## **Trustees’ Annual Report for the period** ## **From 01 Apr 2020 Period start date To 31 Mar 2021 Period end date** ## **Charity name: Peter Pan Pre-school** ## **Charity registration number: 1062788** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To manage the affairs and interests of, and
act on behalf of, Peter Pan Pre School,
thus enabling the Pre School to provide
high quality care and education for children
below statutory school age from Armed
Forces and civilian families living in the
local area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
To open bank accounts;
•
To raise money to pay for the Pre
School’s activities;
•
To make such payments as
necessary;
•
To fix and collect the fees payable
in respect of children attending the
Pre School;
•
To provide accommodation and
equipment required by the Pre
School;
•
To employ such suitable paid and
unpaid staff, agents and advisors
as maybe required from time to
time;
•
To offer volunteering opportunities;
•
To set aside funds for special
purposes or as reserves against
future expenditure;
•
To sell, lease or otherwise dispose
of all or any part of the Pre School’s
property subject to complying with
the provisions of the Charities Act
1993 Sections 36 and 37.
•
To provide indemnity insurance to
cover the liability of the Committee
members;
•
To insure the property and assets
of the Pre School against any
foreseeable risk and to take out
other insurance policies to protect
the Pre School as required;| |||•
To work with similar Groups and
support agencies and exchange
information and advice with them as
appropriate;
•
To forge links with other Charities
and support them if appropriate| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The Pre School offers bursaries and free
places to families experiencing financial or
social difficulties and hardship in order to
give children the opportunity to enter and
benefit from a structured Early Years
learning environment.| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |Contribution made by
volunteers|Para 1.38|•
We have a local company that run a
team building event annually. As
part of that they visit us once a year
with about 20 staff and undertake a
variety of tasks such as gardening,
maintenance painting and small
projects. However due to COVID
this didn’t happen this year.
•
One of our staff is a member of the
Guiding organisation. She arranges
Guides to attend for visits not only
to benefit their community work and
progression, but they also
undertake some projects and
maintenance work, this again didn’t
happen this year due to COVID..
•
We can offer volunteering
opportunities for people who want to
come in on a more ad hoc basis to
do specific tasks or read to the
children, or just gain experience in
the workplace before pursuing a
career in Early Years.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. The Government funded extended
free 30 hours for working parents
continued in this F/Y capped and
was at 16 places. This is continually
reviewed and enables spouses to
seek employment.
2. The Pre School worked
collaboratively with our three local
primary schools, Head Teachers,
Home School Link Workers and
Surrey Early Years, Home Start and
other partner agencies to improve
the outcomes for our children and
families.
3. Where COVID allowed and when
we were open we tried to coincide
with national events i.e. St Georges
Day, St David’s Day, Divali etc
which represents the diverse
population and ethnicity of our
children.
4. We commemorate Remembrance
with activities.
5. Staff and Children take part in
Children in Need raising money and
doing activities.
6. We held a socially distanced
graduation Ceremony for Children
Transitioning to Yr R in Primary
School
7. Run a Closed Facebook page for
families
8. Communicate regularly with parents
by email and hard copy with
newsletters and information for
Parents and Carers.
9. Update the Pre School regularly
with Policies and Procedures and
news to keep families up to date
10. Continue to offer employment and
training opportunities to service
spouses and people from the local
community
11. Focus on the continual CPD for all
members of staff to include
additional training such as Makaton,
Forest School and Paediatric First
Aid. This was mainly done virtual
and online.
12. We sponsor a Shetland Pony at
Mane Chance Sanctuary take part
in their ‘Chance to Be’ programme.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|The introduction of the 30 hours funded by
the Government continued to be very
popular and has enabled and encouraged
many of our families to be able to go back
to work. The feedback from parents has
been positive and they welcome the
flexibility that is offered. This enables
families to be independent, financially
secure and increases family resilience.| |Performance of fundraising
activities against objectives
set|Para 1.41|•
The Pre School has made successful
applications to the Army Welfare Fund
and to Surrey County Council.
•
Due to COVID fundraising activities
during this year were put on hold.| |Investment performance
against objectives|Para 1.41|The additional 30 hours funding has
benefitted the Pre School and boosted
numbers on role and will go some way
to securing the future financial stability
and sustainability of the setting.
We have built up a Contingency Fund
to cover emergencies and
redundancies this is reviewed regularly.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|•
The Pre School has continued to
operate without a loss considering
we had to close for 3 months due to
COVID.
•
There has been a small significant
increase in the hourly rate paid by
Surrey County Council for funded
places.
•
Charges are reviewed regularly but
these are kept to a minimum to
ensure affordability for service and
local families.
•
We have a very strict budgeting
regime in place to maintain the
stability and sustainability of Peter
Pan Pre School| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Limited financial reserves are held to cover
future expenditure on Pre School
infrastructure, bursaries and to cover a
contingency fund for staff and operating
costs in an emergency| |Amount of reserves held|Para 1.22|**£10,600.00**| |Reasons for holding zero
reserves|Para 1.22|Not Applicable| |Details of fund materially in
deficit|Para 1.24|Not Applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The finances of the Pre School are carefully
managed to ensure we safeguard our
financial position. Due to the fluctuating
numbers of children as result of being on a
military base and the churn of service life
we need to manage every aspect of our
business very closely. The 2ndBattalion
Duke of Lancaster’s Regt (2 Lancs) arrived
in Aug 20 with numbers of children in the
setting rising.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income is mainly derived from fees paid for
the provision of childcare from Surrey
County Council and parental contributions.
The Pre School continues to be well
supported from grants applied for from the
Army Welfare Fund. The Trustees continue
to seek access to further sources of funding| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The additional 30 hours has benefitted the
Pre School and has secured the financial
stability for the period.
We have reviewed the need for a
contingency fund and will now seek to add
to this regularly to mitigate any exceptional
emergency expenditure or for redundancy
payments if they should be necessary.
The Pre School will continue to offer the
NEST pension scheme to all employees
and encourages staff to take up this option.| |A description of the principal
risks facing the charity|Para 1.46|The Army Training Centre is due to
increase in size over the next few years
which will see the number of families
increase significantly so at this stage the
future of the Peter Pan Pre School would
appear secure.
The biggest risk we were facing this year
was COVID and having to close for three
months, however as surrey county council
continued to pay the funding, we managed
to keep our financial situation stable.| |---|---|---| |Other||Not applicable.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected and appointed by members of
Peter Pan Pre School| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All Trustees complete a DBS check and
annual disclosure form, an EY2 Ofsted
suitability application and a Charity
Commission declaration. They are issued
with an induction pack detailing the Code
of Conduct, Management Committee
Constitution, Job Description for the
Officers positions, minutes of the last
meeting and AGM. It also provides links to
the key childcare and safeguarding
legislation and guidance documents.
Peter Pan Pre School adopts the Policies
and Procedures advised in the guide to
Occupational Standard for Management
Committee Members of Small Voluntary
organisations and Groups and the Charity
Trustees Handbook.
Trustees have completed training run by
Surrey Early Years Business Team for Pre
Schools in the Charitable Sector and
attend meetings with Surrey Early Years
advisors as appropriate.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Pre School operates in a building
owned and maintained by the Ministry of
Defence under an Encroachment Licence.
The Management Committee consists of
members of the Armed Forces, civilian
MOD employees as well as parents of
current and former children who attend the
Pre School.
All the Trustees are volunteers and do not
receive any payments of expense for their
time and commitment.
All major financial decisions including staff
salaries and wage increases, pensions and
bursary applications are decided by the
management Committee. The Manager
adheres to a strict budget and all additional| |||expenditure must be justified fully to the
Committee before agreement is given.
All grant applications are generally
completed by the Chairperson or
Treasurer.| |---|---|---| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Peter Pan Pre-school| |---|---| |Other name the charity uses|| |Registered charity number|1062788| |Charity’s principal address|Peter Pan Pre-school
Alexander Barracks
Pirbright
Brookwood
Woking
Surrey
GU24 0QQ
01483 798264| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Major Carol Miller
MBE|Chairperson||| ||KayCulley|Secretary||| ||Carol Campo|Treasurer||| ||Lisa Page|Committee|26/11/2020 -17/07/2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declaratlons Slgnod on behawof thè ¢harWs tru81•08 8lgnature(s1 Full name(s} P051flon lag Secr•tary. hair. otc) Data CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinevs Report Report to the trusteesl members of The Peter Pan Pre-school Pirbright On accounts for the year ended 31 March 2021 Charity no (if any 1062788 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above chanty ('the Trustl for the year ended 31 March 2021. Regponslbllltles and As the charty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 {°the Act.). I report in respect of my examination of the Trust's a¢counts carried out under sedion 145 oflhe 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under sedion 145(5){b) of the Act. I have complet&J my examination. l Confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect= accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Indepondont axamlnerfs statsment I have no ¢on¢em$ arKJ have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 24 January 2022 Name: F J Wilde Relevant professional qualiflcatlon(s) or body: FCCA DChA Address: 4 Marigold Drive Bisley GU24 9SF IER October 2018 CHARITY COMMISSION FOR FN171 AND ANO WAI F.S Pèttrr Pan Pre School 1062768 Receipts and payments accounts CC16a For the period from Ptrriod start dale Perlod end dalè 3110312021 To D110412020 Section A Receipts and payments Unrestricted funds lo the hE&fESt Restricted funds Endowment funds Total funds Last year to the noare5t£ lothe nearÈst £ to the nBJrgst£ to th9 marB$t£ Al Recelpts FÈ&5 104.715 35 104,11S 35 119.697 166 y4 Other Fundra151n9 Grants Donat￿n$ Sub total (Gross income for ARJ 1Q4750 104.750 119,95B A2 Asset and investment sale$. (see tablpl. Sub total Total receipts 104,750 104750 119,958 A3Pa ments 97,249 2,B94 759 97,249 2,894 7S9 101,771 2.591 293 208 1,934 Pensions Other Expendi￿re Kids Partips Snack5 School EquiptneDI Course$ 1,189 1.169 60 2.554 67S 415 3.083 1,653 TIB 1.30B 1,703 2.783 3,410 2.554 fj75 415 3.083 1,653 718 1,3DB tsarden Equipment Uniltsrm Office Expenses IT and Phone Bank and Other Ch8r9e5 077 1.537 1,892 41 678 Fundraising Costs AcEountanry Fogs giall Loan Donations lo charihes 846 50 60 260 50 260 Sub total 114.3Z1 114,32% 123,362 A4 Asset and Investment purchas85,15ee table) Sub total Totalpaymgnts 114,321 114.321 123.362 Net of receipts/(payments) A5 Transfers between funds A6 cash hjnds last year end akn¥￿J￿hdSqw1￿fftr end 9,571 9.571 3.404 76,177 66,606 76,177 66,606 79,581 76.177 Section B Statement of assets and liabilities at the end of the period Unrestricted fund5 to ￿￿T9&t £ Restricted funds to nearest£ Endowmpnt funds to nearpst£ Cate9orle$ Details B1 Cash funds Currenl 5.OOQ DepDsit 61,606 Cash Total cash funds 66.606 ba￿￿￿5VAlh r8c8ipts and Unrestricted funds to nearest £ RestrlctÈd funds to nearest£ Endowmpnt fund$ lo n*Èrèst £ Details Fund to which belpn DÈtalls Cost loptlonall Current valu6 B3 Investment assèts Fund to whlch bplon Currèrtt v<s* DÈtails Cost loptloThall B4 Assets r&taln&d for tho harity'5 own use Fund to which Yelat•g Amount dy When due Detsils B5 Liabilitie5 Signed by one or two Iruslees on behalf of all the trustees Slgnature Print Narne Date of roval C4 CCXX R3 accounts ISSI