
now in situ at the Army Training
Centre
Relationship with any related Para 1.51 Pirbright
and there is now a much better
parties working
relationship
with improved
communication
and support
which bodes
well for the future.
In addition,
we have
sought support
from the Army Welfare
Service for advice and guidance
moving
forward
and this has
roved invaluable.
Other

Chari name Peter Pan Pre School
Other name the chari uses
Re istered chari number 1062788
Charity's principal address Peter Pan Pre-school
Alexander Barracks
Pirbright
Brookwood
Woking
Surrey
GU24 OQQ
01483798264
mes ofthe charity trus tees who manage
the		 charity
Trustee name 0%celif any) Dates acted if not for whole
ear		 Name
to a		 of person lor
oint trustee		 body) entitled
ifan
Carol Miller Chairperson
Lena Bruenig Secretary
Michelle Loubser Deputy Chairperson
10
11
12
13
14
15
16
17
18
19
20
Co
orate trustees —names ofthe directors at the date the re ort was a		 roved
Director name

unds held as cust
Description
ofthe assets
held
in this capacity		 odi
Name and objects ofthe
charity
on whose behalf		 the
assets are held and how this
falls within the custodian
charity's objects
Details of arrangements for
safe custody
and
segregation
ofsuch assets
from the charity's
own
assets

Names an d addresses
ofadv		 isers
(Optional
information)
Type of Name Address
adviser
Name of chief executive or names ofsenior staff members (Optional information)

Signed on behalf ofth e charity's
trustees
Signature(s) C~WMi2(er Original Signed
Full name(s) Carol Miller MBE (Major Retired)
Position (eg Secretary, Chairperson
Chair, etc)
Date 21 January 2024

Q E)fA(E)7y CpMM(SS)pN
FOR ENGLAND
AND WALES		 Peter Pan Pre School
Receipts and payments		 1062788
accounts		 CC~sa
Forthe penod
from		 Period start date
01/04/2022
To		 Period end date
31/03/2023
'
- -
~ ~ . ~ ~.
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Totalfunds Last year
to the nearest
5		 to the nearest 5 to the nearest 6 to the nearest 5 to the nearest 5
A1 Receipts
Fees 122,771 122,771 128,203
Bank Interest 243
Other 213 259
Fundraising
Grants 12800 12 800
Donations
Sub total (Gross income for
AR)		 136,027 128,458
A2 Asset and investment sales
(see table).
Sub total
Total receipts 136,027 - - 135,O27 128,469
A3 Payments
Salaries 119,994 119,994 109,452
Pensions 3.535 3,124
Other Expenditure 292 292 941
Surrey CC - funding
redaim		 50 3,572
Snacks 1,840 1,855
Insurance 914
Courses 2055 2,055 2,448
Resources and Activities 8,110 8,110 3,802
Garden
Equipment		 360 1,110
Uniform
Office Expenses 2954 2,915
ITand Phone 1,501 1,501 1,527
Bank and Other Charges 5881 5 881 ?20
Travel 1,810 1.810 1,521
Fees Refund 174
Accountancy Fees 738 888
Staff Loan
Donations
to charities		 55 129
Cleaning 399 49
Events and fundraising 200
Sub total 149,774 149,774 135,140
A4 Asset and investment
purchases, (see table)
Sub total
Total payments 149,T74 149,774 135,140
Net ofreceiptsf(paymentsj 13,747 13,747 6,871
A5 Transfers between funds
A6 Cash funds last year end 59,935 66,606
Cash funds this year end 46,188 48,188
~ ~ ~
~		 ~ ~ ~
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest 5 to nearest 5 to nearest 5
81 Cash funds Current 5,000
Deposit 41,117
Cash 71
Total cash funds
(sores balances with receipts snd payments
scccuhl(s)) U)1 CK Clt
Unrestricted Restricted Endowment
funds funds funds
Details to nearest 5 to nearest 5 to nearestf
82 Other monetary assets
Details Fund
asset		 to which
be)on s		 Cast (optional) Current value
o tiousl
83 Investment assets
Details Fund
asset		 to which
be)on s		 Cost (optional) Current value
o tiooal
84Assets retained for the
charity's own use
Fund to which Amount
dus		 When dus
Details llsbal relates o tloual o tlonsl
85 Liabilities
Signed by one or two trustees
behalf ofall the trustees		 on Signature Print Name Date of
approval
Carol Miller Carol Miller MSE