Trustees’ Annual Report for the period
From 01 Apr 2020 Period start date To 31 Mar 2021 Period end date
Charity name: Peter Pan Pre-school
Charity registration number: 1062788
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To manage the affairs and interests of, and act on behalf of, Peter Pan Pre School, thus enabling the Pre School to provide high quality care and education for children below statutory school age from Armed Forces and civilian families living in the local area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
• To open bank accounts; • To raise money to pay for the Pre School’s activities; • To make such payments as necessary; • To fix and collect the fees payable in respect of children attending the Pre School; • To provide accommodation and equipment required by the Pre School; • To employ such suitable paid and unpaid staff, agents and advisors as maybe required from time to time; • To offer volunteering opportunities; • To set aside funds for special purposes or as reserves against future expenditure; • To sell, lease or otherwise dispose of all or any part of the Pre School’s property subject to complying with the provisions of the Charities Act 1993 Sections 36 and 37. • To provide indemnity insurance to cover the liability of the Committee members; • To insure the property and assets of the Pre School against any foreseeable risk and to take out other insurance policies to protect the Pre School as required; |
| • To work with similar Groups and support agencies and exchange information and advice with them as appropriate; • To forge links with other Charities and support them if appropriate |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Pre School offers bursaries and free places to families experiencing financial or social difficulties and hardship in order to give children the opportunity to enter and benefit from a structured Early Years learning environment. |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | • We have a local company that run a team building event annually. As part of that they visit us once a year with about 20 staff and undertake a variety of tasks such as gardening, maintenance painting and small projects. However due to COVID this didn’t happen this year. • One of our staff is a member of the Guiding organisation. She arranges Guides to attend for visits not only to benefit their community work and progression, but they also undertake some projects and maintenance work, this again didn’t happen this year due to COVID.. • We can offer volunteering opportunities for people who want to come in on a more ad hoc basis to do specific tasks or read to the children, or just gain experience in the workplace before pursuing a career in Early Years. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 1. The Government funded extended free 30 hours for working parents continued in this F/Y capped and was at 16 places. This is continually reviewed and enables spouses to seek employment. 2. The Pre School worked collaboratively with our three local primary schools, Head Teachers, Home School Link Workers and Surrey Early Years, Home Start and other partner agencies to improve the outcomes for our children and families. 3. Where COVID allowed and when we were open we tried to coincide with national events i.e. St Georges Day, St David’s Day, Divali etc which represents the diverse population and ethnicity of our children. 4. We commemorate Remembrance with activities. 5. Staff and Children take part in Children in Need raising money and doing activities. 6. We held a socially distanced graduation Ceremony for Children Transitioning to Yr R in Primary School 7. Run a Closed Facebook page for families 8. Communicate regularly with parents by email and hard copy with newsletters and information for Parents and Carers. 9. Update the Pre School regularly with Policies and Procedures and news to keep families up to date 10. Continue to offer employment and training opportunities to service spouses and people from the local community 11. Focus on the continual CPD for all members of staff to include additional training such as Makaton, Forest School and Paediatric First Aid. This was mainly done virtual and online. 12. We sponsor a Shetland Pony at Mane Chance Sanctuary take part in their ‘Chance to Be’ programme. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | The introduction of the 30 hours funded by the Government continued to be very popular and has enabled and encouraged many of our families to be able to go back to work. The feedback from parents has been positive and they welcome the flexibility that is offered. This enables families to be independent, financially secure and increases family resilience. |
| Performance of fundraising activities against objectives set |
Para 1.41 | • The Pre School has made successful applications to the Army Welfare Fund and to Surrey County Council. • Due to COVID fundraising activities during this year were put on hold. |
| Investment performance against objectives |
Para 1.41 | The additional 30 hours funding has benefitted the Pre School and boosted numbers on role and will go some way to securing the future financial stability and sustainability of the setting. We have built up a Contingency Fund to cover emergencies and redundancies this is reviewed regularly. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | • The Pre School has continued to operate without a loss considering we had to close for 3 months due to COVID. • There has been a small significant increase in the hourly rate paid by Surrey County Council for funded places. • Charges are reviewed regularly but these are kept to a minimum to ensure affordability for service and local families. • We have a very strict budgeting regime in place to maintain the stability and sustainability of Peter Pan Pre School |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Limited financial reserves are held to cover future expenditure on Pre School infrastructure, bursaries and to cover a contingency fund for staff and operating costs in an emergency |
| Amount of reserves held | Para 1.22 | £10,600.00 |
| Reasons for holding zero reserves |
Para 1.22 | Not Applicable |
| Details of fund materially in deficit |
Para 1.24 | Not Applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The finances of the Pre School are carefully managed to ensure we safeguard our financial position. Due to the fluctuating numbers of children as result of being on a military base and the churn of service life we need to manage every aspect of our business very closely. The 2ndBattalion Duke of Lancaster’s Regt (2 Lancs) arrived in Aug 20 with numbers of children in the setting rising. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income is mainly derived from fees paid for the provision of childcare from Surrey County Council and parental contributions. The Pre School continues to be well supported from grants applied for from the Army Welfare Fund. The Trustees continue to seek access to further sources of funding |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The additional 30 hours has benefitted the Pre School and has secured the financial stability for the period. We have reviewed the need for a contingency fund and will now seek to add to this regularly to mitigate any exceptional emergency expenditure or for redundancy payments if they should be necessary. The Pre School will continue to offer the NEST pension scheme to all employees and encourages staff to take up this option. |
| A description of the principal risks facing the charity |
Para 1.46 | The Army Training Centre is due to increase in size over the next few years which will see the number of families increase significantly so at this stage the future of the Peter Pan Pre School would appear secure. The biggest risk we were facing this year was COVID and having to close for three months, however as surrey county council continued to pay the funding, we managed to keep our financial situation stable. |
|---|---|---|
| Other | Not applicable. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected and appointed by members of Peter Pan Pre School |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All Trustees complete a DBS check and annual disclosure form, an EY2 Ofsted suitability application and a Charity Commission declaration. They are issued with an induction pack detailing the Code of Conduct, Management Committee Constitution, Job Description for the Officers positions, minutes of the last meeting and AGM. It also provides links to the key childcare and safeguarding legislation and guidance documents. Peter Pan Pre School adopts the Policies and Procedures advised in the guide to Occupational Standard for Management Committee Members of Small Voluntary organisations and Groups and the Charity Trustees Handbook. Trustees have completed training run by Surrey Early Years Business Team for Pre Schools in the Charitable Sector and attend meetings with Surrey Early Years advisors as appropriate. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Pre School operates in a building owned and maintained by the Ministry of Defence under an Encroachment Licence. The Management Committee consists of members of the Armed Forces, civilian MOD employees as well as parents of current and former children who attend the Pre School. All the Trustees are volunteers and do not receive any payments of expense for their time and commitment. All major financial decisions including staff salaries and wage increases, pensions and bursary applications are decided by the management Committee. The Manager adheres to a strict budget and all additional |
| expenditure must be justified fully to the Committee before agreement is given. All grant applications are generally completed by the Chairperson or Treasurer. |
||
|---|---|---|
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Peter Pan Pre-school |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1062788 |
| Charity’s principal address | Peter Pan Pre-school Alexander Barracks Pirbright Brookwood Woking Surrey GU24 0QQ 01483 798264 |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Major Carol Miller MBE |
Chairperson | |||
| KayCulley | Secretary | |||
| Carol Campo | Treasurer | |||
| Lisa Page | Committee | 26/11/2020 -17/07/2021 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declaratlons Slgnod on behawof thè ¢harWs tru81•08 8lgnature(s1 Full name(s} P051flon lag Secr•tary. hair. otc) Data
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinevs Report Report to the trusteesl members of The Peter Pan Pre-school Pirbright On accounts for the year ended 31 March 2021 Charity no (if any 1062788 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above chanty ('the Trustl for the year ended 31 March 2021. Regponslbllltles and As the charty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 {°the Act.). I report in respect of my examination of the Trust's a¢counts carried out under sedion 145 oflhe 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under sedion 145(5){b) of the Act. I have complet&J my examination. l Confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect= accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Indepondont axamlnerfs statsment I have no ¢on¢em$ arKJ have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 24 January 2022 Name: F J Wilde Relevant professional qualiflcatlon(s) or body: FCCA DChA Address: 4 Marigold Drive Bisley GU24 9SF IER October 2018
CHARITY COMMISSION FOR FN171 AND ANO WAI F.S Pèttrr Pan Pre School 1062768 Receipts and payments accounts CC16a For the period from Ptrriod start dale Perlod end dalè 3110312021 To D110412020 Section A Receipts and payments Unrestricted funds lo the hE&fESt Restricted funds Endowment funds Total funds Last year to the noare5t£ lothe nearÈst £ to the nBJrgst£ to th9 marB$t£ Al Recelpts FÈ&5 104.715 35 104,11S 35 119.697 166 y4 Other Fundra151n9 Grants Donatn$ Sub total (Gross income for ARJ 1Q4750 104.750 119,95B A2 Asset and investment sale$. (see tablpl. Sub total Total receipts 104,750 104750 119,958 A3Pa ments 97,249 2,B94 759 97,249 2,894 7S9 101,771 2.591 293 208 1,934 Pensions Other Expendire Kids Partips Snack5 School EquiptneDI Course$ 1,189 1.169 60 2.554 67S 415 3.083 1,653 TIB 1.30B 1,703 2.783 3,410 2.554 fj75 415 3.083 1,653 718 1,3DB tsarden Equipment Uniltsrm Office Expenses IT and Phone Bank and Other Ch8r9e5 077 1.537 1,892 41 678 Fundraising Costs AcEountanry Fogs giall Loan Donations lo charihes 846 50 60 260 50 260 Sub total 114.3Z1 114,32% 123,362 A4 Asset and Investment purchas85,15ee table) Sub total Totalpaymgnts 114,321 114.321 123.362 Net of receipts/(payments) A5 Transfers between funds A6 cash hjnds last year end akn¥JhdSqw1fftr end 9,571 9.571 3.404 76,177 66,606 76,177 66,606 79,581 76.177
Section B Statement of assets and liabilities at the end of the period Unrestricted fund5 to T9&t £ Restricted funds to nearest£ Endowmpnt funds to nearpst£ Cate9orle$ Details B1 Cash funds Currenl 5.OOQ DepDsit 61,606 Cash Total cash funds 66.606 ba5VAlh r8c8ipts and Unrestricted funds to nearest £ RestrlctÈd funds to nearest£ Endowmpnt fund$ lo nÈrèst £ Details Fund to which belpn DÈtalls Cost loptlonall Current valu6 B3 Investment assèts Fund to whlch bplon Currèrtt v<s DÈtails Cost loptloThall B4 Assets r&taln&d for tho harity'5 own use Fund to which Yelat•g Amount dy When due Detsils B5 Liabilitie5 Signed by one or two Iruslees on behalf of all the trustees Slgnature Print Narne Date of roval C4 CCXX R3 accounts ISSI